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Home My WebLink About0545.091December 51 1991 HONORABLE CITY COUNCIL Palo Alto, California STATUS REPORT REGARDING SAND HILL ROAD STUDY Members of tile Council: This is an informational report concerning preparation of the Sand Hill Road Environmental Impact Report. No Council action is required. An agreement between the city of palo Alto and ElP Associates, for p~eparation of an Environmental Impact Repo,t for Sand Hill Road, was reviewed and approved by Council on September 3, 1991 {CMR:388:91}. The agreement was fully executed with an effective date of September 30, 1991. Thereaftel", EIP lIras advised (Attachment l} that it could beqin necessary work on the study; however, a formal start date for the agreement would no~ be estaplished until the City had received a formal project application f~om Stanford University. Discussions between City staff and Stanford staff, regarding the project application, led to an understanding that the project application would be sub~itteQ to the City on or aDout November 1st. More recently, Stanford has advised the City (Attachmant 2) that it now wishes to delay the start of the Sand Hill Road ErR until February 1, 1992, in order to provide additional time to refine plans tor the Stanford West housing development and the update of the regional plan for the Medical Center. Consequently, City staff has advised EIP Associates (Attachment 3} that it sho~ld suspend further work on this study until such time that Stanford suh~its the necessary project application, for which February 1, 1992 is the current anticipated date. CHR:545:91 Work completed to date by EIP Associates includes the collection (.'f additional tr::lffic count data and some ini tie.l organizational 'Work. Cost& related tv such ~ork: as w~ll as those necessarf to achieve the suspension, ~ill be paid under the terms of the existing aqr.eement. At such time that a pr¢ject application is received, the term& of the agreement will be reviewed and, if changes are ~equired~ appropriate modifications ~ill be negotiated. ~taff will continue to kee~ council appraised of the status of this project, as progress warrants. Respectfully submitted, MARVIN L. OVERWAY Chiet ~~ansportation Official FLEMING~ istant City Manager ~tf.'J~7 KENNETH R. SCHREIBER Director of Planning and commu~ity Environment Attachments: 1. Letter from City of Palo Alto to E!P Associates dated October 21, 1991. 2. Letter from Stanford University to City of Palo Alto ~ated November 20, 1991. 3. Letter from Cit}· of Palo Alto to EIP Associates dated No,\rember 26, 1991. cc: city of Menlo Park stanford University (Suzanne Schaffer, Julia Fremon, Michael McKnight, Andy Doty. Robert Freelan, Lee Thompson) EIP Associates Korve Engineering Sand Hill Road Mailing List CMR:545:91 12/5/91 Page 2 \ Oty of Tal 0 flIto is a ecx I01~O ~"LO ... UO, U.UfCR.Nt.6. 9.:;OJ T:!'"ansportation Division P.o. Box 10250 94303-0862 october 21, 15-91 Mr. Russ Faure-Brae, Fresident EIP Associates 150 Spear Street, Suite 1500 San Francisco, CA 94105 Dear Mr. Faure-Brae: ATI'AC~N'! 250 Hamilton Avenue Sixth Floor (415) 329-2578 Under separate cover, you have been provided with a fully exp.cuted copy of an agreement bet~een the City of Palo A1to and EIP Associates for the preparation of a Sand Hill :Road Environmental Impact Report. The following infor.mation is intended to supplement the above referenced agreement: 1. Since the project application is not yet available for you to use, the formal start date for the agreement will be scheduled for Nc.vember I, 1991. Howe.ver, appropriate costs you. incur following the effective date of the. agreement and prior to November 1, 1991 'Will be eligible for rei~ursement under the terms of the contract. 2. You ,have proposed that Ter~nce O'Hare replace Joan Kugler as Project Coordinator for EIP. A replacement is necessitated by the fact t:hat Ms. Kugler is no longer employed at EIP~ Having interviewed Mr. O'Hare~ revie~ed his qualifications I and checked several references, ~e have concluded that he is well qualified to serve in the designated capacity. Therefore, Terence QIHare is approved as Project coordinatDr for this study. It is our understanding that you will continue to serve as Project Oirector~ as specified in the agreement. 3. I have initiated preparation of Change Order '1 for the subject agreement (a copy of ~hich will be forwarded to you under separate cover). Change Order '1 .... ill include the following items: / _____ ,' _________ 4IIIif!ilI!IIII o Mr. Russ Faure-Brae October 21, 1991 Pa9e-2 a~ Task 2 of the Scop~ of Services is to be ~xpanded to include the following additional "~hat if-question: What if Alma street is closed at El Camine Real? b~ The proj ect budget is to be revised as follows to accomplish this additional \-'or}C! Task 2 $ Administration $ Total $ 55,930 14,770 299,777 CHANGE + $ + $ + $ 3,000 223 3,223 $ 58,930 $ 14,993 $ 303,000 I look forward to working on this study with you, Terry and others who .. ill eventually be~ome involved. I am certain that it 'Will tax a full meaSl.lre of our collective capabilitie~, .~herein lies t..l).e challenge and satis!action that will come with this project. Sincerely, Marvin L. OVerwa'j Chief Transportation Official • \ ~rd l1nlvcnity Transportation Programs November 20. 1991 Mr. MarvL, Overway Olid Transportation Official City of Palo Alto 250 Hamilton Avenue, 6th floor P.O. So .• 20250 Palo Alto. C4!ifomia 943()3 Dear Marvin: NO'I :? -. I regret 10 report that my Stanford colleague!; and r have decided we would be wj.~ to dtJay the Sand Hill Road EIR for two more months. to give us a Ii rue mon: time to develop data As you know, we are in the midst of major planning eft'ort.s. for two are~ adjacenl to Sand Hill Road -we are reflIling p!ans for the Stanford West housing development, a. ... d updating the regional plan for the Medical Cc.nter. We will know much more about thrs: plans in two months than we know now. and will then ha\'e a better kJea of the kveI of devetoprnent we expect to propose in the next 15 years. Om-internal planning schedules will enable us to fUe OUT Sand Hill RoovJ pmjo:t application in late January. so the EIR consultan ts can start work. February 1. Thanks for your patience. Sincerely. q ~ ~fk~"---_ Illia FIemon Manager of Transportation Programs Co-Project Manager, Sand HIll Road Pmje.ct cc: Keo Schreiber • ------.. " ___ -l __ _ City of Yolo )lIto p, 0 lOX 10250 PALO "~10, CAU~r-<i" 9~OJ Transportation Division P.O. Box 10250 94303-0862 Ncvember 26, 1991 Russ Faure-Er~c, President EIP Associates 150 Spear street, Suite 1500 San Francisco, CA 94105 Dear Mr. Faure-Brae: ATTACHMENT 3 250 Hamilton Avenue Sixth Floor (415) 325-2578 The purpose of this letter is to request tl'lat you suspend any and all fwther worlc related 10 rite "Agreeme1l1 between the CiIy of Palo AllO and EIP Associates for Preparation. of an Environmmtal Impact Report", dated September 30, 1991. I would like to emphasi~e that this action is taken with much regret, and in no way reflects any concern about your ability to perform the necessary work, or the progress to date. Contrary to previous on-going discussions, Stanford University bas decided not to submit a project application for the Sand Hill Road project at the present time. Rather, as per a letter dated November 20, 1991, stanford t~els it is necessary to complete some internal activities related to the Stanford West housing development and Medical center Plan l before submitting the necessary project application for Sand Hill Rond. Any costs you have incurred to ddte, as 'Well as those necessary to achieve the suspension of fUrther 'Work, should be documented and forwarded to tr~e City of Palo .Alto for payment .. I wanl to emphasize thaI this if a remporary smpension of work, Qnd not a termination. of the agreement. The City of Palo Alto fully intends to proceed with this agreement~ ~t such time that Stanford submits the necessary project application~ We currently anticipate February 1, 1992 as the date by ~hich the application may be submitted. At such time that a project applic~tion is received, we ~ill need to review and discuss the terms of the agreement and, if any changes are required, negotiate appropriate modifications. • Hr. Russ Faure~Brac !ioyember 26, 1991 Page 2 While I have previously discussed this with Terry O'Hare, if there are any questions or issues that nee~ further clari£ication or resolution, Z would welcome t~e opportunity to discuss them further with either you or Terry4 Thank you for y~ur \L,derstanding and, h~pefullYI continuing interest in this study. cc: Terry OTHare Steve Pickrell Sillcerely, Marv in L4 OVerway Chief Transportation Official --.~~.~ .. : .'~~