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Home My WebLink About0377.093July " 1993 THE HONORAB[~ CITY COUNCIL Palo Altc, California / Attention: Policy and Se~~ices C~mmittee ,.-. . ..... --- Consultant ~ction for Los Trancos Road; nd P'!g..e Mill Rcac;.LEQQt,h,·:ll Expn~:sBway Int@rsection ImprcyemenU'......t...-C::..!.£...18971 a~ lillll Mo:~nber8 of the Council: This report .summarizes the procedure t..;.hat was used t,o select an engineez:ing firm to perform ('t'''lnsult-ing service", for :'mproving Los Trancos Roar! and the Page Mill Road/Fr.>Othill Expressway intersection, identifies the firms i!:t:erview'~d by the Selectior~ Advisory Commit;tee and recCmi(,ends one firm with which staff should negotiate an agreemer.t. Backgro:.md Council approved funding i.n the FY 1992-93 Capital Improvement Program for the Los TnmCOB Road rrr.provcments + The proj eel involves the construction of safety imrrovementa to the portion of Los Trances Road within t~~ City, including possible street widening. pavement resurfacing, sign~, and striping. On September 10, 1993, Council approved a resolution Qf intent to build the Page Mill Road/Foothill Expressway in1:ereection improvement3; a:i.d funding was included in the }'Y 1993-94 bu~g~t for this purpose. The Page Mill Road/Footh.ill Express·,,:ay in'.:ersection improvements \liill provide additional tu:t-ning and bicycle lansoS, and resignalization will be constructed to red~ce traffic congestion a~d improve air quality+ In July 1992, the Folicy and Services Committee requested that the recommendati~n for a consultant for tne Los Trancos ~oad improvements be returned to the comw.ittee for approval + Discussion '1'~e scope of services requires EpecLilized work from State licensed consultants ant! therefore, in l.l.eu of a general solicitation procedure, or:ly qualified firm.", were asked to prepare proposals. Staff began the selecticn pr',:,.;ess by solici t ing interest from local firms wi~~j n the arpa that are capable of performing c lvil and traffic consulting services and a.;:~ interestF!d in "'M'orking for the City. The firms 'Were identified from ti",e Public Works Department's CMR.:377:S3 -1- cor~sultant files, which contain backgIound information and qt.:alification~ of consultants. Seven of the ten consultants who were contacted responded affirmatively to staff's solicitation. All seven firms respond~d to a formal re~~eBt for proposal. Staff thoroughly reviewed the proposals and selected fOUl' firms to participate in an oral intervie .... 'With the Selection Advisory Committee. The four L.rms selected were HMH Incoroorated, KLH·'CREM !ncorpcrated, Nolte and Associates and wilsey~ and Ham. The Selection Advisory Committee consisted of slaff from the Public Works Department, Planning Department and Santa .... }ara County Transportation Agency~ Based on the quality of the written proposals and the oral presentations, it was evident that all four firms an: highly qualified and capable of pe .... forming the work. Using related project experience, project understanding and project approach as the primary criteria~ the board ranked Nolte & Associates first for the following reasons; 1. The depth and quality of their experience on projects of a siatilar nature; 2. The overall quality of their proposed can~ultant team, with particular ~espect to rural road and traffic design; 3. Their well-defined approach and understanding of the project; 4 ~ Their sensitivity to the enviromnental and public relations aspects af the Los Tr~cos Road corridor and Page Mill Road/Foothill Expressway intersection; 5. Their knowledge of the Santa Clara County design standards and procedures; '6. Their kno;o;'ledg~ -:-f t.!"=.'C! !:'.':::~;:.d.<il Surface Transportation Efficiency Act requirements and funding procedures; and 7. The positive recommendations received from previous clients. If the policy and Services Committee approves staff~ s recommendation, negotiation.s will begin with No~_ te ~ Associates. If staff ~g 'Ullabl~ to reach ~~ agreement with this firm, negotiations will then commence wit.h the second ranked firm ot Wilsey & Ham. If an agreement cannot be reached with that firm, negotiationc will then begin with the third ranked firm of I~, Inc. ReCommendations St.aff recn!'nrn.ends that the policy and Services Committ:ee direct staff to; -2- o 1. Commence negotiations ~ith the firm of Nolte &: Associdtes for consulting services relac..ing to t:he l.os Trancos Road and Page Mill Road/Foothill Expressway Intersection Improvements; 2:. Commence negotiations witi, the firm ".Jf w11sey &: Ham, if sta.ff fails to reach an agreement with Nolte &: Associates; cr 3. Commence negotiations with the firm cf HMHI Inc., if scaff fails t~ reach an agreement with Nolte &. Associates or Wilsey &. Ham; and 4. Upon successful completion of negotiations, ret~rn to Council for approval. Respect. full y submi t t_ed., GEORGE BAG)oN Assistant Director of Public Works GLENN S. ROBERTS Director of Public Works . ~J/~~ JUNE FLEMI NG City Manager CMR,377 ,9.1 -3 -