HomeMy WebLinkAbout0497.091Novembe~ 14, 1991
THE HONORABLE CITY COUNCIL
Palo Alto, California
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~.!.9rmer Oil and Equipment D~sposal PrQj_?_~_,::, ~ward of contract
Memb~rs of the Council:
Report in Brief
This report recommends that council a· .... ard a contract in ths amount
of $36,817 to S. D. Meyers, Inc. for the 'transportation and
disposal of transformer oi 1 ar.d equipment generated by the city.
Funds have been appropriated in the utilities Department Electric
Operations Division operating budget for FY 1991-92. The Public
Works Department operations Division is ch:;irg'J.d ""ith the
responsibility fer managing hazardous wastes generated by the City.
Therefore, Public Works is administering this project rather than
the Utilities Department.
Background
Transformers, switches, and oils generated and accumulated by the
City must be removed, transported and disposed of in accordance
with 6~ate and fede.ral regulations. Some of these. wastes are
contaminated with polychlorinated biphenyls (PCBs) and must be
managed under more stringent regulations.
piscussion
This contract provides for the reMoval, transportation, and
disposal of 34 pieces of PCB-contaminated equipment, ~pproximately
1,700 gallons of PCB-contaminated oil, 112 pieces of non-PCB
equipment and an estimated <4 ,700 gallons of non-PCB oils. These
items were generated through the decommissioning, replacement or
failure of el~ctrical distribution system components.
A request for bids .... as issued to 12 hazardous waste !l1anagement
firms, and six responded. The bids were revic~ed by staff from the
Public Works operations Divis i on to determi:'l02 the lowe.st
responsible bidder. The revie .... · included evaluating costs presented
in the bids and performing background checks for regulatory
record.s, references and experience. Based on this evaluation,
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CMR:497:91
s. Do. Y.:eyers, Inc. \las determined to be the lo ... 'est responsible
bidder.
Environmental Assess~ent
The award of the attached contract is ministerial and, theref~re,
exempt from the California Environmental Quality Act. 'rhe City is
required to comply 'With state and federal regulations for the
proper-removal, t%."al1sportation, and disposal of its hazardous
'Wastes and no discretion is involved.
Recommendations
Staff recommends that Council:
L Approve and authorize the Ma~'or to el<.ecute the attached
contract ~ith s. D. Meyers, Inc. in the amount of $36,817 for
the Transformer Oil and Equipment Disposal project.
2. Authorize the City Manager or his designee to negotiate and
execute one or more change orders to ~he contr~ct ~ith S~ D.
Meyers, Inc. the value of all of which change orders shall not
exceed $6,000.
Respectfully submitted,
"*"&/~~ k.
MICHAEL H. MILLER
Deputy Director, Public works operations
Dl\VE> G. ADAMS
Director of Public WQrxs
Attachments:
CMR:497:91
Manager
Bid Summa:-y
Contract pages
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PROJECf IUoYAG[I:, tllM! Cantul.
PROJECT: Pc. WWIlt. Olllpu ... 1 PraJlICt
'~"~T Of BIDS
H_ AM"r~. Ol,crlpt tun , .. oumtlty
1 " .,-Ptl confMllnet.d tunt'on.t' 01 t.
tr_partatlon .m dl'poili. Oll!lIWllt
IIIIJtllodl Inci,.utlno/dHtructlon.
A1terMt. "1 ~toJ(lfie.tlon.
Prllfqe '" , 20,170 tbel fOCI contlllll;nat@d .t.drICIII dhtrlbJtlOo
lIIqJi,.-..,nt, tr&nfl/lOrutlon end dilOQlillt. ,. o Ispout IMthod 1" J dfi:antlllllirwt t onl
t!rOd' HI •
Zb D;lpoa.t _thod 'l, WeOflt..,lrWlUon,
/le.r_pt lind rlllCyclll,
Profll'l' Fe. , 5 •• , .. PCI cont"",lnltH n.turl[l gill 011 trAp,
Hensportlltton end dlepas.l, ,. phpo.OiII ... thorj "'I d&cDl'lt_INltlOI"II
lendfiLl.
,b Dhpout _thod "i1! <Mcont .. lnetlon,
screp, Ind r.eyel.,
Proflt~ F~e
• , dr ... PCI cont...,in.tll(! doIOril. trenlportftt1on
.nd !lilpo .. el. Di.poul .. llIodl
II., I ",rat 1c.n/dtrstrl.K'tl on.
Att.rM!. Mltllod III l.-.jfill.
f-t--profile f_ , ',15] ".1 Non'PCI tr.".forllllr oil, tren.portc.t IDI'I
Ind du,poul. OJ'poill _thod, rtcyd •.
... Itlrnat. ",111M "1 landfill.
Alt ....... ,. Method '"l Inc!l'lIIrlltlan.
Profl If 'el!
• t.9,IP!4 IbtI Non-PC' electrical dlltr. equl."t • .. OIIJ!lnllllllth\ld." tlndf!lI • .. DlllpoIlIl IIIIthod tli1! dKontMlr'IIItlon,
IICrlllP, and recytlt!.
Profile fe"
liD I!MU,Rl
City Of" ,,1,1.0 .\lTjJ
S,O. "".,.,,11 USPCI
Unit lInlt
,rit'e Pl'h::.
"60 per drift ... , pw' drloA
".," .,," per drlM
""'" I",,'SO
...... SO,!' per Ib
10.18 fMr lb to,57
per '"
"""" .Z50
-11.61 per Ib
"',00 pltr tb .2.91 per Ib
~. ,;>')0
1')')0 Plr drl.l'll 16" per drum
"""" "'" perdrUII
~ '2'~O
"60··· ptr dr_ 11.22 per all' -""'"
""'" .....
nonto 12')0
"""" 10.25 per lb
'0.18 per Ib lO.l9 pcor Ib -i~,)o
Prict' bid per poo,nJ, 'rice per drllll " $]12.
Prlr.e bid JlI!Ir~. Pr1Ctr-JMr Ijr...,.,. "'44 (InclnerltN); Ij89 (tandfHlad).
prici bId per dr1A. pdc" ~r glll.)l1· IZ.91,
--,~------~-----~ .. -----.... ----
I18cVdl~ Illi> I
",it
PriCII!
"" pel' dMMl
-
"00
SIl.!T ~r' Ib
10.61 per lb
.100
,
$O,J7 per tb
lO,ti1 PI" Ib
1100 --.. ,. poeI' dr~
'2);') per drllfll
"00
11.00 pi,. ,al
""""
'2.~ pilI' alt
$1011
'0.3T ,... ,.
to.tiT per tb
100/1200
. :'..'~':.'--...:.....J..
810 DATEI 10/1'§/9'
OYI SOl(
Willi CII ..... fC.' Apt_/Wntlt'!l. If c;otp.
u. , Un" Um'
ptlc. prk. Prlu
$143.10 per Gn.II SO.M· per Ib "'" par an.
St4:S.9"i ~r drl,ft • m per drUil --~ ~". I~: ......
IO.JO per lb 10.19 PIt' 'I']
~rt SQ.94 par tb to.8l pi" tb 11.26 ... '
$200 """" S25.
10.48 per Ib SQ." ...... 10,07 plr Ib
""'" "'"' .'.26 per-II)
SZOO ""'" "" .... pi,' drUlli $'.48 ... per Ib ... , per drIft
...... *0.6); •• plr Ib .....
,')00 ..... .200
$0,')0 per 11111 ... " plr IIl1t SQ.'" "'U
,~ 1O.5e plr .. I ""'"
""'" ..... ...... ,-..... ""'"
SO,;!" j)fIr Ib SO.~8 Plr Ib ..... ptr '_b ....,. SQ." ~r Ib ...,.
,~on ~ ""
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CDnua~ Nc. _________________ .. _ ........................ .
Acct. N{).
For ~
Contraclor~ __ _
Expiratiuo Da:e_
CONTRACT
THIS AGREEMENT is made and entered into, in duplicate, this ___ day of __
__ , 9'--," bV and between the City of Palo Alto, California, hereina~er called "CITY·, and
S. D. Meyers. Inc _, hereinafter c3fied "Contracto··-, whose Taxpayer
Identification Number is: _________________ __
For and in consideration of tlJcir mut.ua\ cO\lena.,ts, the parties l'Ierete agree as fellows.:
1. Contractor shall de all the work and furnish all the materials necessary to construct
aJ'\d complete in a good, workmanlike and substantial manner, end to the satisfaction
of the City of Palo Alto, the following:
TRANSFORMER Qil AND EQUIPMENT DiSPOSAL, PROJI;CI ______ _
2. This contract snail consist of the fortowing documents on fire with the City C1erk, alj
of which are incorporated tlerein and mdde a part hereof by reference thereto:
a. This Contract
b. Notice l" .... itlng Sealed Proposals
c. Accepted Bid
d. Standard Specifications dated 1972, as amended, or as supers~ded by other
documents incorporated herein.
e. Technical Specifica1ions .. Special Provisions
f. Certificate of Insurance
g. Performance Bond
tJ. Affirmative Action Guidefines and Compliance Report
i. AnV and an supplemental agreements which amend or extend the work
contemplated and which may be required to complete the work in a substantial
and acceptable manner.
3. ]n consideration of such work, CiTY sha!i pay Contractor the amount specified in his
bid \0 the manner providad in said Standard Specifications -dated 1972. as amended.
4. Concurrently with the execution of this contract, Contractor shari provide CITY with
the Contractor's labor and Materia! and Faithful Performance Bonds and certificates
of insurance, including any workers' compensation insurance required by the laws of
tt"te State of Caiifornia or otherwise required in said specifications.
5. This contract snail not be assigned by Contractor.
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CONTRACT IContinuedl
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All claims b~' Contract~~garding extra work, charges, delST6r other disputes arising
out oft"e Contract must be submitted to CITY in writing wittlin ten (101 working days
after the cfaim arose, describing in detai~ the nature and value af the disputed work
or claim.
Contractor hereby agrees 10 indemnify, defend and' tlold harmless C!n'~ its cfflcers.
agents. and em;Jloyee5 from any and alj demands, claims or iiabil:ty of any nature,
caused by or arising out of Contractor's, its officers'. agents'. or employees' negligent
acts. efiors~ or omis~lons, or willful misconduct. or conduct for which the law imposes
strk;t liability on Contractor in the perfGrrnance or fai!ure to perform this Agreement.
This Agreement represents the entire Agreerrtent between the parties with respect to
the purchase and sale of the equipment, matBrials, Of supplies or payment for services
which may be the subject of this Contract. All prior agreements, representstions~
statements. negotfa-tlons and undertakings whether oral or written are superseded
hereby,
9. No payment, partial payment, acceptance, or partial a:~ceptanc£ by City shalf operate
as waiver on the part of City of any of lts rights under this contract.
10. Contractor agree! to permit CITY to audit, at any reasonable time during the 1erm of
this Agreement and for three (3) years thereafter, Contractor's records penaining 10
matters covered by this Agreement. Contractor further agrees 1D maintain such
records for at least three (3) years after the term of this Agreement.
IN WrTNESS VVHEREOF. the Parties have set their hands all on the day and year first above
written.
ATTEST: CITY OF PALO ALTO, CALIFORNIA
By:
City Clerk Mayof
APPROVEO: CONTRACTOR
By: __________ _
City Manager Titl'=!:
Public Works Department Taxpayer I. D,# _______ _
APPROVED AS TO FORM:
Director of Finance
Risk Manager City Attorney
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