HomeMy WebLinkAbout0355.093-
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~staff 30 ~ :leI»Olt______ ----,
June 17, 199:E1
'I'D 1I01IOllABLB CIn COtnfCl. L
Palo Alto_ Ca~ifornia
g9Dtract .1 tb Con_~..!j,,_t;utional
Service en4_n y.outb Cq_wity
Year ..1,_"3_=llU
Members of the Council:
Rigbts Fc~~~_:tioD for YO\ltb __ ~ILIgIUDitT
8ervj.ee Projected Bud.!l§:_~ fer Piacal
Oh June 8, 1993, the Finanee Committee of tbe city Council direet&d
staff to p~epare & bzeakdown of the bUdqet for tbe Youth Community
Service Project (yes). In addition, council action is requested to
approve the atta.ched. proposed agreement with the Constitutionsl
Rights Founda.tion for opera.tion of the Youtb Community service
Project tor fiscal year ~993-1g9~c
Tbe Youth community Service Project, which will be entering ita
rourth year of operation, involves a cooperative partnersbip
b~twe8tt the city o~ ~a~Q ~ltor Palo Alto Unified scbool Distriet~
stanford university, Ravenswood. City SC~QQl DistrietJ" Sequoia Union
High 3chool District, Mid-Peninsula YWCA, and the constitutional
Rights Foundation. The purpose of the project is to provide
leadership development training to Palo Alto and East Palo Alto
middle and high school students, and to provide an opportunity to
put ideas for community service p~ojects into action to benefit the
c:omm:·lnity. From the inceptioll of tbis proqram tbrough the e:r'J~ 01'
this 1992-~993 fiscal year, total fun~inq bas ~een secured throuah
various qr~nt sources. The city bas acted &s the progr~'s fiscal
agent~
P_;i.scussion
The 1993-'( projected budget for Youth Community service is
$76,286. Revenues for the project are estimate~ at $55,28'.
$21,000 from the City bas been requested to offset the difference.
).,n a44itio:n:'1 &!fIount is budgete4 tOo conduct a teacber tra.ining
component of the proqram at Stanford University. That amount,
$21, ZOO in revenue and e.1Cpenses, is funded entire.ly by St .. nfor4
tJniversl. ty' 9 serolic:e Lea.rninq 2000 P:'oj eet u • (See Attachment IrA"
for a breakdown of projected revenues and eKpenditures.)
CHR:)S5:9J
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Th~ executive board tor Youth Community services is contident itt
the project's ability to secure $55,28' in qrant monies tor tb~
project. Ib tha unlikely event that revenues fall short, expon
ditures will be reauced by a like amount. Should r.VOD~es exceed
the City's projections, any e¥cess in ~un4s vill be returned to the
City's qeneral fund, up to the City's subsidy amount of $21,000.
yes viII prepare an end 0:' year report and submit it for the
Cou~cil'a review in June of 1994.
For tbe past three years 1 the City has contracted with the
constitutional Rights Fountiation to coord:inate the yes proqram.
Onder tbe 199J-1994 prOpOS6Q aqreement l that &qen~y vill pay tbe
salaries .. hen.fita, and necessary travel .an~ supervision of tbe
project director and proqram coordinator for a total of $61,400.
(Gee Exhibit nAil .. Scope of s~rviees, and; Exhibit 118" Contra.et
BUdget, of tbe attacbed aqreemeDt~)
Rec~"D.datioD
statf recommends that CO'.1neil approve and authorize tba Mayor to
e:z:ecute ttoe o!.ttached a.gree:Dent vitb the Constitutional Riqhts
Eoun4ation in the amount or $67140~.OO.
~pecttull~ st\mitte4,
, ll~Will\w~
DANIEL B. WILLIAMS
Dire~tor of Recreation, Open Space and Sciences
Related eRRs: 446:92 1 190:~J
CMR:35S:9)
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YO'J1'1l coKMUlrrn SERVICB PRo.:rBCT
~993-199. PROJECTED BUDGET
RBVIDIUBB
R~.nue. carried Forward, ~992-93
Revenues 8ecu~~~
cal-Servle
st«ntord, service Learning 2000
Ford Land ~ompany
city of Palo Alto
Palo kito Recreation Foundation
peery Foundation
GloP PQundatioc
rIPSE Foundation
co.pton Foundation
Total EstLaate4 Revenue
"%PZJIDI'fURl!B
P~oject Director
coor4inator, After-School Projects
Teacher stipends (12 sites @ $l,O~O e4ch)
college ~tudent stipends ,~O @ $900 each)
Atter-school corps (for individual ~ervice projects)
Clerical
.OD staff
Traininq, starr and students
Supplies and Materials
Total starting
Total Projected Ezpen4itures
*aequested City Dollars--Revenlle and Exp@nse
·fi~rf:
-
$ 12.,000
$ .10, 600
21,200
2.900
$ 33,800
:$ 21,000-
5.,000
S,OOO
10,000
5,750
s,oot'!
$: 51,750
$ 97,550.00
$ 42,400
2.l,COO6
12,000
9,000
900
2 1 736
$ 88,036
$ .... 000
5 dlSO
$ 9 .. 450
$ 97,486.00
AGREEMENT .. ~
!IV AND Bt:T'MT"" free CITY' OF P . .:I.LC. A,L TO \"'E~::ir.w:T,,"l'i Rt:FE.;;'~;EO lCJ;"S c:n' M.p
llV.Mn; 1.1 C onJ> ti t uti Q.lli!l_...BJ£.:J:L~_~_--Eo u rldZl tI OJL ______ ~ :2:, _______ _
,...oD-R£SS) ~Ol SOJ!.lli __ IC.:_~og-,::ley _ [;rl".:.~ ______ ~_ i':':'T'!') ...1....o:.:?.1,.'}gele.L-
• CON· J,CTOR SKA,-l F"O,' ')~ OR FiJ~.NISH T"
. r.iCE
PrQvlsio{"l of the Youth Communlty Service pr'ogram in the Palo Alto U(ltfied Schoo! L)lstr!';t.
Ravenswood City Schoo! District. Sequoia Union High School District and severa: private
schools to middl~ and nigh school studl:.?:nts.
Exhibit nA.lI :
Exhibit IIB I1 :
$cop.e of SE'rvices
Contract Budget
Certificat~s of rn:.ur<3r"lce
• TERMS Tl-IE SfFWIC=S AN[l,QR I\4A TE-Rl"'l 5 nJANI5"E'P UNDEF: TH~ AG REEM~i SHALL COMMENCE ON _July 1. 1993
~ Sl-"..4,U..&E<".:'OWf'\..ETf.O &~E ---2Y..ruL_~Q_~__ _ __ _
• COMPENSA nON FOl=I n,~ FlJ:...!.. PERFQA.w..Nt;[ os: TH.lS"GR.EIOMEm
29 ClrYSK.'l.LF'Al'rolTA.ACTOR within thirt';I {311) days of rec-eipt of quarterly invoices for
administrative expE.ns.es, subject to City review a.nd ilud;t and o COOtoRACj'QRSHAU .. PAYCJiY in accordanc02 with Exhibit I~BII, "Contract Budyet". Tot'll
payme.nts hereunder-shall not ~Y.ceed $67.400.00
• PAYMENT RECORD 1')£P,~ThoIn(tUSEA~ES;OEJ
• CITY ACCOUNT tIUMBER:
P~;;21~~1~99 ~~~---"<AU, ;-~:~;~~_-::.-::.--::. __ -_--::..----=j-.... -..... -.. -I'
• GENERAL TERMS AND CONDITIONS ARE INCLUDED ON 80TH SIDES OF THIS DOCUMENl
l'~IS AG!l.EEMEffI' tKAll BECOME EffEC'I'r-,lE UPON ITS .lJ'1-'RO'Ji\.l Atl.O t'(E~LJ'I'~'::'" ~1 elfl. \~ W'iNC;SS 'l'HEP.Wf, w.~ ~'f1'1'\'::S \"AI/l: E,I:EClJTH) ,HI'S
AiiREEMENT THIO DAY, MCIffii A"'D Y(AFI' FJRST WR ITWi MlCVE
HOLD KlRJIlfSS, CONTFtACTOR ag~ \(1 !~cieml1rfy, .'leieT1~ .. r.d ~ 01.0 .~rmr~~ cJn, <ts oi':'icers, a;1~n~s, .;~c e':1fd("j~~ t-rr)':1 In)' ~nd' .,1 de~.;~ds. cra'ms or I .. t,i!:~i CIT
arty nall/ll!, Il1cl'u~n~ wf!lngful awn, ca(;S~~)' Ci' ar=Sln w Ol!'! Of CO"rRIorm;:; S. ~$ cl'f,cm,', a(jent.' or e:'?'D:o~e~. n~;;"~~ot lr;:t~, e"'~"'$, or O'"'1IS5-IU"~, Co, /o'I:lful
m!l.CXll1c~, IX c-::ln1wc: lor wtHCI"r tnt r~w IrTijlC$2S str:c! 1"'~lil'Y or fJ.JIHRAC':jR in:tl~ ~ "i'o Imarrc~ O~ ~;;Jro !O ~ 'I.: ',~ ~:s ~Q :eemenl Ci1r SONTR ,\CTD>l
E!(,{IRE tJ.G!\EEMUU, Th«;. itl1t'll'emem lmtUl~.~~~.JnL."i<'{~r::t.~i~ ro.pr!'>t1: tr't tni.r£ a;re!;r,~~,t tJe~""H n ttlt ~lr',\~ .. ".t'-;-ec~e:t t-c tN PW( r,a~,~
!nd !;.ale cr tiM e~~i;Jrn:mI, rT".Jlenlls (II SUrD;I~~ 01 Pd~.'THml kr SS"ilces wfiCh r"1a), b€ t~f s',OJeL;1 cf :11,; tDntr1~ ,:o!i ~rilJr .~r"~~f ~:s I~D rts~n t:;:~, ~~! st.at~r;~~"'ts
nl'jJ(Jt~i()r!S .anj L. nde=t.mrz~ Wh-eihe: cral or .mtcsr. ar!i s~~r"...eO~G' Mr~hy
• PROJECT MANAGER 4ND~tPR[SENTATIII£J'{Jfo\:liY
N.l.M~ ~niel ___ ~-,-_____ Willjams._.Ql~~ _ _
R.,.creation~ Open Space and Science
DEPT. _ Community Servic_e_s ________ _
F,O. sox 102S0
PALO ALTO, CA 94:>03
T~~ ) .. ?j.~
50ClAi SE'CLJFlIi"!
~ 'A 5 ~uMBEA
• INVOIClNG SEND .'ll.. Qo.jliOlCES TQ iKE CIT. A rTN' P!'1OJECT '-.j ... ·.AGE A
• CITY OF PALO ALTO APPROVALS: 1F-;c;.UTt: FOR SjO-":P'Ij-Rt-S"'CCOR~"'G TON!.JMBEf<S :~, .o.PF~OL"A~ &'J)(fS BELew,
CIT'! OEPAA:r~~r DFun:~ -j ~rS', MA'IA[,;tH' ----F~,7MCf ----··-···--rijflCh.lS~~E~:JMi;jj5r~:~r;of;1
~jl 112) 1\3,1 114,' j ,;~~~:: ...ruo.,",~", '_""I :::--. ,,~~ ::,:;''"''".'="~~:;:;;::l:;;;~
8Y --crtY~~" BY "'P;'~---------,;.,-c .. lii;------tiTY"":YI:'Il:f 1
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RDIBIT ~IA"
CO.STITUTIOh~ RIGHTS FOOSDATION
YOU"l'H COl'lXUXITY SRRVICE PROJECT
1993-1994 SOOP! O~ SERVICES
8ERVICBSI Co:otractor shllll provide the Y-.Juth CClIlmun:ity service
(yes) pro9ram~ as oytlin9d below, in the P.lo ~lto Unifie~ Scbool
District, RaVEns'Wood city School District l Sequoia tinion High
School District and several private sohools,
The pro9r~ sball ineludQ the following components:
Individual School Group Meetings and Prcjec~ Planning
oDgoing Training witb School Groups
yeS service Days and Conferences
Atter-sehool Service corps
CUrriculum Integr~tion
summer ProgJ':'am:
G01U.S: To work: through the Schools to help students c!evelop a
greater understanding of issues that a~fect them I their families
and their communities; IIn~ to help students develop skills to make
positive changes in tbemselves and in tbeir ccmmunities~
PROGRAM OBJBCTlVES:
1~ A full~time pr~qram Director shall be employed tc cocr~in&t.
the program with tbe sponsorinq aqencies~ (sponsorinq
agencies inolu4e the city of Pillo Alto, Palo Alto Unified
School District, RavenSWood City School District, tbe Baas
Center for Public Service at Stanford: universitYI Kid
Peninsula YMCA and: the constitutional Riqhts Foun~ation.)
part-time program assistants may be hired as needed by the yes
program to help coordinate schools and a.[ter-scbool corps:
program.s~ College stud.;!nts and teachers shall be paioj;
stipen4s by the yes proqram to help supervise the schools
program,
2. School )).,8e4 programs will be operational at eleven ltIid41e
schools and high sehocls.
J. yes will coordinate vi th Stanbrioj;ge Academy to promate service
learning for all their upper division students.
•• yes yill coordinate a five-day traininq session tor youth on
leadership and service skills.
s~ A student-written monthly newsletter vill be provid~~.
6, yeS will develop weekly after-school service opportunities tor
middle school youtb.
7, yeS will promote integration of servi.ce learning and
eiti~en9hip education in the curriculum in all content areas
Eor grades six through twelve.
,-._ ..
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page TWo
ClU'
BMnild t "All
B4 yeS will work 'With five m_ .... .Le 9ch~ol9 t.o promote service
lea~ning Cor all students a· t.hese schoQls4
,. All: elCtensive trl'tninq and staff development program will be
provid.e~ to enb~nce the role of" the Teacher spoDsors and:
Student Coordinators in tbe school baseO program.
10. ~he "Lea proqrUl model will be disseminated to intcreste6
qroups wishing to replie&t. this e~~ort with the help of th~
Constitutional Rights Youndation.
11. Evaluation teohniques de~igne4 to demonstrate the skills and
aptitude9 youth perfect duxing participation in yes projects
will b~ utilized.
12. At least £our large group service d.ays or conferences will be
coordinateC by yes.
PlitOORAM COJlPOlfERT D8SClUP"l"IOliS::
yes qroups meet weekly at their sebool site with their Teaeher
sponsor and a Stu~ent Coor~in.tor to 4iscuss probleros tbey see in
their community and to plan service projects. students work
through all the components af ettective project planninq including
needs assessment, agency contact, proposal writing, qettinq
appropriate approval, publici~in9, 'recruiting, reflecting an4
evaluating. On average, stu~ents complete two projeots per month.
In order to meet the in6ividUa1ized. nee~s or each school site and
alIeni a greater level of pa.rtieipa..tion, sltill training is provided
at ea.ch scho~l sit.e d.1,lrinq the school year to all interested. group
.embers. E&cb month the foc~s is on a aifferent s~ill.
J"C, _Service: Cays and 4;_9_llfer-ences
Yes provides opportunities tor youth trom East Palo Alto, Palo
Alt¢, Xenlo Park an4 Redvood City to work together in a variety of
d.ifferent capacities. students work jointly on larger se:rvice
projects or at conferences designed to develOp skills. service
days or conferences are offere4 approximately every six veeks.
In 1!92-93, ~or the first time, two difte_!'ent conferences were
offered l one aimeO at :middl e scbool stu4ents and a. second one
desiqned for the higb scbool 9tudents. Altbough it is valuable to
have both age groups wor~ together on service projects l b&ving two
conferences allow YeS to tailor the e~ucational component of tbe
proqram to a mor~ specific age group.
.~.: ...... ' '_ .:' ',.l'
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page Three
CIU'
Exbibit "A"
Eacb week, middle school students trom any seboo! are weloome to
attend. proje.cts that n&"'Ie alreae:y been planned Cor them. It is
believed that the Atter-School Corps might attrAct stud.ents wbo
donlt normally atten4 school grQ~p meetings. while this program
focuses less on project planning and leade~ship de~elopment, it
does provide strueture6, s~pervi3ed, cross-cultural, service·
learning opportunities tor youth who might ottlerwise have no
structure6 after-school activities.
c\n~rie_~l.\1!I,_ Intaoration. -Cll-i:!:".-rve:
With s~pport trom the Co~ission on National and community Service,
five ~iddle schools in t~e area are wor~ing to into9rate service
into a~l arells of t,be acadelllic c\lrriculum. E~eh of tbe SC'lbools has
«: 4ifferent approach: ona otters a cOlUlunity service elective
class, two otbers have torme~ o~-qoinq partnerships with community
based agencies, another is developinq a broad based peer tutorinq
program to sup:;:>ort Englieb langua,qe development, and the .final
scboo1 has a number of projects taking place in social stu4ies,
Enqlisb, science and industrial arts.
Xu addition, yes is co-spon30rinq a two week summer tr&ininq at
stanford for teachars interested in 4evelopinq curriculum. that
intdgrates service witb cla8sroo~ learninq. Yes is one ot nine
partners in thi5 project.
~iddle and high school students prepare for community le~~ersbip in
service through sim~lations and workshops at this one-week
training. workshop topics incl~de: ceeds assessment, interviewing,
presenting, developing s.ervice projects, and "wforlting in diverse
groups. other activities include oCotnmunity service work,
interviewing eommunit, leaders, and developing ~ perSOh&l action
plan. For th. first time, this proqram will be advertised in
"Enjoy!" and. open to all students in tbe community.
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COifSTITt1'lIOHAL JtIGR'l'S POU TIOK
YOOTH COXXUlllITY SERVICE' l' ....JBC'T
Director
CoorCiinator
Cle.rical
$ -42,400
21,O~D
2,736
Teachers (12 @ $1,000)
College Students (10 Q $90~)
After School Corps (9 @ $100)
.12,000
9,000
300
'Tota1 E'Xp$D.S e s
Director
Coordinator
Total Contract Budget
.. I o CHI
$ 42,4<:l~
21,000
.. ,coo
$ '7,4DO~OO
--'""';";1-,,_l1li .•. 11"'1:
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F . .t..I 2_"--" H O~~9 eRF U.' ~ 00: OUJ
1111 CERTI"ICATe: OF IHSL'RANCE J/31/1S53 I a
:IM\a&DCe Brg:t ... _
Velltur& lIoulevard, ,no
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bttOiol 'r,nQ ~ to 'VI_ 1na.of'tid. ~ .'&Iwt fOP tl'l, j;Q\ ~~ ,,"H,d,
irdfqt~. nc:In"!t!tIQ'x:llrt "'" req,.nr"CWft. tcIntl Cf" e~n:Utl 0:"1 ~ ~ ~tl"aCt Cf IC'~~ ~ iIIfd\ t"Hpec: t:o a.hld'! Ulfl
t1Irrificatf r.y til IlJI..ed 01".." ~.tlrpt~ ~ fnstrrea ri'l"tl1"dc4 ty tl'I'o poHc:iH dKcT;~ ~"rn ill ~jort %!:l .d tht t,tra l
uc\;.II,on.; It'd t;;'dIrlOtll Of~\1e:'tI* l.hrlb ~;,.., 1II'It h.t~ bMrI ~ ~ priid eL.hUl'. l.:olll INSUlWlCE I_I POt.IC~ WJl!l!ER 1.1 =tS I
Gma:RAL LIASZLIT11 Effaotl\1 e $ 1,000,000 C;""eral A'1q
). (ltJ Gen LiabiUty fl.e 2~'11ao 11/21/92 ~ 1,000,000 Prodl CoOp!! Aqq [Xl Oce ( I C!!! $ 1,00C,coc per./Adv rnj
( OCP $ 1 1 000.000 oceurre."1ce
I [ 1 I l:Xpira.tic n ~ SO,OH fire OaJllag"
U/21/~3 $ 5,OCO IIlldical Exp
I AIlTO LIASILrr'l !ffect1, e
[ J Anr Auto / t $ cst.
[ 1 A1-""""d
I J SehM'oh~
[ J Rir.d
[ 1 Non-~""ed .£:l(piraeio n $ III (parson} ! 1 Gar.... Ll.ab / I $ BI (accident)
$ PO ---------
~XCZSS LIA8It.ITY I I S OCcurrence ( J tllIIbnll .. $ Aqgragat ..
[ J "the>: ___ I I /
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WORK£l!S COM? I I ~"h Ace.dent , »1) ~ Dioaue-Limit
f-£llpLO n:RS LIA5 t I Pi8asoa-Empl -
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~-4IAjj:cription 0-: operations/locations/vehicleG/o~her
ern OJ' PAL<) u,to
'305 t-''''':'''::d J~.: 1.eLd
-'1.110 Al-:o, ~.~ 94301
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. j CANCEl.LA'rIOli
So.o'lld any of the abo\le duerl.b<!d polieies
be caneelle~ before the expiration date
thereof, the issutn9 company will endeavor
to mail 3C day. wr~tten ~c~i~e to the
certificate r . .;ld:cr na::ne.d to the lett., but
failure to ~ail such notice shall pose no
obli9ation or.~·5bilitY of any ~d upon
"he c01ll!'any. ~ "qenesA>"I!~fI·_ A I
(,I!)"/,//.... T/ ~.Y~
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0':/01/':" 1:!:07 n.! 213 3&6 tl-i:59 eRF U I
~~~ GOl.DEN EA~ INSURANCE COMPANY
~ P.O. Box 85826· San Diego, CA 921""-""""
WORKERS' C jMPENSATION AND EMPLOYERS' LIABIlITY INSURANCE POllC¥
oeClARA Tl0N ---------
Item 1: Insured', Name and Add!"ess:
OOIlftrl'tlTIO!llU. Rl:GII'2S FOUNDll'rreN
f01 s. ~&tsy D~
LOS ANGELES ~ 90005
PoIlq No: PWC-2095U-OO
In.<un'd is; NOli PROFIT ORGAm3AUOI
S '!~ ._,.. -
",tiJc'J T ! 0 !>.!JDiT
Locatious: All usual workplaces of !he In<ured at or from "'meh operu:ioas covered by
this policy ... -e conducted are Jo.::atcd at the address of the Io<ured \llllfss
otherwise SlAfi:d herein.
SAHB AS J:1'lII! #1
Item 2: Policy Period From: 21 NeV 9.2 To: 21 NOV 93
12:<11 "-m. stll.Ilo.nJ time at the address of the Insure<! as stated herein.
Item 3: Cave.age A of !his policy applies to the Workers' Compensation Iaws.."d ""Y OCCIlpa
tiOJ1al disease law of each of tile following S1ates: CUo..""FORlIU
Item 4: C\assifiCittion of Operalioos: SEE SCABDlILB A?rACBED
.EsWnated Annual Stmdatd Premium:
Deposit Premium:
Including CIGA Surcllarge of:
Fraud A=sDlent SUIebarge;
User Assessment Funding Fee:
MIDimum Premium:
Adjustmeuts of Premium Sh.2ll be Made:
$22,'55
$3,432
$0
$9
$31
$2,500
Iwn.5: limit of Liability for Coverage B -Employers' Liability: $2,000,000
SUBJECT TO ALL TERKS OF rius PoLICY R>.vnlG I<E?ERENCE TEElU:'l'O.
Kumbm of EDdorseroents Fonning a P.,t of this Policy on its Effective Date:
WQ2CO 11"029 WC33S WC166A WCQ07 WC514 WC8382
Issued '" SAIl DDlGO, CALD'OlUi"I:A
p~ N!..7le: :PARTrcIPAT:I:NG -~ YR
Agent..: JUliTZ " JOSBPHSON l:llSt1'RANCE AGENCY
:-.. 0.. 1'I0X B 10 0
YAH !itrYS
Dat.e of Issue: 30 NOV 9'
Type P1ao: P-l-~
Cede: 01-05201/7.50
Renews Poriey: :treW