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Home My WebLink About0311.092, ,. - ".~ . ·~lM"',""4 _."_'~>P:~"" ~ ~ June 18, 1992 THE HONORABLE CITY COUNCIL Palo Alto, California Interior custodial Services -A~endroentJ~ Contract C2021~ Mamb~rs of the Council: Report in Brief This report recomll'loend.~ that Counci 1 approve. Ama:"ldment No. 1 to Contract No. C2021861 with Cent~al Maintenan~e Co. in the amount of $6D,OOO for interior custodial services~ This amendment is being requested due to the reduction of two positions in F¥s 1992-93 and 1993-514. Contract services will be used to pro,,"ide necessary janitorial functions previously done by ir.-house staff. Budqeted salaries and ber.e.fi ts-have been reduced and contract services increased in fiscal years 1992-93 and 1993-94 to reflect the reduction of ene building service per-son position per year~ pacJcground Based on the departmental review conducted by the Finance Depart".ent. this year, the Public Works Depart.ment has commit.ted to the elimination of two building service person positions during FYs 1.992-94 (one in each fiscal year), transferring t.he CUstodial services currently being perfor.med by those positions to contract services. The ultimate goal is to complete the transition froc in house custodial to contract services through attrition~ In June 1991, Council approved co~tract No~ C2021861 ~ith Central Maintenance Co~ (CKR:283:91l to prcvic~ interior custodial services for various City facilities, through :une of 1994. The requested increase of up tc $60,000 per year for FYs 1992-9) and 1993-1994 will fund additional contract services to compensate for the reduction through attrition of the two City Building service person positions~ One building service person employee recently tr3nsferred to an open position in the Parks DiviSion, enabling the eLi.mination of one building service position in the FY 1992-93 budget. Contract change order authority for FY 1991-92 and expenditure savings in the Division's current budget are sufficient to provide for this position reduction ahead of schedule~ The second position will be vacated no later than upon the commencement of FY 93-94. We do not anticipate any other-retirements or resignations at this time, but shou) 3 any additional positions be -1- 4 - vacated tit..rough at.trition, 'We 'Will return to CO":.lncil tor additional amendments to the contract. Re.cgmmendatiop Staff racommends that council a~prove ~nd authorize the Mayor to execute Amendment No. 1 to Contract No. C2021861 'With Central Kaintenance Co., in the al:lour;t of $60,000 per rear tor eac" of the fiacel years 1992-93 and 1993-54 for interior custodial services. This represents an increase f~om $~20.561.92 per year to an a~cunt not to exceed $180,561.82 per year for each of the tvo remaining fiscal years (1992-9) and 1993-94). ~ctfUII~;rUbmitted' c. r. CORAN Facilities Engineer ~ .. ~~C4P~ D1ector of r; Wor~. !~_ .'-"'""v--~ • JU/lE FLEKINC ~A1sistant city Mana er \<'ttaChment: Amendme.n Related CMR: 283:91 -2- • >:";.".:;: ..... ~:,-i-~,.. , -:_.- -.~~~ ~:tf:~i- AHEND!lElIT 110. 1 TO COl.'TRACT NO. C20218<1 BET1rEEM CiTY O:r-P). 0 )..LTa AND CENTRAL Q.INTENAliC!: COM P ANY THIS ~ ... '"o{ENDror..ENT to Contract No. C2021861 is :t::.e.de a .... d entered into this day of ~ 1992, by and be"='Ween the CITY OF PALO ALTO, a municipal corporation of California, ("City") and CENTR.l.L MAINTENANCE COMPANY ~ a. california corporation r with offices at 15B5 .Nor-th Fourth Street, San Jose, CA 95112 (Ta;.cpayer-Identification Number 94-2B32718) ("Contractor n J: R E C J: T. A L 8: lr1iEREAS,. the parties entered into an agreement ..... hereby contractor is to provide jaJ"l.itorial services at various City facilities, including the City's library buildings, publ ic restrooms and parking lots until June 30, 1994; and WHEREAS, the City has determined that it is fiscally advantaqeoos to transfer janitorial services currently being performed by City Eta!f to Contractcr as the attrition of City's janitorial services personnel continues; and WHEREAS. the City w'ishes to moaify the terms of the Contract to provide for the performance of additior.al janitorial services by Contractor, to authorize a~ increase in compensation to Contractor and to authorize th~ city Manager or his design~e to effect the transfer of janitorial servjces obligations, as necessary, to Contractor's staff by change order; NOW, THEREFORE, in r::onsideration hereof,. the parties agree: SECTION 1. Tl".e custodial bid schedules are. hereby amended to read in accordance ..,ith the attached revised bidder proposal schedules. SECTION _.:l. be increased from $180,561. 82. The annual co1t'.pensaticn to Contractor shall $120,561.~2 to an amount not to excee~ SECTION 3. The clty Manager or his de~ignee is autho rized to effect at such appropriate times and in the appropriate manner by change orders the transfer of janitorial services obligations to Central Maintenance Company. SEC't'ION .(. Except as otherwise provided herein~ tr.e t~rms of Ccntract No. C2021861 not modified herein, shall remain in full force and effect. 1 40PJ3iI 1 iii o IN \'HTN:ESS ","HEREOF, the parties hereto have exoecuted th is First Amendment to Contr-act on t.he day and year first above writterj. ATTES'!': CITY OF PALO ALTO City Clerk Mayor APPROVED AS TO FORM: Sr. Ass istant c {tyj;;:ttorney APPROVED: Assistant City Manager Director of Finance Risk. Manager APPROVED AS TO CONTENT: Director of pUblic Works 2 Ta~~ayer Identification No. 94-2832718