HomeMy WebLinkAbout0527.091-
November 27, 1991
HONORABLE CITY COUNCIL
Palo A1to# California
3
Agreement between ~ftns and the city of Palo Alto to modify and
upgrade a tra'ffic signal at El Camino Real and california Avenue
Members of the Council:
REPORT IN BRIEF
Thi~ report recommends that the City Council, (1) adopt a
resolutJon (Attachment 1) approvil!g an Agreement (Attachment 2)
between the state of California Department of Transpcrtation
(Cal trans) and the City of Palo Alto, to modify and upgrade the
traffic signal and conduct road work at the intersection of El
camino Real and California Avenue, and (2) authorize the Mayor to
execute the Agreement.
MCKGRQUND
El Camino Real is a State highway. under the jurisdiction of
Caltrans, while California Avenue 15 a City street under the
jurisdiction of Palo Alto. presently# traffic at the intersection
is controlled by a traffic signal, which is maintained and operated
by cal trans, since El camino is a State highway.
The existing signal is a split-phase operation (east-west
direction), ~hereby all eastbound traffic is separated fro~
westbound traffic (i.e./ each direction receives its signal
indications independently) a A change from the existing split phase
cperation to an eight phase operation was included as an
operational improve!!lent I in the Citywida Land Use and Transpor
tation Study. An eight-phase cyclE'! provides maximum flexibility
and responsiveness to actual traffic demand, and permits east and
westbound traffic to proceed simultaneously. Although the existing
vehicular movements at this intersection are split, t~e pedestrian
movemoents are not. This causes conflicts between left-tur-ning
vehicles and pedestrians, which is a potential safety problem.
Based upon its evaluation of potential safety and operational
problems, Caltrans has determined that operational efficiency and
safety could be improved at El Camino/California by implementing
CM!<:52?:91
1
l
'I
j
1
l
1
___ .~_"'IlIl_.L •• iIlla.4"'''':
certain ililprovements. Cal trans is prepared to proceed .. i th the
project, subject to the agreement and fin~ncial participation of
tne City of Palo ~lto.
PROPOSED PROJECT
The preliminary plan for the proposed traffic signal modifications
is includer:! as Attachment 3. The !?roj ect includes the tollol,t,'i7!9'
items:
L Modification of the existing six-phase signal operation to an
eiqht-phase, lead-lag operation;
2. Bicycle sensitive loops,
3. Longer mast arms. larger traffic signal heads, and
internationa1 pedestrian signals, for better visibility;
4. Green and whita side street name signs mounted on the mast
arms; and
S. Extension of left-turn storage b:t an additional 80 feet C!i
eastbound California, and 30 teet on .. estbound California,
with far side left-turn signals in all four quadrants of the
intersection, for left-tu~ning traffic.
The preliminary plans, prepared for the proposed project ~y
Caltrans, have been revie:we-r:: by the Palo Alto Bicycle A.dvisory
Committee (PABAC) and representatives of the Traffic and Parking
committee of the California Avenue Area Development Associa,tion
(CAADA) •
COOPERATIyE AGREEMENT AKD FUNDING
In order-for this proj ect to proceed, a cooperative agreement
between Caltrans and the City of palo J\lto is required~ The
proposed agreement establishes the responsibilities and duties of
each party. Cal trans ag~ee5 to:
~~ Co~plete all necessary plans and specifications;
2. Complete all road~ork and electrical construction; and
3. Provide all engineering and construction services.
OWnership and title to all materials, equipment. and appurtenances
~ill be with Caltrans. All costs are to be shared by both Caltrans
and the City. as shown on E~1ibit A attach~d to the agreement.
The City's share of the proposed project is $84,000, plus an
allowance for contingencies. If the actual cost of the project is
CMR:527:91 11/27/91
Page 2
•
16
'"; , . '
f!
';1 •
I ., ,
!
higher or lower, the City's share .. ilJ be adjusted accordingly.
The attached agreement provides that the City's share will not
exceed $101,000 ($84,000 plus $17,000 {20 percent contingencies) J:
unless the city, at its sale discretion and in vritinq, authorizes
a greater amount.
A total of $276~OOO is allocated in the 1989-90 and 1990-91 ClP
project .19072 for improvements at nine locations identified in the
citywide Land Use and Transportation Scudy. This project is one of
the nine included in that btudy. Sufficient funds are available in
CIP 119012 to cover the City's share of $101,000.
ENVIRONMENTAL ASSESSMENT
Cal trans, which is the lead agency for this project l has determined
that this project is categorically exempt under the California
Environmental Quality Act l and staff concurs with this
<!etermination~
ElLCOMHENDATICN
staff recommends that the City Council:
1. Adopt the attached resolutioll approving the Agreement between
Cal trans an~ the City of Palo Alto to modify and upgrade the
traffic signal and conduct road work~ at the intersection of El
Camino Real and California Avenue~
2~ Authorize the Mayor to execute the Agreement.
Respectfully submitted,
If-~-nJ.~~
ASHOK AGGARWAL
city Traffic Engineer
dL: FLEMING~
A~sistant City Manager
Attachments:
1J Resolution
2) Agreement
3) Preliminary Project Plan
cc: Richard Green, Caltrans
~~t/rd';f -1U~~
KENNETH R. SCHREIBER
Director of Planning
and Community Environment
palo Alto Bicycle Advisory COIDmittee
Terry Shuchat, CAADA
CHI'.: 527: 91 11/27/91
Page 3
•
. -'>,'
... _--... , .......
RESOLUTION NO.
c"
AT'l_ iliENT
RESOU.JTION OF THE COUNCIL OF THE CITY OF PALO AJ'",TO
AUTHORIZING EXECUTI0N OF AN AGREEMENT WITH THE
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
FOR MODIFYING TRAFFIC SIGNALS AT THE INTERSECTION
OF EL CAMINO REAL AND CALIFORNIA AVENUE
WHEREAS, the State of California
Department of Transportation is proposing
traffic signal project at the intersection
California Avenue i~ the City ~f Palo Alto:
by and through its
to undertake a joint
of El Camino Real and
and
lrI""HEREAS, t_he State of California has requested the City of
Palo Alto approve a joint agreement providing for the payment of
its share of the cast ot said improvements;
NOW, THEREFORE, the Council of the City of Palo Alto does
hereby RESOLVE as folloys:
SECTION 1. That certain agreement (Caltrans Agreement No.
4-1348-C) by ana between the State ¢f California, acting by and
through its Department of Transportation, and the City of Palo Alto
for modification and upgrading of traffic control signals, and
related minor read work at the intersection of El Camino Real and
California Avenue is hereby approved and the Hayor is hereby
authorized to execute said agreement on behalf of the City of Palo
Alto.
SECTION 2. The State of California, ",'hieh is the lead
agency for this project, has previously determined that the project
is -:.ategorically exempt from the provisions of the California
Environmental Quality Act ('IIICEQA·). This Council concurs with that
determination.
INTROOCCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
1
Pll !11 b6e OOJOl!2
;;-'-------'--.--=,----..---..... -.. -~
•
,.
ATTEST,
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
2
,--.
A.PPROVED:
Mayor
Ci ty Man(\ge r
DirectoL of Finance
Director of Planning and
community Environment
~1 ,J
I ~
I
I
•
4-SCl-82-24.33
4336-13lO71
Dist .. Agnlt~ No .. 4-134S-C
Docureent No. SCl~'43-
THIS AGREEMENT, ENTERED INTO ON is
between the STATE OF CALIFORNIA, a~tinq by and through its
Department of Transportation, referred to herein as ·STATE-, and
II)
CITY OF PALO ALTO
a body politic and a municipal
corporation of the State of
California, referred to herein as
I'iCITY· •
REClTALS
ST;l.TE and CITY cont.ernplate modif}'ing traffic
control signals and safety lighting at the inter5~ction of El
Camino Real (Route 82) and California Avenue in Palo Alto,
referred to herein as ·PROJECT-, and desire to specify the terms
and conditions under which PROJECT is to be engineered,
constructed, financed and maintained.
-1-
D!s~r-<'.gmt. No. 4-1348-C
'"'
STATE_ ACREES:
(II To provide all necessary preliminary engineering,
including plans i:1nd specifications, and all necessary
construction engineering services for PROJECT ~nd to bear STATE's
share of the expense thereof, as shown on Exhibit A attached
hereto and made a part of this Agree~ent.
(2) To cor.struct PROJECT by contract in 3C'cordance
with plans and specifications of STATE.
(3) To pay an amount equal to 50 percent of signal
and lighting related construction costs and 100 percent of
roadwork and ~hermoplastic striping related costs as shewn 04
Exhibit A~ In no event sn,all STATE I S total obligation for
PROJECT construction costs under this Agreement~ excluding costs
referred to in section III, Article (9j. exceed the amount of of
$ 88,000, provided that STATE may, at its sole discretion, in
writing, authorize a greater amount.
(4) Upon completion of PROJECT and all work incidental
thereto, to furnish CITY wit.h a detailed statement of the portion
of the engineering and construction costs to be borne by CITY,
including resolution of any claims which may have been filed by
STATE'S contractor and to refund to CITY promptly after
completion of STATE's audit any amount of CITY's deposit required
in Section II, Article (1) remaining after actual costs to be
borne by CITY have been deducted, or to bill CITY for any
-2-
'.-
IIii ..
\
Dis t,""-" ..}.gmt ~ ,~o.. 4 -13 4.s-C
additional amount required to complete CITY's financial
obligation pursuant to this Agreement~
{S) To IrLain'tain and operate the entire traffic control
signals and :safety light ing as modj tied and pal" an anW'Jnt equal
to 50 percent of the total maintenance and operation costs.
including electrical energy costs.
SECTION II
CITY AGREES,
(1) To deposit with STATE within 2S days of receipt oi
billing therefor (which billing will be forwarded immediately
following STATE's bid advertising date of a construction contract
for PROJECT), the amount of $84,000, which figure represents
CITY's estimated sLare of the combined total expense fer
preliminary engineering, construction engineering and
construction costs required to c~mplete PROJECT, (herein PROJECT
costs) as shown on Exhibit A~ CITY's total obligation for said
anticipated PROJECT costs, including change orders, extca work
and contigencies but exclusive of claims and excluding costs
referred to in Section Ill. Article (~l, under this Agreement,
shall not exceed the amount of fIOl,OOO; provided that CITY may,
at its sole discretion, in writing, authorize a greater amount.
(2) CITY's share of the cO!"lstruction cost (estimated
to be $65,000), as shown on Exhibit A included in PROJECT costs
referred in Artl.cle (1) of this section shall be an amount egual
-3-
--_ ..... _---... _---
" ,
I
Dis~grot. No. 4-1J48-C ,_/
to 50 percent of the total co~bined cost of actual signal and
lighting related construction costs, traffic control cost and the
cost of construction area signs, i~cluding the cost of claims and
the cost of any STATE dpfen6e of any claims and the cost of any
STATE-furnish material, as d~termined after completion of work
~nd upon final accounting of costs.
(3) CITY's share of the expense of preliminary
engineering (estimated to be $8,500) i~cludcd jon PROJECT costs
referred in Article (1) of this section shall be an amount equal
to 13 percent of CITY's share pf the actual final construction
cost.
(4) CITY's share of the expense of construction
engineering (estima~ed to he $lO~500) included in PROJECT costs
referred in the Article (1) of this section shall be an amount
equal to 16 percent of CITY'5 share of the actual final
construction cost.
(5) To pay STATE upon completion of all work and
within 20 days of receipt of a detailed statement made upon final
accountin<;i of costs there for, any amount over and above the
aforesaid advance deposit required to complete CITY's financial
obligation pursuant to this ~greement.
(6) To reimburse STATE for CITY's proportionate share
of the cost of maintenance and op~rati~n of said traffic control
signals and safety lighting as installed, such share to be an
amount.. equal to 50 pe:r~~~~t. of the total maintenance and operation
costs, including electrical energy costs~
-4-
•
!
/
Di 5t .. ~gmt. No. 4-134B-C
'-
P) To cont~.nue maintaining revised striping on
C~lifornia Avenue at no cost to STATE.
SECTION I II
IT IS MUTUALLY AGREED AS FOLLOWS,
(1) All obligations of STATE under the terms of this
Agreement are subject to the appropriation of resources by the
Legislature and the allocation of resources by the California
Transportation Commission.
(2) STATE shall not award a contract for the ~ork
until after receipt of CITY'S deposit required in Section II,
Article Ill.
(3) Should any portion of PROJECT be financed with
Federal funds or State gas tax funds, all applicable procedures
and policies relating to the use of such funds snall apply
notwithstanding other provisions of this Agreement.
(4) After opening of bids, CITY's estimate of cost
will be revised based on actual bid prices. CITY's required
deposit under Section II, Article (1) above will be "increased or
decreased to match said revised estimate. If deposit increase or
decrease is less tl".an $1,000, no refund or demand for additional
deposit will be made until final accountir,:;~
-5-
.' ,
,
/'
.. " ,
o Dis~grnt. No. 4-1l4B-C
'-/
(5) l.fter opening bids for PROJECT and if bids
indicate a cost overrur. of no more t'har'l 2:0 percent of the
estimate 'Will occur, STATE may award the contract.
($) If, upon opening of bids, it is found tr.at a cost
overrun exceeding 20 percent of the estimate ....,i11 occur, STATE
and CITY shall endeavor to agree upon an alternative course of
action. rf, after 30 da7s, an alternative course of action is
not agreed upon, this Agreement shall be deemed to be terminated
by mutual consent pursuant to Article (8) of this Section III.
(7) Prior to award of the construction contract for
PROJECT, CITY may te~~in4te this Agreement by written notice,
provided that CITY pays STATE for all project related costs
incurred by STATE.
(~) If termination of this Agreement is by mutual
consent, STATE will bear 53 percent and CITY will bear 47 percent
of all PROJECT related cost 5 incurred by S'l'A.TE prior to
termination~ except th~~ any utility relocation costs shall be
prorated in a~cordance with STATE's/CITY's responsibility for
utility relocation costs.
(9) rf existing public and/or private utilitie~
conflict with the con~truction of PROJECT. STATE will make all
necessary arrangements with the owners of such utilities for
-6-
•
;<.'
"';i.
"
thei~ protection, relocation or remova14 STATE will inspect the
protectiotl., relocatio:\ or reJT10vaL If there are costs for such
protection, relocation or removal which STATE and/or CITY must
legally pay, STATE znd CITY will share in the cost of protection,
relocation or removal, plus cost of engineering overhead and
inspection, in the amount of 53 percent STATE and 47 percent
CITY, the funds for which CITY's expense will be subject to
approval by the CITY councl1 ~ Required protection, relocation O.l'
removal of utilities shall be performed in accordance with STATE
policy and procedu~e4 CITY will deposit STATE within 20 days of
receipt of billing, CI'fV' s share of estim:ated cost of said
protection., reloca~ion or removal, engineering overhead and
inspection.
(10) 1,.fter award of the construction contrz-ct for
PROJF~T, should CITY after a request by STATE, not authorize
f!,,'jndinq beyond the amounts stated in this agreement as CIT\" 's
share, STA'!'E shall insure that all operating roadways are in a
safe and satisfactory permanent opera~inq condition and then
shall cease or continue work on PROJECT. Additional costs
incurred and the expenses for CITY's share will be billed and
subject to payment by CITY within thirty (30) days or STATE,
actinq through the State controller, may withhold an equal amount
from future apportionments due CITY from the Highway User Tax
Fund 4
-7-
) ,
'.
,
'.
Dis~Agmt. No. 4-l348-C
-~ ... J o
Illl Upon cOD"pletion of all work under thi s Agreement, ownership
and title to all signals, lI'.aterials., equipment and appurtenances
installed within STATE's right of way vill automatically be
vested in the STATE and zll materials, equipment cnd
appurtenances installed outside of STATE's right of way will
automatically be vested in the CITY and no further agreement will
be necessarr to transfer ownership as !lereinabove stated~
(12) The cost of any engineering or maintenance
referred to herein shall include all direct and indirect costs
(functional and administrative overhead assessment) attributable
to such work, applied in acccrdance with STATE's standard
accounting procedures.
(13) Neither STATE nor any officer or employee thereof
shall be responsible for any damage or liability occurring by
reason of anything done o~ omitted to be done by CITY under or in
connection with any work, authority or jurisdiction delegated to
CITY ur.der this Agreement~ It is also agreed that. pursuant to
agreed that, pursuant to Government Code Section 895.4, CITY
shall fully indemnify ar.Q hold STATE harmless from any ItaLility
imposed for injury (as defined by Government Code Section 810~8)
occurring by reason of anything done or omitted to be done by
CITY under or in connection with any work~ authority or
jurisdiction delegated to CITY under this Agreement~
-8-
",
Dist,,,-·-Agmt. NQ. 4-1348-C
(14) Neither CITY nor any officer or employee thereof,
shall be responsible f~r any damage or liability occurring by
reason of anything done or ami tted to be d~ne by STA'l'E under or
in connection with any work, authority or jurisdiction not
delegated to CITY uncer this Agreement. rt is also agreed that
pursuant to to Government Code Sect-ion 895.4, STATE shall fully
indemnify and hold CITY harmless from any lizbility imposed for
injury !as defined by Government Code Section 810.8) occuring by
reason of anything done or omitted to be done by STATE under or
in connection with any work, authority or jurisdiction not
delegated to CITY under this Agreement.
(15) That, in the construction of said .... ork, STATE
will furnish a representative to perform the functions of a
Resident Engineer, and CITY may, at no cost to STATE, furnish a
representative, if it so desires, and that said representative
and Resident Engineer will cooperate and consult yith each other,
but the decisions of STATE's engineer shall prevail.
(16' That execut10n of this Agreement by CITY grants to
STATE the right to enter upon cIT¥ owned lands to construct
PROJECT referred to herein. All drawings and work within CITY's
right of way will be subject to concurrence by CITY.
(17) That this Agreement shall terminate upon
completion and acceptance of the PROJECT construction contract by
STATE or on September 30, 1995, whichever is earlier in time;
however, the ownecship, maintenance and operation clauses shall
remain in effect until terminat~d or modified, in writing, by
-9-
\
o Distrlgmt. No. 4.-134.€-C
' ....... /
mutual agreement. Should any claim arising c>ut_ of the contract
to construct this project be asserted against STATE, CIT1 ag~ees
to extend the termination date of this Agreeement and provide
additional funding, subject to the City Council's ~udgeting
sufficient funds as required to cover CITY I S proportionate share
of costs, or execute a subsequent agreement to cover those
eventualities
STATE OF CALIFORNIA
Department of Transportation
JA.MES W ~ VAN LOBEN SEtS
Director of Transportation
By
Deputy District Director
APPROVED AS TO FORII! AND PROCEDURE
ATTORNEY
Department of Transportation
CERTIFIED AS TO FUNDS AND PROCEDURE
District Accounting Administrator
-10-
CITY OF PALO ALTO
By
Mayor
Attest:
City Clerk
AP PROVE D AS TO FO RM
City Attorney
Approved:
city Manager
Director of Planning and
Community Enviror:.ment
Director of Public Works
Director of Finance
Director of Dtility
Chief Transport&tion Official
•
•
4-SCl 82-24.33
4336-1316il
DiGt. Agrnt. No. 4-1348-C
COST ESTIM..llTE BREAKDO'Y."N
Description
Electrical Work
(State 50\ City 5D~)
Roa.d work
(ST'.TE 100%)
Thermoplaetic striping
(STATE 100%)
Traffic Control
(STATE 50\ CITY 50%)
Construction Area signs
(State 50\ and City 50%)
Sub-Total
Contingencies 5\ +/-
TOTAL
$109,000
5,000
2,600
12,000
2,800
$131,400
6,600
Canst. Cost Total $138,000
(STATE 53% CITY 47')
Preliminary Engineering (13%)
Construction Engineering (16"
S'rA'TE I 5
Share
$ 54,500
5,000
2,600
6,000
1,400
$ 69,500
3,500
$ 73,000
•
•
Total CITY's Share
EXHIBIT A
C!TY's
Share
$ 54,5DD
-0-
-0-
6,000
1,400
$61,900
3,100
$ 65,000
8,sCO
10,500
$ B4,OOO
\
* STATE's share is accounted for in a state~ide account and is not
shown separately on each project's cost breakdown.
Note: In the above table, some of the \~alues may have been roundee
off to simplify the presentation. 'h""herever perc:antages are
shown, they shall prevail over the dollar amounts derived
therefrom.
-11-
i!:J1~~"l"-"!"----'''''--''''--'~---·---·--'·''"''"'~'''''''''''.'''''''M ...... -.. ''''-....... -.... tliiliIII.~
~ ..
/
-. co ,-0-
.0 .". o·
z. -. 0.
... :-' 'I------r,r-.:.......~--------__ .:__:Ic_----~ \'_______ ~ ~ ~
i==~£:::=:-\=:;·~::=-=:--:-= -~--~~
--~
I I
~ ----------
" c • • o
~ • ~
----t ---c ----~ ~ 0
. • " . • c '0 0 I; i ~. ~ . • 'c '0 ~ "-.0 <, ." " i 0 .' 0 · .-• .0 00 > c-O'. • " .-,
~~ .. 0" 00. ... ~~ • ~~~ .. . -.'. ... ':'~ -: .. ;~ -.. -0 " .. """ o. ""a '0 "'. i!%~ .. ;! .. u
0-.. .. ~ ..
~ ~~;;: ~;t~ ,0
,
II.. ,
;;
·f ~ • .J
11 ~ , ,-z -;<J-->' • : ~ ~
~ r · . z · . • ." -to: ;; r 0 · · . " ';t~f-v" :-:. < 0 ~ .
,
I
----:
-.\: :.~-'-
•
-,";or";,
.:~.;:/