HomeMy WebLinkAbout0425.091.o,io:
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September 19, 1991
THE HONORABLE CITY COUNCIL
Palo Altc, California
Members of the Council:
contract with Santa Cl.~a coYn~Qr Social Worker Services
Report in Bri.,
For the last sixtee.n years, the City has cClntracted 'With santa
Clara Cou:'\ty for the services of a social work:er~ Thi!ll report
recommends renewal of that contract for the period of october 1,
1991 through Septernber 30, 1992 for an amount not to exceed
$28,556.
Backqroln.d
In 1975, the Police Department initiated an in-house social worker
p~09raill for the purpose of counseling juveniles and their parents
who encountered proDlems associated with truancy, lack of parental
control, child abuse, neglect. or other pre-clelinquent behavior.
During the past four years, the social ... orker has counselee a total
of 429 families in crisis a:"ld has assisted in more than 345
suspected child abuse investigations. The counseling ser-vices
provided by the contract are essential to the Department's juvenile
operation.
Program Specitio5
During the course of the contract. the social worker counsels a
minimum of 60 youths and families. The social ~orker alsc assists
police officers with child abuse and neglect investigations, serves
as a resource for patrol officers, and acts as a liaison with the
Emergency Treatment Center, Family Service Association, Children's
Health Council, ana North County Protective Services.
In the a9reement with Santa Clara County, Palo Alto pays
approximately 32 percent of the program costs, ~hile the County
funds about 68 percent. As a condition of the agreement, the City
also provides offic~ spa.:=e/ and telephone and mail .service. The
City's share for the 1991-92 agreement totals $28,556. Th~
agreement is ~gendized for adoption by the Santa Clara County Board
of Supervisors on September 24, 1991.
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R'COlI!.m..n4at.ion
Staff recommends that Council authorize the Mayo~ to enter into an
aqree~ent with the Santa Clara county Social Services Agency for
the social worker's services~ Funds, not to exceed $28,556, are
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CHRIS DURKlli" "J F!.EMING
Police Chief ~ssistant City
Attachments
CHR:42S:91
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·w . AGREEMENT NiJ. __ _
sv TH1S AGREEMENT......oE ""'IOEHTEREO !K'rOI'JlM"'n-IE _ QI..'fOf ____ _
f .VAHDBErwu .... THE CITY Of PALO ,6J..TOW'£REIN.lrn~.RE£e:I\A{OroAS Crrv ...... D
t"WElI'l County of Santa. Clu9. _ ~~~,_Ai.em:y __ _
(A[IORUSJ 55 West YO\J!l:I~ .. r Avenue _ fCl"l'YJ San JQse ___ m ___ (Z>FJ ..2ll1l! __ ~ .. 1p8/4.41-S4S9
(HI:.A.EI"W'TEi=I ~FEMIf~ TO.-.s CONTRACTOR) IN ~OE~nooo OF ~E~A WUT\JAJ. CO\'~NAl"TS. TH't PAATlfS ~ERETO "-GA.EE AS "OU ows
.. CONTRACTOR SHo\U PRO\I~ OFI FUANJSH T/">E FC.U.QYII1NO SPfCIFIED SERvlCE:S ~~ """'I'"E~1Al.S SPECl"IE D IN E.X1iI!:T __ --'_
AnAOED IEAETQ ~ lrtOORPORAT'Eo i'£A.EIN 9'1' laS RE.~R9ICE
Services of social vtlrker ..
Funds for this contract are contingent UpCn approval by City Council {or FY 1991-92~
• EXHISrr5 THE RXlCl'NNl ATlACHED EJCHjBrrs I£RES¥"~ w...oE PoV'T OF ffllS AGP.EEUEHT
Exhibit "At! -Scope of Ser'lices.
Exhibit. "B" -~unt and Metbod of Compensation by City to Contractol'.
• TERMS ~ SVtY1CiS AHDtlR ..... T'EPJAlS RJRNISH£O~" 11-415 MiRn""EJ(f S/i.IJ.J.. COIMroOiCE ON October 1~.~1,,99,,1:..... __ _
AHlJ SlW..l.II( CCU'lETE.D BE1ORl: Sep!: ~be-r _ 30,,-.~lli~,,9,,2,-__ _
• COMPENSA noN FOR 11-E FlU f"ERFCIfIr,W.IC:E OF"J"HtS. ~.GR£.EIr,jENT
~ ClTYStW..l ... "v~OR: $28,.5S6 (rep"I'f:s~ntlng City's share. 3~a of COSU).
• PAYMENT RECORD (D6'AANfNT USC ""V"""", SlOE,
• CITY ACCOUNT NUMBER:
~ 06.JECT ~60 '129
.• GENERAL TERMS AND CONOmoNS ME OIC!.UDOD ON IIOTI< $I"" OF THIS DOCWE"'.
j
THIS .\GFlEDIO'T SHAlL!IECOIIE EffiCTIVE UPl)!{ iTS A.FPflOVIJ,. AHO E1WJTlOf( BY em. lit WITNESS MPIOf, ThE PI"RtlES. AAIJ£ EXt:C1JT£O Tlo:lS
AGREIMU"T THE DAV, UOHTM,MD 'fUll FIRST ~lmN A80VE.
HGlI tuIRMlBI, COfin'P.ACTOfI agrees !If irlOemnfPy, dmnd and rIOId ha.'Th/Ies.s CiTY, fts; a1r~ agents, ltd ~ fnlm.,,;aJI(I all ~ drIims." Ii&tldtt of
~ J\i'ltII'l, il'iducingwronot&i~. Ci'"~ ~ iii lrismg ouI 01 CONTRACTOfI'S. 1£ O1fan.',~' Dr.~' ~m I(:ls. frftn. or OIIIIIisSoI1s. Of wilfful
~~ or concIuo:t Iofwftidl the IIw irnpc:ISeS Ifnc1l\1tlilily 00 COHnV.CTOO irllfIe PtJ1tJf'1Tla1Q C/f ~1II't til pe!ftlfm ~ IGrwn.rrI ~ COfmIACTOIl
Bmft£ 1oGRttIIaIJ. 'Nt. ~ IQI'IItlt 'tim!. ltfld t.9D!ij'oorr:"Jd'J..,b tMN; br,tcl ItJi~'" tmlrt ~"",mem 'between 'the pa."\Je'O w,lti I'tISpId: hi h pvrc:hJ$e
mr.f $ile r/Iht tQUipmtn1. ma:t!1aEs or StJpp1"!S (If ~~ tor stMCe'!I ....tI1Cll mry 1M' tI'It su~ II! th~ CO!TlfX1 AS pr;gr "Il~~, ~~, ummelll~,
~iQmand~~CIriIlarwritlma~$\Ipe~Ile'ttPy
• PROJECT MANAGER AAD REPf\ESn(t~T1\1f FOA CITY
~E J,ssistant alief Lynne Jobnson
CONTRACTOR
BY ________ _
OEPT. ~oUc"."'I.!:.A"'dmin~"'.'_ _______ _
p.o. eox lD25G
p,,"-o ,,"-TO. CA !!4"" r_ (415] 329·2115
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5OC.IIo.l SECIJ-'rrv Of\\RS MlJWl8.Ep, ____________ , ___ _
• INVOtCiNG seNOAU. N\iOICES TOTHE CITY, AnN PRCl£CT """"'.AUE~
• CITY OF PALO ALTO APPROVALS: '''''''''''''''_T''''"'~TO ........ ''' .. '''''''''''''''''''''.1IB.OOo1
CONTRAC10R
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a .... c.... COUnty SOCtAl SERVICES. AGENCV o
CONnlACT B UOGET SU MMARY
DA~ JLJy 24. 1991
MAMIE Of' AGEPrfCY; QIy 01 PalO A!to Police Department
FtlIR PEA!OO: October 1, 1991 ENDING: SeptEmber 30. 1982
PERSONNEL COSTS
____ ~un.~uttUIm~~ __________ I~------"--------~E~,~D~~~Mrul~10mn __ ___
Socfal WQ(kor Salary I
Social Worloor Fringe Sooeflts
CIorlcaI Suppott
Admiflisttetive Support
SubTotal
TOTALS
Tot.al Personnel Costs.
Tolar Non,Personnell. .:~.
l' etal 8iJdget
Total Reimbursemeffl to Santa
'HON·PER'SOMNE1.. COSTS
Ex nallorl ___ _
Travel', Space/Rem
Clara Count.,.. Social Services Agt'lncy'
F-l1NEfTM
$74,213
$15,024
~,237
S2S,S5<;
$37,089
12.671
16,605
1,90B
$14,213
Budoet I-mo"'11
$4,309
"10,715
$15,{)24
$89.23:
1/91
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§C9PE OF SERVICES
BESPOHSIBIL!'I"IES OF THE PEPABTKENT OF SOCIAL SERVICES:
1. Recruit and identify candidates frc'!l\ its current staff of
trained and experienced Emergency Response program child
welfare social workers, one of whom will be selected by the
police department.
2. Pay a salary in accorilance with the current County salary
ordinance., provide all requ.i.ceo workers' compensation
insurance and provide other standard benefits of employment to
social worker assiglled to work. at the police department and
said social worker shall provide the ser....-ices set forth
herein.
3. Provide pr~fessional social ~ork supervision to the assigned
social worker.
4. Designate a staff pC1:"son to serve as liaison hetween the
Department of Social Services and the police department.
RESPQNSIBILITIES OF THE SOCIAL WORKER
1. Counsel youths and parents.
2. Act as a liaison with the Emergency Treatment Center
concerning W , I 601 cases~
3. Handle all Emergency Response ~ases of Palo Alto residents
re£erred through the police department and/or the child abuse
neglect center.
4.. Conduct assessments and develop service plans for children and
their parents.
5~ Accompany investigating officers t.:> initial il"!:terviews in
child abuse cases whenever possihle.
6. Work 'in a team relationship with investigating officers to
provide social services based assessment and intervention in
the investigation within the time and other regulatory limits
speci£ied in Division 30 132 of the social services
requlations.
7. Maintain open lines of communications ~ith all divisions of
the police department.
8. Provide resources and referrals to schools and the community
regarding adolescent services ..
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Exhibit -A
page Two
9. Develop and locate community resources for field officers.
104 Assist youth Gervices officers in the investigation of child
abuse and neglect cases.
11. Conduct training sessions fo~ personnel of the police
department covering, at a minimum, the following subject~:
a. recognizing signs of child ab"..lse and neglect:
b. basic principles of brief counsel ing of children and
rami-lies;
c. community re$ourc~s servicing families and children;
d. the Child Abuse Reporting ~w.
Such training will be provided upon request of the peliee
department as a result of lDutual agreement bet-ween appropriate
police department personnel ,and the social worker as
information and training needs emerge.
12. Participate in regular meetings with youth services officers,
school resource officers, Bexual assault investigator,
probation officers, school officials and othels.
13. Xeap the coordinator and/or the supervisor
Investigative Se.rvices Division apprisad of worle
adjusting work hours when necessary to permit
required outside of regular ~ork hours.
of the
schedule,
activity
14~ Maintain written case files in full compliance with state
regulations regarding security of sucr-~ rQcor-ds and
confidentiality of their contents (see Appendix Bl.
15. Provide t'.onthly reports to the supervisor of Investigative
services Division and the Depa~ent of Social Services that
include members of r.aw referrals, caseload information, and a
~rief narrative of activities.
16. Provide case ltIanagement services to child.ren ar.d families
awai~ing dependent investigation or the development of
voluntary service agreements in accordance lI.'ith Division 30 -
170 Department of Social Servicea Regulations.
RESpoNSIBILITIES OF THE CITY:
1. Proviae office space, telephone and answering service, mail
service and basic office equipment for the use of the social
worker.
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Exhi:bit itA
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2. Oes,tgnate a. staff person or person to provide on-site support
for the social worker and to act as a liaison between the
police department and the Department of Social Services.
,. Develop and implement a procedure for referral of appropriate
child abuse and neqlect cases to social ~orker.
4. Establish a realistic and at.tainable objective for successful
attair~ent of opti=um job performance for the assigned social
worker within the terms of this agreement.
S. Accept Department of S~ial Services policies regarding sick
leave, vacation, and after-hou~s work.
6. Allow social worker to participate in weekly conferences ~nd
periodic unit me~tings and traini~g as directed by the
£:mergency Response Program supervisor at the r-epartment of
Social Services, such participation to occur during regular
workinq hours on a scheduled basis~
7. Establish a scree.ning parle I to select a social wvrker from
candidates proposed by the Department of Social Services to
fill the position at the police Q~~ar~~ent.
JOINT 8ESPONS!BILITIES OF THE PALO ALTO POLICE DEPARTMENT AND T~
~A CUM coUNT'{ DEPAFTMEt.'"1 OF SOCIAL SERVICES.
1. Develop procedures for referring children and families who are
residents of Palo Alto to the assigned social ~orker.
2. Oevelop procedures for pro~ .. idinq case outCOlnE.-aruj evaluation
data to boL~ agencies and to mandated referral sources, ~hile
ensuring confidentiality of families served.
3. Enable the assigned social worker to establish and ~aintain
written r-=cords, in accordance 'With current.. state Child
Welfare Services regulations, as containet3 in Division 30,
California Department ot Social Services Standards Manual.
4~ Develop methods and criteria fer evaluation of the employment
of the social worker at the police department.
5. Develop procedur~s to assure responsibiliti~s fer cress
reporting as required by la~ are met.
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EXHIBIT "B"
AMOUNT AND METHOD OF COMPENSATIQH
BY CITY TO CON'l'RACT9R
For the full performance of the services clescribecl herein by
CONTRACTOR,. City shall pay CONTRAC'l'OR a total sum not to exceed
twenty ei9ht thousand five hundred fifty-six dollars {$28,556),
payable quarterly upon submission by CONTRACTOR of its itemized
billings in triplicate.
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