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Home My WebLink About0375.093July 1, 1993 HONORABLE CITY COUNCIL Palo Alto~ california Attention: Finance Committee and Policy and Services committes BELBCnOll O. PY 1!HI3-''; C-oNSOLTABT PROJECTS POR RBy1E1f Heabers o£ the council: ~ 10 Briet This report transmits the list o£ 1993-94 proposEo:d consultant services estimated to cost over $25,000 to the two council standing committees and, in accordance with Council direction, raquests that each committee select those projects for which they desire to partiCipate in consultant selection re~iew4 BackgrOund The consultant Selectioll Procedure, which was adopted by Council in November 1981 and amendeti in April 1991, directs that staff provide the two council standing committees with a list of approved projects for which consultant services costing over $25,000 wil.l. be rsquired4 The consultant services list is referred to both the Finance Committee and the Policy and Services committee for selection of these projects which fall under that particular COlllllittee~s purview and for which they desire to participate in consultant seleetion review. ~_s defj!'1eti in the City's Policy and Procedures Manual (1-10) r con3ultant services referred are not meant to include recurring r routine service-related agreements such as t~sting or maintenance contracts 4 Items listed in this report are, therefore, of a one time-only nature. Envirorrmell,tal assessments paid by developers are also not included on the li~t. CMR:375:93 pi.qua.iop Both Council standing committees are requested to iden~ify those projects that are of speci61 interest. in order for consultant .election to be referred to the _pacific committee. To assist the comaitteea in this selection proc~ss, s-t:aff ha.s included SU9gestions of ~hich comaittee may be more appropriate to review each individual consulting contr~~t. Staff used Sections 2.04.250 and 2.04.260 as quidelines for suggesting assiqnments to committees. The t~o sections describe the duties of the cOJlODittees. The Finance Comzaittee's re.sponsibilities includ.e finance, budge.t, audits, capita.l planning and debt. The Policy and services Committee; s responsibilities include interqoverrunental relations, personnel policies, planning and zoninq, traffic and parxinq, public works and community and human services. 'I'be attachment lists all presently identified consultant aqreecents over $25.000 for Fi" 1993-94. should there be additional qualifying aqree.ents developed during the year., staff will place the item on the con5ent cal~ndar of a ccuncil agenda, recommending referral to one. of the standing committees and provid.ing Council with the option of re.ovinq the item fron the consent calendar and directing either: aJ :;"eferral to the oth<er standlnq committee; or til participation 01 the full council f~r con~ultant selection. aDR 'p4a~iOD staff recommends that the Finance Committee and the Policy and. Services committee review the attached list and selt:ct those projects which Eihould be returned to one of the. committees for cone1l1tant selection approval. Respectfully suhmitted, "f';\H( 1'\0,. rO"Y'-cc. ~ . KYilNA MCCALEB Fi~ancial An~lyst CXR:375:9~ 2 • j ); • IJ ·01 :1 J 'I I C.QNSULTANr SELlcCTION BEYlEW - GENERAL FtIND Department Division Finance Accounting Information ResQUrc~ Planning ll:!!D§.1.I2J.y Project Fixed Asset Syste. Utilities Billing synt:em utilities Hilling systam Alma stre~t Bike Bridge Estimated Cost $65,000 $70,000 $50,000 $40,000 Description of Project Implementation of the City'~ qeneral Fixad Assets system. including the initial inventory, with aAoiqnment of values and usaful lives ot the assets. Assist staff in converting existing customer and account information to new L~IX operating GYBte~. corsultihg services to analyze bCl'IJt use Qf" dat.abase tE1Ch,l01ogy available under UNIX Operating system. Advise staff in designinq and implementing a new hardware an.d software structure (client /Berver) that will enhance the efficiency of the utilities Billing ';),stem. Re.:ommended Committee Finance COmJDittee yi.nance i~ CODlmi t tee \!j;I Finance cOIUDittee DeSign and preparation of Policy , final plans, specifications ServicEs and cost estimate for the Committee cona'truction of a bike bridge over San Francisquito Creek at Alma Street, and shoet bike path segments between Alma street. in Palo Alto and Alma street in "(".nlo Park. I, I , . ,';,' \, .," ~\; " " I ,I " I , I • , ~~' .,~: --' " ~, . , ',~,:; ~ I j 1 , , , ,I Department Division PIAOnin(, Trans!J~ Project California Avenue Underpass ImprOVements Travel Forocasting Model Estimated Cost $30,000 $100,000 Embarcadero pedestrian/ I $50,000 Bicycle Bridge and Bike Path Extension Desulptlon Dr Project Feasibility study tor improving the california Avenue pedestrianl bicycle underpaes to meet current deeiqn a~·ndards for bicycle and pedestrian use, an~ to co~ply with the 1990 Americans with Disabilities Act (ADA) requirements. Development and application ot a ne" t.ravel foreca.tin,;)' model to meet congestion Manllgell'l8nt ar.d Air Quality regulations. Work includes. data collection; developm"nt of travel simulation model 8hd related software; and application of lDodel to various land UB~ and development alternatives. Design and prepi!tr"tion of final plans, speciticat.iono and cost estimate fOr tne oonstruction of A grade aeparat.e~ pedestrian 4nd bicycle bridge over £mburcad.r~ Road between Pal~ Alto Hiqh School and Town and Country Shopping center, and oft-street bike path ~.ot ot the r4ilroad tracks between Churchill Avenue and Recommended Committee Policy. Services Co_itteft Polio!, , Servico& COlUDittee Policy' Services Commit.tuB \ IL...-! University AVenue. /11 . :. ''-.~ \, . .'),;(1. I " " < . ' \' " " \: • ~.,~<_~~. uL-"Y'l ·'y-'un:J/ir(lll ~ ,","",~ __ L7C.r , -l)epartment Project Estimated Description of Project I Rerommended •. Division Cost CO~I""ittee ~:t111c :tl2.t:krl Rinconada Pool site $50,000 Engineering ana architeotur&\ Polio}' and f4c11it1~= Improvelbent.s design to provide Servi(;eEl IlA,DS!g~mDD:t 9p~ciflcation6, and drawing v COlDD.ittee required for the re;>laceRlent~ of pool supply pipinq, raqradinq of the pool d@ck area, construction of a storage building, and expansion ot the water treatment/conditioning ~·'I buildinq. -- ENTERPRIS.E FUNDS . .-----> . ; ',.; P.Y..~11~ Ho[k§ Landfill Environment.al $85,000 Sampling and tdsting, rep<"rt Policy and B.J~f:use f~n!l Monitoring Program preparation for groundwa~er, Ser.vices leachate, and :Landfill gas COllldllttae monitoring pro~,rame:, on-call consulting services. Leachate Collection and $50,000 Conduct E!valua1:ion of leaGhat.e Policy ant! , Removal System Performance oollection and removal system ServicEls Evaluatiol' perforMance to assess impact, committee the system is having on leachate conditions at the landfill. Federal Environmental $50,000 Evaluate existJng leports and Policy and Protectio.;'l Agenc~y (EPA) documents on seismic servicf!s ( Subtitle D (Landfill) stabili ty, grol;indwater Comm.i tt.ee Compliance conditions j groundwater Monitoring programs, flooding potential, and proximity to the Palo Alto Airport in order to develop docJments that demonstrate compliance with subtitle 0 regulations. ! 1 ) ·1 , ,f, . . i , ,~. , . ',I I :-/-' .tV ~ ..... -'" .' '\tI, / I i I Department Division l'~lIa£ ~.!!W B&'lIli~ l!ung ~'lJgli~ ii9~ "'£1;!:H;::m I2ra1[) Pl'Oject Estimated Cost compost Facility Design $30,000 waste Oiversion Program $25,000 surveys storm Drain Pump station and $200,000 Pipeline Rehabilitation Project -Description or l'roJect Recolillmended Committee Desiqn end inst!lletion ot a Policy' liner under the compostinq Services facility to conh'ol water run COIIIIII.ltt.8 otf, and development ot operational pro~edureB and performance crlteria for the facility. Consultant eervLces to as&ist policy. wit.h desiqning Ilurveys to services ( tne",sure waete d.lver8ion. cO;lIIldttee Quantitative BU1~V.YB would be desiqned to dl)t~!rllline the amount ot materials diverted I through curbside recycling and composting, multi family recyclinq and commercial recl'clinq programs. A I qualitative survey would be . ' . ' '. '. ·~;.(/i~ ' . designed to determine custo_er " attitudes about recycling program and needs. DeBl~n and prepare polley and .\. ' construction documents tor the Ser·"ices . ' reh~bilitation of several co:el'tOi ttee Y~orm drain pipeline segmehts l rEJconstruction of the Airport ( pump station and minor inodi!ications to seven other pump stations throughout the city. The work will also include an environmental asseSSDent of the project impacts, and site and design review of the project. ., , >~::. " ," ,<:;" ~,rIi . Department Division PUblic !Qrka WAlItewe;ter Treatme.nt Project WAste Hlni~iz.tion Reviews for Industrial rac:iliUe. and Institutions I Estimated Cost $150,000 WQCP Administration Buildinq 1·$30,000 Expansion De~~rlptlon or Project Consultant to rev1e~ industries to determine coat .ft~ctive waste di~charg. prevention alternativee. The goa.l is. to have mAa8Ure8 developed that can t~ adopted by t"at type of industry to reduoe disoharqf'. into the b~y. Conaul tant to dt!siqn w.t"r Quality Control Plant Administration Iluilding Hecommellded Committee l~inance cOIUIittee II I expansion. ----------1- ~~ fl!ill\ Barron Park Distribution System Demand Side Manag@ment Performance Evaluation Legislative and E~ternal Affoirs Municipbl Shared Savings Stud~ $50,000 $"',000 $146,000 $40,000 Desiqn chllnqea t::.o tne elect.rlca1 oystum in tho BEl-rron PAr.k arelt. The extatiTlg system operates at 12,000 volts and 4160 volts and ,ill be converted in 1994- 95 to operate at 12,470 volts, the Gtan~~rd ~perating voltage for electric distr.ibution. Provide Electric Demand Side Management p~ogram ~valuation. Consulting Bervicas and requlatory support for activitiea with Western Area Power Associatloh f California Energy Commission nnd California public utilities co~i8s1on on electric matters. Consulting services to examine feAsibility and design ot Municipal Eleotric Utility Sha"red Savings Program. ~ • "