HomeMy WebLinkAbout0209.093March 18, 1993
THE HONORABLE CITY COL~CIL
Palo Alto, California
Approval of Amendment tQ Consultant Agreemen1t for Civic Center
Building Fire Sprinkler system Des_isn=._ elP 19108
Memh~rs of the Council~
Report in Brief
This report recomme!1ds thi:!it council approve an amendment to the
Consultant Agreement yith schirmer Engineering Corporation in the
amount of $~8.000 to provide construction administration services
for the Civic Center Sui lding Fire Sprinkler and Fire Alarm
project~ ~~nds have been appropriated in CIP 19109, Civic Center
Building Fire Sprinkler System.
Ba.ckgr ound
In FY 1991-92, Council approved an agreement for $35. ooe with
schirmer Engineering corporation for design services to install a
fire sprinkler protection system in the Civic Center and to upgrade
the ex)sting fire alarm system. The ag~eement made provision for
constructior. phase services ~hich would be awarded at the
conclusion of the design.
DiScussion
The construction phase consultant ser ..... ices include aSSisting the
cit~ with contractor selection, reviewing all submittals, and
overseeing the installa.tion of thtl!: fire sprinkler system~ "l'he
consultant will also assist staff on mini~izing any impacts to the
public and occupants of the Civic Center building during
construction. The cost for these services is $18,000. ~he work
will begin in April 199] ana is expected to be completed by June
1993.
conflict of Interest
staff, with the concurrence of the City Attorney, has determined
that the Consultant is Exempt cornpl:tinq 'Wi th the financial interest
disclosure provisions of the city's Confl ict o.f Interest Code.
because the Consultant's range of duties anc the services to be
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CHR:209:93
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provided und~r the <lgreement for C0:15ultant services are limited in
scops or are primarily ~inisterial in nature.
Environment.~l Impact
The project is exe~pt from the California Environmental Quality Act
{CEQA) undel-Secticn 15301, Existing Facilities, class 1 of the
CEQA Cuidelines ..
Staff recOl'l'..!tlends that Counci 1 approve and authorize the Mayor to
execute Amendment No. 1 to Co~~ultant Agreement No. C202J~91 with
Schir:tll.c:!.l" Engineering Corporaticn in the amount of $18, DO~ tor
construction phase services for the Civic Center Building Fire
Sprinkler System project.
Respectfully submitted,
C. T. CORAN
Facilities Engineer
GEORGE BAGDON
Acting Director of Public Works
J~~~
City Manager
Attachments: Amendment no. 1
Related CMR: 417:91
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CMR:209:93
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AMKNDXBNT NO. ONE TO CONTRACT NO. C~2023491
BETWEEN CITY 01' PALO ALTO AND
SCEIRHZR ENGINEERING CORPORATION
THIS A."'ffi'NDME':N'T to Contract. No. C·2023491 rr.ade and entered
intc :::his.. day of • 1.993. b}' and between the C:TY
OF PAJ...o A!.:To:-a mur..icipal corp·:)ratio:c o! California. hereinafter
~ef.err,,=d to as "CITY ~.. 2tnd S'':HIP1-rER gN::;!~""EERING CORPORATION
{Taxpayer Identification N"u.'Tlber 36-2531450), a Delaware cD=pora
tiOD, with cffices a'=-232S Clayton Road, Concord, CA 9';5212,
hereinafter referred to as "CONS~~T&~7~;
R I! C I r A L~~,
WHEREAS, Contract Nu. C-2023491 ..... as previout=;ly en.::er;::.d
iut':) between CrTY and CONSULTA...""IT for the provis'::"on o~ .;;ro·'il.din'3"
~esign services for the Civic Center Fire Sp~inkle~ System; and
~rlEREAS, the parties ~~y agree to ~end said agreement to
from time t.o time;
NOW~ TSEREFORE, in consideration of their m'.ttual
covenants, the parties hereto agrae as follows:
S.ECTIQN 1.. The followin? paragraphs of Contract No. C-
202343~ are hereby amended to read as follows:
a. Paragraph 7_1.
"Compensation. CITY agrees to compensate CONSu.l.JTA ... "'""T
for the full perfonna:r:ce of its services under t:'lis
amended Agreer.:ient. in a su.""r1 not toO exceed For·t.y··Pive
Thousand Dollars ($oIiS,OOO;, plus $8,000 contingency, a:J.
increase of $15, OQG plus $3. DOC con::inger..cy o ...... ing to this
Alnendrnent _ Approved reL'Tibursable Expenses described in
Sect.ions 4 and 7 o~ this Agrealnen~ sball be paid in
addition to the Basic Services.
b. Paragraph 4.1.3(g).
"CONSULTANT shall assist CITY at the pre-bid con:e:--
enee, if required, in obtaining and analyzing bids.
awarding the contract, and in th~ pre-construction
conference. CONSr...J""LTANT shall be available to answer
i!lqt.:.iries regarding the plar..s and spe-:::ifications by
con~ractors and the CITY during the bidding period."
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c. Paragraph 4.1.4.
"<.1.4 Construction $tag~_: .... :--,,~&imjnistrat)Qn pi t~
~struct;Qn Coptra~
(a} The Constr-.;ction Stage · .... ill commence
with the award c! t-he construction contract:. and will
terminate when final pa.}lIIent is Ir".a.de by CITY to the
contractor.
[b) CITY sh3.11 provide for t.be adminj s"
tration of the construction contract.
eel CONSULTM'T shall attend one
pr~-construction meeting and ansve~ q~estio~a regarding
the plans and specificacions prepared by COXS~TANT.
(d} CONSULTAN7 shall at all times r~ve
access t.o the WOt:'K ""herevet" it is in preparation or in
progress ..
{e)' CONS:TLTANT shall make periodic visi.ts
too the site as necessary to become familiar ... ith the
progress and quality of the work and to dete~~ne if the
work is proceeding in accordance with the contract
documents. On the basis ot on-site obsprvations,
CONSULT~~ sha!l endeavor to TJard CITY against de~ects
and deficiencies in the work of the contractor including
advising and cons~lting with CITY on technical instruc
tions to the contractor a.:::d may disapprove contractor's
~ork as failing to meet contract documents. CONSULTANT
shall not be required to make continuous on-site inspec
tions to check the quality or q-Jantity of the work,
provided that the limit.ed ext-en.t. of Buperllisie-r.. furnished
by CONSULTANT in no way shall reduce or lessen its
responsibi1.ityor liab:i_lity hereunder. CONSULTANT shall
net be responsible for construction means, methods,
cechniques, sequences or procedures, or for safety
precautions and prograrns in connection wi"Ch the -work, and
shall not be responsible for the contracto::-' s failure to
carry out the work in accordance with the contract
documents.
(f) CONSt..."L'!'ANT shall interpret the
teChnical requirements of che contract documents and
advi~e CIT'{ on technical inet:nl.ctions to the contractor ~
(g) CONSlJLTANT shall review and take
appropriate protessiona~ action on laboratory~ shop and
mill te8ts~ reports of e~Jipment performance, shop
dra~in9s, samples, and other submissions of the contrac
tor for conformance -with the design concept of the
Project and tor compliance with th~ cons:ruction contract
documents.
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(h) CONS~~TANT shall prepare suppleme~·
tary sketches req->li'.red in order to clari.fy or supplement
or 19inal cOlltract document:3 d:.lring the Constr..l·:'t ior. Stage
of 'Work.
(ii CONSL"'1.,'!'AN7 shall attend meetings
throughout the Const-ructi;:m P;"ase with the coner-acto:!" and
renresent3.tiYes of CITY and shall submit t,=, all concerned
minut.es of the meet ing attended as detailed in Exhit;,i t A
~Scope of Services".
(j) CONSU:'TA..~ sl'.all r:.ot be re-sponsi!:,le
for dal'nages or inj uries ca-..;.sed solely by acts or omis
sions of the cootractor, 0= allY soococtractor, or any
agent or employee of the contractor or any subco!ltractor.
or of any other persons performing any ,:;IE the work.
(x) CONSULTP~~ shall be responsible for
p:=-oviding the CITY .... ith record drawings and documents of
the construc'C-ioD. after final completi.on. ~
SECTION"_:f.. The following exr.ibi t to Co.ot-ract No.
C-2C2349! are hereby ~Dended to read as set forth in the follow~ng
exhibits attached 1;0 this Amendment an:3 incorporated in full by
this reference:
a. Exhibit ·A~ entitled w;cope of Work~
b. Exhibit "B" entitled ·Standard Pee Sched\lle~
SECTION l. Excep~ as herein modified, all other
provisions of and exhibits and amendmen~s tD said agreement shall
remain in full fc.rce and effect.
IN WITNESS 'W:">-!EREOF. the Farties hereto have executed t.his
Amendment the day and year iiI.-s:::' .:illOV€ 'wro'rittEc.
CITY OF PA.:CO ALTO
City Clerk ~------------:ft.layor
APPROVED AS TO FORM:
Senior Asst. City Attorney
J
AP PRO VlIC> I
CIty Manager
Al:tac:hn!9Jlt:
EXl!IBJ1' '.\': SCCPII O. W01<X
BCHIiMBl! l<NGINllBRING
COR POAATI ON
# •• It: £. . ,,~~ J: h , ("-
By: Jt.,(, f. £..I4j-<'
It.. €"" I"'~.I~J ~J ... r-
'I'~j"e"l' tdenti.ficatign K'o.
3'·~531~50
DEIBIT • it· : S'r1lNDAR!> FKR BCHXDOr..'1
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''--'-c
FlRE SPRINKLER l\Nu FIRE ',I..ARM SYSTEMS UPGRADE
EX!?; hj t A -SCQ~_9f Work
Design Phase
The scope of work includ€s the following services for both the Fire
sprinkler System Upgrade and the fire Alarm System Upgrade projects
at the civic Center building.
Consultant shall provide a fuli bid package for a fire sprinkler
and alarm syste~ at the civic Center~ This design shall
incorporate the existing system with the new to meet all applicable
cO<!es and standards. This work shall be completed over a four
month period beginning with a notice to proceed.
Consultant shall survey the building and provide a written r~port
of its findings along with options for installation of the
sprinkler system and fire alarm system. 'rhis report will also
address e~ergency power requirements, fire pump type and location,
fire extinguisher locations., an ex'tinguishing system for the second
floor compu.ter room and water supply requirements.
Preliminary/conceptual sketches for the systems will also be
provided at this time. consultant shall meet w·ith th'f! City to
discuss the report and assist the city in selecting the approach
and scope of work to t'oe pursued.
Once city has selected the scope of work to be developed,
Consultant shall proceed to the desiqn development phase. Under
this phase of work, Consultant shall develop the construction
drawinqs, preliminary specification.s, pre] iminary calculations, and
cost estimates, and shall submit them to City for review.
Consultant shall as~ist City in arranging fer any necessary tee:ting
(water flow~ x-ray, etc.) during this phase~
CUring the Final Development Phase, Consultant shall complete the
drawings to show sprinkler locations J all. piping, and diameter of
pipes, pipe routing, seismic bracing, all alarm system components,
devices, and conduit routing, location of the fire pump~ fire pump
enclosure J all piping and conduit to fire pump, and any nec~ss&ry
electrical drawings~ Consultant shall complete the technical
specifications in CSI format with bid paqes provided ~y City, and
complete all hydraulic calculations. Consultant snaIl provide
drawings to submit for a building permit and shall make
clarifications and CI'langes to the design package as required durir.g
the permit process.
Consultant shall provide one set of all drawings, reports, etc. at
each review phase throughout the project. Consultant shall provide
3 sets for permit process. Consultant shall provide one set of
final reproducible drawings and speCifications upon building
department's approval of plans.
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construction Prla,,;e
Consultant shall p~ovide the following services to City during the
bid and construction period cf this project.
1.
2.
3.
4.
Provide th-e City with a suggested bidders list.
Attend one pre-bid wal:kth!'ou-gn m~et::ing with potential bidders.
Assist City in answering bidders questions during the bid
process. Any items not specifically detailed by either t:.he
specifications or drawings shall be responded: to by a written addendum •
Review bids and identify qualified bids to City.
aha!1 include one meeting as requested by City. This
5. Attend a construction kickoff ~eeting with City and selected contractor.
6. Attend miscellaneous job site meetings.
a) Sprinkler (4 meetings at 6 hours' each)
b) Alarm (3 meetings at 6 hours each)
74 Review sprinkler and alarm shop drawings, samples, and other
submittals from the contractor for conformance with the design
concept and for confonD.ance with the contract documents ~ This
includes one review with one minor re-review.
8~ Respond in writing to re~~ests for information during construction (20 hours).
9. As Built drawing review.
10. Expenses shall be paid as follows:
a) Mileage up to 1000 miles.
b) Shop drawing reproduction up to $200.
c) Federal Express up to $200.
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Exhibit "8" -Standard __ ~Gb~
All worK detai led under Exhibit "All -Scope of work shall be
completed for a total contract pri.-::.e .r.ot-to-exce.osd forty-five
~~ousand dollars ($45,000) plus an eight thousand dollar ($8000)
continqency.
Costs for any additional reproduction of drawings or specifications
will be reimbursabl e above the contract -amount at cost plus ten
percent~
Mileage will be paid at $O.28/mile.
Mdi..tiona1 servic~
Any additional wc.r:k required by the city shall bE: requested in
writing, and shall be paid according to the follo~inq rates.
Enqineer B
Project Managers
Senior Engineer
$Bl/hr
$120jhr
$94/hr
Rates may be adjusted annually on January 1.
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CRy of, Palo AJto
Insura'nee Ilequlremen's-.o, Con'~ocfor$
CONTIVCT co-oRDINAYOP.
~ 10 THE: crrY OF" PALO Atm, IJ 1l1EIR SOU £(PENSE, SHAll Ql3!A.1\I A1'IID I.oVoJN1AJN eN$UAANCE FOR THE TeRM
OF THE CONTPoAC'T. ~~s 'ffll..l BE 'REQUIRED 10 PRO'llmE A. CE~,.F)CI,1E EVlOENCING TH~ tNSlJ'i=1."-NCE AN::> ~ING
THE CITY AS AN ADDmON~ INSURED
THE CEIUlFlC(J"E OFlNSURANCE UuST"Se COMPLETED AND £"XECUT"ED BY ~ ~ R...CPRESE1'I.L"'~VE Of THE CDM?A."'.;'f
PROViDiNG INSURANCE, A1.ED WITH THE CiTY, AND APPROVED By THE CrrY'S Fl;1SI( MANAGER E!E~RE THE CONTRAo....'1 WilL
BE CONSIOER.£C ~PLETE AS ~ESPtCTS INSUAA"lCE
THIS PNSTHUCT~ SHEET SHOtJ\.O BE GIVEN 10 ¥OUR INSUFtANCe: ~ENTiBROKHI wrTH TME RFQ<J1REP CER'TIFtCATE FOFlM.
AE1"'.JRN THE CQMPL.ETED CERTtFlCATE 1'0 THE CITY OF p,t.LQ ALl'O CONTRACflI'Kj OEI=ARTMENT.
iKE tNSUR.t.HCE C'OVE.AAGES CHECKEO BElOW ARE REOUtAED FOR THIS CONTRACT.
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