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Home My WebLink About0394.091.-c L ~, , .- " ":,: ': >.",.' o ~\lgust. 15, 1991 THE HOllORABLE CITY COUNCIL Palo Alto, california 2 Regional Water QualitYn_<;,Qntrol Plant Bar Sc~en Systell. -": .... ard of Contrac~ Members of the Council: ~rt in Brief This report recommends that the council authorize the Mayor to execute the attached contract with Infjlco Degremont, Inc. in the amou,nt of $502,110, to f\Jrnis"r .. c.nd install three bar screen systems at th.:e Palo Alto Regional Wate: Quality control Plant (RWQCP) ~ Funds hav~ been appropriat.ed in elF 39700, Banninutor F,eplaceme-.n~. and elP 39591, Plant Equipment Replacement. Background The first process in the pretreat>11ent facility of the RWQCP is the removal of solids, debris, rags, and floatables fro~ the raw se~age stream~ The purpose of this screening process is to effect proper tr~atments and to protect the equipment downstream of the pretreat ment process~ The existing screening equipment was installed in 1969 and is no~ beyond repair and neeos replacing. This project will remove the existing screening equipment and replace it with three ne~ bar screen systems. This project first 't{ent. out for co-mpetit.ive bid cr. May 14, 1991. Bids were received from t""'O vendors. Both bids included several exceptions to the Ten,s and Co;,ditions of the City's bid-ding package. These exceptions could not be re$ol ved without price adjust1l\ents~ On ,June 11, 1991, staff recommended that Ccuncil reject all bids~ The bidding package ~a5 revised to reinforce that exceptions to the Terms and Conditicns of the Contract vould not be accepted. The project \o"3S issued for rebid on June 18, 1991. Bids were receive-de troll! two qualified vendors. Both bids !t',et the teChnical and ex~erience requirements of the project specifications. However, FMC, ~ith the bid of $483,637, did not comply ~ith the State of California Business and Professions Code~ ~hich requires t.hat a contractor be licensed under California la~ at the time of the bid. Therefore, the City Attorney detennined that FMC's bid -1- CMR:394:91 ;;.~ 12,.. ... , , ·.1.·. ~ .. _J I 1 - o was nonresponsive and must be reject.=,d as l'equired by the california Busi~ess and Professions Code. Infilco Deqremont,Inc. (lDI) is the next lowest responsible bidder. Their total bid price of $502,110 is 7 percent belo~ the engineer's estim.ate of $540,000 for the three systerns~ Staff recoIlUtlends that the bid of $502,110, submitted by rDI, be determined by council to be the lowest responsible bid and that the contract be a ... arded accordingly. The contractor's tasks under the project ~ill include the sequen tial and systematic removal of the three eXisting screening equipment (barminutorsJ, the furnishing and installation of three new screening systems (bar screens and compaction equipment) ~ system start-up, performance testing, and training of plant personnel .. Recontlllendat~on§: staff recommends that Council: 1. Approve and authorize the Mayor to execute the. attt;l.ched contract with Infilco Degremont, Inc., in the amount of $502,11D r to furnish and install three bar screen systems at the Palo Alto Regional Water Quality Control plant. 2. Authorize the City Manager or his designee to negotiate and execute one or more change orders to the contract "With Infilco Degre~on~ Inc, the value of all of such change orders no~ to exceed $35 r ODO. Respectfully submitted, -z%£,e~~ ;.:' »~/~ k. h'ILLIAM MIX'S Manager, W~ter Quality Control plant QuuL ~J-tU>rc~ DAVID G .. AD~'-"": ;rl/tor 1ft~7 / ic Works (JUN~~ Assistant:' City ana e~ ~tactur.ents: Bid Summary Contract Pages Related CMRs: 323~91 CMR: 394: 91 -2- • CITY O~ P>.LO >.LTO Jlr:GIO!ilU. ""TEll QV>.LXTY CONTROL PLAFl' BAR SCREEN SfSTEHS July 16,. 1991 Bidder Amoun.t of Bid FMC corp~ $483,637 WI $502,110 Engineer's estimate _. - , -~ , CONTUC'I' THIS AGREEMENT is made and ent'!red irJto, in duplicate, this day of _, 19 __ • by ar.d bet~een the city of Palo Alto, California, hereinafter called "CITY·, and infileQ PegreQopt Inc I herein~ft'!~ called "Contractor", ~hose T~xpayer Idantification Number is: Fer and in consideration of their mutual covenants, the parties hereto agree as follows: 1. Contractor sh&ll do all the work and furnish all the materials necessary to cot'tstruct and comple.te in a good, ,.or}(,lDanlike and s\)bstantiallrlanner I and to the satisfaction of the City of Palo Alto, the fcllo~in9: RWQCP BAR SCREEN SYSTEM ------- 2. This contract shall consist of the follo~ing documents on file ~ith the City Clerk, all of which are incorporated herein ~nd made a part hereof by reference thereto: a. b. c. d. e. to g. h. i. j. k. This Contract Notice Inviting Sealed Proposals Accepted Proposal standard Specifications dated 1972, as amended, or as superseded ~y other documents incorporated herein. General Provisions Technical Specifications --Special Provisions Certificate of Insurance Performance Bond Labor and Macerials Bend Affirmative Action Guidelines and Compliance Report Any and all supplemental agreements which amend or extend the ... ·orlt contemplatE'.d and which may be reguirea to complete th~ work in a substantial and acceptable manner. 3-. In consideration of such 'Work.~ CITY shall pay contractor the amount specified in his bid in the manner provided in said Standard SpeCifications dated 1912, as a~ended. ,. Concurrently with the execution of this contract. Contractor shall provide CITY ~ith the Contractor's Labor :~J;nd Material and Faithful Performance Bonds and certificates of insurance. including any ~orkers' compensation insurance required by the laws of the State of California or otherwise required in said specifications. 5. This contract shall not be assigned by Contractor. , i , i. :1 i I , - 7. • CONTJU~C1" (Continued) All claims by contractor regardinq extra work, charges, delay or cth~r disputes arising out Qf the Contract must be submitted to CITY in writing within ten (10) ~orkinq days ~fte~ the claim arose, describing in detail the nature and value of the disputed ~ork or claim. Contractor hereby agrees to indemnify, defend and h~ld harmless CITY, its officers, agents, and employees from any and all demands, claims or liability of ~ny nature, caused by or arising out of Contractor's, its officers', agents', or employees' negligent acts, errors, or omissions, or 'Willful misconduct, or conduct for which the 1a ... imposes 5trict liability on Contractor in the perfo~ance or failure to perform this Agreement. 8. This Agreement represents the entire Agreement b€t~een the parties with respect to the purchase and sale of the equipment.. materials, or supplies or payment for services which may be the subj ect of this Contract. All prior agreements, representations, state~ents, negotia tions and undertakings whether oral or written are superseded hereby. 9. No payment, pa~tial payment, acceptance, or partial acceptance by City shall operate as ~aiver on the part of City of any of its rights under this contract. 10. Contractor agre~s to permit CITY to audit# at any reasonable time during the term of this Agreement and for three (3} years thereafter, Contractor's records pertaining to matters covered by this Agreement. Contractor further agrees. t.o li\aintain s·...Ich records for at least three (3) years after the term of this Agreement. IN WITNESS waEREOF~ the Parties have set their hands all on the day and year first above written. ATTEST: CITY OF PALO ALTO, CALIFORNIA By: ________________ ___ city Clerk Ma.yor APPROVED: CONTRACTOR By: _____ _ City Manager Title: PUblic Works Department Taxpayer I. 0 > # ________________ ___ JI.PPROVED AS TO FORM: Director of Finance Risk Manager City Attorney COlI) ........ AIroJ COl'<TRACT (4:'91) --'.,: