HomeMy WebLinkAbout0313.093_'r.~ 1 ----~-,:-~---,-.. ,
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M.y 20, 1993
HONORAB LEe I H C DUNCI l
Palo Altc t California
JUS11FlCA-rION Of USING UllUn FUNDS 10 PAl FOR
A PORTION Of THE {OMPRE_HEN~!~E PLAN UPDATE
Members of the Council:
REPORT IN BRIEf
The purpose of this report is to respond to a December 7, 1992 Council
assignment~ requesting justification for the us~ of utilIty enterprise funds
in the Comprehensive Plan ~pdate. Staff recommended and Council approved
fundi.ng: participatilJl1 far the. $507,000 plan update budget of IS percent frc;T1
Utilities Department enterprise funds arid HI percent from Public Works
DEpartment enterprise funds. Allocation of these costs was identi fied iii a
May 14, 1992 staff report (CMR:25S;92) and is further detailed and exp1alned
in this rep~rt. Staff recommEnds that Council reaffirm the decision to
"l1ocate 15 perce.:l.t of the no.n-staffing Comprehensive Plan upda:te costs to
enterprjse funds in the Utilities Departm~nt and 10 percent to enterprise
funds in the Publ ic w{)rks Departm€nt.
BACKGROUND AND ANALYSIS
The Comprehensive P1an will in¥olve considerable participation by all City
Departmerlts. However, the costs of the pr-eparation of the plan, above ar.d
beyond regular salades, were recommended to be shared between t'nree
departments ",,"'ho play the stroflgest role in the pilysical de¥elopment of the
cOlTl!lul'1ity. namely Planning, Public Works and Utilities. Th,fs recommefldation
waS forwarded tn Council ir, the May 14, 19n staff report (CMR:2S8:92) is a
part of the 1992-94 (1ty budget process. The May 14 stiff report justified
the US! of enterprise fund resources in the following paragraphs:
liThe CQmprehens1ve Plan lJork. Program envisions considerab1e
in¥olvement and participation in the update by all departments in
the City. Two departments, which will p1ay a prominent roTe and
..,i11 benefit greatly from t'ne effort, are the Utilities and Public
Works Departments. Whi~~ all departments ~ill contribute to and
gain from participating i~ the Plan revision, these two
departments will benefit because of their sign~ficant role in the
physical d~velopment of the City. As a result, the Plan, and
especially elements dealing .. ith resourc.e management, (1t)'
services and facilities, land use and employment, and
!nvironmental constraints. will provide these departments ~ith a
policy context fo'r the; r futL:re capital imprO\,lemeT1ts prognms..
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" ~Therefore. utilities Depzrtment ~111 fund 15 percent of these
special Comprehensive Plan ~osts. These costs include the
recorrmendeoj )!Iori( program far-cc.n:':.JHing sendee> and the internal
Planning Di~ision expenses. T~ey amount to approxi~ately S147,OOO
[reduced to SJo,OSC if! the srr::aliH adopted budget) for the
revision process over the three-year ~ork program. Spscific
policy linkages bet~een UtUHies functions and the Comprehensive
Phn include: 1) land use des.ignations and policies. that
determine type, a~ount and location cf 1and uses lirI'hich in turn
affect Utilities demand ind long-range facility planning; 2)
eor:pToyment pollcies that desigNte and forecast types and amounts
of employment-re1ated uses, which in turn affect dell\l£>ry of
utility services and lcng-range facility planning; 3nd 3)
en"lirar.menta1 res.Olll"'ce policies ... hich rela.te to ro.u.merOIJ.:i liiater
c.onservation and resource managemt:nt functions within the
Utilities Department.
-In addition, the Department of P~blic. ~orks ~;1l fu~d 10 percent
of these sp€'cia1 COr.tpn:hensi'JE' Plan tDsts from ltS enterprise
funds (~efuse, Water Quality Control Plant and Storm Drainage
fu.nd.s), that wou·ld amQll~t to apprerximately $98,000 [reduced to
$50, iOa in th~ small er adopted budget] oller the proposed three:
year precess. [xampies of relationships between Public ~orks
functions and the Comprehensive Plan include land Use; Employment
and Housing Element policies. Comprehensillf Plan policies in
these sect,ons, as noted earlier, determine amount and location
where land shall be devoted to specific. lIses, e,g., comrle1"cial,
indus.trial and residential. As a. result of such policies, Public
Works ca.n assess i.l;reas of ;mper'oliOU5 cO\lerage (for ~tdrm drain
planning), project refuse and recycl i ng demar.d based or, land use
pol icii!s, and determine waste ·,.rater load tre,a;tment needs fr"O:;1 both
policies in the above s~ctions and from forecasts prepared for the
Co~preh~nsive Plan.-
Staff also re .... iewed the Comprehensive Plan Update lrlorK Progra~ for the nUrilber
of topical areaS that directly relate to the Public ~orks and Util lty
enterprise funds. Attached pages three, fo~r and fill2 of Section II of the
Work Program 1dentify the three major spctions of the p~~~ and their
subsections. The utilities Department ~ill hawe involvement with, a~d
directly benefit from, the-Economic/F1sca.l Resources, Land Usc, HOI..ls-ing.
Employment, Transportati~n and T~leccmmunications. Urban Design and
Conservation./Resource Management (Et!er9Y~ Water and Wastewater arid
Reclama.tion) subsections. Public ~orks wtillty functions will have
invoh'ement with, and dlrectly benefit from, the Economic/Fiscal Resources,
Land Use, Transportation and Telecommunicatior.s, Urbar. DE!sign. Open Space and
C<lr1servation/Resourcl: Management (Flooding and Drainage, ~ater Qua1ity,
Wastewater and ReClamation, and Solid Wa<;.ti! ar,d Re'C.yclil'lg) slJhSectlCms.. Staff
review of these sections and their reTatio~ship to the enterprise funds led to
the conclusion that on the order of IS to 30 perc~nt of the Plan's subject
matter will be directly related to the Utilities Department and 10 to 25
percent to the enterprise funds in the Public ~orks Department. A significant
difference between the departments is the more e~panded role that land use,
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housing and employment data has in the Utilitjes Department fo~ec~sting
process. The 15 and 10 percent figures were used in the May 14 report and
subs.equent budget amendmef'1t ordinance.
further revie~ anj discussion of the Plan update process with Public ~crks and
Utilities staff members has idelltifjed two a.dditional benefHs. First, H,e
Comprt!henshe Plan Advisory Com.rr:ittee process and subsequent Planning
Conmission review and City Council a:::tions ... ill pro'Jide \laluab1e ;nformatior.
on p'-lbl;c expectations and perspectillE's that .. nl direc.tlj' impact departmental
object1ves and future capital improYement progn!,1s. Second, the-Plan Llp,jat.:
process ~;" result ;r. the incQrporatian of Plan~ing i~format;on into tne
geograp~ic information system (GIS) that has been, and will continue to be, a
!r.ajor "ark effort fer the Public Works and Utilities Oep.artrner1ts. The
expanded data base is likely to have a Wide variety of future benefits.
The recommended percentage participation le¥els identified in the May ]4th
staff report were di'i;ded among the ¥arious e!'lterprise funds. in the budget
amendment ordinanci! adGpted by Council on October 19, 1992. The specific
allocation of costs included Electric {S38,475}, Wat~r [Sl7,260}, Wastewater
Collection ($3,040). Bas (117,275), ~aste.ater Treatment (S10,280), Ref,s.
($20,280) and Storm Drain (510,140). The division of costs a~ion~ the various
enterprise funds was based on the methodology used in the City's budget
process, for the internal allocation of departmental overhead costs for the
various utility funds. That allocation formula has been developed and refin~d
over time and is based on a variety of workload me~sures.
STAFF RECOMMENDATION
Staff recommends that the Ctty CQuncil adopt a motion reaffirming the
allocation of 15 percent of non-staffing Compreh~nsive Plan update costs to
the Utilities Department and 10 perce~t to the enterprise funds in the Public
Works Department, as al1ocati!d in the October ]9, 1992 Budget Amendment
Ordinanc~.
Respectfully submitted,
~r.£// ;("J~L~~
./' KtNNETH R. SCHREIBER
Director of Planning and
and Community Environment
d J J (]). ..l~ (:::;,1L{H'L~,--~ .I:k)' / -.... {...-t ~, .' .J-
EDWARD MRIZEK' v
Acting Director of Utillt~es
/
i:Ju'~. /d.,..-t.L~/<-
GLENN ROSERlS
Director of Public ~orks
Attachments: Comprehensive Plan Draft rJork Program, Section II:
Pages J, 4 and 5
cc: Planning Commission
Utilities Adv'isory Cornsr,;ssior.
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(12) Responses 10 Comments on the Droft EIR and th. Draft Comprehensive Plan.
Reoponse. to.n rom",ents raised on Ih. Draft EIR -this will become part of the
Final F1R that must be cerEfied by the City Counal prior to adoption of Ih.
Comprehensl ve Plan,
(13) Certified Fin.l EIR: The Final Comprehensive Plan FlR Can serve as a master
environmental document, particularly for (actors like noise, air quality and traffic for
which cumulative impact analysis is critical,
(14) Adopted Comprehensive Plan. A. amended through the public review and
approval PI'Ol:"css.
Comp~hensive Plan Outline
COMMUNITY ENVIRONMENT SEClTON Le7J!,/t)[~ffo't . _~,' _ ..
GOl.lCrnnnct' M(DJUM
Economic/Fiscal Rt"SO«rcf'5 HIGH"
Lond Use M[DIUM
Housing MEDIUM
Employmf1lt LOWTOMEDIUM
T'(flnsportalion and Telecommunications MEDIUM"
Urban Desig" MEDIUM"
Prill' W"T~ Pm1~'" (April .1, 19~1)
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MEOIIIM, \ip~.'in& '
1!');lsting JnfoNnatlon and.·
~ol~(tll\&andanalY'li.t'.~
.,nfwlllf~~.tJQ,n.' .
i'lGH' Collrdlng and
analyzins mostly (te:w
In.formation. --
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Area Plllns (Existing plans will be incorporated by r~ference)
• Bayland •
• Tennan
• Cubb"rlcy
• ralo Alto Medical Foundation
• EI Camino Real HIGH'
COMMUNITY FACIUTIES AND SF.RVICES SECTION Level of Efforl
'~-~~---"'--~ .".-------~, ______ .0 ___ -._ •• -• ______ • __
Parks, Schools und Recreation
Libraries, Arts Imd eu/lurlli Facilities tmd Semices
Social Servicrs
• Family Scrvic",,/Childca'e
• Senior Services
• Homeless Services
• Accessibility
Hea/lhCllTt Stmicrs
ENVIRONMENTAL RF~URCES AND SAHiTY SECTION
___ ' ___ L __ • __ ~ ______ • ~,___ _ ___ ~. _______ •• ____ •
Opm Space
Co"ser~tion/ReSQurcf M~nagerne"l
• En"gy
• 'Vater
• I~ooding and Drainage
• Water Quality
D'.(I w".t ProS"''" (April J, J991.1
;' ~¥,~:,'!1: ;-?,~;:':t~
LOW
LOW
MWIUM'
MEDIUM
Level of [fforl
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LOW
LOW
LOW
LOW
I.OWTOM£DIUM
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Com,rebcnsJvc Pl.an Updalt'
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• Wastewater and Reclamation LOW TO MEDIUM • Solid Waste and Recycling LoW'fOMEDIUM • Air Quality MEDIUM' • Noise MEDIUM' • Seismic Safety LOW' • General Safety
• Po/il'P Services LOW
• Fire Protection LOW
• Parllmedic Scmien; LOW
• HaT.llrdollsjToric Molerio/s LOW TO MED[(fM •
CEQAIEIR Requirement.
In addition 10 the requirements of California Planrung and ,Zoning Law. provisions of the
California Environmental Quality Act (CEQA) also apply to the preparation and adoPlion
o( the Comprehensive Plan. TODlcet these requjrernents it wilJ be nt'(essary to prepare an
Environmenlal Impact Reporl (EIR),
An EIR is an informational document intended to: (0 advi'ip. d{'dsjol1~makeTs and the
public of the Significant t'nvironmentai effl!Cts of the plan reviB~otl project; (2) idpntify ways
to mihirn~ significant effE'Cts; nnd (3) desO'ibe rf'il50nable alternatives.
The Comprehensive PI.ln Em will function as 8 b<.\se--Jine environmental document or
Master EIR for the City in t~'Valuating the need (or further (lnvironmentai analysi~ (or
in.dividual public and private pro~('ts, such as changes to the Zoning Ordinanc(>, Further,
the FIR wiJI include an analysis of cumulative imparts (traffic,lIoise, air qualily, water
quality, provision of municipaJ setvices, (ltc,) which Can limit th(· need (or F.JR's (or plJblk
and private projects that are consistent wilh the Comp~h(>nsive Plan, The EIR must n)Yer
the (ollowing subjects:
(1) Descriplion of th,' ProjeCI (S.clion 15124),
(""1 W,,~l ""'S .. '" (Ap' ... /,l, ,,'1))
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