HomeMy WebLinkAbout0149.094February 11, 1994
T-~ HONORABLE CITY COUNCIL
Palo Alto, Califvrnia
Members of the Council:
Report in Br.ief
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Since 1983 the City has contracted with Foundation. Health aud
Psychcare Services (formerly Occupati.onal Health Services I Inc.
[OBS]) for employee assistance Bervices~ including personal
counseling, work and family counseling, and strese management
counseling. This program is designed to help promcte the well
being and welfare of City of palo Alto Empl~/ees and thereby reduce
on-the-job distraction and absenteeism. This report recommends
extending the term of the expiring three-year contract for an
additional one-year period~ beginr~ing pebr~ary 17~ 1394. The coat
of the final year of the current agreement is $26,011. The cost of
the extension for an additional year will be $27,388, an increase
of 5.2 percent per year, which we consider reasonable. The
requested increase is below the rate of inflation for health care
services.
BacltsroYl!!S
A request for proposal {RFP} to provide employee assistance
services was prepared in December 1990. Proposals were submitted
by three organizations with costs for requested services ranging
from $24~500 to $49,590. OHS B'-ilirnitted the low bid and was awarded
the three-year contract, with a not to exceed 5 percent per year
cost adjustment in the second aI!d third year. Over the tE'rrD of the
contract, OHS has expanded the types of services offered to our
employees and families to include pre-retirement planning and
financial counseling. The level of service is excellent with no
complaints being received froTl'. employees. Based upon an informal
review of four other service providers, the proposed rate increase
is competitive and the types of services offered are broader than
the services offered by competing providers. Staff plans to
initiate a formal bidding process for continuation of this service
upon expiration of the proposed one-year contract extension.
om, 149,94
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lte rr 2nd, tJ.gn
Baeed upon our reyiew of other companies offering serrices and a
past record of excellen~ service from OHS, staff recommends that
the Council authorize the City Manager to execute the attached
Contract ~~endmect with Occupational Health Services for the
Employee A.3sistance Program. Fundlr.g for this contract is provided
in t.he 19.94-95 b"tJ_dget.
Respectfully su-hmitted~
~
7J,age~ ;lOy:~nefita
l[ ROUNDS
Director of Human Resources
W».M \I\.~
BERNARD M. STROJNY
Assistant city Manager
Attach.onent
CMR.: 14.9 : 94
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J,zmaury 6,. 1994
Mr ~ Len Zucker
Manager, Eaployee Benefits
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
Dear Hr. Zucker:
OHS
·-',
OmopaDoMl ~~ .. -.....(~
I~:; l S" Ir:lt);-" [!f",l>,-!I ': ,,_ I, "
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This letter cen4~rms OHS~ willingness to continue to p~ovide
provide the Employee Assistance Program fer the City of Palo Alto
for-the period February 17, 1994 through Feb~~ary 16, 1995 at the
rate ot $2~40 per employee per month~ The benefit desiqn tor ~~e
employees and their families will remain the same ~s the current
beneflt~ All terms and conditions of contract numbEr C0018151 now
in force will be continued for the one year contract period.
If you need anythinq further, please call me at (415) 461-8100.
~~~.'"'",.. "., ,.".,. ..
Contract Administrator
AIODiDiUDlI 1lO. awB TO CONTRACT 110. COOl-8lS1
BBIWEEa CITY or PALO ALTO AND
l'OtmDArIDN OALrB 1IJlD PSYCIICAltlI SBRVICES, INC.
THIS AMiNDMENT to Cantl.-act No. COO!8151
entered into this __ day of • 1994, by
the CIn OF PALO ALTO~ a mun':"cipal corporat.ion of
hereinafter referred to ac "CITY,· and FOUNDATION
PSYCHCARE SDVICES, INC. (l'axpayer Identification
2762150); a califomia corporation, with offices at
Francis Drake Blvd .• 1.300. Larkspur, CA 94939-~860
referred to as • CONTRACTOR-;
i. J' CIT A. L $:
is made and
and between
California~
H&ALTH AND
Number 95·
125 E. Sir
hereinafter
WHER.EAS. Contract. No. C001S1.51 was previously entered
into between CITY and Occupational Health Services, Inc. (~OHS·J
for the provision of the ~loyee assistance program services; and
WHER.EAS, CONTRACTOR is the successor in interest to OHS
by me rger; and
~~ the parties may agree to amend the agreement to
frtD time to time;
NOW, THEREFORE, in consideration of their mutual
covenants, the parties hereto agree as follows:
SBCTIOK 14 The following paragraphs of Contract No.
C0018151 are hereby amended to read as follows:
a~ Paragraph 54
·specifi@<i 'T'erm. The term. of
hereby extended to February 17,
termdnated as provided herein.-
b4 Paragraph 4 .
this Agreement is
1995. u.."1lesB sooner
• Compensation. CITY agrees to compensate COYNACTOR
for the full performance of its services under this
amended Agreement in a sum not to exceed two dollars and
forty cents ($2.40} per employee per month for services
rendered .•
SBC'1'IQN
provisions of and
force and effect.
2. Except as herein modified, all other
exhibits to the agreement shall remain in full
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'[N W.rnnt9S MIIDEOP" .. the pa..rtiee hereto have ex.ectad ':bil --.,C the cSIoy and year Unt &l:>ove written.
lLTTlIST, CITY CP PALO AI..ro
city Cieik "Kl"yc=r;-----------
Senior Asst. City Atto~·
A1'1'1tOVl<D :
D1reC~Qr of F~e
I'OI1NllllTIO!IllmALTil A.'l!l PSYCliCARll
SERVICB8, INC.
By: ~ 3 « ..
llobut G. 'l'eIa!.r I' President.
.s.
on ~~I., 1994, befOre_,fJc~~~
a l!Ioeaxy!":iii ~or aaio1 county St&~., peroOZJally
appeared ~e t. # ' per_cma;:Xn known to lDl!
to tMt ebe penon dOfleiiUMt. 8tJb8cr:u:;ea to tlvJ .i. i.n.at~t
and "c:Jawvle4g.-1 ~o me t.l',," he/8lw exeeueed th .. _ in bJ../her
IWthorl.Z~ capacity, ond that by bis/lIar 8ignae~ on the i:u1t~
DIme, the egt1ty upon behalf of Which the peuon .. c~ad, executed
t:llA i.D.8tT'UMJlt ~
IX lITI'tlESS IGDBOF, I bave hereUnto .ot my _ and atU~ my
cU1e1al seeJ. eha d!t.y ond ya:r in t.M~ cert1f:1ate fint ~
vri1!een.
tan .. :.... __ 1
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