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Home My WebLink About0384.092I 'I 1 ~-. , I .,-.... ~Jn·,_. ....... , G) sta'Jepot t _______ ----,9 AUgust 6, 1992 THE HONORABLE CITY C0UNCIL Palo Alto, California PAR~IlfG C:IfATI:ON PROCESSING -AXEND)!ENT lrIj'04 ]: TO AGP.£EMENJ' NO_~ __ _ COQ09970 M€mber~ of the council: This report r-ecommtmds that council approve An1endment. No. 3 to Agree~ent No~ C0009970 ~ith West Computil Corporation for parking citation p~ocessing. The current agreement expires on A~gust 31, 1992~ While steff is currently in the process of negotiating with another vendor for citation processing services} delays in negotia tions have been encountered~ In o~d~r to continue processinq cita tions until the negotiations are finalized, an amendment to the current agreement extending the term a~d increasi~g the authurized expenditure amount is required. B.ac:Jtground In August 1990, tha Council approved a two-year agreement ~ith West Computil Corporation for parking citation processing, That agreement, in the amount of $79,500, expires on August 31, 1992. Substarltial problems -.ith west computil including service irregu larities, theft and cash handling problems have been experienced. As a result, Finance staff relieved West computil of cash handling aspects associate.d 'Wjth parking citations. Addition.3lly, a reque.st for proposal was sent to other companies in efforts to obt~in the services ot another vendor. After a review of the proposals received, staff has identitie:d a new vendor.. Negotiations with. that vendor have been in progress for tne last several weeks. While negotiations are nearing completion, a delay in finali~ing the few remaining issues 'Was encountered last week. staff is co11fident these issu.es will oe resolved within the. next seve.ral weeks. In order for the processing of parkinq citations to continue during these negotiations and until Such time staff is aole to submit a new agreement to Cou~cil for approval, an amendment to the current agreement witb west computil is required. The amendment~ for a period of not less than 30 and not more than 60 days, will allow for the uninterrupted processing of citations during this time. CMR:384:92 L .. Page TWO The amenG.ment also 8,1.1thorizes an additional $'6, DO;) to the original 8.!lIount of the ac;reement. Staff belie·.~es this 3.mount ~,.;ill ~over the processing of thE:: approximately 5,000 citations that ""ill be iS5ued during this extended period. It should be noted that in May 1992, due to the Finance staff's assumption of cash handling responsib ilities I West Computil agreed to a re:duction in rates. These reduced ra~e~, ~ill r..:main in effect .:juring the extended period as 'Well. Funding for in-house processing will co.ntinue to =:ome from the City Manaqer's contingency until council approves the plan for processinq cita~ions for this fiscal year. Funds for this amend ment are included in the Police Department~s fiscal year 1992-93 budget. ~_9_mmend&tiop. Staff recommends that Council approve and authorize the Mayor to execute Amendment No. 3 to Agree~ent Nc. C0009970 1 in the amount of $6,000 for a period not less than 30 and not more than 60 days with West computil corporation. " .. '" Respectfully ~ubmitted, I: :~!i .:---t " .",. '-tt11\J~ '~~ll\\1,--~ Johnson Assistant Police Chief Attachlllent CMR: 384: 92 , - AMENDMENT NO. THREE TO AGREEMENT NO. CO009970 BETWEEN THE CITY OF P.UO ALTO ANll NEST-~UTIL CORPORATION FOR PROCESSING OF PARKING CITATIONS This Amendment No. ThreE" to Agr-eement No. COOD9.97D is made and entered into this __ day cf _______ , 1992. by ar..d between the CITY OF PAl,O ALTO, a municipal corporation ("CITY") and WEST-COMPTn'IL CORPORATION, a California cor:poration, with offices at 1970C Beach Boule ..... -ard. Suite 110. Ht.l!ltingtol1 Beach, ("..1;. 926?B (I"VENDOR It) • WHEREAS, CITY and VENDOR have entered into an Agreerr:ent for parking citation processing senrices, and the Agreereen:: has been amended on two pri or occasions; and WHEREAS~ CITY desires t.o e.xtend the .Agreement for a lesser term than ~as originally conternpl~ted by the parties; aud WHEREAS, VENDOR wishe~ to continuing providing the referenced services to CITY un~il such time as CITY has selected a parking citation processing vendor and has concluded an on-going competitive selection process for such services; NOW r lnEREFORE, in considecaticn of and conditio':1s of this A.rnendment No. Three parties agree: thoS! follcwing tenr.s to AgrEe~ent~ the SECTION 1. The rates of Vendor's compensation set. forth in Sections 3.1 and 3.2 for the-term of renewal st:'Ecitied in Section 4: of trds Amendment No. Three to Agreement shall be identical to the rates of Vendor's compensation establ ished for the period ~.ay 11, 1992 through AUg'..lst 31, 1992 in A"T~endrr.ent No. 'Two to Agreemen'C~ SECTION 2 ~ There shall bE adrlo:d to Section 3.6 a nel,l,' paragraph to read as follows: ·Notwithsta:lding any other provision of this Section 3.6, in no event shall the total payment under this Agreement exceed dollars \ $ ) from Seotei!Lber 1. 1992 to October 31 1 1992. ShQuld add:Ltional services in exCeSS ('>f su·,::h amount become necessa.ry, the Proj ect Manager shall request additional funding autbority fer such services from the City Council acting in ~ts discrEtion.~ SECTION 3. Sectl.on 3.8 is hereby deleted in its entirety. SECTION 4. Sect icn 4 or tl",l€ Agree!'nent is hereby amended in its e~tirety to read as follows: 1 'L 7". . ! -. "'The te!1ll of this AgI:eem.;:r.t shall be from SepterWer 1. 1990 tv August 31, 1992, contingent upon Council'c appropriation of funds fer the secQ!'ld year ;:If" the te!.."m. Said term shall be extended, at CITY's option, for a perioG: of nat les9 t.han thirty (3D) days and not m:)re tha:J. sixty \60) days." ~r::!'ION 5. Except 3.S rncdified h..;rein, all covenants, terms and conai tions of the Agreement FLnd arnend..Lients thereto st1all remain in full force and effect. IN WI'l'NESS WHEREOF i the parties hereto ha\re execu::ed this Amend!nent NO. Three to Agreement No. COOD597C on the date first above written. ATTEST: CITY OF ~'ALO ALTO City Clerk !toayor APPROVED AS TO FORM, WES'I'-COMPUTIL CORPORATION Sr. Asst. City Attorney Its: ?resider.t APPROVED, ~'AX I.D. NO. Assi~tant City Manager Director of Finance Risk Manager ~PROVED AS TO CONTEN'i': Chief of Police 2