Loading...
HomeMy WebLinkAbout0399.093• -, \ -" -:. ~:;:':;t· ':":. d~<-,?<~ ~ . . '"' .. --' -,., ",' , ,. July 29, 19513 1'HE HOnORABLE CITY CO{mCIL Palo Alto, california '- 7 ~ract with Interstate erlding and paving, Inc4 for ArastOldero Creak Access Road Improvements: Members of the Council: Report in Brief This report requests that Council award a contract in the amount of $119,824.65 to Interstate Grading-and Pavinq, Inc. of south San Francisco.. california, tor Arastradero Creek Access Road Improvements. In addition, stuff recommends that Council authorize the city Manager or her desiqnee to execute one or more change orders to the contract for additional related, but unforeseen work. The value of these ~~nge orders shall not exceed $14,378.96. Funds for this project are available in the FY 92/~3 Capital Improvement Program Budqets of the Water, Gas, Wastewater and Electric Utilities. Project Drawinqs and Specifications are available in the City Clerk's Office for review~ Background Construction access from Corte Madera Pump Station on the Arastradero Preserve to Foothills Park was built in ate early nineteen sixties when t.he utilities lines, reservoirs and pump stations were initially installed. The construction aCCQSS was not improved tc an all weather road at that time and has functionally disappeared as an utility maintenance access in certain areas alonq the alignment of the utilities. The City operations Vehicles were not driven in these areas because of the road deterioration~ The utilities were maintained by staff carying tools and equipmer.t to the repair area ~ The repairs. and maintenance that is now necessary requires heavy equipment which must roll to the repair locations. CJIJt, 3" "3 ";.:: -------------_i,-: ,; ,. The oriqinal construction access need~ to be improved to an all .... eather srJ.rface so that ci t}~ operations t'taff and their emergency repair equipment will have safe, reli~bla ana necessary access to these vital utility facilities. The attached map outlines the project location. Pro1ect Qe5cri~ The propoged project is approximately one and one half miles long and will include the follo~ing: yideninq the access to 10 feet, compacting a subbase and installation of six inches of base course. Road qecmetric design, pipes, culverts and drop inlets ~ill be used to drain and prevent erosion while maintaining, as close as poss1l:::l1e, the surrounding environment in its existing natural condition. The above project concept has been extensively reviewed and approved by the Planning Department, ARB Senior Planner. Changes from the original.ly proposed project include the (ollowi09: project alignment vas changed in order to save existing wild plants, the width ot the original access road was reduced from 14 feet to 10 feet, asphalt and chip seal surfycin~ was removed from drawings, and protective structures were added to improve drainage at the bases of 23 trees. Bid Evaluation The project was sent out for coapetitlve bid to eleven firms. Bids were received from 3 qualified bidc1ers on June 15, 1993, as indicated on tbe attached bid summary. The bids !""anqed fr·:--. a low ot $11.9,824.65 t9 a high o£ $226,279.00. The utIlity Engineer's estimate i~ $152,772.48. Tbe lowest responsible bidder was Interstate Grading and Paving, Inc. Staff finds the low bidder to be qualified to safely perform the work. Enyironmental AsseSSment A negative declaration of no significant enviro~ental impact has been prepared and is attached to this r~90rt. The environmental assessment haa been revised to reflect the modifications that were made to the proposal to reduce impacts (~iQth narrowed to 10 feet with no turnouts, base ~ock surface onlyj. This revised EIA vas CXR.3U.93 • '\ • . renoticed for public review durinq the period June 24 to July 15. Re£9J1!lM'pdat i on starf recommends that council: 1. Approve the revised ErA tor the project~ and, 2. Authorize the Mayor to e)!:ecute a contr-act with Interstate Grading and pB.vinq, Inc~ of South San F"rancisco, CA., in the 411'(Ount of $119 ,e24. 65 for the Arast"radero Creek Access Road Improvements; and 3. Authorize the City Manaqer or her designee to negotiate and e;,c:ecute one or more change orders. to the cont:t'act wlth Interstate Grading and Pavinq, Inc~, the value of which change orders shall not exceed $~4,J78.96. CWIAK Eli~?r§Jer Inte~m~ Director of Utilities J~~ city y.anager Attachments: Bid summary Contract Revised EIA Site Location Map Related ~~: 318:91, 246:92, 373:92, 282:92 ClD1:3"193 -' " -:';" ';,-- / ,./ I ,>: '''. ":. C":}. __ .:: ._~t __ ARASTRADERO CREEK ACCESS ROAD IMPROVEMENT BID SUMMARY MAlN8ID I 8ID I DESCRIPTION ITEM a..ruig8lUbIlII~--- ApprmimalolJ Ioo..flXJSF_ 2 , Eluvalioo, Oxnpactioo a ~tel~ 14.50CY 3 BocI:flll .. d Oxnpoctioo ~DIIt.ly 9S0 IT • Sta,""",lioo Fabric S Ba .. Coonc 6 12"CMP IwU.ti.!!" ____ 7 B 9 10 ---t1 Tree Ptotcx:lion ------- 1 12 M.nhoI,~~_ lUTAL by; PH Bid dot. : 6iIm ENGINEER'S ESTIMAlE INlEI\lITAlE ----ril.!sHAW--:fLEWlSol I TI88n1'S , =~ "'" 1 """ -UNll'-jTOTAL uNIT lOTAL l L 1ANTrJ'Y I UNIT iQU PRlal -S-!Lump ..... $3O,OOOJJO Lump_ SI6.000.00I Lwnp'-"" 1l1,113800 Uonp.... SU,lOOll) ==o+.-,-Pl!!Cll -----__ l'RI(]; I --~-p~~ -~ LwnpllUlll i SI2,IXXiOOLump .... , -SI .. %Oiii'L;mp.... 1 $lo,OOJjjo Uonp .. m -S38,.m.oo LS \LwnplUJll SiiifIXJ~LumPg;~--fi4,6i5.00 ~"";--_L $i~flXJOOILwnP~ -SJ6;67~ l lO s 2200 • '00 $20.00 $44,000.00 SI~lO $36,300.00 moo $77,!IDOO $36.00, $79,200,00 c~1 $4...:'>0.00 _SIJ,jooOO ~OO!J2,f!l),OO _----1J!!l,OO _$9,IIXl~' __ ~,oo S20.911JJO 162 173 9 2 10 23 3 ~:~ --!tt: ~:: :~ ~.~~~ --:: ::~=--:~:f--~::~ ~_, _$iiiioo ~200oo _~~'.f'l __ gI1O~J._ S1,00:l~ $9,IW'OO _---.:~,oo' 14,1~~ i.;. T}1~:~: :':~ 'i::: -:~:~I-$i:~ l~~: ::: :~~~ t~~!2~OO:--~mi_-S-':iii,00, _==-l-z,.wolif!.-=--_--_--s~'__oo;--_Si;fll~ro _--$37):00 "-:::s8,62:;,ooj ~~_S4Cll(~L!I,axJ'oo __ !~<l1.. ___ $600(I('L_J3OO.00, ___ S9ID.~ $2:),",00 , !696.1!lJ TOTAL 12%rontiJl&tIlL'Y GRANDlUTAL $136,~04.00 $16,]68.48 $152,m,0!8 $119,824,65 _J.!j,37_R26 $134,203.61 $t 51 ,943,00 S226,Z79.00 ,) .".'It ,-:"1'+' ""} '-'-: "~ , . ", , ' I: ) I: -?~)@~F> . "~ ; _,r." PART II -CONTRACT 00500 CONTRACT This Contract, dated _________ . is entered into by and between tha Ci1y of Palo A~to, a municipal corporat!on of the State of California '''City''] • and Jot9[$1ate Grading and Paving. lnc.! , a California Corporation , ("·Contractor·), whose Taxpaver Identification Numbei is ~-2527676 _____ _ FOf and ln consideration of the following covenants, terms and conditions. Ci1y and Contr9ctor ("the parties") agree; 1. Term. This Contract shall commence on, and be binding Cln ti-te parties on, the Date of Execution of this Contract and shan expire on the date cf recordation of the Notice of Substantiai Completbn, or, if no such notice is required to be filed. on the date that final payrr:ent is made hereuf1der, subject to the earUer termination of this Contract. 2. General Sk.ope of ProjeQ.t and Work, Contractor shal! furnish Izoor, services, materials and equipment in connection with the construction of the Project and complete the Work in accordance with the covenants, terms and conditions of this Contract to the satisfaction of City. The Project and WOfk is generaQv described as follows: Trtje: Arast~adero Creek Access Road ImpIovemen1s IFAS No. 36057 Base Bid: $ 119824.65 Add AI!ernates lif any): $ ~ __________ _ 3. ~£1....Q9NmimJ$, This Contract shali consiS1 of the d01::lIlllents set forth below, which are o~ file wittl the City Cierk and are hereby incorpora!ed by refErence. For the purposes of eonstruina. interpreting and resolving incons.istencies between the proYision$ of thiS Contra ct.. these dOC\.lments and the provisions thereof are set forth in the fonowing descer!,j"m'ij orde, of precedence. a. This Contract, b. N01ice In lIiting Formal Bids. c, Contract Specifications. d. Orawin[js. e. Chafl'oe Orders. f. Bid. g. SLlpplementarv Cond'itions. 00500-1 o o PART II • CONTRACT 00500 h. (jeneral ConditiOl1.s. i. t972 Standard Specifications, ~. CertJfic8te of Insurance, Performance Bond and labor end Materials Btmd. k. Affirmative A-:;:tion Guidefir,es and Compliance Report. i. Other SJ)ecific3tions, or part thereof, nO! expressly incorporared in the Conl.act S~ijkinions or the 19/2 :!lundan:t Specifications. m. Any other document not e)(presslV mentioned here~n which is issued by City or entered into by the parties:, 4, CgmMnsatio". In c:onsid". alio n of COl1U acto,' s perfr:ima Ii ce of it S obij genions hereunder, City stlall pay to Contractor the amount set forth In Contractor's Bid in accordance with tha provision,.: of this Contract and upon the (eceipt of wr~n:en invcices and al~ nectlssary supporting documentatIon within the time oz.et forth in the Contract Speciflcati?ns and the j 992 Standard Drawings and S;>ecificattons, cr. if no time is stated, 'Nithir. thirty (30) Days of the date of receipt of Contractor', in\oloices. 6, InSUrance. On or before the-Dale of Exeo::ution, Contractor shaH obta~t"! and maintain the policies of iflsu-ance coverage describttl In the Notfce Inviting Forma! Bids on terms and conditions and in amounts 95 rr:ay be reQuired by the Risk Mana~e~. CrtI' shan not be obligated 1(1 take Qut insurance on Contractor's personal prGperty or the personat property of any person performing labor or services or supplyinlj materialS or equipment under the Project. Contractor ! ""U furnish Cfty with the certificates of insurance and with orlginal endorsemlints affecting coverage reQuired under this Contract on or before t~e Date cof Execution. The eenificates and endorsements for eac}1 insurance J)olky shail be signed by a pefson who is &uthorized by that insurer to birld coverage on its behaft, Proof of insurance shan be mailed to the Project Manager to the address Set forth in Section 1 5 of this COntrKt. 6. Ind!W!nification. ContraCtor a;ree s to protect, deten d, indemnity Qnd hold City, its City Council member.s. officers, end employees harmjeu from and" against any and an claims, demands. liabifrties, IiJSSlts. damages, COSts, E'xoenses, liens, penatties, suits, or iud~mel"lts, arising in whole or in part. dirt:ctfy or indirect!v, at any time from anv injury to or deattl of plilrsons or damage to property as a reslJlt of the willful Of negligent aet or omission of ContraCtor, o~ which resufts flom COflt>'if{;tor's noncompliance with any Law respecting the condition, use, occupation Of safety of the Project Site, or any part ther~of, or which arises from Contractor's fa:i1ure to do an'wwing require<:! under this Contract O( for doing anything whic-h Contractor is teQuired not to de undel this COl"1tract, or wtlich arises from conduct for which a11'( law imposu :§.triCt liability on Contractor in the performallce of or failure to Pt!'rform th'E terms and candhions of this Contract. except as may aril;.e fr<lm the sale ..... illhJl or negli'ajent act or omission of City Of a n V of its City COlJneil members, officers, or employees. This indemnmcalion shan extend to ~ny and an claims, demands, or liens made or filed by reason of any construction, renovation, or r-:modelir.g Work Pf!rformed by Contractor under this ContraCt 81 any time d~rinQ the term (if this Contract, or arising thereafter. 7" Auumptjon af Risk. Contractor &Q rees to vol unta rily ass u me any and an risk of loss, dama~e. or injury to the property of Contractor which rna'll ocCtJI" In, on, or about the Project site at any time and in any manner, exceptin.Q such loss, inj;Jry, t;f damage as may tle caused by the sole willf\J1 or negligent act or omissfon of CitY cor any of its City Council member:;, officers, Of emilloyees. PART II • CONTRACT 00500 8. ~. The acceptance of any paym~nt or penormance. or any part thereof, shall not OpErate IS a walver by City of i:s richtS under this Contract A wa~ver by City of any breach ~f any part or provj~ion of this C{lt'ltract by Contractor shajl not operata as a waiver or cOlltinuing waiver of any subseQuent breach 'Of the same! or any ottler prOlo'fSIOn, nor liha'i an'll custom or Pf8Ciice which may arise between tt'le parties ir: the adm;nistration of any pa:-t Or prO\li5.ion of this Contract be construed to waive or to lessen: the riuht of City to insist upon the performance of Contractor in strict compliance With II"',e cover.ams, terms and conditions of this Contract. 9. CompflancD with Laws. Contractor shall comply ...... ith all L.:::Iws now in force or which may tl<!reafter be in force pertaining to the Project and Work and this Contract. with 1~e requirement of any boc~ or firtr underwriterS 0'" other similai body now or hereafter consti1'.Jted, with any discretionary ficense or permit issued' pursuant to any La ...... of any public: agency Ot official as well as with any jJrovision of all recorded documents !jffe<:ting the Project site, insofar as any are required by reason of the use o( occupancy of the Project site, and with an Laws pertainin!;l 10 nondts.crimini:ltion and affirmative action in employment and hazardous materials, 10. ~. As a condition precedent to City·s ob!ioation to pay compensation to Contractor, and an or hefare the Date of Execution, Contractor £i"an turnlsh the Bonds. as. (eqIJired under the Notice Inviting F<Jrmal Bids to the Projeci Manager. 11. Representatigns and Warranti,s. tn the supply of any materials and equipment and the rendering 0' labor and s.ervi{;es during the course and scope of the Proj~ct O!nd Work, Contractor represeOlts and warrants' 8. Any materials and eQuipme-nt whic-1'1 shall be used d;JrinQ L'1e coorse-and scope of the Project and Work 'hall be v(!sted in C,=,ntracror; b. Any material! and equipment whkh shafl be u~Ed during the course and SCClpe of the Projf:ct and' Work $haU tie merchamable and fit to bo:-. used ~or the particular p\Jrpo~ f()( NtJich thoe materia Is are fequired; c. Any labor and .services rendered and materiafs and equipment used or employed during the course and scope of the Project and Work shan be ~ree of defects in workmanship for a period of one n I year after the recordation of the Noti~e of Substantial Completion, or, if no suer. notice is required to be filed, on the datE that final paymen. is made hereunder; d. Any manufacturer's; warranty obtained by Contr-actor shall be obtained or shan be deemed obtained by Co~tractor for and on behalf of City. e. Any information. submitted by Contractor prior to the award of Contract, or thereafter. upon request. whether or not submiued under a continuing obligation by the terms of the Contract to do so. is true and correct at tl'1~ time such ~nrprmation is submitted or made available to the CitY; f. Contractor has not colluded, conspired, or agreed. directly or indireetl'l/, with any persall ill rltgard to the terms and conditions of Contractor's Bid. except as may be permhled by the Notice In .... iting Formal Bids; 00,;00-3 lJ /.- !'ART II -CONTRACT 00500 g. Contractor nas ine power oInd authority to:) enter into this Contract with City, thai the individual eXECut'Ir1Q this Contract is duly aU1horized to do so by 8Dpropriatf! resolution, and that this Contract shari be executed, deliv!:red and performed pursuant 10 the power and authority conferred upon In" person or persons authorized to bind Contra etar; h. Contractor t;as: not made an iiltternpt to f!)(ert undue influttnce with -he Purchasing Manage= Of Project Manager or anI' o!her pe.so,j ..... h.o h;3S directly cor,tributed to City's decision to award the Contract to Contractor; i. There arE no unresolved ClafrrlS or dlsputes between CQntractor and Cit., whicl"l would matariafly affect Contractor's Clbility to ;Jerlorm under the Contract; j. Contractor ha~ furnfshed and wW f:Jr.,ish true and accurate stalemenn, f~ord$, (e;>orts, res~iutions., certifiCiltions, and other written information as may be reQUEtSted of Comrac-.Qr by C~ty from time to rime du6nQ the term of tt'li!. Contract.; k. Contractor and any person performin~ labor aOld services t.:n{ler thiS Project is duly licensed as a cont(actQr wit:' the State of California ~~ requ~red by Calrtornia Business & Professions Code Section 7028, as amended; and I. Contractor has fun,! examined and ~nspccted ttle Project site and has full knowledQe of the physical conditions of the Proj1!ct site, 12. Assignmem. This Contract and the performance reCluired hereunder is personal to C ontracten-, and it shalt not be assigned by Camractor. Any attempted assi"nment shall be !'lull and void. , 3. Claims of Contractor. AN claims pertaining to extra work. additionar char~es., or delays w!thin the Contract Time 01 other disputes arising out of the Contract 'Sha.ll be submitted by ContJ'2C1Of'to City in writing by Ctlrtit~ed or ri,"gistered mail within tan 11 OJ Oays after me claim arose or within slIeh othertim~ as may be permitted Of required by 'law, and shan be described in sutficiem det;]ll to give adequate notice of the substance of tf'Ie claim to Cit',!. 14. Audits. by City:. During "the term of VIis Contrillct and for a period of not les, than three (3) years after the-expiration or earlier termination of tl'1i5 Contract. City shall ha .... e the right to atJolt Contracto(',s Project· related and WQ~k-related wr~trniiS and bllsL.,ess records, as such terms are defined in California Evidence Code Sectiolls 250 and 1271. as amended, during the (egular business hO\Jrs of Contractor, or, it Contractor has no such hours, during the regular busines.s hours of City. 15. ~. An agreements. appointments, appro .... als, authorizations, claims, demands, ChanOe Orders. consents, designations, notices. offers, requests and stataments gi .... e!'! t:y either party to the other shall be in writing and sha!1 be sufficiantly given ar:d served upon the other party if 11) personally ser .... ed. ~2) sent by 1he Uniled Statb-s rnaii, postilQe prepaid, j3) sent bv J::riva-te express delivery service, or (4) in tho; case of a facsimile transmission, if sent to the telephone FAX number set forth below during regular busirless hours of the receivino party and followed within two !2J Da'fs by d~tivery of a hard copy of the material sent by facsimile transmission, in. accordance with (1), (2) cr i3~ abo .... e. Personal ser .... ice shall include, without limitation, service bv delivery and service by facsimile transmi.sion. 00500·4 !'AIIT II· CONTRACT To City: Copy te: To Contractor: · ..... ,. City of Palo Alto C,tv Clerk 250 Hamilton Avenue P.O. Box 10250 Palo AltO, CA 94303 City of Palo Alto Department of !l1ilities 250 Hami!ton Avenue P.O. Box 10250 PaJo AltO, CA 94303 14151329·2471 FAX; 14151 329-2.QQJl. ATTN: ROGER CI/lAK Project Manager , .: 00500 Interstate Grading and Pavin~ InJ;.,. _______ _ J.2..LSoqth MaDre Avenue SO\,,1h San F(anciscQ, California 94Q80 1!121 952-7333 FAX: 1!121 .,9 ... 5"'2-"'6"'8"'5 .... 1 _______ _ AnN: Nancy p, Zammuto 16. Appropriation of City Fun~, This Contract is subject IO the fisca r 'provisions of Article IIi. SEl~JOf1 12 of the Charter of the C:ty of Palo Aho. Any charges hereu.nd er for labor. services, materials and equipment may accrue only after such e)(pendilures have been approved in Idvance in writing in accordance .vith a.pplicable Laws. This Contract shan t8rmin3te withO\Jt penalty Ii) at the end of any fiscal year in the event tl'Hn funds are not appropriated for the foflowing fiscal Veal, 01 Hi) at any time within a fiscal year in the event that funds are only approprioiltiJd for oil portion o.f the fi$cal year and funds fof' this Contract afe no longer available. This. Section , 6 shall ctlf'ltrol in the event C'f a confTir-t with ilnV other provision of this Contract . .e. Baiiee Disclaimer. The parties understantl and aQree that City does not purport to be ConU3ctor's bailee, and City is, therefore. not responsIble for any damage tC the 00500·5 . , ./ PART II • CONTRACT 00500 per.sonal property Cit Contractor. b. Consent. Whe,-,ever in this Contra~t the approval or consem of a p:Jrty is requi~ed, such 3pprovat or con;iem shall be "r. writmg and shOiIi be executed by a person nailing the express authority to grant such al"~!ovoll or CC:1sent 1:'. Controllmglaw. The parties egr~ t1'1at Ihis Contract shaH be governed and construed by and in ac~ordance with the Laws of the StBte of CaMornia d. ~fjnition$. The definitions and terms set fonh in Secjon 1 of the 1972 StiUldard Specifications of this Contract are ~ncarporated herein by re'erence. e. Force Majeure. Ne'ther party shan be o-eelfilild to l"fi!' in default on ilccount of any delay or fail\lre to perform its obllgations under this Contract which directly results from an Act of God' or an act of a suppdor governmen.tal authoritv. f. Hudin{ll;. The pa(aCrapn tleadlnr;;lS ,He net ii pan ot !~is Contract and shan have no effljlct upon .he construction or ~nlerpreta!lon of any part of this Contract. g. incorporation of Documents. All dOC\Jmellts c;or.stit~.ting the ContraC1 do-cuments described in Section 3 hereof and ail documef1ts which ma Ij, from time to tifnt;. be referred to in anlj duly exec~ted amendment hereto are bv such reference jnco-rporated in this Contract and shall be deemed to be pan of this Contract. h. Integration. Thi!; Contract an.d any amendments hereto between the ,panies constirute the entire agreement between the parties concerning the Project and Work., and there are no ot.her prior ora! or vmtten a{lreernents between the partie.s that are not frIcOfjJorated in this Contr;!!ct. i. Modification of Agreement. This Contract shan not ~ modified Of be binding upon me parties, unless such modification is a"reed to in writing and $iQned bV the .partie~. j. Pro .... ision. Any agreement. co ... e~ant, condition, clause, Quarification. restriction, reser .... ation. term o( other stipuiation in the Contract shan define or otherwise COntrOr, eSlabfisn, or limit the performance required or permined or to be reQuired of or ,permitted blj either party. All provisions, whetner co ..... enants or condit'ons, shan be deemed to be both covenants and conditions. It. Resolution. Contractor shall submIt with iI'S Bid a co'p';' of any corporate or partnersh·.;J resolution or other writing, which authorizes any d;re~or, oHicer Of otner employee or panner to act for or on beha If of Contractor or which authorizes ContractOf to ef"lter into this Contract. J. $e· .. erabi;ity. If a court of competent jurisdiction finds or rules that any proviSion of tnis Contract is void or unenforceable, the p~o .... isions of this Contract not so affected shall remain in fun force and effect m. StatLrS of Contractor. In the exercise of riQhts and obligations under this Contract, Contractor acts as an 'lndependent controClctor and not as an a:;tent or employee of City. 00500-6 • • -.,,:~-~,~ jo-~-: ... -: ~:.~~'~,:. PART II • CONTRACT 00500 ConU-ictOi shall not be entWed to any rights and benefJts accorded or acc-ruino to the City Council members, officers Of employees of City. and Contractor e)(pressly wai..,es any and all daims to sveh rights and benef~ts n. &;ceessors and Ass;~ns. The pro .... isions of this Convact shall inure to the benefit of, and 5ha~ apply to and bir:.d', the successors and assiQns of the parties., o. Time of the Essence. Time is of th= essence of this Contract and ea~11 of its provisions, In the calculation of time t,.ueunder, the time tn which an act is 10 be performed shall be computed by exc~uding Ille first Day an-j indudin\jl the last. If the time il'J which an act is 10 be performed falls on a Saturday, Sunday. or any OS); observed as a legal holiday by City, t!'1e time for performance shall be extended to the fc~owing BU5!ness Day. p. Venue. in the event that suit is brought by either pany hereunder, the parties agrtte ttl!'!t uial af such action shal! be \lasted exc;lusivel',' in the state courts of California in the County of Santi" Clara in tile C~ty of San Jose or in the United States District Court for the NQrthern District of Carifornl3 in the City of San Jose. IN WITNESS WHEREOF, the parties have executed this CO'1trac! on the date first above stated in Palo Alto, California. ATTEST; City Clerk APPROVED: City Manager Director of Ut jJ jt ies Director of Finance Risk Manager CITY OF PALO ALTO, CALIFORNIA By: __ . Mayor CONTRACTOR: _______________ _ By: Name: Title: _________ . ___ _ Taxpayer 1.0. No. _____ _ APPROVED AS TO FORM: Assistant City Attorney END OF SECTION 00500.7 • Cftyo1'PM Mel QrMAONMI!JrI'D4.. ASUSSMD.' ~ IS ~ Gl\IEN ht I ~ Dedara1V1 """ been Drll­ PI'*i by hi i";Jk:I Alto [lepaf1ment 01 ~ ar.j Co-rn'-_",1!y ~b-tt.~IIcIad"~ h~'fkIitIIA.e. see. 11'_ ~ ... be ~ Iof ......... ~ tom'1'WII.jJ,...... ~ 21--6tt ~ perW begIMng W~ . .hnI;;3, li111i13l0 ~ Jo.Jy I ... 19.Q:3. dumg h IIOurs (II e!:OO a.m lc; i2:00ntlOllar'ldl 1:OOp.tn.1J:; S.OOpm. WI!ha~ ~I. IIII.h b::r, 0.-= CCIr'Qr, ~ ~ ~ ..... ~ .... o" C&IIfoniL Thilhm\lllt.~IIyOllcq.~.a~~ ~1or~~1". 'aGG.:T;Q)p,m ... IhIPIIoII.ItcCly Co.nc:iI~ c.'IltIe h b;r ~~ ~ Oanflll'. bc:alecIlIC 250 ~~, PlIo AIG,. C;;JIItmia ApAS1!UPfEO CREEK ACCESS __ goAD tMPRMMf,..XS· ~ "",,;: ••• ib \D one and ~-I'IIJI mJe:s of ~ ace.. "*" .wid ~ ~ TIaI t'Irr". corr. ~ P\6!1) Strtk:_~ t:) FocCtoIIs '"-". The ~ ~ .. r:. ,,, 'fNI1II'dI ~ rIO Uno\.a8!'ldlllrilCOl'lSillldllXJi"l'llil;:1!1d ~1r\(f_tlC:t-..oI t-. -a:ua a2-£M.-22~, a2-AAB-49: ~-o-5 KE\.-"IaH R. 5O-!R6S6=t ow.ctor of~ 3f1d COImu'oIry ~ ...•. : r""'e ATTACHEC OOCLIMEJIT FaA. OM;3ft:Zl " ,EM. 11 WAS 1NJ.OV£RTEH11.VOMf'T"TEtI; FROM TliE! COUNCIL PACKET DtSTflIIUnON. P1.EASE ADD TO 'fOUR PACKET MAT!A1J.L. £n~ironrnental Oocuments -Clty cf P~lc Alto ntViRONHEN7At ~..s._~~_~t-~t_NT Project Dcscripti Cln/Ti tl e: Ar-astradero CreEk .ACC~_~_L~pad ImQro~'ertleT1ts. Constru£Ul!1provements to oni' and one·~a1f.m;le section of l!1u1tipm'::,pose KteSS rc>a~and CorU Madera Tral __ L __ -1be "improved road/trail _ ..... Lll __ b..L10 feet ~ide - with no turnouts and ~_ill consist of a cOiTlQactenct_Htbbas.e and six 'i1'1ches. of bilse course_ Location/Address: Th~ .itCceH road is loqted ilJ_...1b __ ~ Arastradero Preserve_arid ___ _ beoins it the south side of An.::.tHaderti ;tN!.LaOD'fo:<iJflateh one mjJJL~_lll...2f lliE! f'o!.tlJ. Road, with the Qreii: of w_Clurk b_l:!ing Hat 5ectior, Q_~J~ee):L the Corte Madet"i. Pump Station and f_cott-1iJ 1 P~rk.. Sponsoring ,o..gency/Applicar;t: Ull-.QuU.a10 Alto. Utilities: DeDart~m,,-'n!!..t,-__ _ Address and Telephone of AppTicant: £2..Q..Jil!milton Av~nue, Pa10 ,0..110, C_~ 94301. ,ont"t Roger Cwi.k. 329d§12 . __ _ Appl icaUon for: Minor Site and Desion Re-'1C!i-"",,,==C7:c:7=C;--:-:=cc (e.g., zoning change, subdivision of property. archite-ctural review, use permlt) Zoning at Project locat,cn: PF (0) Fee P.eceipt N~.: _N,,·A5..... __ NOTICE OF DETERMlNAllQ!! Based upon review of the project files, the undersigned member of the Planning D~partment has concluded: !XI ~tive Deblaration: The projEct ~as no significant environm€nta1 impact. No Environm~ntal Impact Report is requlred. The reasons for a Negative Declaration are: gocu_mented in the attached E __ n'.riY'.Qnmental Jl]pact Assessment No. 92~EIA-22 (re\;lsed)._mu....A......t_E:!j:ord of project action i..Ll..Y.ailable for q~viF.'w at tll!! Pa:IO ';.lto Phnninq Department 19_C....9J_~_9---.ll. 250 Kamjl1:J:H) Avenue. Palo Alt<:Ll ___ ~ I] The project may have a significant ersvirol"lme-ntal impact. An Enyironme~tal Impact Re.port will be prepared. /. // " ." I. l ' Planning Department Official: [. .-t'_",-'"' • __ ~' I ( .... -'-"-.----) Planning Di rector: . ...h'.A"i~ s,J,:,.g:.c, Date: June 24. 1993 The project has bs~n approved. Oate: The project has been denied. Date: File No.: a:\arastra.nod ---_ ........ -_.-. ENVIRONMENTAL DOC~E~ . PALO ALTO 11. Project Oe~cripUQn.: Improvemer'lts to apQl"Qximate1v one and one~jlalf miles of ,;xistj!1G' mu't1pur::p..9se _____ ~ccess road are prop0sed J.Q ____ provide all weathet acc~oc:.s for maintenance of existi!lg_.~.!t~_r.......!!J __ d sanitary sewer lines ____ ~M o ... er-head power lines. and imp'I"j;l.y_€'_Uc:.cess for hiker-s ar:d bi~jI.~ .. LLsts. The overgrown existir.q __ ro~_~ignme.,t will be regra_~LeJt~9._ feet wide. with no turn-outs. _~~_~.l~"L;th C:"~Racted ~ __ u_bb~_~1!-and six inches of base_ rock. BP.MLseometric des ian, oi.Q~L-._CU' verts. a'!1d df'op inl et~ ___ ~..r~_ proposej to drain and Llrevent frosion wht1e mainta;nin9.., ___ !J_ c10se as D{)ssib1e,,-ll1_~ surrounding en\;,ircnment in its exf_~tiJ,\q natural condition. III. Environmental Setting: Tne section of road tQ be improved is in ____ 1;_~ Arastrad!'i!ro_~sJ~rve. an undeveloped r' . .a.tt.;ral arei inc1udinq gras: __ ~ woodlands and Arastradero Creek __ .. J.nd extends to Foothill Park. IV. Enviro"mental Impact Checklist (E~pT~nation of all ~yei~ answers are in • Sect; on VJ I. Earth. Win U1t! pruposa.l r-esuH in: ':'ES a. Unstablt! earth condit ions or changes: L- in g~olagic s:ub~tr~ctures? b. Disruptions, disp1acemEnts, compac- tion or overcovedng of tt1e soil L c. Change in topography or gro~nd surface rel ief features? --.L d. The-destruct ion, covering or modi­ fication of ~ny unique geologic or Physica1 f9.atures2 L e. Any increase ir'l wi nd or water eros; on of sells? either on or off tMe site? --.L. f. Exposure of p~ople or property to geo1ogic hazards 5UC~ as earthquakes, landslides, mudslides, ground fai1ure or similar r,udros1 __ .! 9. Changes in siltation, deposition. or erosion which may modi fjl the channel of a riv~r or the bed of J bay or inlet? -X- Adapted from Appendix 1, Califonlia Guidelines for lrr.pTementat1on of CEQA, O.cember l4, 1976 . • * Updated May 1982 l Jun~ 1983 e;:\ arastr;).eia 2. @ Air. Will the propos.,al result in: a. Substantial air emissions or de­ terioration of ari"lbient air q'Jality? b. Tnl! creation of objectioniible odors? c. Alteration of air movement, mQi$ture temperature, or any ~nange In eli­ mate~ either loc!lly or reglonaT? 3. \o,'~ter. Will the propcsal result in; ~. Changes in absorption ra~es, drainJge patterns, or the rate and ir.10unt of surfac~ ~ater runoff? __ x __ b. Alterations to the course or flow of flood waters? L. Discharge into surface w~ters, or in any alteration of surface witer quality, includi ng but not limited to tempera tiJfe, dis S~ lved oxygen or turbidity? d. Alteratinn of t~e direction or rate of flow of ground waters? e. £xposure of people or property to witer related hazards such as flood­ ing or tidJl wave? f_ Change in the quantity of ground ~aters. ~ither through direct additions or withdrawals, or through interceptions of a~ aquifer by cuts or excavat; ons? 4. Plant Life. Will the proposal res~lt in: •• b. a:\ arastra.eia Change in the diversity of species, or numb!r of any spe(ies of plants (in­ cluding trees, shrubs, grass, crops, microflora and aquatic plants)? Reduction of the numbers of a~y un; qUE-, rare or endangered species of plants? ~ ... / x __ x __ -~-- o c. Introduction of new ~pec;es of plants into a~ area, or in a barrier to the normal repleni~hment of existlng species? d. Reduction in acreage of any agricwltural crop? ![S S. Animal life. Will the proposal res~lt i~: a. Change in the diversity of species, or number of any species of animals (birds y land animals inclyding reptiles. fish and shellfi~h. benthic organisms, insects or microfauna)? b. Reduction of the numbers of any onique r rare or endangered species of anima1 s~ c. Introduction of new soecies of animals into ar: area.· or result in a. barrier to the migration 01' move· ment of animals? d." Deterioration in existing fish or wildlife nab;tat? 6. Noise. Will the prcPQsal reslJ1t in7 7. 8. a~ Increases in E!)(lsti'!1g n.oise lev~ls? b. Exposure of people to severe noise levels? Ugh! 2.nd 'Glare. Will the proposal prodijce new light gTare? Land u..~. Win the pr-oposal result in a substantial alteration .of tne pre~er,t or planned Tand use of an area? 9. [nergy/NatuqJ...R~_.~our-ces. Will the proposal result in: a. Use of substantia.l amounts of fuel or energy: a:\ arastra.eia _x_ _x_ .. L See explanation ua. _x_ 10. b. Substantial increase in demand upon existing SI)UTCes of eMr-gy. Dr­ require the dE-Hl':'pi:'lE-nt of !ie'.., source) or energy? c. Increase in tne rate of use of allY natural re~ources? d. Substantial depl~tion of any nanl'E­ newabl e natural resource? RiSk of J,m~ft..t. Does the proposal involve a risk of an explosion or the release of hazardoLls substances (in­ cluding, but l"1Ot limited to, ojl, pesticides, ~hemicdls or radiation) in Ule event of an accident or upset? 11. E.Q.pu1 a,.t5 __ QJJ.!Ho u sing. i. Will the proposal alter the location, distribution, d~nsity. or growth rate of the human population of ~n area? b. Will the proposal effect existing ~ous: ':g I or create a deman.j for additl0nal housing? 12'. Trans.portation/C.ircul at ion. Will the proposal result in: a. _x_ _1_ x Generation of substantial additional vehicular movement? -L see E.xpl,ination Ili. o. Effects ~n existing parking faci1i­ ties, or demand for new parking? c. Alterations to present patterns of circulation cr movement oT people and/or goods? d. Increase in traffic hazards to r.JQtor vehicles, bicycl~sts or pedestrians? 13. Pub' ic Ser .. ic.J~_'? 1.1111 the proposa1 have an effect upon, or result in a ~eed for new or aHered governmental sErllices in any of the fullowing areas: a. Fire protection? a:\ arastra.eia 1 -.,. 0 b. Pol ice protect ion? Co Schocl'S? d. Park!' or other recrE'ati·:)nal ["lei] ities.? Maintena~ce of publ,c facilitjes, including roads? f. Other government~l services? 14. utilities. Will the proposal reswTt in a need for new systems, or substantial alterations to the following utilitie~: a. Power or natural gas? b. Corrtnvnic .. ticns sj'stems? c. Water? d. Sewer or septic tank? e. Storm !IIater drair-.age? f. Sol id waste a.nd disposal? 15. Hyman HeaTH. Will the proposal result in: 15. 17. a. Creation of any health hazard or potential health hazard (exc1udi~g mental health)? b. Exposure of people to potential health hazards? A.1i.},thetjg. Wj 11 the proposal resul t in the ob5truct ion of any scenic vi st. or view open to the public, or wi11 the proposal result in the creation of an aesthetically offensive site open to publ it ~iew? Recreat ion. will the proposal res:ul t in an impact upon the quality or quantity of existing recre~tionai opportunities? iiI.:\ .a:rastra.eia . . E~ MAYBE _X_ 110 _X_ L _X_ _x_ ..L .L ..L ..L 1_ _X_ X See fxplanation #~ 18. Cul turil Resourcfs. a. will the pr0posal r-€"$.ult in th.e aHerati.on of lor th2" destruction of a prehistoriC or histQric archaeolDgical site? b. Will the proposal resul t in ad­ verse pnysical or aesthetic Effects to a prenistoric or historic building, strllctt.:re; or object? c. Does the proposal have the pctent~,al to cause a pnysica1 change which wouid affect unique cultural valUES: d. Will the proposal restrict e:..<istil'1g religious or sacred uses within t~e potential impact area1 39. Mandatorlf Findings Ji.Uj9ni.ficance. a. Does the project have th2" potenUal to degrade the quality of the en~ironment, substantially reduce the habltat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to elim;nate a plant Jr snimal com~unity, reduce tn! number or restrict the range of a rare or endangered plant or animal Dr eliminate important examples of the major periods of (alifvr~ia history Dr prehistory? b. Does the project bav.e the potent ial to achieve short-term, tc the di:;­ advantage of long-term, environmental goals? [A short-term impact on the environment is one which occurs in a. relatively brief, definitive period of time whiTe long·term impacts will endure well into the future., c. Does the ~.roject have impacts which arE ;nd~vidi.lally 1 imited. but cumulativelY considerable? (A pro­ ject may impact en two or more separate resowrces wilere the irr:p.act on each resource is relatively small, but where the effect of the total of those impacts on the environment is significant.) a:\ arastra.eia v. 1. Does the project have environmental effects which will cause substantial adverse effects on human beings, elther directly or indirectly? _x_ 1. Earth (b._~ The road improvements wtlT fol1m'i the path of t.he previously graded con5truction road. The road will be graded to minimize changes from existing grade and to balance cut and fill. rh~ improv~d road will ~e 10 feet wide ~ith no tur~·outs. and the paving materials will be limited to a compact subbase ~nd 6 inches of base rock. 3. Wat~r Ca). The gravel paving will result in a1 increase in Impervious surface on the site. Howevor, the amount of impervious surf~ce ~ill not c!"lange absorpt ion rat~s. drainage patterns or 5u .. face water runoff. "-'ater will sheet drain across the ~oad in most locations. Where required, wcter .... ill bt! collected by headwaTls and dro~ inlets on the uphill sidE of the road and conveyed under th~ road by piDe. The outfalJs ~ill be stabilized by natura1 r . .ock rip-rap to pre\!ent futvre erosion . .!., ___ £L~nt life fal. The project site has been re\lie .... ~d in the field by the city arborist. No trees are being removed. The arborist's specific:a.tions fer ::;rotection of ~3 trees that are near the area of construction have bee:1 ;ncorpora:ed in the plan'i. The proposed imprC"'ied road has been reduced to 10 feet from HIe 14 feet of the original gtaded raad iff order to minimize impacts on the natural environment. A field inspection in June, }991, of the proposed ar€a of work disclosed that a large number of wild roses were located wher~ a turn-around was proposed. Al1 prcposed turn-arounds r,o;( .have been ~l iminated from the project tv reduce impatts. When the area of lrI{)rlc hiS been staked and be foro!! any work commences~ a field survey will be made by He City arborist and city naturali!t in order to avoid sensjti~~ areas and minimize impact on the natural environment. 6. Noise. Existing n01se levels will increase te'npcradly d'jring the construction period. Construction activitjes will be subject to the Palo Alto Noise Ordinance, which restricts hour'S d'Jring which activity cail occur and lim1ts the noi!e level whlch can be produced by ;r,,ji'Y~·c'u<!;l piec~s o-f equipment and by the 3ctivities generally, as specified by Section 9.10 of the Palo Alto Municipal Code. ~l..!n.g ___ U$e. The road improvements will not res~lt in a substantial alteration in land use. The area ;s presently open for hiking a~d horseback riding. The improved road may 1o'1CreaSe opportLln;tie~ for members of the public to enjoy thes~ currently allowed usei by serving as a hiking, rid1ng and blcyclil1g trail. 12. Tral!§Portation/circulatio" CaL .. The proposed road impro\iements will not result in s~bstantial additional vehicular mo'.'ement , becau!>e the existing locked gate at the entnrrce to the road will remain 11'1 place, limiting vehicle atcess to service vehicles, as is presently the c~se. In the past, some iequired maintenance on the existing utility lines has been a:\ arastra.eiil ._,_." / ......... -., deferred. ihe i'~oved road .... ill fac-ilitclte mai~ena'1ace of the 1 ines. and some of the deferred maintenance ;s 12'xp-!?cted to be liT1plerr.ented .. 'hen the road is (.omple-te. It is e.xpected tr.at thn will rP'$ult in an incre~sed use of the road by maintenance wehicles while this work is being done. 13. PubliC Sen-ices ill" Ttle road impro'lementi will greatly fgcilitate the maintenance of pub 1 ;c facil~ties by pro~iding actess to ihe existing sanitary 5ewer, gi!:5 1 ine tlnd CI/erhea:l ~lectric line. The sa.nitary sewer line and overhead e1ectr~c l~ne ~ere ~n~talled in 1952 and the gas 1i~e i~ 1968. I>'l hie years folicwing installation, the lines were mair!tained IJs.ing the contruc.tiQn rQad. This ro:!:.:j bas deteriorat.ed to the PO,rit tflat it is no longer pC5sib1e to get mainenance equipment to some parts of the uti1ities lines, ?articulady du.riog and aft~r heavy rains. At the same time, the aging of the lines has resulted in increased mainte~ance needs. Same substantial maintenance, such as mechanical cleaning of obstructed sewer llnes, has been deferred due tn the difficulty of getting e-ql!lpment to the site. The improved road will facilitate implementHian of both routine and emergency !Hintenance of the existing u.tility systems. ~_.A-e~tr,eti(..L The road impiovem'::!its have been designed to minimile aesthetic impacts by reducing the .".jdth of the criginal construction road frrlm 14 fet to 10 feet with no turn-arcllnd areas, minimizing grading, protecting trees ar.d other plants ~ithin the area of work and paving the road only wi th base rock Dver a. compacted sllbba>e. 17. Recl'_E!ati.Qh Tne: proposed road irupNllements wi11 ~)(pal"ld r~cr~ational use of the area. Th~ original road alignment is currently so otergrown that ~ik'ng is difficuit. The proposed 10 feet w)de gravel r~ad wi11 be flIOr'E! accessible to hikers. and bicyclists. Th~s road alignment forms one sect'on of a proposed trail system connecting th~ Arastradero Preserve, Foothill Park and hnds of the Peninsula Open Space District, and eventua11, conne~ting with a trail extending into Santa Cruz Ccunty. 1he propC'sed impro .... ements will further the gnal of completing this tr",il Isystem linking major open space recreational areas. a:\ ilrastra eia -* :r"'Y~ __ ,~.::r:. --IreI!-: Yfju-A-:-:e; #t'(ftiutJd -% -fk ~ ue JW<J rx£ '¥;pUt'-'? tl«a; ~ "&oT h~ ~ CmxpR./an ~ 925 Laurel Glen :Jrive Palo Alto, CA 94304 July 1, 1993 ~? ~{ THE HONORABLE CITY COUNCIL city of Palo Alto P. O. Box 10250 palo Alto, CA 9430] RE: Arastradero Creek Access Road Improvement project I am writing Association in of the utility on behalf of the Palo \Ito Hills Neighborhood support of the proposed irnproverr,ent of 2. 1/2 miles road in Arastradero Open Space. OUr neighbo"Chood is concerned about th2 reliability of utility services to the Hills. After eX""periencing four long (four plus hours) power outages since April, I was asked as President of our Association to investigate and solicit improvement of the reliability of our electrical service~ After meeting with the Manager of Engineeri~q. Mr. Beanland, I learned about the causes of these outages and priorities of the City to reestablish service. Specifically, the Hills are the last on the list because of several factors, such as density of p~pulation and difficulty in access. I also learned about the postponed replacement of rotting electrical poles following the creek at Arastradero open space because the Council is loathe to maintain the utility road in an Open Space Zone. While many may think it is a nice idea to have undeveloped areas without roads in open Space Zones, oux neiqhborbo04 feels we have • riqht to reliable utility service and expect Ollr mainten8..Doe crews to have appropriate, safe and. timely access to mainta.in electric, gas and SRYer service. We have read the staff reports of the condition and requirements of this project and are appalled that the council has dragged this on for 50 long4 The City chose to install tbese utility lines in what bas become an open Space Zone. Bw~# your obligations to maintain that lltility remain, Open Space Zone or not~ We urge you to do the right thing4 Vote "yes" for the Arastradero Creek Access Road Improvements Project. Re~, Ja~T~~ry, ~reSident cc: June Fleming, City Manager PAHNA Executive CO!n1r.i ttee Palo Alto Hills Neigbarhood .~ss.ociation I i I ': -. -. .:.,~ . '.>.~;'~ ,. "', ":--.' ." ~ , Palo Alto Hi11S Neighborhood Association Cha.rter This non-profit, non-partisan, non-rei igious asso.::iati-an is orqanized to promote and advance a united effort in the support of community goais, and for the ... ·el:fare of community residents. In particular, it has as it's purpose to promote good neighbor relationships and to stimulate and encourage community respollsibility, identity and pride; to collect and disseminate information of interest to residents; to act as a sounding board for the wishes and qrievanc~s of residents and as a lobby for their rights, goals and ideals; to coordinate with and lend support to other co~unity organizations and activities as appropriate; and to generally promote cultural, civic, social, Siducation and recreational ac~ivities for the benefit of residents. Membership Palo Alto Hills Neighoorhood Association includes all property ot,mers" renters and the Golf and country Club on the streets of Alexis, country Club, Bandera and Laurel Glen Drive. It is bordered by Arastradero open space Preserve; Foothills park, and Los Altos Hills. There are currently 78 members~ Executive Team ~993 Jan Terry~ President Ted Walker, Past Presider.t Camilla S~~oft, Secretary Boward Dienger, Treasurer Nina Bell, Volunteer Sandra Nadim, Volunteer Martha Schwarz, Volun~eer Revised June, 199~ ,*,-;. FoothirJ J Parle. '- I. "- " -N- ~ MAP \ LOCATION NTS