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Home My WebLink About0319.093- May 20, 1993 THE HONORABLE CITY COv~CIL PALO ALTO, CALIFORNIA '-," Propo8e4 Buaaer ~rop-In Fl.yqround Proqraa in th. City of Za.t PalQ AU .. Members of the Council: Report in Brief A much-needed sum~er recreation program for children ages 6 to 13, to be held in E~st Palo Alto's Bell Street Park, bas been proposed by the multi-jurisdictional team which has been ~orxinq on grant pro~osals to assist East Palo Alto~ The li~ited time before the program must be in place for this summer has made it extremely difficult to secure grant funding fo~ th6 program4 The program'6 benefits will reach beyond the children it will serve, in that it will be an important visible presence in the center of the community and ~ill provide staff training opportunities. The City of Pale Alto is being asked to assist in funding the program. It is within my authority as City Manager to approve this expenditure( which is less than $25,000. Ho~ever, because of the high priority which the Council has assigned to its relationship with East Palo Alto, I felt it important to bring this proposal to your direct attention. Over the past several months. the City of Palo Alto, the City of Henlo Park, the County of San Mateo and various community groups have wo~ked cocperatively to assist the City of East Palo Alto as it strives to improve its services and programs. The most publiCized and concerted cooperative efforts have been those devoted to addreEOsing the issue of crime in East Palo Alto. However~ other efforts have been directed at activities which will attract invest~ents in the community by state and federal government ~gencies, private foundations, and the business sector. A grant writing team drawn from the participating jurisdictions has been spearheading these other ~fforts~ CMR: 319: 93 L , .,;, '~· .. I. ~~ '. l' .. ~ , 9 .. - page Two A crucial need at this time is a summer recre3tion program for the children of East Palo A.lto. Ravenswood City School District figll..l'es show that there 3.re appro)(imately 3,400 children in East Palo Alto be~ween the aqes of 6 and 13 years~ The City of East Palo Alto has been unable to offer any r~creation progra~s for this age group in the past five years. A propos~l for a summer program l:i.as evolved from the 'Work of the multi-jurisdictional grant ~iting team. To secure a grant at this time to totally fund a program which must be on-line ~ithin a month is highly unlikely, therefore support from the cooperating agencies of Palo Alto , Menlo Park and San Mateo CO~..lnty is requested. The summer drop-in playground proqram "'hieh is described below stands lJpart from a broad variety of programs which are being planned for implementa"t.ion in East Palo Alto when other funding sources are secur-ed. 'l'he programs ari:! being developed by the grant writing team J various non-pro~it agencies in East Palo Alto and the city of East Palo Alto COmllluili ty Services Department.. Ho ... ever, the pla:fground program is viewed as the cornerstone for these other prog~ams in that it will demonstrate the abiljty of East Palo Alto to carry out such a program and it ~ill provide staff training that will carryon to other proqrams and SUbsequent ) .. ears. Proposal The program~ The proposal developed br the East Palo Alto Grant writing Team and the Palo Alto Recreation Division is a drop-in playground recreation program fer East Palo Alto child~en ages 6 to 13, to be conducted frc·m June 28 to AUq'.Jst 27, 1993 at Bell street Park in East Palo Alto. Staff training will be conducted by Palo Alto's Recreation Division during the KTeek of June 21. A .. ~aried daily program of wholesome recreation activities ~ill be offered, Activities will be centered around ... eekly themES and ~ill include arts and crafts, stery time, orga~ized games and contests, sports, special events, special activities .ith outside presenters, and off-5i te trips. Healthy food snacks will supplement the. pa=ticipants' bag lunches. A $20 per child one-time fee will be charged. Scholarships will be available tor those childr-en ... he cannot 2!ftord t.he registration fee. Three overnight camping trips are proposed in addition to the daytime progr-am; an additional $15 fee will be charged for participation. A more detailed description of the program is provided in the attacluaent to this report {a LetteI" of Intent prepared for prospective funders.) Location. Bell Street Park, centrally located i~ East Palo Alto, will benefit from the presence of the summer program. City crews from East Palo Alto, Palo Alto and Menlo Park are performing cleanup and maintenance~ and new pla.yground equipment has been purchased through East Palv Alto community Development Block Grant funds. By mid-June, the East Palo Alto Police Department ... ill be implementinq a community policing program in the Bell Street Park ar-ea. CMR: 319: 93 ! I I r , I I • > .~ ·.71 . I I 4 - Page Three AdiSipistration and staffing. PrograDt funds .. :ill ~e rcceived by and managed by the Peninsula Community Foundation. ('I'he FO·.mdation is serving as a clearinghouse for the full complement of programs that are being developed.) Program operation will be overseen oy the East Palo Alto community Services Department .ith assistance from t.~e city of Palo Alt:;:,: Recreation Divison where requested. The attachment describes the proposed staffing for the SUrnEer proqraro~ The. City of Palo Alto Recreation Division i1".tends to contract with the! program su:pervisor to manage the program. The supervisor will be A recreation professional, capable ot planninq, directing and evaluating the complete program. The City ot East Palo Alto will select the directors and chief leader. R-=creation leaders and aides will be employees of San :Mateo County's Youth E'l:l.ployment Proqram. The training and supervision deSigned into the program .. ill not only assure a qua.lity program, but Ttlill develop statf members for future programs and/or othe~ emplo~~ent in the comntunity. funding. The program is costed at $57,290 and revenues are projected at $24,280, leaving an unfunded balance of $33,010. The Cities Of Palo Alto and Menlo Park, along with San Mateo county, have been asked by the grant ~iting team and the City of East Palo Alto to fund this balance. The Menlo Park City Council will consider this request at its Hay ~5 Council meetinq, but that city has expressed no prior commitment toward fundinq the summer program in light of the budget constraints it is currently facing. If full funding for the summer recreation program cannot be achieved, the program will be scaled back and still ~ffered, e.g., {or a shorter time p@riod. ReCOmmendation It is my re.r;;:ommendation that the Council authoriz:e the cOTltribution of $16,505 to the unfunded balance of the pruposed Summer Drop-In Playground Program to be offered in the City of East Palo ~lto. 'l'his &mount constitutes one.--half of the estimated unf'J.nded balance. If the Council endcrses this recommendatio!'J, staff "rill return 'With a Budget Amendment Ordinance for Council approval on a subsequent consent calendar. Respectfully 5ubmitted. JUNE FLEMING City Manaqer Attachmentt Letter of Intent re Summer Drop-In Playgrcund Program, May 18, 1993 cc: Mayor and city Manager, city of Menlo Park Hayor and Actinq City Manager, City of East Palo Alto CMR:3.l9:9J ,-.1 - ': '<~~~,:i :tr Hu::n~nSe:--,3ce; Di~isi.xt LETTER OF INT£.VT May 19, 1993 Concerned Philanthropic Organizations erf} Peninsula Community Foundation 1700 SouL". El Camino Real. Suite 300 San Mateo, CA 94-\02-3049 r-. CjtY0 Palo Alto D:partnu:n! I.fCfiiHJil.ur.i. ... y St'rVla5 RE: Rainbow Summc.;--Drop-In Playground & O"'frnight Camping Trip Programs Dear Sir or Madam: The linchpin project for the wide am)' of summer programs which are planned for impJ~menLa tion in East Palo Alto throughout the summer of 1993 is the: proposed Rainbow Summer Drop In Playground & Overnight C2:mptng Trip Programs. This project, the corner~lone of the developing East Palo Alto Yomh Cemer Project, is the initial effort undertaken by the unprecedented multi-j un~ictiona.1 team invoiving staff and volunteers from Palo Alta, East Palo Alto, Menlo Park and San 1'-tateo County. The 01)' of Ea~t Palo Alto has !'lot operated any recreation progr4.ffiS for the o',er 3,400 youngsters between the:. age~ of 6 and 13 in the past fi ... 'e years. The East PaJo Alto Grantwriting Team and the Palo Alt('-Recrearion Depanmenl pro.P'05e that a join! playground recreation pwgrcJm for children age 6-13 be conducted from June 28 to August 27, 1993 at Bell Street Par);: in East Palo Allo. A varied daily program of rt:creation activities will be offered through the traditional playground recreation program which was 50 prevalent prior to the passage of Proposiiion 13 (Goals & Objecti"es for-Activities breakdown). (See Attachment n. It i.s the hope of thl! Proposal \'w~ri!ing Team and Palo Alto Re.u~.ation D.-:partment that t.~i~ model will involve a high degree of staff training 'o\,:lJ;ch will allow the program to be compietdy assumed aIld orga.r1.ized by East Palo Alto city staff next,summer. A we.::k of staff training will be offered in Palo Alto for the week of June 21-2.5. Staff will consist of an overall Program Superviwr (corlrracted by the City of Palo Alto Recreation DivisiorJ), an on-s.ite Program Director, an Assj<;tant Director and a Chief Leader. Subordi;mte to the_'>e leadership positions will be 6 Rec Leaders (age 18-2.1) and 6 Rec Aides {age 14--17), a1or=g wi!h 6 Counselors in Training (age. 13-14) (who will assist the 16 paid employccs and w:i! be ready 10 assume a part,time Program staff role next summer). The San Mateo County Youth Employment Program (Y.E.P.) will fund 100% of the salaries for the 6 rec aides (age 14-]7) and will fund over 60% of the 6 Rec Leaders salaries (age 18-21). \Ve wish to augment the $4.25 hourly wage paid by the YEP Program for the older Rec Leaders with an additional $3.15 per hour in order to attraci college Yol.:th back to their community t;."uh'-".~rieJ.'C.o:l"!rnu;l1.iiyG:T.1E!r 4JJJ \1iddle£eld R.loid, Su.i~ 1'2 Pala l\lto, CA. 943a3 415319241:- 4J.5,o"s;'56FJ..'I( ---,i-~---"·"""'''''.'''''''~ ~ - during the summer m':'tr.[hs.. Th.e c'!.alth of emplo)'menl options fer th15 Older ),OJth pop:.Jl2,ti<Jn keeps many of these role models away from their home commur.ity during summer recesS. Staff costs will total 542,270 and r.on-personnel costs will !ol.31 Sl$,020 for a total of $57,290. Revenues projected include S24,2S0, ..... hich inc!uccs $14~280 from the )i,E.P. Jobs Progra:il and $10,000 frorr. Program Registration ( 500 childTen at a o:le-timc fee of S20.00). $33 rO!O ~s necessaT)' to cover the difference. (See Attachment 2) The Overnight Camping Trip eie-merot proposes three (3) ('x('ursioJ1S to loc2..l ovemight camping ar~s_ It is envisioned. that staff from the drop-in playground p:-og:-am win be utilizerl to provide superYi.'lion on ll-]e campir,g trips and w~lI be scheduled around their drop-in playground duties, A separate participation fet: of $15 per enrollee \li'i1! be charged {45 kids at 15 per-= $67.5'). Food, Equipment and Transportation e'(penditures add up to S:!,lOO for i! total request of $1 ,475. (See Attachment 3) Funds securf"-d for this 'purpose will be m:JJ13ged by trle Peninsula Conlm: .. mit) Foundation and program operat;on will be over.se'!n by the East Palo Alto Comml!nity Services Deputmcnl with assista.'1ce from the Palo Alto Recreattof1 Division where r~ues.ted .. Training will be provided for an staff by the Palo AI~o Recre2..lion Division. Efforts are currel1lIy undel"\lo:ay to Iransform Ben Street Park from c:. glass·strewn weed-filled haven for drug dealing to a showcase comml'nity park .. Nel,l,' playground e.quipmenl has been appt''Ov.ed and will be in place prior to the June ~8 openi!"lg. City crews from East Palo Aito, Palo Alto and MenTo Park h:a\'e begun the cle.an:.Jp and the Park ls !xg.iilning to symboiil,e lhe renewed energy of tlle com mlJnity. East Palo Alto Police Ch ief Burney Matthe\,,;,s assures us that a heavy police presence, including a Communitj Bieck Program, will be in effe.:t throughout the sUa',mer in the Bell Street Park neighburhood .. The!.e programs wili sjgnify the begirming of IT'any program oft".:rings for the yor..:(h of East Palo Alto during this Rainbow Summer as. the mlJlri-j1lriscictional efforts of East Pa10 Alto City officials, non-profit organizations and ;Jeighbonng comm"Jnit;es begin", to pay divide;1ds in improving the quality of Efe fa" lhe youtj, of Easl P:2.io Aito. Respr;ctfully submitted d!2~ ,J? ~/?,Y;;C'-- David Martirr Administrator, Human Services, City cf Palo Alto Attachment J: Goals &. Objectives : !{f I r i ~ .' ~d'1t1 f(~ John Wllliams S u po.: ri n tende n t, Rc:reation City of Palo Alio Attachment 2: Bl..!dget Detail; Rainbow Summer Recre.alion F-rogra.rn Attachment 3: Budg~t Detail; Overnight Camping Trip Component 2 , , --i - Attachment 1 5/18/93 Goals &. Objectives 1. To offer children age 6-13 years in tl'le East Palo Alto community a healthy and wholesome program of interes.ting recreation acti .... ities. including spe.:iaJized acti.,tities jn arts, crafts, spo:-::s, AM & PM Snacks and Lunch Snacks, low organized games a..'1d contes.ts, story time, special events., o\'emight campir.g trips (3), special aclivities ' ... rith outside presenters, trips off-site, and other program areas. 2. To offer chiidren in the summer program a daily lUnch ~nack. 3. To offer children opportunites to take ad .... antage of trips, sportS and theme pa:ks, ('ity of PaIo Alto city-wide s;J.mmer carnival, and activities that childrer'! of the East Palo Alto communil), mignt not otherwise be able to visit. 4. To instill .a sens.e of pride and camaraderie in prcgr.am participants. S. To recruit and select staff members from the East Palo Alto community for employment and training as recreation leaders. 6. To recruit and train six (6) young people age 12-14 years from the City of Ea.st Palo Alto for training and .... ohmteer wOik exper.ence as COllnselors in Trainir.g (CIT's). 7. To expose you.th to activities that they would not normally be involved in. The camping trips provide a dance to learn camping skills as well as the chance to appreciate the outdoors. -- A1Lachm.:nt 2 EAST PALO ALTO DROP·l]Ii SLI;\1MER PLAYGROLl";D f'ROCR4.!'>1 PROPOSED Bl'IX;ET Y.E.P, Jobs Progn.m .. " ........ .. Pm~ram R=:gistJ"ll~ion .. {5OC ch:ldr~n @ $20) . Prooot!e4 Ext?endit1..lre ..... ~ Profnsional staff SlJpervislon .. ,. CO!lt~! Part time progra.!n staff . YEP Staff' (l2 @ 35 hr.lwl) YEP pay S4. 25/hr (8 ..... ~b) Part Tunc: Emplo.yee ove>ilead costs (1.25"'itj ... Total Perv.m.nd CQst NOIl-PersoMel Malenals &: supplH~s Daily [un<;b time sna-:Ls Tri~/Spe..::ial evenls I. 9 weeks Overnight camp !rip fOJ vO}\ll1leers Staff T-Shirts (40:1 S7.C..J) .... Participant T-Shirts (SDO I SS.OO) T DW Non-Personnel Cost Total UI1-Funded . :; 142SI) 10000 $ 6000 20504 1428Q 1486 $2500 3240 6(00 500 280 2500 $15020 $242SC $51290 ,sHGlO PROPOSE.D PARI n'HF sr .... "F BU)GET ---, I 1 s~ .. ~ s" --] Number Worhr.f Title CPA Job Cia~s 5artHr ! Hours ! ---- 1 Frognm Dj~tor Rec Ldr HI .$d [,25 440 $ 4,Q50 I Assistant Pirect{lr Rec Ldr III S 9.50 400 3,800 "--- I Chief Leader Roc Ldr II a.DO <00 3,200 6 ReG Leaders YEP" (Week. 1-8) 1.15 1,680 5,291 4 Itt'(: Leaders YEP (\Ve<'k '9 -lO) 7AD 2&0 2,072 ---------- -0. ~~so-6 Rec Au1es YEP" (Week l--S) -{). • Rec Aide!; YEP (Vi'e..:k ~-:O) 4,25 280 1,1'JO ~r . --- 6 Couruelors Couns.::r. In TI'.&' -{). 1,SOO 0- 2! StalT/Vol. Total 6,960 1 S2G,504 ._---- • San 11;..too Y.E.P. p;il)-,S S4.25.1hou."'l> --r-"''''''''' . - \ . . ,:D:i~ .. t .. ~ "" .. ,-·::.~;;:"-l-~· ... ~ .. '- ., Aria('hil1en~ 3 51[ 8/93 EAST PALO ALTO O\'ER."IGHf CA~!Pl:'G TRIPS Prooosed Rev~n:Je Partk:i pation Fee ~.QQ~~~LExpe[)ditllfe ..... . food Equipment. Tr.lI1sponaf.ion Total Unfunded PROPOSED Bl'1>GET ($ 15 PO' eorollte) .. rooo 1000 150 $615 2J50 $1475 a: \epao(Jbud