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Home My WebLink About0114.093'" January 7. 1993 THE HONORABLE CIT¥ COLwelL Palo ".lto, California 3 ~ract for Pglice 2~ck.grouDd Investigations -Sys.tems for Public SafQty Members of the Cou~cil: Sr~te law requires that background investigations be conducted on all police officer candidates. This report req\lests Council approval of a two year agreement with Syste~s for Public Safety for an amount not to exceed S43~200~ Funds for the remainder of 1992- 93 are included in tbe Police Department' s budget~ Fund.ing for the second year is contingent upon council approval of the 1993-94 budget. Discussion The California Commission en Peace Officer Standards and Trail'lillg' requires the completion of a comprehensive background investigation on all regular and reserve police officer candidates prior to employment. The investigations are conducted to verify that candidates meet the minimtim jOb reqUirements and are suitable for employment by the City of Palo Alto. For the past three years, the Ci't.~t has contracted with systems for P"lolblic safety to conduct these backgroui1ds. The most recent agreement with them expires January 19, .1993. In November, staff distributed a request for proposal for background investigation services to three companies. proposals were received from each ene. After staff reviewed the proposals, systems for Public Safety was selected based upon their fees, prior performance and ability to provide the scope of services that best meets the needs of the Poliee Department. They return documents in a timely manner, provide a leqal client bulletin on a monthly basis and are always willing to discuss personnel selection issues, legal questions and pre-employment assessments. Contingent upon approval of funds for the second year ~ the lTiaximuJrl cost of the bio-year agreeroent shall not e~ceed $43 1 200. CMR: 114: 93 • Recgmmendati,Qn Staff recommends the City Council authorize the Mayor t~ execute the attached aqreemQnt with Syst.::ms for Public Safety to provide background investiga~ion servi~es during the period of January 19, 199~ to January 19~ 19954 Funds for the remainder of 1992-93 for this agreement are includ9d in the Police Department's budqet and will be included in the Department's 1993-94 proposed budge~ for the second year of the agreement. AttacbJllents: EXhibit A EXhibit B Exhibit c CHR: 114:93 Scope of Services Insurance certificate -Compensation Rates };1' FLEMING Manager • • SCOPE Qf SERVICj;_~ 1. Contractor agrees investiqations of potential Departaent. ·': . Exhibi t A to conduct personnel background employees for the Palo Alto Police 2. Contractor \to'ill receive the necessary documents tor each potential employee for 'i"hich a background investiqation will be conducted. 3. The background investigation will consist of ~akir.9 all the necessary personal, telephone or correspondence contacts, and reportinq the results to the Chief of Police or his desiqnee in a specified font and format. Due dates for preliminary and final reports will be agreed upon at the time investigations are assigned to the Contractor. Turnover time of backgrounds .... ill nOI1I'lally be three ""eeks. All bac}~gro\..1nd investigation reports "ill be delivered to the Palo Alto Police Department Personnel and Training Division unless other prior arrangements are made. 4. Contractor will seek or gat~er any infOrMation which is public record and may be lawfully obtained relating to the potenti21 employee's criminal history or driver's licens~ record. 5~ The associated to Alto Police investigation Contractor wl.'i 11 not retain any copies or documents any background investigntion conducted for the Palo Department. All documents related to each will be returned ~ith the final report. 6. All background investigation reports must be conducted in .eccordanc;e 'With the standards established by the Commission on Peace Officer Standa~ds and Training (POST) ~ Conforman~e with POST quidelines roay be verified by audit. 7. Prior approval from the Palo Al to Police Department must be obtained by the Cotltractor far any background investigation that requires ~ravel outside Ala~ecu, Contra CO$ta, San Francisco, San Mateo, Santa Cruz and Sant~ Clara Counties, an agreement betwee~ the contracto.l· and the Palo Jl.lt.o Police Department must be made in advance ~ Reimbursement for extended tr ips ..-i 11 require itemized expenditure lists and loll_II be paid as delineated in Exhibit C. The compensation rate :!:lay be renegot iated annually and the contract amended accordinglj'. 8. Contractor hereby agrees to indenmify, defend and hold ha~less the City, its officers, agents and e~ployee5 from any and all demands, claims or liability of an~l nature, caused by or arising out of Contractor's n~gligent a.cts, errors, omissions, willful lnisconduct, or conduct for .,.,'hic:h the law imposes strict liability on Contractor in the performance or nonperfonc.ance of this agreement. Revis=d Dece~ber 1992. CERTIFfCA Te OF INsuRANce . ,. . 0/29/92 LITBGOW 5 RAYHILL. INC. 390 FOllRTE SIREET SA-~ FR&~CISCO. CA. 94tOl S~STEl'S FOR PFBLI:: SAFETY P. o. 80X. 5522 S~~ MATEO~ CA. 94402 '"' E"~Ll)I'ERS' LI"'BI~I':"Y LT. JOHN FOSTER PERSONNEl. &. TRAIN!:-l'G ?ALO ALTO POLICE DEPAR~c~T 275 FOREST AVEyjE P..u.O ALTO, CA. 94301 • • TroiS CE~TJFICATE IS ISSL'EO AS A MATTER Of INFORMAT'ON am.Y ANO . CONF'EP.S we RIGt-IT5 UPO~ HIE C£'Rl\FICIlTEI-\OLOER. -nns t;.ERTiflCA'f~ ~OES , A.~E:r>lO. E;(TEND OR Al,. T!::R: THE cOIlERAGE AFFORD eO &'1" THE COMPANIES A;;ORDING COVE~AGE '----- I a.oc I,.Y II<..iUR~ I ' .... ; ... MI 000 SrCI..'lC P,;.f 0" ;",e AStJl'E :J!:SCr:;lSEJ PCUCrES Eli: C':"'::;=-'.cEJ S"i'"C'"e r"E EX:'IRAT!ON C;.~:: T"'E~E<:", ' .... E IS.Sll~NG CC:.~~,~~," V<l~. [!'.DE.'WOR "';J MAIL...lO-t; .. 'f"S w;:;!r--;:::Ii "C,IC:: T::: ,1-': CE~;IFIC"'T':: "'C'LCE~ N .... ·.r;;J TC T .... E L==r 3L..T =,:. LL.::'1E ~O eriCE NO ::n:'L;G.,-j,C'; :::; DICK USn)~ 7(A) 'm • COMPENSATION RATES Fiscal Year 1992-93 Base Fees , .... ,.£~,. -,;.~ :~!. " Exhibit C P.O,S.T. Standard Peace Officer Pre-employment Bii!IIckgroung Investigations: $615.00 per compl~ted ftlocal area fl candidate. Partially completed backgrounds .... il1 continue to .be billed on a basis of york compl~ted. st~rt-up Costs AssQCiated with DiscontinuEd Backgrounds: $175~OO each, including file ..,ork.'~ups, preliminary interviews and report summary. CODsolidated PolygrAPh/Psychological Assessment Billings,: This service will no lon9P-r he offered; and bi lling for these servIces wi 11 be the direct obligation of t..'1e client. -Limited" Background5~ Limited backgrounds .... ill begin at $425.00 per completed candidate. price may increase depending upon depth of inquiry specified. "Local Area" Candidat~_: "Local a~ea" .ill be defined to mean all contacts within a 50 (road).mile radius from your agency's headquarters. "Long Distance-Charges: For pre-authorized in-person contacts outside of your -local area", the follcwing fees will prevail: $.27 per mile for vehicular travel to/from the point of destination. $27.00 per hour for travel ttme to/from point of destination (based on standard mileagE divided by 55 mph or actual flying time plus 30 minutes embarkation) ~ .-]' ~ . • o .~. .. . AGREEMENT No, _____ .-c • CONTRACTO R SKAU. PROVIDE OA n':RNI~ THe FO..LOWiNG SPEC~IED SERVICE S A.NO,~ ,..,1. :-EA I"~S S?ECIF'II!:C rN E~XIBlr ______ _ A n .... CHEO ~"ElO ANO INCO"f'OII=!ATE D ~E:AE IN I1lV THtS t:I'EF"E'\.E"'~E Contractor will conduct personnel ~ackground investigations on potertial employees of the Palo Alto Police Department in accordance ~ith the scope of services attached hereto as -Exhibit A·~ Exhibit A: Exhibit B: Scope of senrice.s Insurance Certifj,cate Exhibit c: Cornpen3ation Rat~s • TERMS 1'l-£ SCfl'llCES -'Hr~N"'TE'F\t-"l..S FURNlSHEJ vrIDEf> Ti-I!S-AGP£c:~<>rr ~"Ll_ ~!;..~£ ON ....J2n'V_~l:.Y 19, 1993 AND s;.w..L. BE CC».lP\.ETEO BEFOf<E __ .J'_~nu_MY 19 r 1995 • COMPENSATION KIP THE FULL PEAFOFUAA.HC£ C-f" THJS "I,GREEMEHT tN CITYSHAUPAY~·,"A.ACT~: Within thirty (30) days of submission in triplicate of payment requests at the r~te5 set forth in Exhibit C in an amount not o CONTfUl.CTOASkAU.""'vorY to e~ceed $21~6CO per fiscal year. • PAYMENT RECORD {OE""'RNfNT USE RfIfl'~SE ".i1O~ • CITY ACCOUNT NUMBER, • GENERAL TERMS AND CONDmONS ARE iNCLUDED ON 80n< "'DES OC T"1S DOCUMENT THIS MiREEMa.i SI1,t,Ll BE{;OME EFFfCTlvt UPuN ITS APFFtOYAJ.. AND EXECUTION !IY em. IN WITNESS nm:~e{)r, TIlE PARnES HAVE EXECUTED ntiS AC,I\UM9i'!'TrlE DAy. MONnl. ANO~ F1RS~ W'FIlTTtN /IlIQVE.. HOLD r .... MlfSS. COH11tACTOR d~rteS to Indemn~, de'lem1 and h()iO' l\a.rmless CIN. 1t5. cNic:m. at;jems .wc emjJ~OYo~ frol'1 any a~d all Oemana!i, ~1~!1S 01 IIiIMiI)i en any .natuf1:, IFdud"lIl\l wrcrlq1ul deaJ1l. C3U'Sed ~ cr an~ng cul en COlIiR~CTO~'S, r13 cffiurs'. ,a.g~ts. or employff~ neq!~~t acts, error~, 01 om~SSlor,·" '~1 willl:Jr m~. Of CO'1dIiCt fm whiCfl the law ~poxs stnct I~bllrf'./ on CONTAACiOR In ~e per1oril'lan~ ar taJI~re to ~rf"mT ttmi .i\j~m!nr b~ CQlfiRA:1QR. EIInRf AGRfi)IBIT. '!'!'us aQrt!emenl "itNm, QI1 me C!!wry MeN' ~fe~;tle e'-,I..i,-e JQre'Ome~1 ~n ttJe jWtleS 'N:lh r~~,*Cl:Q ttlt: purcf]iIS~ Iln(l ~ ol J:11e !qljiprntrrt, ffii.ter'.~5 or liP' or I mr ~ whJcl1 ~~' ~ ~ s,,~~, contract Alj pmlr a\lrtl!lTlt~ls., ~;J1~r.ta!'rIlTs_ S'l2:e~ert1s n-egoti6tions.lfllf unW,,".a~ 1ri1e~r I Clr -;, ~ 3. 5 rWy • PROJECT MANAGER AN' c", Lieutenant John ",." ____ .. __ :..:c:=.:.:..=-=-::.::.. __ " - DEPT PoliceiPersonnel & Trainitlg TffiE _~.ief Executive Office..c PO. 8OX. 10250 PALO ALTO, Cit 94J03 Taiephone (41~) 329_7J 03 • rNVOICING SI:"[i All il'(VOlC.E:S ra l1-1E CITV, A~ f'~OJECT JrojANAGER • CITY OF PALO ,e.L TO APPROVALS: ~~oon: FOR SiGNATURES I,CCOROINCi TO '-IUMBE:RS iN APPROliAl E\O)(ES BELOW: c i <c > , 0", ,1 "