HomeMy WebLinkAbout0202.093-
March 18, 1993
HONORABLE CITY COUNCIL
Palo Alto, California
SE~JOR CENTER STROCTQ_~_ UP~RADE-TEMPO~Y R.ELOCATION
Members of the Council:
Repcrt in Brie:(
.~.----... -
This is an informational report and no council action is required.
The report presents staff's preliminary concept of how the senior
Coordinating Council (SeC} staff and programs will be accorr~odated
during the senior Center's structural upgrade construction period.
Construction has been delayed until J:Jly 1994, pending further
refinement of cost estimates a!';;d requiremc!".ts for the retrofit.
Ba~_round
staff indicated in a previous staff report (CMR:115:93) that it
~culd return to Council with information regarding the temporary
relocation of the sec staff and programs during the Senior Center
structural Upgrade project. originally, staff ..... as proposing to
begin the structural upgrade l.n Septe-rnber ot 1993; but due to
addi tional code requirement changes, changes in the scope of ,"'ork
and uncertainty as to the estimated cost, the project '.fill be
scheduled for a later date. The structural upgrade. Yw·i 11 sffe::::ti ve-
1y close the I:1ain pcrtion ot the senior Ce.'1tl2r. All of the
interior walls and the floor on the second tloor ~ill be removed,
str-engthened and replaced. The roofs and t!1e connection to the
.... alls will be strengthened. The .... ·ork is expected to be disruptive
to programs conducted on the first flocr.
CMR:2C2:93
.JL
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The sec provi1es serv; ces ::nd programs to an esti",.ated 6,000
seniors. There are thirty administration and staff personnel in
the senior Center facility. The nucleus of the program services is
the La Com ida hot lUilcn program. LU::1ch is serv ... d in i!I room that
was added on to the rna in bui] di ng. CO:l.st.r-uction work. will be
limi ted in the lUI".chroorn t.o the area where thls room meE':=ts the :main.
building. La Comida's services ' .. dll -.::or.tinue thro~gh the construc
tion process. sec rE>.presentativE:'s fe€l ~trcngly that the other
Senior Center activities need to !:le located as close to the
lunchroom 35 possible.
The second fleor will not be useable by senior~ or staff during the
construction periO<J. A large portion of the services provided by
the center include counseling that is done on the first floor by
phone and in person. senior Cente~ staff and ~ity staff agree that
counseling on the first floor dllring construction ,""ould be next to
impossible j and \o:ill recoffiIr,end the entire second floor operation
and the counseling operation on the first floor be telTlporarily
relocat.ed ur.til constructicl"l_ is completed. This is estimated to be
in 12 to 14 months, and would involve thirty Senior center staff
members.
Dace Reguirerne~ __ ~~
For purposes of th~ temporary relocation, sec services fall into
three :main areas: admin istratior./ conference and cl~ssroo!l1. The
administration and conference are~s occupy about J." 00 square feet.
IT! general, these spaces are define.d by portable partitior.s and
most of t.he spaces are quite small. Staff' 5 intent is to tempo
ra~ily relocate the 30 personnel and th~ir respect.ive counseling
functions and administrative offices to commercial office. space
available -within easy Vlalkirlg di~tar.ce of the current senior
Cent.er.
The Senior Center also has three classrooms. Classroom 1 is 7DC
square feet in 5i ze, CJ assroom 2 1".a5 about: 400 square feet and
Classroom 3 about 270 sguare feet. These c:a~sro0ms are heavily
used by the seniors far exercise, instruction and recre.ational
purposes.
In staff's .ongoing discLIssions .... ith t.he Senior Coordinating
Councii, it bE'.carne ~ppare:1t that in order to coordinate a move of
this size .... ithout interruption of the services and progr-ans and
with as little confusion as possible to the seniors, the aid of a
professional moving consilltant ' .• ould be reqL.;ired. A consultant has
been identi fied to assist in the move, pendin9 funding for the
temporary relo~ation.
CMR:202:93 2
.......
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Staff estimates the tempor'3ry relol:-ation ... iLll cost approxhr.ately
$215,000. The costs are broken down as follows:
R&nt (4 /000 sq. ft. @ $2.S{) per-sq.ft. for 14 mos.)
Remodel ot 425 Bry~nt street
Professional Moving Cvnsultant
Professional }lolling Company
1.ot contingency
Total
$140,000
70. ODe
l~. 5Nl
25,000
25.800
$275,000
Staff prcposes to add theSE casts to the existing Senior Center
Capital Improvement Program (eIP} as part of the 1?94-96 annual elF
p~oce~s. At the appropriate time, staff will submit a request for
1994-95 Community Development BloCK Grant (eDBG) funds to help
defray the costs of the structural phase.
Respectfully submitted,
/11/; .i/d!/. (,.{/I.ut<:":t::(.., -',' /..(.l-.... -__ _
WILt,IAM w. FELLMAN
Manager, Real Property
.;: i / r (. i.: (t EMiiy'" HARRI
j
ity
I,,,/Related Staif Repo!"ts: eMF.: 115: 93
cc: senior Center
PubLi.c Works
C~:202:93 3