HomeMy WebLinkAbout0148.094~,
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Februa~ 10, 1994
HONORABLE CITY COL~CIL
Palo Alto~ California
COMPREHENSIVE PLAN UPDATE -CONSULTA..""1T AGREEMENT FOR PREPARATION
OF COMMUNITY FORM AND CHA.."tACTER E LEMEN'!'. GOVERNANCE ELEMENT Al>t"'D
BUS lNES§ MID ECONOMI CS BLEMENT
Members of the Counci 1 :
REPORT IN BRIEF
This report and its attachments recommend approval of a
consultant services agreement with Cal thorpe Associates for
preparation of the Community Form and Character Element of the
revised Comprehensive Plan. including agreements with
subconsultants for preparation of the Governance Element and the
Business and Economics Element.
BACKGROUND
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October 19, 1992 City Council initiated revision of the Palo
Alto Comprehensive Plan, including creation
of a ComprehensiV"e Plan Citizens Advisory
Committee (CPAC). approval of a ~ork program,
6chedule and b'.ldget of $507,000 to cover
costs associated with revising the
Comprehensive Plan~
October 6, 1993
November a. 1993
CMR.::148:94
City Council endorsed, as amended. the
Comprehensive Plan ftCommunity Visions, Goals
and Issues· document prepared by the
Comprehensive Plan Citizens Advisory
Committee (CPAC) during Phase I of the
Compreh~n9ive Plan update.
City Council expanded the adopted
Coreprehensive Plan work program to include
preparation of a C~~unity Form and Character
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Elemer:t artd a Go\rernance Element, allocated
$185,00a of additional LJ.nding to cover costs
associated with these Elereents, including
additional traffic modeling and public
particip3tion, and ext~nd~d the work schedule
by three months. Council also stipulated
that one of the four proposed design
workshops should be replaced with a
transportation ~orkshop.
QQNSULTANT SELECTION PROCESS
Upon completion of Phase I of the Comprehensive Plan, staff
initiated selection of consultants to prepare the ~o~~unity Form
and Character Element. Because successf'..ll planning and
production of the design workshops will require cloae
coordination among the Urban Design, C~vernance. Public
Participation; and Economics consultants; the Request for
Proposal was for a single contract ~ith an Urban Design
conBultant~ with subconsultants for Governance, Public
Participation and Eccnomics. {Funds for the Economics
suDconsultant ($25~OOO) w~re allocated in the originial
Comprehensive Plan budget.)
A re~4est for proposals {RFP) was sent to four firms on November
19~ 1993. Responges to the RFPs were received from all four
firms~ and all four firms were interviewed on December 13, 1993.
A seven member consultant selection committee was formed to
review the responses to the RFP and hold interviews. The
committee included S~_~dy Eakins, CPAC Co-chair; Julie Maser.
representing the Architectural Review Board on the CPAC; Kathy
Schmidt representing the Planning Commission on the CPAC; and
Kevin Conlin and Richard Rathbun, members of CPAC Process
Management Committee (PMC). City staff on the committee included
Nanc-j' Lytle, Chief Planning Official, and Virginia Warheit.
Senior Planner.
Based on the written responses and oral interviews, the committee
recommended that the firm of Cal thorpe Associates be awarded the
contract for the required services. with subcontractors Moore,
Iacofano, Goltsman (MIG) to provide services for the Governance
Element and Public Participation, and Econow.ic & Plalli~ing Systems
(EPS) to provide services for the Economics Element.
Cal thorpe Associates is a Planning and Architecture firm
nationally rec~~ized for land planning, urban design, and policy
implementation expertise. They are wel1·kno~_ for projects
throughout the country that have placed a special emphasis on
blending traditional auto-oriented urban and suburban
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environments with neighbo::-hoods that provide shopping. affordable
hO'clsir:g • and jobs within a wali<:able radius and in proximity to
tran$~t. Of particular relevance to Palo Alto has been tbeir
extensive experience planning for redevelopment that provides a
mix of uses within established communities.
The firm of Cal thorpe Associates was favored o .... er other firms for
the follo~ing reasons:
1) They have had the most extensi ·.,e experience preparing plans
for established communities with issues similar to those in
Palo Alto;
2j They projected the lf1cst astute grasp of the natul"e of the
project and the sensitivities of the community;
3) They presented an approach and Btyle considered ccmpatible
with the established Citizens Committ~e;
4) Their proposed approach was best suited to accomplishing the
complex requirements-of the project within the relatively
short time frame.
The cost of services provided in the attached contract, in the
amount of $136,025, is consistent with the budget for these
Comprehensive Plan Revision tasks approved by the Council on
October 19~ 19~2; and on November 8~ 1.993. However. there may be
a need for additional funds for refinements necessary for
completion of Phase III, as was acknowledged in the September 30,
1993, staff report requesting the Governance and Design funds
(CMR:518:93). CPAC and staff will be in a better position to
evalutate the full costs of Phase III near the end of Phase II.
CPAC is under considerable pressure to maintain the timeline
identified in earli!:!r reports to the Council. In discussions at
t.he conclusion of the oral interview process and at the
December 20, 1993 CPAC Process Management Committee meeting. it
was apparent that 9~arting Phase II after Council approval of the
consultant concractH would delay the start of Phase II to March.
In order for the consultants to begin work immediately upon their
selection and not delay the actiVities of Phase !I, an interim
contract was negotiated with the preferred consultants, Cal thorpe
Associates, MIG and EPS, to cover the initial tasKS for a total
of $17.000. (The same arrangement has be09n made with Cambridge
systematics, the Transportation consultant.} It is understood by
all parties that approval of the $17.000 interim contract does
not commit the City to approval of the full contract.
CMR:14.S:.94
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The $18S; 000 approved by Coul'!cil on November S. 1993. h.:::ls been
allocated as listed below.
$86,300' Cal thorpe AS50ciates
22.975"" MIG I.r.lleeting facilitation for
additional design activitieSI
Transportation Workshop
1?,S36+ MIG (Governance Element)
TraDsportation Technical Assistance
17,000 Interim contract (Caltnorpe
Associates. MIG, EPS)
Contingency fund
$185,000
The items marked with a single asterisk are included in the
contract before you. The item marked with a double asterisk
{$22,975j was included in an amendment to the existing contract
~ith Moore, Iacofano, Goltsman approved by Council on January 24.
1994 (CMR.:133 :94). The items marked with a triple asterisk
($10,000 and $20,000) will be included as part of a separate
contract with the Transportation consultant that will come before
Council in the near future.
The itew~ included in this contract are listed below.
funded fDDm the November B~ 1993~ budget allocation of
except the $25,000 for the Economics consultaut. which
of the original Comprehensive Plan budget.
$86,300 Calthorpe Associates
All are
$185.0eO,
was part
21,000 Economic & Pla~~in9 Systems
17,535 MIG (Governance Element)
11~189 Contingency r~nd
$136,025 CONTRACT TOTAL
RECQMMF:NpATIQN
Staff recommends that the City Council approve and authorize the
Mayor to execute the attached agreement for consultant services
CMR.: 148: 94 2/10/93
Page 4.
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wit.h Cal thorpe Associates for prepa'!"ati~n of the Community ForT'!",
and Character Element, and with subconsultants MIC and EPS for
preparation of the Govs:rnance Element and the Business and
Economic Element. respectively~ for the update of the
Comprehensive Plan. Staff recommends also that City Council
authorize the City Manager to approve amendments to the attached
agreement for use of cont-ingency fur,ds, up to the amount of
$11,189.
KENNETH R. SCHREIBER
Director of Planning and
Community Enviror~ent
Attaci".I. . .'Tlents: Agreement for Professional Cons·..tlting Services.
with attachments
cc: Comprehensive Plan Citizens Advisory Committee
Planning Commission
Architectural Review Board
cal thorpe Asaociates~ 246 First Street~ Suite 400, San
Francisco, CA 94105
MIG. 1802 Fifth S~reet. Berkeley, CA 9471Q
BPS, 1805 Fourth Street, Suite B. Berkeley, CA 94710
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A G R I E MEN ~
BBTl<EeN T!IE cxn OP PALO ALTO
AND CAL'1'I!ORPE ASSOCIATES
FOR P.RE.PARATION OF TilE COMMtmITY FORM AND
C!lAR.ACTER ELEMENT.. 'I'BE GOVERNANCE ELEHEN'I', AND
'1'I!B BUSINESS AND ECONQ>!ICS ELEMENT
OF TIlE PALO ALTO CCMPREIiEN'SXVE p~
THIS AGREEMENT is made and entered inco this _-__ day of
=-=='-::0-::=.-====,,' 1.994 1 by and between the CITY OF PALO ALTO~
a municipal corporation of Califarnia~ hereinafter referred to as
• CITY I' and CALTHORPE ASSOCIATES (Taxpayer Identification Number
68-0057244), a California corporation, with offices at 246 First
Street, San Francisco, CA 94105. hereinafter referI:ed to as
.. CONSULTAN'l' II :
• IT. E SSE T H:
WHEREAS. CITY desires certain professional consultant
services, hereinafter described; and
WHEREAS. CITY desires to engage CONSULTANT to provide
these services by reason of ite qualifications and experi~Dce for
performing such se!""J"ices. and CONSU'loTANT has offered to provide the
required services on the terms and in the manDer set forth herein;
NOW, THEREFORE, in cone-ideration of their mutual
covenants, the parties hereto agree as follows:
SECTION 1 ~ DSFINITIONS
1.1 .c.IIT
The term ·CIT.!'"" shall mean the City of Palo Al.to~
California.
The term ·City Manager· shall mean the duly apPointed
City Manager of the City of Palo A2to~ California. cr his or her
designated reprEsentative~
1 • 3 CITY CLERK
The term ~City Clerk· shall mean the duly appointed City
Clerk of the City of Pale Alto, California. or his or her
designated representative.
1.4 RISK MANAGER
The term -Risk Manager" shall mean the culy appointed
Risk Manager of the City of Palo Alto, California~ or his or her
designated representative.
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~. 5 FROJECT
The term 'II Project.-means the update of tr.e Palo Alto
Comprehensive Plan far which three major ta~ks are to be performed
by CONSULTANT: (1) Preparation of the Community Form and Charact~r
Element; (2) pr~paration of the Governance Element; a~d ())
Preparation of the BusinEss and Economic Element.
1.6 WORK PRODUCTS
The term ~Work Products-shall mean all ~ork related to
the preparation of the Comprehensive Plan described in Exhibit -A-,
entitled ·Scope of Services and Time Schedule'll; attached t.ereto and
made a par~ hereof by ~his reference.
SHerION 2 PROJBct COORDINATION
2 . 1 !,;;.ITX
The City Manager shall be the reprEsentative of CITY for
all purposes under this Agreement~ VIRGINIA A. WARHEIT is
designated as the Project Manager for the City Manager; and she
shall supervise the progress and Execut~on of this Agreement~ and
shall be assisted by NANCY LYTLE~ the Chief Planning Official.
2 • :2 CONSULTANT
CONSULTANT shall assign a si:lgle Project Director to have
overall responsibilit.y for the progress and execution of this
Agreement. for CONSULTA..vr~ SHELLY PQ'rICHA hereby is designated as
t.he project Director for CONSULTANT. Should circumstances or
cocditions subsequent to the execution of this Agreement re~~ire a
substitute Project Director for any reason, the Project Director
designee shall be subject to the prior written approval of the
Project Manager.
li!l.crIQILL.::...PljTIES Or COIISULTA1IT
3.1 BASIC SERVI~ES TO BE FURNISHED
CONSOLTANT shall perfonn each task and provide all
specified services and work products as set forth in E~~ibit A.
3.1.1 CONSULTANT shall furnish CITY \Itfith every
reasonable opportunity for CITY to ascertain that the services of
CONSULT~~ are being performed in accordance with the requirements
and intentions of this Agreement.
3.2 ADDITIO~_SBRVICES
CONSL~TANT shall perform or obtain any and all of t~~
followi.ng Additional ServicE.6. not inclllded under the Basic
Services~ if so authorized in writing by CITY~ and shall be paid as
prcvided in Section 4 oE this Agreement.
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3.2.1 Performing any other se~ic~s th~t may be
agreed upon by the parties subsequent to tt.e execut ion of this
Agreement. .
3.2.2 Performing such other a.dditional services
as set forth in Ey~ibit A.
3 ~ 3 LAWS TO BE OBSERVED
CONSULTA.~ shall,
3.3.1 Keep itself fully informed of all existing
and future federal, state~ and local laws, ordinances, regulations,
orders, a.nd decrees which may affect those engaged 0:-employed
under this Agreement, any mate=ials used in CONSULTANT's
performance "LlDder this Agreement. or the performance of the
se~·ices under this Agreement;
3.3.2 At all time::; observe and cOIr!ply .... ith, and
cause all of ite eubconsultants and ~~loyees. if any: to observe
and cot:q)ly with. th-e laws. ordinances, regulations, orders and
decrees mentioned above; and
3.3.3 Itrrnediately report to the Project Manager
in writing-any discrepancy or inconsistency it discovers in the
laws~ ordinances. regulations, orders, and decrees mentioned above
in rela~ioD to any plans~ drawings, specifications or provisions of
this Agreement ~
3.4 RELRl.SB OF REP,QRTS AND INFQRMAT!QN
~y reports, information, data ur other material given
to, or prepared or assembled by. CONS~TLT~~ or its subconsultants,
if any, under this Agreement shall be the property of CITY and
shall not be made available to any individual or organization by
CONSULTANT or its subconsultants, if anYI without the prior writter::
approval of the City Y~agex.
3.5 COPIES OF REPORTS AN.P INFORMaTION
If CITY requests additional copies of ::eportE, drawings,
specificati~ns or any other material which CONSULTANT is required
to furnish in limited quantities as part of the services U!lder t.his
Agreement~ CONSULT~~ sholl provide such additional copies as are
request.ed and CITY shall compensa.te. CONSfJLTA.tI,.""!' for the costs of
duplicating of such copies at CONSUL~~T'e actual cost.
3 . 6 FINAL REPORT"
CONSULTANT shall provide CITY with copies of the final
reports required UL~er this Agreement, as set forth in Exhibit A,
upon completion and ncceptan~e of the individual report by CIT!.
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3~7 QUALIfICAT!QNS OF CONSULTANT
CONSULTANT represents that it has the expertise and
professional q..lalifications to furnish the services described under
this Agreement. As evider.ce thereat. CONS~LTANT warrants that one
or more members of employees of the firm a~e licensed by the State
of California, as required, and that the services to be provided
under this Agreement will be pez-formed by them or under their
supervision. Consultant shall furnish to the Project Manager for
approval, ~rior to the execution of this Agreement l a list of all
firms or corporations to be eI!1ployed as subcons,lltants.
3 . 8 COMPLIANCE WIYd lIDA
COtlSULTANT states that it is aware of the requirements of
the federal .Areericans witb Disabilities Act of 1990 1 and the
Government Code and the Health and Safety Code of the State of
California, relating to access to public buildings and
accollUTOOat,ions for disabled persons, and relating to facilities for
disabled persons. CONSULTANT shall comply with or ensure by its
advice that compliance with such provisions -will be effect.ed
pursuant to the terms of this Agreement.
SgGTIQN 4 • QQMPENSATIO~
4.1.1 Maximum Cgmpen9ation. In consideration
for the full performance of the Basic Services described in Section
3.~ of this Agreement, CITY agrees to pay CONSu~TANT a fee not to
exceed one hundred tweIl.ty-four t.housand, eight hundred thirty-six
dollars ($124,835).
4.1..2 Ratg Sch€dule. The amount. of CONSULTANT's
compensation shall be calculated as set; forth in Exhibit -B",
entitled ~Costs~" attached hereto and made a part hereof by this
reference, on a time and ma.terials basis, UD to the roaximur!l. amount
set forth in paragraph 4.1.1. 7he cost. ·of the s1.lbconsultants
services rr.ay be approved prior to the eXeC1Jt ion of this Agreement,
provided tha,t CONSULTJI..,NT submits in advance co the Project Manager
a statement of projected costs for s~ch subconsultants.
4.1.) SubcQrumltants. Fees for subconsu.itants.
hired directly by CONSULTANT~ shall be approved by CITY in adv-once
of CONSULTANT's incurring of Eucb fees.
4 .1~4. £:Q1;:MditioP3.1 ServicE's. For CONSULTANT's
Additional Services, as may be described in Se~tioo 3.2 of this
A~reement, compensation shall be as prescribed in accordance with
CONSu~TANT'B hourly rates set forth in Exhibit B, plus any other
expenses to be agreed upon, in writing, before t~e perfo~ce of
such services.
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-4.1.5 l.or Ext.ra 'Work: or Ch,3.oggs. Payme-nt for
s:(.tl."a work or changes in the ","ork Dot caused or initiated by
CONSULTAlrr and authorized in writing by the Project Manager shall
be made within thirty (30) days of submission by CONSULT~~ of a
statement of itenized costs, in triplicate, covering such 'ilIork.
Prior to cormnencing such extra work or changes I CONSULTANT and CITY
shall agree upon an ~stimated not-to-exceed cost for such extra
work. In no eVei,lt shall CONStTLTAJ.VT be paid for .... ork which is made
necesaary as a result of CONSULTAh~'s errors or oversights.
4 .2 AAXMEr:..7 S CHE!JUL8
4.2.1 lQr BasIc Se.ryicgs_ Payments for the
Basic Seryices shall be made in progress payments in propo:::-tion co
services perforrr~d in accordance with Exhibit "A-or for services
performed for each completed phase of work. Final payment shall b~
made by CITY after CONSULTANT has submitted all required reports
and other documents and has recsived a written acknowleagem~nt and
approval of completioI: of the Work Program thereon from the Project.
Ma.:lager_
4.:2.2 For Addit.ional Services. Payments for
Additional Services of CONSULTANT as defined in Section 3.2 shall
be: :made as part of the monthly pr09Tf;ss payments for services
rendered.
4~2_3 Deductions. No deductions shall he made
fram CONSULTANT's compensation aD account of penalty~ liquidated
dama3es f or other sums withheld from payments to subcontractors or
subconsultants.
4.2." Payment Uoon S'.lspe:nsion or Abandonment Of
Projects. If the project is suspended for more than three (3}
mo~ths or abandon~d, in whole or in part, CONSULT~~ shall be paid
its compensation for services performed prior to receipt of written
notice from CITY of such-suspension or abandor~ent, toge~her with
any applicable additional and reimbursable expenses then due. !f
the Project is resumed after being suspended for more than nineey
(90) days. any change in CONS1.'11..TANT' s compensation shal.l be subject
to renegotiation and, if necessary, approval by the City Manager_
If this Agreement is suspended or te.rminat~d for fault at CONS"lr""L
TANT, CITY sr..all he obligated to compensate CONSULTANT only for
that portion of CONSULi'Ah-i" 8 services which are of benefit t.c CIT'!.
as !S;uch determination may be made by t.he City Manager in the
reasonable exercise of her discretion.
4.3 IN"Il0ICING ANILYGRl;F!CA'i'IQN OF rOSTS
4.3.1 CONSULT~~ shall sub~~t invoices, in
triplicate I on a mont.hly basis within ten ~~O; days after the fi.rst
day of each mont.eL following the rr.ont.h in which services were
rendered. Such costs shall be identified according to the Scope of
Services tasks and phases in sufficient de.tail as to provide
verification of the sums invoiced. Invoices shall include all
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applicable supporting docu.'11entation and shall group charges by
task, payroll costs billed, a.!ld other exp~nses.
4.3.2 CONSULTANT shall rTl2intain books and
records ~upporting all reimbursable costs incurred in connection
wit.h tr~e services rendered hereunder. CITY shall be granted ar:cess
by CONSULTANT to such CONSULTANT'.e:: books a~d records as are
required to be kept hereunder during the regular business h,:;,uI:s of
CONSULTANT.
4 ~:3. 3 Invoicee 'With all sl.lpporting documentation
as required hereunder shall be s~tted to the Project Man~ger,
Comprehensive Plan Ccm:mmity Forum and Character Proj ect,
Department of Planning and ComJ!lUnity Environment, City of Palo
Alto. P. C. Box 10250, Palo Alto. CA 94303.
SECTION 5 -DUTIBS OF ern
CI'I"i shall prcvio.e full i!lforrnaoion ::egarding its
requirements for the work Products. shall exaw~ne documents
submitted by CONSULTANT and shall render decisions p,prtaining
thereto promptly. to avoid unrea!::u::·,".-?"bl~ (relay lD the progress of
CONSULTANT I B work,. and CITY shall furnish C!'.ll euch iafonnation as
are in CITY's files or are at its dis~~eal. as may be set forth in
B.:~hibit A.
SECT ION 6 • TERM
6.1 TERM OF AGREEMENT; TIM.;; ~F THE ESSSNCE
The term of this Agreement shall commence upon its
execution hy CITY. Following the receipt of a Notice to Proceed}
COl~SULTA..vr shall commellce work on initial tasks or phases of the
Scope of Services in accordance: wi t.h the time schedule set forth in
Exhibit A. Work on subsequent tasks or phases shall proceed in
accordance with the tL~e schedule. The parties hereto agree that
time is of the essence of this Agr~ement. This kgxeement sr~ll
expire on January 1, 1997, unless sooner terminated by a party.
6.2 TIME OF COMPLETION OF EACH PHASE
6.1.1 CONSULTANT agrees to perform the t.asks and
phases of the Scope of Services ~thin tha time schecule set forth
in Exhibit 'A' provided, ho~ever, that any change in the scope of
services or other changes due to CITY's operating requirement~, or
in connection with other contractors' or consul'tants' operations,
may require t.he parties' agreeme,nt to a revised time schedule.
6.1.2 CITY agrees to use o~dinary diligenc9 in
the performance of any obligation it may expressly undertake tc
assist in the implementation of CONSULTANT' 8 time schedule set
forth in Exhibit 'A·_
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SECTION 6 J . ..c...I'!'Y'S REVIEW AND APPROVAi",
Between each t~.sk and phase of work there shall
exist a review a!ld approval period by CITY. CITY shall use
ordinary diligence in the completion of these tasks. however.
CUNSULTA..V1' ao:knowledges that the interrelated exchange of
information among CITY' e variot~s departments makes it impossible to
set a specific time schedule. Nor.mally. CITY's estimated period of
review and approval will be furnished t-o CONSULTANT at. the time of
submission of each phase of the work.
SECTION fi._ 4 -EXTENSION" OF TERM
In thl!! event that the se:::vices called for under this
Agreement are not completed ~ithi~ the time specified above. the
City Y~nager S~-Cll1 have the option to extend the Lime for
completion.
SECTION 7 ... CHA."lGl?;L_llL~QR."(
CITY rw:t.y crder major changes in the scope or character of
work, and may eithe-r decrease or increase the a."nQunt of CONS!JLT
ANT's services. III the event that such cha.9'J.ges are ordered,
CONSULTANT shall be entitled to full compensation for all work
performed prier to receipt of CITY~s notice of change in ~ork.
SECTION e -TERMINATION OR SUSPENSION OF AGRESMENT
The City Manager ~ay suspend this Agreement, in whole or
in part, or terminate tnis Agreement, with or witt~ut cause, by
giving fifteen (~S} days· prior written notice theIecf to CCNSULT
AN'I'. Up-.:m receipt of such notice~ CONSULTANT shall immediately
discontinue its perfor,mance under this Agreement.
CONSULTANT may terminate this Asreement. or 9usp€'nd work
on the project by giving thirty (30) days; prior written notice
thereof to CITY, but only in t~e event of substantial failure of
performance by CITY or in the event CITY abandons or indefini~ely
postpones the project.
8.2 ~
Upon such suspension or termination by CITY, CONSULTANT
shall be paid for all services actually rendered to CITY to the
date of such suspension or termination; provided, hOll.'ever, if this
Agreement is suspended or terminated for taul t of CONS'L'LTANT, CITY
shall be obligated to compensate CONSULTANT only for that portion
of CONSULTANT·s services which are of benefit to CITY; as such
determination may be made by the City Manager in the reasonable
exercise of her discretion.
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8 • 3 RETURN OF MATERIAl,S
Upon such slJspe::lsion or termina~ion, CONSULTANT shall
turn over to the City r.'.anager immediat-ely any and all copio;:s of
studies, reports, 5ketches, drawings~ photographs, maps,
cOn'.put.at.ioru;, and. other data., ~hether Qr not completed, prepared by
CCNSULTANT or its subconsultants. if any, cr given to CONSULTANT or
its subconsult3nts. it any, in connection ... ith this Agreem~nt.
Such materials shall become the pa:unanent property of CITY.
SECTION 9 -INDEPENDENT __ ,JUD2MENT
Failure of CITY to agree with CONSUL'l'A.VT's independent
findin~s, ~cnc~usions. or recommendations, if the same are called
for under this Agreement. on the basis of differences in matters of
judgment~ shall net be cOlletrued as failure or. the part of
CONSULTANT to meet the requirements of this Agreem~nt.
SECTION 1Q -M$TGNME....!':f.t:JERSQNAL.._,sERVICES i
SUBCCNStiLTAN'rS AND EMPLOYEES
1.0.1. ASSIGNMm:..
Eoth parties shall give tbeir personal attention to the
faithful performance of this Agreement and sh..=tll .oot. assign,
transfe-r I convey. or otherwise dis'Pose of this Agreement or any
right:~ title or interest in or to the same or any part ther&of
without the prior written consent of the other party. and then only
s'...lbject to euch terms and conditions as the other party may
require. A consent to one assignment shall not be deemed to be a
consent to any subsequent assignment!!. Any assignment without such
approval shall be void and. at the option of the other par~y~ shall
terminate this Agreement and any license or privilege granted
herein. This Agreement and any interest herein sl".all not be
assignable by operation of law witho~t the prior written consent of
the ether party.
10.2 PERSONAL SERV.l~
It is agreed that this Agreement is for the personal
services of CONSULTANT and cannot be performed by any other person
or organization.
10.30 SUBCONSULTA..~; Et1PLCYEES
CONSULTANT shall be responsible for employing or engaging
all persons necessary to perform the services of CONSULTANT
hereunder. No "iubconsul tant of CONStIL,]'ANT will be recognized by
CI~Y as such; ra~her, all aubconsultants are deemed to be employees
cf CONSULTANT, and it agrees to be responsible for their
perfor.mance. CONSULTANT shall give its pezsonal attention to the
fulfillment of the provisions of this Agree.mcnt by all of its
enployees and subconsult.ants, if any~ a.nd shall keep the work under
its cont.rol. If any employee or subc:onsultant of CONSULTANT fails
or ~etuees to carry out the proviSions of this Agreerr~nt or appears
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to be incompetent or to act in a disorderly 0(' improper IDaTI.'1er. t,he
employe~ or eubconsultant shall be discharged irr-.mediately from the
work under thia Agreement on demand :;;f the PX-Clj ect Manaser.
SEctION 11 -NOTICES
All notices hereunder shall be giveon in writing and
[['.ailed, postage prepaid, by certified mail, addressed as follows:
To CITY:
Copy to:
Offi~e of the City Clerk
Post Office Box 10250
Palo Alto, CA 94303
Virginia A. Warheit , Project Manager
Planning & Co~~ity Environment Dept.
P. O. Box 10250
Palo ~to, CA 94303
To CONSULTANT: Calthorpe Associates
Attention of the Project Director
at the address of o:JNSULTANT recited aoove
SEcrION 12 -IJl.A'EREST OF CONSUL TANI
I:n accepting this Agreement, CONSULTAr.VI' covena!lts that it
presently has no interest, and shall :not acquire any interest,
direct or indirect, finaucial or otherwise, which would conflict in
any manner or degree with the perfo~ce of the services
hereunder. CONSULTA.VT further covenants that, in the perfGr.rnance
of this Agreement, no eubconsultant. or person r..a.ving such an
interest shall be employed. CONSUL'l'.M"'T certifies that no one lro"ho
has or will ~~ve any financial interest under this Agreement is an
officer or employee of CITY. It is expressly agreed that in the
performance of the professional services required under this
Agreement .. CONSUl.,TANT, and any of its subconsultants or employees,
shall at all times he considered independent consultants and not
agents or employees of CITY.
SHCTlON 13 -I~~EMNITX
CONSULTANT agrees to protect, indemnify, and hold
harmless CITY, its Council members, officers, agents and employees
from any and all demands. claims, or liability <,.f any nature~
including death or injury to any person, property damage or any
other loss; caused by or arising out of CONSULTANT's. its
officers', agents', subconsultants' or employees' negligent acts,
errors, cr omissiona, or willful misconduct, or conduct for which
the law may impose strict liability on CONSULTANT in the
pe-rfarmance of or failure to perform its or their-obligations under
this Agreement.
SECTION 14 -WORKERS ~ COMPENSATION
CONSULTANT~ by executing this .Agreement~ certifies that
it. is aware of the provisions of the Labor Code of the State of·
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California which requir-:;, every employer to be insured againat
liability fer 'Workers' corro..pensation or to und~rtake self-insura:lce
in accordance with the provisions of that Code, and certifies that
it will comp~y with such provisions before ccmm~ncin9 the
performance of the ~ork of this Agreement.
~IQN lS -IN$up~~CE
15.1 INSt1R&~'"'Ovt:RA...QE
CONSULT~. at its sole cost and expense, sball obtain
and ~intain, in full force and effect throughout the entire term
of this A9~eement. t.he insurance coverage descril:>ed in Exhibit lie·.
attached hereto and made a part hereof by this reference, insuri.ng
not only CONSULTANT and its subconsultants, if any, but also, ~ith
the exception of woz'kers' compensation, employer's liaPility I and
profe8siona~ liability insurance~ nam.ing as additional insu.reds
CITY, its Council members, officers, agents and emploj"ees, and each
of them, concerning this AgreemeDt and the Project.
All insurance coverage require;:i hereunder shall be
provided through carrieTs with an A. M. Best , Company rating of
A:X or higher that are admitted to do business in the State af
california. AllY and all subconsultants of CONSULTA."IT under this
Agreement shall obtain and maintain~ in fu.ll force and effect
throughout the t~rm of this Agreement, identical iDsurance
coverage, with. CITY narned as additional insured under such policies
as required above.
Certificates of such insurance, preferably on the forms
provided by CITY, shall be filed with CITY concurrently with the
execution of this Agreement. The certificates shall be subject to
the approval of the Risk Manager and shall cont.ain an endorsement
stating that the insuz-ance is p:d .. tnary coverage and will Dct b.e
cancelled or altered by the insurer except after filing with the
City Clerk thirty (30) days~ prior writl".en notice of such
cancellatic~ or alteration, and that the City cf Pa10 A1to is named
as an additional insured except in policies of workers'
compensation, emplayer' s lia.bility~ and professional liability
insurance. Current certificates cf such insura~ce ellal! be kept on
file at all times during the term of this Ag~eement with the City
Clerk.
15.3 NO LIMIT OF [.TABILITY
The procuring of such required po~icy or poliCies of
insurance shall not be const~~ed to limit CONSu~TANT's liability
hereunder nor to fulfill the indemnification provision and
requirements of Chis Agreement under Section 13 hereof.
Notwiths~in9 saie policy or policies of insurance. CONSULTANT
shall be obligated for the full and total amount of any da~age.
injury, or loss caused by the services performed under ttlis
Agreement, including after the Agreement has ter.minated or expired.
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SECTION 1£ -AUDITS
CONSULTANT agrees to permit CITY to audit, at anv
reasonable t.ime during the term of this Agreement and for three (3)
years thereafter. CONSULTANT's records pertaining tQ mat~ers
covered by this Agreernent~ CONSt~TANT furthe~ agrees to ~aintain
such records for at least three {3) years after the term of this
Ag:rsement.
SEC1'IQN 17 -AGREEME..'1T BINDING
The terms. covenants. and conditions of this Agreement
shall apply to~ and shall bind, the heirs. s,-,ccessors, executors,
administrators; assign5~ and subconsultants of both pa.rties.
SECTION 18 -WAIVERS
The waiver by either party of any breach or violation of
any term, covenant, or condition of this Agreement, or of any
provisions of any ordinance or law, shall not be deemed to be a
waiver of any other term, covenant, condition. ordinance. or law or
of any subsequent breach or violation of the same or of any other
term." covenant, condition l ordinance.. or law. The sub5equent
acceptance by either party -of any fee or ocher money which may
becorDe due hereunder shall not be deemed to be a waiver of any
preceding breach or viclc:.tion by the other party of any term,
covenant, or condition of this Agreement or of any applicable law
or orc:liLa.nce.
SECTION 19 -COSTS AND ATTQ~YS' FEES
'!he pre-<J'l1.iling party in any acticn brought to enforce the
terms of this Agreement or ariSing out of this Agreement may
recover its reascnable costs and attorneys' fees expended in
connection with such an action from the other party_
"s .. E .. CT ...... IO"''''".....2"'O''--''-''N.,9 IMP~~..J!AIVllR
No pa::.rmeI!t. partial payment~ acceptance, or partial
acceptance by CIT"{ shall operate as a ~aiver on the part of CITY of
any of its rights under this Agreement~
SECTION 21 -NQ.NDISQ<~TION, PENALTY
21~1 DUTY OF QQNSULTANT
No discriminat:.ion shall be made in the employment of
persona under this Agreerr-_ent because of the age, race; color,
national origin~ ancestry~ religion. disability. sexual preference
or sex of such person. If the value of this Agre~~nt is; or may
be~ Five Thousand Dollars ($5. OOO} or more, CONSULTA-1>IT agrees to
meet all requirements of ~he Palo Alto MUniCipal Code pertaining to
nondiscrimination in employment. including completing che
·Compliance Report--Nondiscrimination Provisions of City of Palo
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Alto Contracts· on the fonm furnished by CITY. attached hereto as
Exhibit ·D~ and made a part hereof by this reference.
CONSU~Tk~ agre~s that each agreement for services from
independent providers shall contain a provision subst~ntially as
follows:
·Provider shall provide CONSL~T~~ with a
certificate stating that he (or s~e) is
currently in compliance with all Fedel"al and
State of Califo!T~ia laws ~avering
nondiscrimination in employment; that h~ (or
she) will pursue an affirmative course of
action as l:equired by the Affirmative Action
Guidelines of the City of Palo Alto; and tnat
he (or she) vill net discriminate in the
employment of any person under this contract
because of the age, race, co::~r. national
origin, ance~try, religion, disability, sexual
prefe~eDce or sex of Buch person.-
21.2 PENALTY POR DISCRIMINATION
If CONSULTANT is found in violation of the
nondiscrimination provisions of the State of California Fair
Employment Practices Act or similar provisions of federal law or
executive order in the perfo:rma.nce of this Agreement, it ahall
th~rehy be found in material b~each of this Agreement. Thereupon,
CITY shall have the power to cancel or suspend this Agreement~ in
whole or in part l or to deduct fra~. the amount payable t:.o
CONSULTANT ths: sum of Twenty-Five Dollars {$25) for each person for
each calendar day during which E-uch person was discriminated
against, as damages for breach of contract, or both. Only a
finding of the State of California Fair E:nployment Practices
COI:'IU~.5sion or the equivalent federal agency or officer shall
constitute evidence of a violation of contract under this section.
If CONSu~TANT is four.d in viOlation of the
nondiscrimination provisioDs of this Agreement or the applicable
affirmative action guidelines pertaining to this Agreement~
CONSULT~VT shall be found in material breach of this Agreement.
Thereupon~ CITY shall have the power to cancel or suspend this
Agreement, in whole or in part, or t.o deduct from the amount
payable to CONSt~TAh~ the sum of Two Hundred Fifty Dollars ($250)
for each calendar day during which CONSULTANT is found to have been
in such noncompliance as damages for breach of contract, or both_
SECTION 22 -AGREEMENT CONTAINS. ALL UNPBRSTANDTNGS;
This document represents the entire and integrated
agreement. betweeJ"l. CITY and CONSULTANT and supersedes all prior
negotiations, rapresentations, and agreements, either written or
oral. This document may be amended or~y by ~ritten instrument,
signed by both CITY and CONSULTANT.
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~QN 23 a GOVERNING LAW
This Agreement shall be governed by the laws cf th~ State
of California.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement the day and year first ab~~e written~
ATTEST:
cit~· Clerk
AP PROVED AS TO FORo>'!:
Senior ABst. City Attorney
APPROVED:
Assistant City Ma..!lager
Director of Finance
R.isk Manager
APPROVED AS TO COlITENT:
Director of Planni~g and
community Environment
Attachments:
EXHIBIT 'A'
EXliIEIT 'B'
EXHIBIT 'C'
EXH!BIT 'D'
EXHIBIT 'E'
CITY OF PAJ'..o ALTO
Mayor
CALTHOR:~ASS~ATES=-__
By:--I~~~::::::'--=::=====~ I
Its:
SCOPE OF SERVICES AND TIME SCHEDULE
COSTS
INSURANCE
NONDISCRIMINATION COMPLIANCE FORM
SHORT FORM CONTRACT COVER ING INIT IAL
WORK PERIOD JANUARY 3, 1994 TO
FEBRUARY 6, 1994
:; -
STATE OF CALIFCRNXA
COUNTY OF ~~ ~C-~~c.rJ SS.
o
on@rvo..r~ '\ ,1994, vetere",., "" ..... n. Lo."L-.. ,
a Notary Public innd tar said Count.y and State. personally
appeared ~--J: CPr~or¢ . personally k.."10wn to me to he
the person whose name is subscribed to the within instrument and
acknowledged to me that hel~ executed the sa.TO.e in his/~
a~thorized capacity, and that by his/her signature on the
instrument, the entity upon behalf of lfihich the person acted.
executed the instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and
affixed my official seal the day and year in this certificate fiI:st
above written.
County and State
EXIIIBIT .....
SCOPE Of SER\1CES AND TIME SCHEDULE
DeKrlptian of 5eniC'e-.s to be Pwvided 1.-)' Ca!thorpe AssociatE:s. hereinafter refErred ;.0 as
"Consultant", end Subconrt-actors Moore, lacofano, GoHsman (MIG) and E<::oncmic &: Planning
SY'items (EPS) to Prepare the Community Form and Character Element; Governance Element
and Business and E.::on.omk Element of the Revised Comprehensive rlan
Calthorpe Associates shaD prO\.-ide the following services:
Community Farm Ind Cbmctrr Bement
TukL Ccmmumlty Chuader A".alysis
Task$ 1.1, 1.2. 13 • 1.(, and 1.5 are the subject of a separate agreement (purcJ-!.a5e Order #S4(49322). See
£,du1>it E,
T .... ~ I'!mnlas _pI .. aNI Can<opls
The primary goaiI of INs phase 01 !he project are 10:
• Define the Utban Vm.ge (Walkable Noighl>ohoodo;l on<! 5usWnoble
City ConceplS as they _Ie to Palo AlID,
• &:locate ~~ so they are"""", oble ID make informed
ExpIO«! the ronge of prolDtypical "'lutions to !he Issues and
concems raise in Task 1.
• Develop a series ol planning principles that wiU be carried int:l1he Design WOfkshDps.
The subjects 10 be ~dressed at the duw CP AC meetings during thir. phase are:
• The N";ghborhood. !he District. and the Corrido, (meeting 13)
• The SIreet, the Block. and tho Building (meeting t4)
Inlegt>_ wilh !he Trock A R«ommendati"", (meeting .5)
PIanrung and design concepts and principl.es will be identified at each meeting.. although the! Consullanl
will enoouragl'! review, reronsi.d.e1:atiol'l,. and re-writing.as CPAC works tt-..,...,ugh me three parts of Task 2.
In implemtnting Task. 2 ... CaJtborpe Associates wlll pla.n and direct two Track. B CPAC met:tines, provide
i!d'uc:.a.tional activities lOr CPAC partidpation prior to and at the CPAC meetings, participiitE in a CPAC
Track A-TI'iId B integrarion meeting.. and attend three Process M&n.ligeme:nt Committa! (pMq meetings.
In addition., the COC'1SulLants wllJ make 2; slide presentation of exemplary projects, conduct a public realm
inventorj and prepare an \.l.rbar. design Issues paper.
Ft~ 9, 1994 • PIlg~ 1
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2.1 Slide Prl!'~en t .. !ion
A number of nearby ;;:ommunihes are €'):periencing wme of the same growth pressu;-es f<lced by Palo Alt(\ and
have SUCCE'.o;.sfuU)' rro;!C'Cled building and strt'l"h.(ape projects t,.) iI mere pedestrian·-oriented seait-.
Ca!thorpe ~le5 will prl!'pillre a slid~ presentation of S{lmf' of the best exampJes in comnu.1nitiei. such as
San JOSE, Mounlatn Vie'o\J' aM San Francisco. Add!~SE's and t-riei decr:iptions oC the projects and site:; will
be pml.'Lded.so I:ha.t CPAC me~rs may makt-selI-guided vi.<.its. The stide presentation will be made by
PeterCal~or Daniel Solomo!'! at the ft"S'.!Tarly scheduled (PAC meeting 13 or meeting 14..
Slide pn>sentation of e~mpl.ary prr)jeclS, buildings and streelsca~
Addres5~ and de'S('riptions of ex.emplary sites pro\'ided to CP AC for se1f-guIded fieJd
visits
2.2 CP AC Meeting; 13: Thi! Nei/!ihborhood ,!hoe District. and the Corridor
Caltho!pe Associates wiU plan and direct meE'ting 13 which wlil be devoted to discussing:
• What are the basLe prbciples and components or Urban Village or Waikable
Neighborhoods (StU" mix of uses, scalEo, functiona1 role) and are there significant features
that should be 'present in each?
• How has the concept been used in otbet' coRUTlunities and what c:hanges should be made to
taibr Ihe roncept for Palo Alto?
• Is there a typology 01 different geteric types 01 ne:Lghborh.oodS and districts that could
occur throughout the city (e.g. downtown, neighborhood centers, employment centers, etc.)?
Where are the neighborhoods withh"l each study area and which orte5 should be identUied
as an Uri:-an Village or WaIbble-Ne1ghborhood?
• How to a..-"d whether to in!egrate mt.!Iti-iamHy develop!n!mt into established
"";ghbomoo(is-
How to retro-fit strip ccrrunerdal c~nters-to ~a te more walkable and aesthetira ny
plea'"'ing shopping areas.
How to enhance the working mviron .. nent of business parks with urban d~ign eIement:s~
new complementary land uses,.and pedestrian connections to surrounding areas..
The Consultant will wcrk wiU't CPAC to identify neighborhood.; within. the six Study Ar.eas, and
to understand the character, the SUuC'ture ar.d lite strengths and weaknes5e5 of each of the
neighborhocds and their pOb:!ntial for becoming WaIkabloe Neighborhood:>.
Froducts 100tco[l"e::
•
Flan and cood'-k1: CP AC meeting _3. Feter CalthoTJ>'!' will conduct the meeting
Provide educationaJactivity Ifteld ",,"ork exercise for CPAC members k} do prior to
the neJl;t CPAC ~g
Attend PMC Rleeting to debrte! and to plan kl1 future meetings
Ftb 9, 195( • l'rlge 2
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13 PI.: blic RE'alm Inventory
ea:thorpe ASS(Ki.ites wLli inventory the key ch.:tra.ctelistks of Ihe pubric n-alm wilhln each o( the!
oppommity areas or potl!ntiai Walhbl~ Ne;ghborhooc!s_ bsues that will be levjew~ include:
amount a."'ld kKarion of parks and public spaces 1o'Il thin each neighborhood;
amount iU'Id location of .schools and civic uses within each neighborhood.~
• quali~ of s~tscape$. incl. roadway wkiths, sidev.-al'ks, and street trees; and
facade treatment, building height and massi'1.g. along typkal residential and commercial
streets.
Products/Ou"","",
Inventory of key charactertstiC$ or pubik rEalm in pot2ntial Walkd.ble Neighborhoods., to
be s.ummart:ed lr, the Urban!>esign Issues Pape! (Task 2.4;)
2.4 timan De:sign lSS'UetI Flpez:. [)esig'. Principles and. Jr.KOmmenw.tiona
Based 00 Wonnation gathered in Task 1 and Task 2.1 through 2.3, Ihe consultanl will prepare a working
P'lpeI" that synt:hesius the infc-nnationr covering 'beth city-wide urban design issues and area-specific
oppcrtunities and constraints/theIne;. The paper will refine design pri.."'l(iples and recoD'UllEf\dalion$
dENeloped at ~e 1fl:ree Trac:k B CP AC meetings.. An admlnistrative draft of the Losues p,aper wUl be
:rubmitted 10 sWi for revIeW al l&lst two weeks prier to distribution at meeti"tg H. This working f.!pef
will provide .. summary to fatilitate Integrating Trad: B wUt"S with Trade A drafl polices an.:1 programs
at meeting #5. Particular emphasis will be placed on integrating Trotd. B issues with Housing and
Transportation poIic:ie5 and progrilm5f fum as possible housing: prototypes consistent with proposed
housing policies. The Issues Paper will include maps, diagrams, photns, and tf'xt, as appropriate. A dRft
ven;ion of this wOlking paper wii1 be a starting point for discussion at CPAC meeting '5. Refinements th.i:t
emerge at meeting: 'Sr as wen as the rerommoodatiOl"lZ of CF AC meeting t4. wiD be incorporated into a
revised version for diitribu.tion prior ro the design worbhops.
• Urban De1ign Issues Paper summarizing design rrinciplcs and recommendations, to be
distn""butOO to the CPAC at meeting 14.
%.5 CPAC M .. 1iojj ~ Tho S_~ lb. Block. rod tho Building
Calthnrpe Associates will pt.m. and conduct this. meeting which will f0C\l5 on the individual modules of
dewlopment and how they work together to create and mainlain iii healthy public realm. StreL>t:s., trees,
public spo!ces, 'Made treabne:tt, .nd b u.ilding massing wUE be addressed. The Consultants wiU bdng
examples of prototypkal solutions 10 the issues raised in Ta501. J and Task 2.4, and ",,;U a.sk the CPAC to
review, critique, and diSCu~ whether they are the .appropriate solutions and where would they best be
i!IppIled. Suggestions wUl be uanslaled into draft planning principles.
ProdUCIs/Ou""""""
Plan and conduct cr AC mee1u-wg 14. Peter Calthorpe and lor Daniei Solomon wi!! condud
the meeting_
Fro 9, 1994 • P'gd
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Urban De5-ign Issues Papo>f <iisfrii-uted to Ci"AC with if1.5truction~ fL'r the-ir rEview and
response
Atfeld FMC rroeetins 10 debl~E"f and plan fO{ fu hJ.re meetings
.2.6 CPAC Meeting 'S: Infegr.ltion with thE' Track A RecoQ1J.l!endatioru
Calthorpe Asso<:iates wlil participate in the full day meeting that is p!anned to mesh together the
:recommendations 01 the Tra::k A and Track B preUminary re<.J:nmE'ndations. At that mepting CP AC
~ will discuss potential chan~ to the Tas;. 2..4 tn!erim recommendations L"'l the Urban Design Issues
Paper. The Coruuttants will revise the Is.sues faper to !"t'f1e<'1 changes w.ade at CPAC meetings 14 and ilS
and distribub! the rev'.sed pappf to c..""P AC prior to the community d..>osign workshops.
Caltho.rpe Associate! to pcortidp.1te bn planning and cor-.ducting CP AC meeting'$
Urban Design Issues Paper wLll be revised and distra"Jted to CPAC prior to community
design workshops
Atta\d FMC meetir'g to debrief and plan for future mee"'..ngs
T.ask 3. StUeholder Design Wotbhopio
.3.1 ldmtify CaM 5tQdy Situ for the Design W~op,
With input from City stall ,and the CP AC, Ca1thorpe Associates will recommend to City Council the
bo1.lJ'ldaries for three ~ study sites to IN! used in the St:al:;.ehot&tr Design Workshcps. The sites ·NiIi be
weded based on cn'l:eria cietermL1ed by the CPAC, staffl and the consultant and subject to final approval
by Ihe aty Counol. As part 0( this task the Consultant wiD atK'nd up to three mestinS$ to pia.n fur the
worbhops.
Recommend GlSi! ~tudy sires. for the three Community Design Workshops
Participare in three workshop pJanning mcptings. Poeter Catthorpe will attrand the
meetir.g lor plaruUng: the Transportation Workshop.
3.2 Prepolft Workshop M.derials
1be consultant w-iU preparE" base maps, existing conditions IN!;PSI and site analy~is maps prior to the
workshop' for each of the case :study sites from city-provided dab and aerial photos. Each team is
provided with .. base map that indude.s an -annah!re"' of sb"eetsl pubtic SpaCE-51 natural fearul£:S and
~ting bwlding dult are expE"CtW to remain over a long period of ~me. ~ COf\Syltant will also prepare
,Ii serle'$ of to-scale "learu;-which represent different bu:ilding types and land uses for '-I5e by wooohop
participants,
!he Consultant will a.lso work with $taff to prepare workshop a.gendasl identify potentia.T participants.
identify "",hid-. plan:ling prindples should be tested at the various site(s) . .and prepare OJ pac.ke~ of
Ftb 9, 1994 • PQgt 4
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background information to be:;en! to par:idpaont3 prior to the work5h,')p ~S.I()f\. Sf.arf will take the !.ead in
iLll other organizational ta:j.k.s .. indIJding scheduling. invitations, media contacts, reproduc~ion. of p<t::ke-t
ma.~ria!s, maili.-:g-.;, and provision of aerial pOOms.
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Prepare bas.emaps, existing condition, maps, and site analysis. maps (or the three case
st.Jdy sites
Prepare land use ~kons" fer a variety of building type"-to b-e used by wvrk..shop
partkipants
Work. with ,taff and PMC to prepare workshop agenw, identify participants, identify
appr.)priate planning principles to ~ te$ted .ii teach ! ite, and prepare pre~workshop
packets.
3.3 Stakeholder Detlgn. WCIrk5hop'
Calthorpe Associates will faciHlat:e 1 day design worbhops with key "stakeholders"' for each of the
Ihtee case aNdy aites. Peter CaI~ will Ieitd these worbhops O£ Daniel SololT'lOl". may ~ one of the
worbhop' L"\ his p1a;:e. The intent of thee worbhop5 is to develop rough design pLans with participants
that L'"e' both familiar with the <:onditions on t."E-sires and have an ~!"el1!st in the ultimate
recommendations of the Comprehensive Plan. The workshop5 are also an opportunity to tes~ the d..-aft
princifrIM prepared in Task 2. itS well as educate par1kipanls about the type of site-s:pedfi<: development
issUti lhat are likely to arise in the future.
CPAC members 2nd the most $1gnificant stakeholders at each sit! (e.g. neighborhood residents, locai
property owners, business representatives, bankers and dev~pment finana professionals, local property
developers. er .... rironrnentaIists, kKal des.igners, city staff, and other-by con.s~) WJlI be invited to
par6cipale in ""'" workshop. The gme<aI publk will also be encounged .,.tttnd and partidpale in the
WOlbhops.
'These sessions will begin with a presentation 0' the pu:rpOSE of the workshop and an overview of the
Dmgn PrincIples that came out of the Task 2 effort and are to be tested in thE: workshop. The remainder of
the morning session will ~ devotOO to brief presentations by the-stakeholders and other invited
rra;enters. 00 the key issues that mnuld be addressed in future deveiopmenl proposals for th! aroea.
fonowed by a wafk of the srudy site led by Itle Consultant.
Partidpanls would the.l be grouped Into several te.ams of' 5-8 for I two and ooe-half hour won: session.
Each team. will include a! least one designEr tNl wt11 5ef",·e as the gro\lp'S graphic hand and physical
reality check and iI selection Q# the stakeholders listed aboVE'. The teams will bE-asked to oona'boratively
develop. plan for tho:! site, cMSidering thP. existing conditions Wonnati::m. the issues raised in the
stak.l!hoIder presentations. the design prir.ciples for the site, a..,d the irma rure of streets, public: spaces ..
na~uraJ feat\U'e5. mld existing buildings. The solutions are to be deveiopabJe a..-.d econorrJcatly feasible. At
'the conduskms of the working session., each team will p.~t lheir design COOCl!'pt to the enbre group for
oommen.ts.and oitique. A consensus on. the recomrn.a-.ded plan direction of~. emerges dUMg this critiquing
sessioa; this ,,-"ill be the bas3s for h.·ether refinement of the plans.
Pete.: Calt.~rpe will also attend in an advIsory role the fourth Community Workshop focused on
transportation issues.
ftb 9, '994 • Pl1gr 5
.
o
Prooucts/Ouu;omes:;
PLm, conduct and facilitate threE' one-day Design Work:;hops. Peler Calthorpe will lead
tiwse workshops or Daniel Solomon may lead one of tJie workshops in his place.
Peter Ca!thorpe will partidpa te in the fourth worksh.op fo--:using on Tfans.pottaf.an issues.
3.4 DevElop Wustntiv~ PI.uu: .md DIi!&!.gn Workshop BookJO!ts
Followi1".g the stakeholder wor'ks'Mps, CaHhotyt! Assod ... te:!o wiil refine, in collilboration with the
Economics Su.ocoruultant. the to.)ugh plans generated by each 11';1 m into one color illustrative plan fof: each
of the tl'u'eoe caSf: study ~ites.. These illustrative plans ('.an serve as ill baSl5 rer preparation (.'If Specmc Ptans.
This effort will involve taking the best elcmmts of e.Y..1l plan, tl'-..aking modif'K'ations to er\Sun? l€du\ical
and fina.nciaI feasibiUty (and do!ng ::Iman studies 10 test !hi! fea:sibLlily), and rer.dering ~ plans so they
are legible 1:0 • broader publk audience. The level of detail on the drawings may vary by sHe. depending
on the ex~nt of existing development. All three illu"trlltive plar..s win incllJde ae .. lnlnimwn. land use
ateas~ significant public and cO'/nmi!'I'ciaJ' buildWg footprints, general building massing, major streets and
pedestrian routes, parks ar..d open space features (sbrular to the: Consultant's Jacbon-Taylor illUSi:rative
plafl). At an interim stage. il meeting Mil be hdd with Oty staff to revie"',' these materials and idmtify
any further modifications prio!' !O fif"la.llzation.
Three dimensional iI-;,.,lflometric: drawings or diagrams 01 prolDtypical building types appropriate to the
case study illustrative plam will also be provided (.s in the Jadson·TaIyor Project). These same drawings
and diagrams will be used .gai.~ r", the Community Form and a..=re. Element pol","" and programs.
St:reet·l.I!veI panpective sbtches from photographs of the sltes may Nso be provided: if the aty
coosk1en they ilre net'eSsaty to illustrare concepts tm the Jay publi~ and dedslon-makers.
All of Ih,I!$e mate:ria!s. will then be reduced intc roncise booklets ror each cue srudy :&ite in • fomut
sl.:itable lot public distribution. 1he booklet will be distributed to CP AC menbers prior to meeting t6. The
Ci!:y will be responsibte for all booklet reproduction and distribution.
• Prepare three came-ra-ready Design Worl-.shop booklets that include:
one ill:.lstrative pLan for each case study site
!'Jxonometrk drawings or a&agrams of prototypical bwlding5 appropriate 10 the
case study sites as needed to fuI1y illustrate the concepts of the proposed plans
text 51.nnmarizing the workshop p.mc.es.5 and how it was used 10 the develop the
plans, the land use and urban design concepts inherent in each CilSe study plan.. the
economic feasibility ot the pliln'i, and key directions for future potential specific
plans
at the discretion of the City, provide .street level perspective sketches from
photographs of the sites
ftb9i 1994 • pgge6
•
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,r-..
Yuk (.. Dnt! Commu.nity Fonn iUld Chu;lrlet Bli!'ment
Task '--1 <:PAC Meetings 16, 17, and 1fS: Renne P~ommlPndatioftl, Po-liot!,.tnd Progr.ams
TI-Js tan will be primarily devoted to dt'!vt'!IGping and rt'f.rung: policies and programs baosed on the
feedbac-k l'~eived at the design workshops.
Prior to drafting the policy a.,d PNS'Tam options. thO!' Cor.sultant will meet w:th !-taif of the Plar-.ning..
Ptoblic Works, Utilities a.."ld F"lJ"I.ance ~partments aJ'I.d the City Altorney and the City Mana~r;s Office, ro
dlscws the efiectivenes!! of cuneru administrative Frocesses and imp:emm"tltion program.s, including
&rchitectural design tl!'View; site ptan review, irna plan."litIg. and construction of new :!Otreetscape.&nd olher
public infrastructure Ur.prcvern.ents.
The Consultant wLll make program r~ommendation.'1 to ~ included in Ule dr.2!ft policy a.id program
options. The reccmmendations may include:
Preparing specific des:ign evaluation criteria for the ard\itechlral review process.
Revisfng the ~rung cOOt! to includt! new building: type; and/or addr.ess site destgn and
architectural ISSUes.
• Revise process for des:igrung and implementing public works projed:s, including revising city
public works and utilities stardard Specifications.
• Prioritizing new rim facilities.
Identifying priority locations /0, the prepar'tion 0/ Specifk Plans.
The conswtare: will prepare draft policy and program optiQn$, including proposed land U~ map
amendtnenlS, and on Outlitle of !he Draft Community i'>"" and Chara<tor Element to be distrwu!od to
CPAC memben prio< III meeting 116. An adminlslrativ< draft of thee """" documents will be provided fur
staff review-at least hove weeks prior to c!is.tributu!::ion to cr AC Ai CPAC Meeting 16~ lite consultant will
begin with a presentation or the illustrative plans (or the three sites and the 1es90n5 Ieamed from the
exerd.se. The consultant wiI1 at'>O dl.sruss with CPAC members the draft policy and program options, the
J"Oi"'6"d land US< map .mendment>, and the Oumr.e of the Dmt EIemenL
l'roducto/OuIaJmes:
Meet with staff to discuss curr.."t adiJ'linistlativl!' procesSotS and implementation
programs.
Prepare dr.Ut pofu:y and programs options, indwUlg land use map .mendmenJs,
and an Out:llne of Draft Community Form and Cll.aracter Element for distribution
prior to CPAC meeting 16. admin[strative draft to 'b£ provided for staff reviE!W
two weeks prior to distribution.
Presenf thI:: results of Ihe Design Workshops at CP AC meeting 16 and discuss draft
po""yand prognm option> and p'.Jposed land use map amendmEnts.
Plan and cooo ucl CP AC meeting '6~ to be led by Peter Calthorpe. C£.1thorpe
As.sodates will participate in planning a..'1d conducting meetings'7 and 'B.
Attend two PMC meetings to debrief and to pL1..."l future meetings..
· ...•.
o
Frl:!SIi!':'Itatil)TU 10 the Pl;lir..n..ing Commissitln ~[\d al)' Co ... m:il
Caltlmtpe' Associates will ,Htend and make p!~ntat1ons at up to 3 public meetings for the Planning
Com:nbsion and/or City Council during review of the Draft P{llides and Prc.grams. Options Document and
t."le OuUlne of tl\e' 'Draft Comrn..ru ty Forrr.. and Qu,ractp.f Ele~t.
Products /Outromes;
Peter CalthDrpe will attend and make presentation~ .at up to three public
meetings.
Prep:ue Dr~ft Community Form. iIl\d Cl\.ander EI~ent for Submittu'~ tlu! CitylCPAC
Alter the DrMt PDIiq and Program Options a..."'ld tJ-e Outline of the Draft Community Form and Chara('ter
Element are aJopted. by City Council, Cahhorpe Associates ",,-ill providl' the City/CPAC with a Draft
Community Form and Character Elemut in a format that :s compatible with the o--.reall Dr",,!t
Comp"u.ensive Plan Document It ",·m include text, policies, programs, diagrams, illustrations,
photographS and poertinenl products from the Stakeh!>lder Design Workshops. The ('or.tent of this :Element
will be oonsistftlt with and refer 10 the either Elements of the Compreh~ve PJ.an. particu!.i.rly in
addressing housmg prototypes consistent l'I1th the Draft HQW.ing Element.. lhe Consul tant ",,'ill work
closely with 5taff during preparation of the Draft Element. and an administrative draft will be provided
for ;;taf{ review. The Consultant will pro'lide the city with a reproducilik! camera-ready copy of the
staH-approved document.. and to the extent possible, will proylde computer di.!oCS for pJe<:tronically
Nproducing ond modlIying on. do<umenl
Product>fOulom-...,
•
Task'-.
Prepare a Draft Comnn.L."lity Form and OJ.al<u:w Element, consulting with staff during
preparation 01 the Draft Ele:r:nent and providing an administrative draft (or stdff review-.
Provide the city with a reprod 1lQ"b1e caIni!'l'a-ready copy of the staff-approved documenJ
and... to the extent pos5l'ble, provide compu~r discs ror electronically reproducing and
modifying !he document
Fin.a.l Document Revision
After rmal approval of t.hto-Revised Comprehensive Plan by ety Council, the Consultant will mak~ a
final revision ol the Community Form and OlMacta E1ement to incorporate dlanges made by City Council
Since !he Council wiD have' previously approved the Po!icy and Program Options and the Out] ine of the
Dnft Community Form and Character Bement. only minof" revi5ioJ'\S will be needed.
Make one rll"'.al round of revisicns to the Community Form a.'"'\d Ou.ra.:ter Etemen l P[ovide
a camera-ready copy, and r~ ... i..sE'd computer diK!io for electronkaliy ~prod\.lcLr.g and
modifying the dOOJment..
Feu 9, 1994 • Pllgt S
·.-
COr..il..!lta.'lt shall sutxonlr<'lct WIth Moore, taccfano, Golts.rrL<lJ"l (M1G) to pwvido:> the fo!kl'wlrLg ~rvlcts'
Community Govern.an-ce Eleme-nt
MIG's wotk provkling pw(e5'sbnal eXpf'rtise and drafting po'icies and programs for the Community
Governance Element w'Ji occur in tandem with Calthorpe Asso...-i.ltes' work program.
PortiOf'l.s of Tasks 1 and :3 are part cf oil .separate agreement CPu rct-.aSE Ord er ~9322). See E d1ibit E.
TukL Identify Current City Proce~ for CODlD'lU!ury-Putidp.ltion in Policy Decision-M~
MIG will work with the CP AC subCOmmittee to identify a 11 city prOC'eSses that invol .... e dedsknNnak.in.g on
pohcy matters to generate an inventory of community parudpation med1arjm~, oppommtties., and
procedures related to policy fonnulation and service deliv.ery. MIG will present a proposed in\<entor"j
methodology and conduct Ihe inventory and compile the list !n conducting the inventory, MlG will ronsult
wi.th Rl1 Senior Manasen. This list wm Pe action or issue-d.:i\'ert., that is, it will include each action or
issue which requi!'cs COmnlurUt,Y participation (e.g.. project approval, General P!an ameMl'!'Itnt, r~
It<venuo! sharing proposal. 'budget.. Capital Improvement Program, etc.> and ~iIl hst the e-:ciJting
associated citizen invol.,ement mechanisms, if any. 1'his. inventory wL"lJ serle as baselinr data for the next
tasks, iUld will engage CP AC $ubcommittl'e members in a fy5t£matic review of city processes a.-.d 5tJ'UCtUI'es..
CGruiuct • Nftds Asseumem 10 ~terminl! Communi ty Governance Potmtial and Prdernd
Involv<mem Tod.";quo
MIG wUl evaluate the current mix of citizen involvement Frograms aJ1d lech.rU'lUes las related to the arN$
of public policy development. public inf()l'mati'Jr:, and volunteerism) ami conduct a r.eeds a.ssess::nent.
solid ling the pe;specuves cand comments of CP AC members and omer citizens, citizen groups,
lle'ighborbood organizations, blterest groups, elected officials • .and City staff. 1he aS5eSsment wi!! be
accomplished thr<nJgh informal telephone interviews (with 2l)..3(} people) and a. handout survey of (PAC
mernber91U'\d alte:nates. The ~ment win result in a summary report of the following:
•
Tuk3.
Community satisIactlon with existing uwolv£meflt mechanJStl":> and 0ppt~rtunities .
CommunJty readiness or wUlingn65 to partidpate in an enhanced governance pto-..."'e$$.
Commur.ity ideas and prelerenC'~s fur partidpd.tion and leadership rotes ar.d
responsibiti ties.
Gty staff willingness and suggeslioo5 fur pal tnerships with commu.-uty members and
groups 10 develop poJides, implement programs, and solve problems.
Assist the: CPAC Gonnam:e-and Community Services. SUb<ommlttH in Pew-lapins, DnA
Policy md Prasnm OptiONi to be indudi.'d in the: CPAC. Phase n Docwn.!:nJ
MIG will d:aw OIl: in-h.OU54'! r~urces and conducilurther resedr<:h to de-.. "121op a presenl3tion on local,
regioN.~ and national dtiun mvoive-m",nt and govetT~~ models and tec.hnique-s.. Thi3 edlolc;s.tiur..al
presentation wiD be given in the contex.t of oil CPAC J'nef'ting or JOLnt P~ilnning Commission-City Cour.dl
meeting and: will provide an ;.;pbeat, li"'ely slide show and springboard into dis..::ussioo.. MIG wiH also
provide handouts or ,article, ka turing a variety b. gov~mance processes ;'fld other dtlzen invol .... e-men!
methods and mechanisms.
F~b 9, 1391 • PGgt 9
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OVf'r th~ course of three SuN:or:-.miltee meetil"rgs, M1G will work wlth the CPAC ("",wemancE! and
COfTIr.1unity sP.r.fices S~brommlttee to address the following q .. H'!stion:
Hew CIln. Pa.le It:ta residenlS, busin.!Ss C'wne'ni, r:ilizl1I groups, and n~ighbcrl1(,04 (}rganiuti{ifts
j!lterfQ.c~ qjective,'y willi tlectr:d (JjficiIt1s, b<J,1r:!s, cCHt.:missians, and city sttlJ1 10 pllddpatt in
their own gotU1lanct, and (,fJ~ci both present cMditions and pt:iicies, 11:; u,'ei! as thl fu.ture
dir~!jcn oj !he£r ,.,m,11U4I1jty?
Ba5e'd on the results of the inventory of commW"ity involvement proc€'SSE'S. the needs assessment, and the
presented models from othe:" (ommuniti~,. ~{jG and the CP AC 5ubc'.>mmiHee wi It develop d:aft portcy and
prot,Ttam optiaN related to comlTl'unity gov-ema.'lce for review by the full CPAC. M1G will iilSsisl the
subt::ommittee in finali.z:ing ib recommendations and presenting them to the Planning Corr.mC:si~ and Cly
Council. MIG will prepare the Draft Potide:!: aM Program Options DocumPnt and an Outline of the Draft
Governance Element, and will present admiN'S b'totive draft!. of these two docur'llt'r:ts to :staff for r~iew twa
weP.Jcs prior to distribution.
CPAC M..tingo
Carolyn Verheyen of MIG will attend an $Chedwed meetings oIlhe CFAC Govemance and Community
SHvices Subcommittee, and up to four otfu!:r meetings 0I1he Subcommittee, as these are scheduled and as
necessary.
TaskS.
Ca:mlyn Verheyen of MIG will attend up to six meetings of the CPAC FMC
Task 6-Prepan Dnft Governance Element of the-COIl\fJTehensive PtUl
After City Couna1 approval of the Dnft Policy iilllod Prop'iUTl Options and the Outline of the Draft
Governance DementI MIG will prepare the Draft Governance Element of the Comprehensive Plan, in
coordination with .city staff. An admirustrative draft will be provi.ded (or: staff review. The Draft
Elemen.t will be COrr_pab"ble in fom..at wi th the other Ell:'rr.ents or the Draft COIl'prehensive Pian
Doctlmenl MIG will provide the city with a reprodudbie camera-ready l:Opy of the staff-/lppro .. -ed Draft
Governance Element and, to the extent possJo!e, provide computer discs fer electrOnically repr.:xlucing and
modifying the documenL
TUk7. Final Docwnent RevWon
AltJ!I (mal City Council apptoval 01 the Govema.......::e EleIne!"l~ of the Comprehensive Plan, MIG will make
a ftrlal revision of the documen~ to lncotpora t.e changes made by aty Council, alm will provide the city
with a c:amera-ready ropy of the staff-.approved fU'lal docu.rner.t and revised computer dis.cs for reproducing
and modifying the dCY.ulnenL SLnce the ClJundl will have pteviousty approved the Policy and Program
OptiON and the Ocdine of the Draft Governance Element, only rrenor revisions are anticipated within
thl$ 5COpe Qf SE'rvices.
Fd.l9,1994 • Pagt!10
•
(' ,
Consu)ta...,t !'>han 'SLLb .... ontract WIth FroMmic & Pi.:>onning Srstems CEf'S) Ie. provide !he fo/jowillg ~rvices:
Business and Economics Elemenf
E?S' work providing pTD(~sion.aj t"lCpt!rtis.e (ll'ld drafting polides and prog:r.a.ms for the Busine;s and
Erono'llk Eiemml -o"'ili OC':;ll r in tar.dem with Cal th0rpe k ... <;ociat~' work program.
Task 1 and a portion of Task 4 are the subject of a SEparate agreement (PUI;:h~ Ord\?l #5-1049322). See
bru'bit E.
Task 2-Identify EcGnomic-and. Buiness Stntegi6
In this tasK.. EPS ""ill utilize the data and information ccntained Ln eXisttng economic 9tudies~
suppi"!men.ted with the field survey conducted in Task 1 iL5 well as. di~ioru:. with City staff and members
of CPAC to identity keyeccnomk issue$ thai r~ale to stared Compreheru>ivl!' Plan goals and objecti,'es.
EPS lIII111 advise the City arod CP AC on potaltiaJ Konomi.: and business strat~es that could be under~ken.
to adtieve various goa1s.~ such as commercial revitalization~ maintaining a strong fiscal bilie, and
halar.cin.g: development with environmental cooskle-rations. Such sttat.:gies may inclilde i~entifymg key
sites (t)( l"e'\'itaUzation. prioritizing poli!nt:ial inf!'astrurture improvf:'mmts that could act as catalysts for
private development.. and reco~ing activities to be implemented by local business associations.
EPS will provide an integrated analysfs of the results of our rt'SEa!"ch~ ned survey, and wLuking sessions
willi Che Gty and CPAC in a brief report snd will present this Wormiltion 10 the CPAC This will
include an a.s.sessmer..t of the economic impUc.tions of rurrmt planning studies such as the Draft Economic
Resources Plan, !he Dre.un Team Phase II Plan, and the D.aIt Oowntown Urban ~ign PI.1n
Task 3.
EPS will participate in Ihree-com.munity design workshops, serving: in an participatory role with. regard to
economic and financial issues. M part of wooohcp preparation,. EPS will cw.ist the Cit'j 10 tdentify and
invite ioca1 real estate, banking. a..,d economic de-.'elDpment experts bJ putidpare in the workshop
sessions. EPS' role in the worbhops will tncIude feasibility testing of SElected de3ign solut:ons. including
pro-fot'lIlol anal~~ to determine the fu\ancial impacts of selected design concepts. EPS ~ill provide
feedback during the design process with the goal of enhandng p1.;m feasibility.
EPS will ;advise O~ potential fL'lAncing and impiementation mecha .. -usms that could be utilized in
Iden.afLed plann£r..g areas 10 help achieve ",alious economic and business strategies, based on our
understanding of the areas and '!he interest and experience of the JocaJ devekrpment commuruty.
EPS will also attend and participate in up to fou!' meetings of ~ Track A Businlm and Economics
$ubcommlt!ee and for the CP AC If it is determined by City !ita f( that a. portion of the time and money
budgeted for workshops and presentations could be better utiiiz.ed in othe tasks, such a, ccnd u.::ting
additional research and/or anatysis~ the amount of time and money budgeted for meetings may be
reallocated to other 1aS'ks, as N'E'ded.
Feb ;, 199{ • P'Sd 1
•
•
!~ -
Task ..
Working i1'I asro..,;ation with the cr AC, EPS will transl.:J.!~ .. "Ie economic and busir.ess strat~b';es ~entifLed
in Task 2 into spedfLC economic :p<lliciE.s fOl" inc1usiM in the Draft Policies and Progrum Options Do..."Ument
(to be prepared by Mlu). Tnt! pu[ides wm lit! tAl"h~kod to various r.eibhborhoods and commercial centen.,
whl!'n:' appl:kable. EPS will also prepare an outline 01 the Draft Busines:; and Ecor,omics Element they
propose to prepare in Task 5.
Tuk5.. Revise hcnemic POOcliE'1Ii and Programs and Preput' the Draft Busine" and F..(cn~miCJ .£Iea-IImt
of the C?n'\preheru.ive Phn
It is ... .xpect:ed that some re-worldng of the e<:onomk polici4!S .and prog=-arr.s will occur, ~ or. pIUbEc
review and input In this t2!s"k,. EPS will make tt.e n«~ revisions 10 Ihe econ.Jmic policies developed
in Task 4, EPS will also consolidate the polkLes and programs with t..l-te materials and text already
Pn:!pared in Task!. 1 and 2 into a Draft Business .. 00 Economks Element of the Comprehensive Pian; no
idditional research or substantial writing will be requir?d. EPS will make fi"'\3l revisions to the Element
based on review by tN Planning Commission and If-t City Coundt. Since the Counc-J will have previou:sly
approved Ihe Policy and Program Options .and the Outline or the 't\lJ,Slnes:s .and EconOmiCi Element.. only
minor reviiions are anticipated within Ihis scope of services.
EPS will provide the city with a reproducible camen·rr~dy rop~ of the report and, to the €xtent
po>sible. provide compo"" discs fDr electronkaIly mprodudng and orodilying !he dOC'"menL
ttl> t. 1m • /'og,12
,
,
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C",
I Y 0/ P~/() /lIfo Co", ,
C011Tpreh,nsl've P' f'rene!r.ftte i>11tn ll: tt.
'an A.ItVI.O,,, C "p Qle
3 'I11111l1lee Cl'Ac C;"""'d
.., I C S"b<%"'lllee TOI8ks
h~U4J)' Ii
O>.I\c CO"''''''"it tl., l
F.fo.blll ... ". .)
'\f.rtdt ~
,now.,. """Uns 1'011<1 .. '04 Pr
.. COf'T\prehet'(Slve Plan ""'''.rn.,
B'''''l:'%nd "'Po ....
c..,'P .... v~ [:-*1~rrg POUa.. #tid CO_III tWa, • w.;.~,-'.~ />n,sr. ...
~~ 1)" .... ""'1' 0.,,_ ...
.""" • "II_N,?
.. ',l' (\"Jog/1!ft~{h
Id"'HIy dotICI'''''I .. ."" ,.. •• ro......,
0."'01' $olq~o., for Olatio." ..
""",.,~
Pq",'<:r lr
1If""h 19 A1.rrh J,.
7',."" ""n ~
(/"""!loot ... r.... ..
• 1"..,,,'1' '"'''''''' "' .....
',,</ !I!oi "III). ""''''' ,,",' ~, ..... ""d, n.. N.Il1>~ ...... , , n "'.-JJ" .. ,. ... .... c...,;;;.,. ' ........ 'I., 0,.",,,. "'4 : :::/~"""I ~~I>bo,~.
'Ct> W",~ 'h .. 10, S .... ~ Ih, 8/ ,.
Aprll2.)
April "'~
A-f.)'li
M.Y1S
~ Oc'1(" -ltd lh. n""dlng • 7l .... ~ lllnt.8 r_tio
n
,
.. , ""<J ""'Iy<. tJ", f~
!,>, ., ')' 0( "'0"""" "'I",~ .. --B" "''''It..".,. '''''. 0..,1:" "'''''''hop:; Sir W"'Qhop 13 1''''n'_.~ "'''*'loup ;""'2_1•
7'Ilo 1)""01' D411 1>a/jrj
.fII.A"'.d~' .. m,f """.ddlJl..,.JC.,."c
Polity .... Ptoa....... "'''''In81 'e "fJ~. ('Ont~.nc("lfol'it
'~ '----
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"
Pro) e<! Budget
11:11:.2
Task 3
Task4.
.. ;.s
MIG
1 ... ,
Task 2
TaU
T .. k<
r ... ,
T.U
"k7
"'-""""
Cllthorpe POOcha MT J P £ S\a.ff Direct TotJl
(S1501ht) (5tOO/hr) (SlOO/hr; (SS5/hr) ~ __ _
21 4 4 0 12 01 1,66C
2.2 , 16 0 , sol 3:'"
2.3 B 20 2C 2S 1001 6,l.7S
31
8 24 18 26 100 6,93C
• 16 ~ • 4D 3,171:
4 • " 0 '" 1,24(
4D 86 35 7S 330 21)5
• • \2
""'''''' Ved-oya> -.
(SIIOtru) (S7S/lu'J (S45tru)
• 15 32 : ,. ,.
!2 IS
~ .. 0
24 0
• 10 32
0 2 •
18 133 no
"""" -.. 7,W
115 .,..,
IS .,,,
,''' ~.s55
38S " IPS TaUl $21,000
"""" --lSS 3,160
200 2,OW
,15 2,4S.I
'16 ~~ 0
25 3,lOS
:!) 3SIl
63' 11,53<5
MIG Total 117,536
Gnlnd Tabl S124.BJ.6
. ~----
0E~HIBIT "8"
"
BudgE'1 i!ftN from ~ Order
fS..4049l21 an not ind llill2d in this
budg«.
MEnlNGS
c.Jt~oxpe Aaod,lIa
P. CalIhucpeJ5.. Sobmon: 6CPAC mtgs.-+-
'wbhpo
S. Potic:hI..: 6 CPAC wp. 3 wk.shpi.
6 PMC 1X'II!eting'i' + 3 wori:shop P"'!P. mlg$
EPS
J.Mwb.':ch/L F~ -I CPAC D"-tss +
3worksh.-,ops
MIG
C. Verl\eyen: 5 CPAC mtp -+-6 PMC mlg5
Fd> 9, 1994 •
...
• -.
1
I
I
:1
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in suran ce Requireme n ts fo r Cc_o=-n~tr..:.:.:c:.:t:.:0c.'.:s __ . _______ _
CONTSACTOR: __ +-,C=""",11-IO=, :!:Q"'r-'£"---"-'=Od..!J:-·=l'5.,;; ________ • ____ ~
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CONTPACT NAME: C<lmmunity Form & Ch,arcter Element
C:O/HJU,ct~'!'C::~ Q'lY'!:"' , .... c: .... Tc;.".T :'><i!:J~_$QU L'<Pl/O~~Q9jJ, ~.TAIN ..... c. ~.>..ItT"' .. ~WIVo.r'<::l! 1'CJ\l'Iol TmM "'1"~ CO,"",,"-"'=T, C:ONl":V=~
\MI,L 1l"'~ume:: l';:I ~~" CE!\'NII~l"f F.IIC&oCOi<l Toll! ""5O" ........ CI ~";:) ....... uNd n.r CIT1' ~ N< MC,TlI:'t<AI. IH~~W, ,to.!. 1);~'!VoNC! C:J~;:
"f"W'~ ~ UJIIF.Q\"'IIE!rliROUQo1 CAiVllDI$v.frn A ~lS'T' ''''''T'",r; '"' ", ... 11 ~ "'O"'~ n.u ""! ~"'I-;-;lC ~~ C~ I~;""f..:s~ 1Jj"'( r.",-.y C:~ e.oOOJ'OOlHI ...
'pit CSnl'lCAr.' Q~ ""~'-"UHCi "UCS-I~ C;1)OUL!'1!l1) AM' EX!e\rl!:l II' /U< "'U'1~"'~ilIlllf"l'lUtl<~ .. 1'TI«t: (l~T><! '''''' .... '(":' po;~V1 .... N":; ./IUU1VJ,el. ~..o.El 'MrJoo
",. Q1'Y, ~ MJI'M''U' iY l)(! c:JO'r '0Fc,,", "'''TI'.>..-: _~ n ~!'l~E!!D:l CCW"'l.£Tt a.s "IL$>~T"$ It<,j",""",cr
P.£TURN THE COMPLETED C€Ri7F1CA TE TO THE CITY OF PALO ALTO, PURCHASING & CONTRACT
A[)MINIST,V; TlO,"l 250 HAMiL TON A VENUE I PAL 0 A!. TO S4301.
lN~UAANCE REQUIREMENTS t;HE.CK£D saow ARE REGUIR'ED FOR nus CONTAA':T •
..ceM;l~i.,.. (; ..... r1II l.iIIbiiity.
INCllJt)ING:
"~OWJ.fi.IIJR~'
.. o.'IQjlO FC!IW ~ c,o.M.O.Ge
.~CQNTAA~
""'"" o 'IIPCG/nFre."l-r .... ~ •• L.1ab"i.ty:
tNCLUOll\~G.: . ~.." .-.. -.~
o Pl'gfu";."w iiab<"i!y:
INctUt'rNG:
"~A:;t'OI.IlSSlONS
• ""'-1YIt'-CT1C5. 1lI~.,J
BOOQ.V JL.AlIIV I!.oc!I P..-.J
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lIeO"'_y 1N..oVJN.Io ~0f£RTY
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All OAMACiES
t1,eoo,ooo
11.000 OC.'!:
~.:::~
n... Ory or "iII~ Al~, Its OffiCII", ,,,1M" IIld ~r"Y"''''' 'r~ n.emed" .&:!I eK>1ic.ru! in$,",,~c', bOlt ~nIy U kl .. ",I< performed und"u
ec.T,tn<:'"_ sai"c I:gftr..,;~ u to W C;"ty "Cal P.a\., Am,. lItt.,.~ b .. ~"'m.1"'j !;g;oenoOlt, wi"tb:,. .. \ t>f1,,~ ~gait1"t CiTy's ,,0$';1,,;: ift$".1I~"O;:~
.-Mllr.y Cltt..., in:scr.nt;..l eam.d t::V tlie Crty beirl!l neeS5 'M"'"", .. g..ty .
Wl'IV1I u-, ...... ~rk irNooi"oo'e.l! g,.....(:"g. pa";-"". ",c.V1tti,,~, crillin" c" gU1<!r Un.;[Ui,,,,,nd "c:::i<.. the pd'ic~ ir1duo" d~~tt'Jtti .. ,., (IF ",i'es,
c~"<Iuil!l, ~ipn:, ",aOO'1s. or ~11111' 1irNl .... p...,~.erty or 'r'ly '~~lIlttJ .. i., eor_,...,~'<>.." 0.1.-. .... :;", b1i!l"" tt1~ $c:n.",'lO of tht ground .... ,",,'fler
CW.,f'(f bl;' 1t~~ p.rti~ o. 1t", City of Pille. AJta.
~" ... tNI .... o~ i",,~lI'es I!:u ..... lin". ,ai14pU: caverlg" is Jl.~"'~ed ;"'iN!: An"LQ<,nt:> .t;!" .......
'l~ PO"':..,.-;r>dud"I!:~ I: ~Seve'''b;lny ",r bll""ut~ p ''''''1:''.,.
De.d"ctitI"s "'''eI $5.000 ",,-,st bot ;~c..Jt..a" W ... s"bj,,~ t~ "';m:w~
tf ."c" pQ!i~H." c1lne~N" "" cMrlg,u1 duri"o:~" P""N Il! cev~Ja.ge IllS "l.i'., 1181 .. ", '" $,,~h 11 IT,..,,,, .. , 1"$ I<:l erla,!'~ C".,'f,:al.,
u.;rty t3C' dil,.~ .. ,;>:ten flUUU .... ~i b~ ml~ed,e u.e C'I'{ "I P~o AilQ, CePltn':'l Ad.-nini'!ofrai.io", P.O. Be. 10250 • .,4':;03
T~ .. :i.ob'tify :n-svr4llCe ,,'ll"'Ci' ;"cluchs" t.o",'.Cllial" Ji:."'~'ty Ir.dc,,, .. me·,1 prc)\lidi"OlI i"!u'.Ni"~ ce"eJ4gt fur C"'W-ado", .gr.~m."t
l<l irodoMmtl"ly u-,II City.
ne-e .. ~,." •• ne.d'14 Uneil' the potici"" i~ ",,,111,,;:1: to> Q~ ~mu "I tl,,, pnll ci.~ d",i;jneled h"._in In~ me.l~ all <If th~ ",,,'';si,,.,. c.r...d
!s'_ ~"'eJ"
fND OF SeCnON
•
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. '-'-
C EX~IB!T "0"
PART 11 -SUPPLEMENTS TO FORMS seCTION 00410 IRFPI
CERTIFICA TION OF NONDISCR!MINA TION
Ctlrtlfj(;8tlgo of Nondisorimination; As slJppners of goods or services to the City of
Palo Aito, the firm and Individuals nsted below certifies that they do not
dlscrmnate In employment wtth regards to age. race, color, relfgion. national
orillin, ancestry. disability, or sexual preference; that they are In compliance with
an Federal, State and Iocsl directives end executive orders regarding
nondiscrimination It1 employment; and that tt.ey agree to demonstrate positively
end ags'essively the principle of equal opportunity in omployment.
The Proposer agrees specifically;
1.0 To eS1abnsh or observe employment poficies which afftrmatively promote
opportunities fo, minority persons et an job levels.
2.0 To communicate this poficy to all persons concerned, Including an
employees, outside recruiting services, esp.c1ally those serving minority
communIties, and to the minority communities at IBrge.
3.0 To take affirmative ectlon steps to hire minority employees withi n the
organization.
4.0 To be knowledgeable of the local, state, and federal laws and regulations
concerning effirmative ection poficles and provlde opportunitjes for
employees.
~~/fr .Ar7'1V ,~~ Firm:._-=~:::Ll!oeL.:L""':"':i,L...::~ __ '-,-~_Cc.<-f_~~j VU~\l ____ _
~
Trtle of Officer Si9ning:_."..l).0,!4~!P=f..?\-~=-______ _
Signature
Date~ __ 7"':¥T--I1~1f-1_e::;.!.I-If'--______ _
Please include any addItional Information avaaable regarding eqll81 opportunity
employment programs now In effect wltJ;in your componv.
END OF SECTION
CITY of PALO ALTO; Non-eiscrlmlnation [5193J SECTION 00410 IAl'Ol-l
....
L
I ~ ? AGREEMENT
8Y TH IS AGRE(M ENT '_AOE M'tl ENTE~eo INTO QtO ,!-IE 3 0,1,'" QF
'1 BY ..... O 6ETWtE..~ 1'I1E CITY OF PALO ALTO (fiEFI~INAFTER ,"£F"E"I"EO TO AS CITY AND
JQltU&ry
,
No. _ S4049,2l
94 {OATE TO et: E~TERE::J
19 _ 9Y env PUf.ICH"S~N':;
(~[Jill Caltho~_Assoc',t.es i2"-==:-:-;r=c:-=-__
,AC"",'''''' 2" First Street_t400 . .co'" ~fr!l!ll;!~eo_ H_-,;~-c:A94f05 """,. nT-OlBr
(fiEFlEIWIFT'ER RUEMED TO AS CONTRACTOR) IN COf.J~CE~:j~ OF HiE IR ~~UTU"J.. CO\le;N},~-S T.,;; p,,"Am:g M( ~Ta '-'GREE AS ~Dl.LO't .. S
• CONTRACTOR Sio'.AU. ~ovIC'E OR FURNISH THE ':OLLOW:I'K. :;;'P~~If-IEO StoRYICli:5 ,IoI'<C~QR MJ,fE;;IAL5 SPEDF£D 'r>! E'I(>-1I!lIT _~!i... __ _
AnACKED IoIiA.ElO ANO NCOI'WVAArE.D He:RF~f!' I'lV THIS f1£FSRCNCE
Stlrt .... p ictIY1tles ISsoci.ted ortth Tuk J of the c-.nlty Fo .... M Ch.IMleter £1 .... nt of
tile CcIoprehenslft Phn, IS ,outlined in the .U.eIIed scope .f serv1ce ••
Ixhlblt l\: 'ieOP'> of •• ....,1"". for Tu' I. c-ity fol'll and CIIaMlcter £1ement of the
CuoIpieIIen. he Phn. '. '
• TERMS ~ SER">'lCES ",,"o,OF! M"'TF.RIAL~ A:JRNIS~EO UNDt'-Th'1~ .c,"E.S:IoAEm SML..L C~ENCE Qt. date nf the .greement
... NO ~.AU. BE (;.Ot.,j .... ,.ETEC aEFOf1E &b"V' ? ___ l:a-nJ994.-_
• COMPENSATION FOf'! niE. FUlL P!:RrCflM.t~[ OF rns AGf<t=.EJtAi;;""
ClF~ 'SHAU PAY COI-."TFIAC:OR $17,000.00
• PAYMEHT RECORD {DEPAJmtEN1' USE R=V~ SlDt:i
• CITY ACCOUNT NUMBER:
§~ -------oe:iCt I ''''"''' ..... ,,'" I _oo.::::~l""==.t.Mo:=----~--~~",,-::" ______ ==l
tl ~OO~2~n~Z2~20~====:::3~'~OZ=-±.L. _.9440 __ 1_, _-______ OQ_
9_.Jfc......$_17 !VVJ1JO --~
• GENERAL TERMS AND CONDITIONS ARE rNCLUOEO ON BOTH steES OF THIS DOCUME"lT.
TIM ~EE~NT SHAll BECOME EffiCTIVt: UPOh' ITS Af'f'RDVAL AND ~XECl.mufrt 8V CITY. ~ WlTHESS THEREOF, THE "'ARUES ~A\"-f EXECUTFD l"~iS
.-GREEMENTnf: DAY, lIO~, ANo-~ FI~T W'fl1TTE-N ABOVE
HO!.D HMMLESS. [;ONTRA(:ffitl i\:om.lll irldtmnJty, def~ and' tmld r.armlass CIT!'. rt5 (Jfficffs_ ag~, a~ !:'Tl;Jloyees fn:)m any and,i/l ckm'lanc)!,., cjarms (lr ~ilbirttl' O'!'
Irty nsbll', ind~"'g wro~,gf-JI dear.l, ~ tIy ~ "'iu~~ out of CO~llRACTOA'S, Its office'"!-' agerlts.' ell er.l~h::yeEs negr:[le11t acts, errtH~. ~ ~15Sl(lns, 0,-..,Iilui
mi$comfuct. or condlY.:l1'Qr w!1JC1Ihe Law i~ SITlClI~~I;I~1 Q~ CONTRACTOR III tI,e PEo1l)(m.l1l(li Cll tajl~re ID ~rfQr.1l1~1S ijlrte!llelll tly r::O'NTRAf~roR
BmRf MiI!l&M9IT. Tills 2Qre!lITh!I'l\;rnD1hP !Il[ms a~d bgO<@!WS go 't;r rUm.: t!eCill:! rwrtSCOl 1M ~rrti~ ~rtt<nem b~r tt1e ~r.le!i .r.\h fl"Sptc! to <he lJun;~
-lMd SOoIe of:+le i!'!juL;lment ma1er~IS,Jr Wpi'r.es (If p;>yn"..:nt lill 5!r,,~e-o;; wI1iC:h mOil'::" 1M S~~jc .... 1" ct t:1~ CMt'lIr.! ,l..1~ pnor ~gl"N<r,e;l15. fll>'le;;en1oitlC1'l5, std!e~n:s,
"~OIU ar.d 1l~rt;;~iroQS wnelhtf OIai« .... m'".e.l ilI~ SU;Pe~ I'ter~
• PROJECT MANAGER ANO!'ll::PREWiTAT!VCFQ;:i Ct1Y
""". ¥IFIll.'. Weme". Seo'o. PlarJllr-c
Ern.......,t
P.O. £sOx 10250
?ALO At m, CA 94303
,~........ US!329 2104
CONTRACTOR
• JNVOICING SEND AU. IN'IQICES T() ffl~ eln'. ~rrN PAQJa;; io\AliAGfFl
• CiTY OF PALO ALTO APPROVALS: I P.'OUH: FOA SIGNA T'..JFl[S ArLOF;DING TO NlJMb€A"S II< "","PAOII",-eoXE:5 BELCM']
Ms. Vugi.'li2. Wilrheit
Oeputmen~ of P1anning and Com.'TlI.mity Enviroruner.t
Diy of Palo Alto
250 Harriiitor. AVEnuE:
P.O. Box lG250
Palo Alto. CA 94303
RE! Short FOre! ProjK1: lnitia~(ln Contract
'[kat Vi.rginia,
",,-
Exhibit A
Calth9rpe
Associates
246 FiJ0.3.~ St;-c.ct, #.IDJ
San Frnncisro
California 94105
415 m-0181
As J'rornised, the fvnowing is .a s..."Ope of serv[ci';S to aDow the P!oject tea.m to proceed ",;th ow \'II'(lrlL
througi, thE' }anucuy 20th O'AC meeting. We han made.1n effort to limit the las!::. descriptions to the
amount of wor},; that can be reasonably arcort"plished during this time period. Budget estimates for
each firm ilri! ide:ntif'it>d .at t"te end of eac.. .... subsection. Please r~fer to our project proposal for a
:::orreIation to staff assignment$. a.'ld hours.
Community Character and Form Element
(Calthorpe Associates)
Ta.o;k 1. Community Charac~r Ana!ysis
An initial meeting will be held v..;th a ty staff to i.r:Jenti fy COr"K:ems and t!sues. gather information.. and
to dIscuss expertatinN for the planning process and task products. N~es.sary revisions to thE" work
prog:-am and scope of services will be m;lde.
1.2. Revi!!'W and Refil'l .• District Boun~:ies
Work with staff refine tl'le boundaries or up to six definabLe di~trict5 within the city by fuili.l
geographlc features, walkablt! areas, historic n~tghborhoods, and natural bou. ... darie5. District
boundary A!Co:nrnendaDoos will ~ mad~ at the first CPAC meeting.
1.3 CPAC Mee-fing #1: Design PhilosophyfPrnji'ct Approac.'J/Existing Cond,itiol'\5 Input
At this first CPAC me-eting, we will ll1i'ke.a pr~ntation of DlIr urban design philosophy and n.>eent
work. as well as n:lIie-".y our propo:>ed approach to the projet.:t The proposed boundit~es of the 5h:
planning distri-ns should also be reviewed and discu50sed.
In order to U~ thl~ time effidently and prodt.:ct;",.,ry, we also propose that <:PAC mE'OIDeTS divide inro
district subcommittees to disctJsS issues and theml;!S that should be addressed by the polide:> and
programs for their districL It available. a map of the district should be provided to the suocvmmitlee
for them to id~lify k~y urban de>igT"l issues, such a.$ :;ignificanll"'.'llurat features. important (Ll' poorly
designed buftdings, development trends, und<:'l''UtiHzed areClS, traffic problems, and idl:!'a:; fur :s.olutions
•
o
includi..-1.g new street trees, tr .. ils, redev~rOpr!'lent or strip commercii!.l areas, EtC. As time permits, ~ac.~
5u'bcom1!'Jttee will be asked to re?Ort bClck to the over<lll group Qf1 their fUtdings.
1.. Identify Uld Describe Existing Urban Design Charactl'nstics
'Thl:> task will (ocus on gathering and deso.::dbing beth cit)'~widE and district·specifK characteristics,
issues and t.~mes. CP AC members wm be <:on5idt:'!ed as local experts aV;Jil.lble to tht!' consultant tr.am
to descl~ rusrork bend::;, current ('omrrmnity issues, and significant lleighborhood problems. Their
assignments lIIill be designed to c~ri.fy wNt creates a "sense of plac'!" in Palo Alto and what trend!; are
detracdn-g from that $pedame.s:s. SpedaUy, CPAC membo:-rs will be asked to pt":rform the folJo-n-ing
tasks.:
Phol.og:r;1ph "likes ~nd dislikes'" within their district -whal makes their arEa speOi!l,
what a.l'e significant problems, .... ·hat type of buildings do they Iike/disEke, and what
dvk features do they consider as assets.
lIobp the key opportunHiE's and «Inslr.lmb ¥o-ithizl their di.s.trkt-CPAC members wLl.!
be given pombte rnaps of theu-district and wil! be asked to identify sub 4 area5,
pedestrian barriers, stgnifla::nt g<lth£"ring pl.;,ce5, problem trolffic spots, beautiful
streets, and major eyesores .
.As stated previously, Oty staff h.ts substa....,tial know!edge and insight into a wide variety cf urban
design trends a":ld issues. We will work wi:th staff to:
• Rli!;vi~ city~wide l;md use patterru; -in a working se!lsion with !'taff, ",ve Vfil.l <:ompare
current zoning: designations wifu staffs htow!edge or existing land use pattt't'J'..s 10
understand the amount or ch.mge that C~ uld occur under adopted polides. Field ct>..ecks
will be made,.a.!; nec€SSar/. A map of porer.tiaJ change ar~ wm be prepared.
Di.5cuu nh.-mt project proposal trends .and iuues -in orde; to better undt"!!'$t:and the type
of design and development issues th.at are enwzgtng within me City, we will diKuss the
range or design issues and conununity C{lnCem5 that have ari--en Q;J:t or recent project
pt'"oposals., sud; as. pan:el aggregation, building D"MSlng..lack. of useable open spac;?, poor
treatment or publ!c at.,as, ttaff~ and parking, and unsuitable uses wj thin reside!".tiaj
nelghboriloods. Ide...tified is.sue:; will be caregorized in to City-wide and district
specific concerns.
Review ctlttent z.oning requirements and typical street sbllduds -curn>nt .toning
r~uirements for key residential and comm~rci.a1 ciesignations. as wen as typical sil"t!'et
standa:-ds, will be reviewed u;d (.ompared with the CF AC's examples of the "best and
brighresl"" places, Key discrepancies wiil be identified.
1.5 CPAC Meedng #2: Urban Design l£sues
During trus meeting each CPAC ~mber will be asked to preser.t a limited number ,..r slides from t.netr
"ID:es and dislikes" exercise and exp£ain to the gwup ~ they be1i~ve each phOto is important
COL.'lments will be recorded and th€ gro'J p will be asked 10 ca t~rile lssues and tft€mes by dty-wide
and district-,pedllC con.::~,.
We will aiso break into district subcommittees 10 re ... [€w me "opportunities ilnd c::orutraints" maps th.,t
CPAC members were asked 11:: prepare. E".a(h suocommittee i':iU!hen bt' as.ked to de\'eIop a "composi.te
map showing the most imp<'lrta.nt qualities and i5s Ue5 £n their area.
c
Community Govenlance Policies and Programs (MIG)
DUr',JIg this initial phase Df the rro}e<::t,. MIG will attE:nd and f'drticipat~ tn one o( the (PAC IT\Ceting~.
They will aJ.so begin work on Task 1: Nldmtify Current CIty Proces~ for Community Participation in
Poticy Ded3ion·Ma\Jns" as weI! as Ta5K 3: "A~sist the CPAC Governance and Comm'JrJty $erv[ces
Subc:orrunitt.ee in [)e-1e!Opirtg Oro!fi. PCllicy and rrogram Options to be inclu.ded in the CPACs Phase 11
Document." T'Itis initial worx w[U ptirnarJy entail attendmg the projeLt start-up me-eting, gathering
available information on eJllemptary citizen involvemt"nt programs, organizing and attending the CPAC
meelir,g,.ar.d ~..m working with &.e CPAC subcomrruttee members to gather data.
Buslness and Ecnnomics Policies a"d Programs
<Economic & Planning Systems)
Task L Review Existing Studies and Survey !he Area
T01IlI MIG B~dget: $3,(}(j()
EconOmic II: Planning S~tems (EPS) and members cE the PNject tc!am l'o"ill mee~ with City .staff to
identify a..'"\d clarify rol~ and wo!'king zeU.!:ionsrups, to gain further iruights mto business. and ec.Joomk
issues, and to gather all pertinent market. rmandal, and oth.er ~onomi' studies. We ~ill conduct a
thorough review of this information in order Il) understand tIu;:-economic, fisG!l a.."\d poiicy con',e1l:t of the
planning effort Next, EPS ",;0 conduct field survey.;. of hy distrIcts to understand the physical and
economic aspects of the areas and 10 as~s pote:l tial asS€ts or liabilities ",,-hich may affect the economic
development of ~ a.reas.
During this il"itial phaSE of the proje:t, EPS will attend and participate in ooe rof the Track A Business
and Economk:s rubcommitteelCPAC meetings.
Total EP5 Budget; S4~OOO
TOTAL BUDGET IHIS CO ..... 7.RA(J: $17,000
I tru:>t that this meets yryuc ~s. Flease can me or 5he:If')' if yeti hav.: any q'Ue;;.cions..