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'l'BB HONORABLE CITY COUNCIL
Palo ~ltc# california
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Mend!.ftD.t, to :JI.g:re~E'n:t ___ ~.i tn Palo...1-1 ~Q __ ~..pified 8C~_99_" DistrJct m_f.Q.:t
citY __ Q.f Palo Alto. ~_~illiBtr.ilt.ion _____ Q.t ____ Scboo1 Di8t:;-_~Ct. ALhlopti(: ¥_~elds
:t~r Mon-Sebool._~
Members of the council:
This report requests that the City council approve the attached.
propos eO amendment to Agreement No. MD e23, under which the city of
Palo Alto WQuld adJUinister the non-school use of the Palo Alto
onified School District (PAUSD) athletic tiel~s and collect rectal
fees from certain field users. This report also recommends that
Council direct the City Kanaq~T. to execute further amendments to
this agreement should they become necessary, including any further
annual renew~ls~ assuming that all expenditures under the agreement
in tcture years total less than $25~OOO p~r year.
The City has ~een administerinq the non-school use of the at~letic
fiel~s fer P~OSD for the past ten years. on July 30, 1992, council
a.pp~oved the agreement which gave the city ',he authority to charge
hourly user fees tor the District's athletic tiel~s. PAUSO
r9ceives 80 pe:rcellt cf toe collect.ed. fee re ... ·.:E!nue wbicb must be used
solely for maintenance and renov3ti~n of the field faci!ities~ The
city retains 20 percent of the collected tees to help otfset staff
costs incurred in the ~dm1nistratioc of the program.
The original revenue estimate for this agreement has been revised
to accurately reflect the actual fees collected for the first year
of tbe agreement. The City has collected $1~600 for fiscal year
1992-9). The estimate4 revenue for fiscal year 199)-94 is
estimated to be the same, as increases in field user fees are not
recommended.
City and P~OSD staff are satisfie4 ~ith the current program, and
seek to exte!l~ thp. agreem.ent on an annual basis in the future,
following establisbed City procedure for contracts under $25,000.
Staff will report back to co~ncil for direction should the
forecasted revenues for tbe agreement excee~ $25,000.
CM.R:J74:')3
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staff reco~en~s that the council ap~rove the propose~ amen~ment to
Agreement No. MO S23, which &uthori~es the City of Palo Alto to
continue to a~inister the non-school use o~ the Palo ~lto Unifie~
School District athl etic fields and collect. rental tees from
certain field users. Staff further recommends that council direct
the city Manager to executa any further amendments ~o Co~tract No.
HD 823 should they ~ecome necessary, assuming tb~t expenditure3 in
anyone year re~ain less than $25,000.
Respectfully suhmitte~,
i)da aJ.ttf~
Dan Williams
Director of Re~t~on, Open Space an~ sciences
~~
Palll Thiltgen,
~reotor /7unit Y
.. ~~ 9'ity Manager
services
',./ Attachment
Related CKRs: 363:92
CMR:374:93
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~mMEN'T NO" 1 TO CONTRACT 1m" MD B 2 3
BETWEEN CITY OP PALO ALTO AND
PALO ALTO UNIFIED SCHOOL DISTRICT
FOR ADMINISTRATION OF
NONSCHOOL USE OF DISTRICT PIELDS
THIS :._ ..... ::=:~'"DMENT to Ccr:::I'act No. MD E23 is r.'1.a,':e a'71Q e!Jtere:j
into this ::3.y of 1993, by anc bet .... 'ee:-. the CITY
OF ?ALO JI..!.:TO, c ~'.lnicipa! crJrpora::.i-::m of Califcr!1ia, te!"ei~a.fte!"
::ceferred to as "CITY, ~ 31'.d tr..e PALO A.:,.:-D "L")."'::FIED scrmc:. CIST":'ICT,
;. public scr.,:)c::" district. of C?lifc,:T.ia, '",-itn offices at. 2S
Ch'.J.rchill Ave~:",:,=, Falo Alto, CP., 94JC6, hereir.after ~ef€:::-re:j t.c as
~DISTRICT; "
WdERU-S 1
bet'NeeL CITY s::::i
Con::.ract No. M;:J 823 was
DISTRICT for CITY's
p!:'evic1.lsly e::':ered i:cto
o~~inistratioc of che
r.~n:school -...:s~ cy privatI:: i::div:'duals c:::-g:::-oups c': CISTR!CT's
athletic field£; ~~d
~"'EERD..s, the pa~tie~ May a,~ree to arr.end said agTee:nent t.o
from time to ti~e;
T:"::SREFO?E, in co~sidera:io~ 0: tr:eir mutual
coven2nts, the ~artiEs hereto agree as follows:
SECT::', 1. The following sect:'oC} of Ccntrac:t No. ~, 8 .. D
is hereby aner..c.=.:: to read as fellows:
a. :3-::ticc 7.
"::=::;C'IlON 7 --TERM.
hereby extended to Jur:e ?C,
tEr.mi~~:ed as provided he~ein. ~
of this A:;re8!rL::nt is
1994, unless s,')oner
SECT::~ 2. Tt-~e fol1o'''''i::g e:."<...'1ibir;s to CO:!'1tract ;-';0. MD 523
are. hereby a.rt',e::.,~-:.-.i t.o read as sp-f,::,:::-t.~ in Cr-.e follo·,,':'ng ex~,'i.!:)its
attached to t:-,':'s A..'Ue::-ldmer;.t and i.:-+ccrpora':~::i ir~ full t:y thi.s
reference:
h. ::::;.::.itit "District's
Coverage~ ,
c. =y_"'--.ibit ~E" E'~i""!title-:' "City's Icsuranc(; CrJv€':'age".
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S_!':~"-TJ_~~ _______ .l. Except as !1erei n n,odifi-ed. all c,ther
provisions ()E and eX:-.J~ir:.s to said 2..gree~.ent s'hall rerr..ai" in f1111
force and ~ffect.
IN WITNESS )oj"HERFO? ~ the parti€s r.€re!:.a have €xecu:ed tl".is
.l\r;1E',ndme!'lt the day ar.d y~a= firs:: ab:lv~ w::-itter:.
ATTEST:
Ci ty Clerk
SeniDr Asst. City Attorcey
:U-PROVED:
Ci ty Manager
Attachmenc.s:
Ex..1..JIBIT "C·:
EXHIBIJ:' "D~!
EXr.:IBIT liE":
PERMIT
UNIF::'E:C ~CHOOL
2IST!UCT
By: __ .l.-A-...... ~ a (]~i-'--'~ ____ _ €rEpe=-i.n t.e:1de.,.~
Ta.X!=,ayer Identificaticm No.
94·2168440
DISTRIC7' S INS:..,TRANCE COVERAGE
CITY'S INStJR.].....:."'"'lCE COVERAGE
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~ I EXHIBIT !;-
City of Palo Alto J Palo Alto Unified School District
FIELD USE APPLICATION&PERMIT
RETURN TO'
L~cie Sterll CommunitJ, Ceni€r
1305 Mjddlt!n~id Ro.:3~
f'2.lc Mo, C~. 9430i
":r 415.3Z9.269?
WolfE Cf ORGMoi!ZA TlON OR GROUP (APFLrrAIH,I FE~~r,f:r HCi...uER:i
o ~ ~E 0 F A,-'PL leA TI 0 '" ______ _
SITE. ___ _ FIEtD (sr S?~GIF,C'_
ACTi'JiTY'. __________ _
NlJMBEFi OF PEOPLE EXPECTcC' ___ _ ---------
WDP.K PHONE' ___________ _ --------
8iLLING ADDRESS ___ _
NmH:lRorrr iRS WMSE?: ______ _
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F'ERMIT; $1,GOQ,OOQ insurance coverage requjre(f. Fublic liJbiriLy C(h'~r.aOe (pro:;e;ty dJrnJ';~ ,a,1,j ~Ddjiy inj<lr/), 0i5 e·.'iC':flCe-d ~y
a ce!1Jiicate orillsur-ilnce I'o'itr: an endor:!:emeil1 ~J,r:in~ PAUSD .ar'~d CH 3.s ADDITION,IIL iNSUREDS and gua(3nt,:e~ng the PAUSO
and CPA 30 days notice prier to chJllge or -:.3[\cerla{i,,11 01 p,.;;iC1. i:; fl;quiaQ ?fl<Jr til i~';:J;;.;\ce Q: ~(1.i~ fer('(l.it. Use c( ~ciliM~ wi:!
flOi tte ll-efr.1itted uIlless a \-;ilid certificate cf in $ '-Ir(I.1 C!!' has ~·:·C-.1 recei'ied Iwe (2,111',}rr::r.g da~"5 prior to LIse date an~ (;i'1Jr~to"s lur
the Lise or .such fad~ilie~ have been p;lrd alld rr.itjare~ a~'~',,!;' Ii tJci:i~." i5 ~[,t ier1 in a c)e,;;'1 co~jj'!~ln as de~.-n~d ilec~ss;;."/ OJ' sJ:e
slJP~rvl.sar, :,11e.r: Appilcznt"Ferrnrt HGi{!er _"ii! ti! c;,a'Q8"d <HIO Ml,j r.:sp(:!1S'IP!f 1;:,r a1\ Clj$~C·1':.3: ~r repJ:r C"~Jrg,.!.s CPA 01 PAI:~D
~<ly il'Cl.lf.
Certifl.::,alc of Insurance-wi!..~ endGrSemenl namir/g FA-USD ano CPA as ,ad(fitJQJ1al fnSwr~as reocei\oej ~'es _ No
rUse oJ ~clJiljes will be (leJli~ r: required insula,1c.: ls {To! vu;fred by Ce,1:~':J)e It 15 !1lE' rBs~r)nsibiUy 01 :he USEr t'J ~t'ep U;~
inSlJrOllC! curr",nl}
neo A~p[:.::;aI'1l/Pe-~mi: HQJat:f agr~~ to P3Y as s~e::i(j"~ on i.~is Per,ni: He ;~pi:';3-"t,'PE'fm;t~: ;:; will ~e cha:~~d rGr €iiCh
roeservJi:on as ilJdic;3te-d or; 1.;"]r$ ?ermil1.;r]le5s CPA 1.$ nr)li~leG;;] j'.'rlt;ng of c!lai:Q8' or ccinc-e-!)Cjlicr: t,','e (2) '1"'IJrklng ca:.'s In ad/ance
of 5cM:dlJle~ acti-.itj
THE APPLICANTj?EAM17 HOLDER HEFtEBV AGREES TO P,90TECT, INOEtMJiFY, C£FOm MJiJ HOLD HARMLESS CPA AND !
PAUSO, INCLUDING THflR DFRCE~S, AGlNTS AND EMPlOYEES, FROM Arm AGAINST ANY DEMANDS, ClAIMS, liABilITY
OR t:XPiFSE ON AC~OUN"T OF ANY SUITS, 'w'HW\CTS, JUC£ME!HS, C~SlS OR CLAIMS CF ANY NATURE Q!\ KIND ARISING
OUT OF, O~ IN ANY WAY CONNECTED WITH, ANY PERSONAl OR SOOILY INJURY, O£UH, PROPERTY DAMA,E OR LOSS
R£SULTI~G FROM OR CONNECTED WITIf THE ISSUANCE OF TH!S APPUCATION AND PERMiT FOf! CPA OR PAUSO fiElD
SPACE, INCLUotNG THE ACTJVITIES PERMJDED urm.e:R THIS APPLICAfiON AND PERMIT. 11iiI~AL HEME' _____________ _
THE APPllC.ItNTIPEItMIl HOLDER FURTHER WAIVES ITS ~jGHTS AGPJNsr. AGREES NOT TO S0E AND HEREBY FlEi..::ASES
AND DISCHARGES CPA AIW PAUSD, mClUDi'iG T~EIR OFFICERS, AGENTS MW EMPLOYEES, fOR AND FROM ANY
l!AHllITl OR RfSPDNSiBllfTY FOP. ANY PERSONAL OR BODilY IIIJURY, OEATH, PRD?ERTr DAMAGE DR lOSS RESULTiNG
FROM OR CONNECTED WITJ' THE ISSUANCE Of THIS APPlIC.TION AND PER 1m, IIICLUOING THE ACTIVITIES PERI~lnED
j UitDER THIS APPLlC,!.,T{QN ~uo PERMrT.lt';iT1AL HEF,£ ________________ _
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I THE APPLICANT/PERMIT HOLDER FURTHER ASSUMES ALL R1SI( W caNr~£CTICN WlTH THE ISSUANCE OF THIS
APr-liC.ArION AND PERMrr, INCLUDING All P.iS~ ASSOCIATED W\T11 THE ACTrVliiES PfHMlTIEO mWER THIS
APPUCATION AND PERMIT, INITIAL HEHE __ __ _
THE APPLJCANTIPERMfT HOLDER UNOERSTMmS AND KE2fsr ACKNOWLEDGES T.HAr THIS HOLD HMlMJ...ESS AG'REErll~~T
ANI) RE1.EASE fS ItfiENDED TO FlELEASE. DISCHARGE ~)liO PEDTEeT CPA ,l};D P~1JSD, fNClUD1NG lHE1R OffiCERS,
AGENTS ,-",0 lMPLOrEES fROM ANY OEMA!WS, CLAIMS, UABlll~'( OR. EXptl\SE ,l,R!SiNG I-S A RESULT OF OR I'"
CONNECTiON WJTH THf ISSL'M.[CE {IF Tl-11:l Al'PUCA TiOti AND PERMJT AriD THE AFP~'CANT/FE!l MIT .., OLDER'S USc OF CPA
OR PAUSe FIELDS, INCLUOJJl(l 10 RELEASE AN[l DiSCHARGE CPA AND PAUSD FROM ANY CLAIMS DF ACTS OR OMISSIONS
OF HEGUGEHCE COMMlTIED 2'f CPA Dii PAUSD IN CONNECTlON WllH THE lSSUA~tt OF THIS ",PPlJCAJ10N ANO PEflMIT.
THIS IS A LEGAllY BINDING AGREEMEUT BETWEEN T~E APPUCANT!PEilmn HGlDER, CPA AND PAUSO, THE
APFUCANT/PfRMIT HOLDER FU.RTHER AGREE~ TO FURWSH SUCH LIABiLITY OR OTHER INSURANCE FOR THE PRDTE~TiDr~
{IF THE pueuc, CPA, AND FAUSD AS MAr BE REQUIRED HERfmWE" BY CPA or; PAUSO. rrJ~-:--iAL I-!EFiE _________ ~_
!,!.he lJC\oerslgned, here~y cer"~fl tl"lat I am an alJtt",ar:ze'J e.'Je!1t c! tl1e tl,p~iicar1i iPt-.~r;\it Heide:-af\'~ a"l duly 2ut~\\lrizerj to '~hd ~~,.:
Appnc.an~'Pe'rmi! Holder u:id~~ w~is Appric:a~·Qn arid F'e,"mit. To the be~t o~ m:! ;"r":'.·iJej'~e-, lin prcpe:1'j for \.1St' cfwMich ap~r;C<lliOli
is tlereby made will not t10e U!-:~ ror tM com m:ssion of ar.; .. unial,'lfL/r ;;:t (or for ~nj a'::I, ... i~J' whid] maj p~omcae cr arrow the tJSe or
al,:ohol or cr)nlron€d sUtlS:';,;'i,:eoS. I fURTHER CEFiTIFY, ON BEHAI.F OF THE APPUCANT/?EFlMrT MOLDER, TH'AT THE
)\PPltCMtTiPERMIT HOLDE?, WIll \)of R£SFONS1EL£ FOR #,HY O~MAGES SllST Ai!lfD BY OPO ON THE PROPERTY. FACIUn,
FURNITURE OR EDUIPMEN1 OF CPA, PAUSD OR AllfOllE ELSE, OGCURRIIiG THRDUGH THE ISSUANCE 0' THIS PERhm,
iUCLUOINO HIE OCCUPANC.,.. OR USE Or' THE ABOVE·rl fFHlENCfO FlEL[1 BY r~E ArPUCANT,IPfA MIT HOLDER.
1, the '..:;"::~I;iGfled, aglee 1\1;;'. I L:ltjelst;;,r,~ (j,lj ...-ill pr:'.'idr: 11)1 a0\!U?f,[:: k !ii: re'):;:<;','IC'[; \hat I;C Ai,.r:;OH[UC 6E"iEP,:',GES ".i\
t--e u:;e"c C'r a!i.owed on. CPA,:r FAUSD fierd~ ~nd v,:;?-::.rtJ J a~sr, ~·n'1t:::S~';'11,J Lh:l~ r:: '"",';:,~',o:.J ,-;~ "::':;'.w.a: G,' CPA,':,:: cr P;:'l.l:',i)'s
f~~1 as "( ~~,.~~ and' rha t flO ,En;,' ~"21 Vt;l j,: e (ir fT. ~ sic i" ,;iI,J,'J e d
[St1JI'J!UI~~ on oppo~ite sid:: }
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CALl~\JRI.'I(IA INSIln.1!lCNAL I:\5U'\_o\..~CE
AGE1';CY, Il'o:C.
P. C. BOX 88228S
SA.." DIEGO ~
SOJB-AGES!;
ell. 92E8-22S3
ru~QREINI & co~~~~
.1.'. o~ BOX 5921
PALO ALTO UNIFIED SCHOOL DISTRICT
25 CHL'l-.CHILL AVENUE
.PALO ALTO. CA 94306
CONFERS NO !'IlGKTS UPON THE I I
DOES N()l A MEfOCo , EUEND OR.H. TEA THE CIWI"'O,
I
COMPANIES AFFORDING COVERAGE
THIS [S TO CE "l1:JfY noll. T T~E '"':J cJCIr:: s OF II'SUR,o.N CE L:S: ED !IE ~Q,'i ~ ~VE 00::;;" IS SI:EG 1',' iHi: 1~''3 UF:E'O w.~·= CJ ;l,SQ',"E '.0=: i,"E PiJue, ;:> E~ 10C.1
'r;PfCA TEO. I.;Ol"V'I'T"ST "' .... C':NG ANI' I'traUI~E~E I~T _ TE"l '.1 O~ C c,'JQlrlQ N C f' "'., ~ C:'i'r'·:': CT C';:: CTHE'< D{)'::lf~~E 'or 1f,1'tH R E S~ E: ~ ~O ,· ..... 1:: .... TH IS
C;:~TIF:':ATE I.\A~ O"f: IS$l-':o::J G? MA~' PESTill." .. THE rr;S'..'=:"tK!:: I,F!'"C"'D(O Sf T.""'E e-;JL'O';:S J:SCc'S,::C ,,(o;[.'J S c'-'f.":=:r ~C ;l,~:" T"I: ~e;:;·.~s
D::-LUS:QNS ANt:: C':)rlC:lrl:J~iS 0,0 S·.'CH POUCi€S
"OI'C'r~UMGEIl
OB 895-40CC
i<SlJEJ£':T TO
i',E:, NON-SCtlCGL .ATHLETIC FIELD t:SE
(,In OF PI,LO (LTO
I\TT:\: OFfIC:: ClF P.E CIn' CLERK
>::10 !-U·..MILl'O:: :·'.il.:S:.:r:
i'/"';"O AL'!O. c.~ 94303
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I DA.n: 'I'''':I:~,'\"': !
4;'1191
,000 s. L~J
E~~'H"'TCt, L:;-':: i"':;:-·"-'~l'-~>'E I:S\~\':iS CCI.~,:>"'T,'r '/II'LL f~'::::''<QI': ";0
~',~IL JO---t' ... ·" , •. ,:=:'~='. ',:'+1:0: T,:;: -;-,.;:: c:~r'F'C,,"~c HCL~Eq r;,:,r.~j;C:' T.) ,H:
LEFT, eu;-':" r<J CG~'GA~:C'I'. 0;;
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ENOO?S'EM.tNT
This I!ndotse:nent llCldifies s',Jcr: 1::lst.:t"an'.:e. .a.s~{f';r:-ded by t!'le I·
provisions of the policy rel. .. ting to' ~~.e follc·.::r.g:
L-_______ S_E_C_I_I_O_N_' __ '_I __ -__ C_O_'_~_R_E_H_1_'_.S_'_'_'t_'_L __ 'h __ S_[_L_'_r_i __ C_C_V_~_R_'.~ __ !~ ___________ !
ADDITIONAL IN.'lU'RED
It 1s agreed that chI! I'P~'t'9Cn.!l Iosured"' prov!.!1oa is a.a::e::!:::ied tc i::clude ';'5
an insured:
CITY OF PALiJ ALTO, lIS OfFICERS,
AGENTS ~D E'1PLOY Ee:S
ATTN: OFFICE OF TEE CI7Y GtE:;;.:
250 RA.!'iILION AVENUE
PALO ALTO, CA 94303
Sue only ~ith respect to liability arising cut of a~t.!l or o~l~slons of the
Named Iosured in conneetlon ~1[h tbe [olloving described cperatipns;
NON-SCHOOL ATii1.ETlC FELD USE
The insurance uith respe~t Co ~a1d per-sec or organ1zatio~ cic~g no: apply:
(aj 'to liabilicy assumed by silid persofl or organizaC:1on under any
COntract or agreement:.
(b) to any act or omi"sioD of said p~rson O'J: o't"ian.it:a.tion or .any of
his employee.!!! •
.. rnto,mc:lliion b.low i. rllqlollNd to be compl.,K c~ly w;,en rill, .nc'o".mull. I".,.,d .ub,.-qIl~1 to til. poncy ,fi.nfv, oct..)
fl1'edi.. 8/1/92 ' this Irl(!orsn •• .nl fo.ms p-orr of Poky Numbllf OE 89j-4000
of CALIFORNIA INSUR.A:~CE Cm'[PASY
~uv.d 10 PALQ ALTO UNIFIED SCHOOL DI:::TEICI
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of [he Afllcr-ic;:in !'J.attonal Standards I:lstitute (ANS]) and lh~ AssociM_ion
D.-He produced .fr:.~ ___ L
Month
l")i,l( I:." $J!...!Jlny_,'II e,-, c.~_ ~Q4086
C~ly S~(lk lifl
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IMAGE EVALUATION
TEST TARGET (MT-3)
IIIIIIJQ. :: !;;~ i1~
I. = !.;,j IE .~' .. 12 ...... . = t~~-
IIIIILI L'" "~3H ,~ ~IJ;~
IIill1.25 II!III,~ !~i I.~
~ -=--=-~ -----150mIT' --
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