HomeMy WebLinkAbout0388.091\
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Augus! 29, 1990
HOt'ORABLE CITY COUNCIL
Palo AJto, California
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" WARD OF CDNSELT ANT CONTRACT FOR PREP ARATI9N OF A S,,,"'\D H1LL
ROAD ENVlRONME'ITAL IMPAQ REPORe
Members of the Cou Iml:
REPORT IN BRIEF
The purpose of this staff repon is to recDmmend that the Cou[lcit: (1) ... \uthofi.i~e the Mayor
to execute an agreement (A.ttachment 1) wilh EIP ksociates for the prepa:ation of an
En'i\ronmenta! Impact Report ~or the Sand Hill Road project, in the amount of $299,777
and (2) authorize staff to execute change .orders to the agreement up to ao amount of
$30,000,
BACKGROUND
CMR:378:91, dated July lB, 1991 (Attachment 2) pre:;ented a series of six changes to t'be
subject agreement since Cnunci] first reviewed and took action to approve it, O!l
NCNernber 19, 1990. These cha:ige.s" due to the passage of time, included the foUo .... ing:
3. A change in tile date of the agreement;
b. An increase in the consultant's fee to $299,777;
t. Pro·vision for addi1ional 24~hour traffic VO~U;1}~ counts;
d. A revised budget to reflect the increased project CDsts;
c. A revised comper,sation sd1eduie fDr current billing rates;
f. A re"'-lsed project schedule which eX1ends the study from 1) ID 12 months and is.
adjusted to reflect gathering of additional traffic volume data in trJe fa11.
CMR38l1:91
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CURRENT VERSION OF THE AGREEMENT
S1Jbseq~ent to the issuance afCMR:378:9f,i.t was brought to staffs attention that the staff
report did Dot identify all of the char.ges from !he November version. Upoo further re .. iew,
it '900~ discovered th.a~ .. "hUe '!.tafi had intended the July \o'ersion of the agn .. em~nt to be
essentially identical to the November version (exct"pt for t11e 31xwe refer~nced changes).. the
July verslon of the scope of sen-ices, in fact, failed to ,ndude some last ml!ll.lte changes. that
had been purposefully made in the November version. These changes include the follO\I.ing:
]. Scope of Sef\~('es, Page 1, Paragraph 2: References 10 Attachment A and Attachment
B were deleted in the November version. The), sbould also have been deleted in the
July version and hal.re been deleted from the current vusion of the apeemem.
2. Scope of Service;;, Page 3, Subtask 1.3, Paragraph 3: Reference to ~e .... 'a}uatjon 'olo1th
respect to a year ]995 time frame" was deleted .in the November version. 1t should
also have been deleted in the Jill)' .... ersion and has beer: de1eted from th~ current
\rersion of t:he agreement.
3. s.::ope of Serorices, Page 27, Task 7, Paragraph 2: The first tv.'o sen1::-nces uo.::l'er
Methodotogy were reworded to remQ\'e the reference to "we" in the Ko"'cmber version.
They shoilld also have been reworded in the July version and have been re~.'orded in
the. current vers-ion of the agreement.
RECOMME!'.'DA nON
Staff recommends \hat Council:
1. Authorize: tne Mayor to exccuH~ the attached agreement "'-it'll EIP Associates for the
preparation of an Envlronmemal Impact Report for the Sand Hill Road project,. in the
amount of S299,7'77, and
2. Authorize staff to ex-ecute ,"bange orders to the agreement up to an amount of $30,000,
Respectfully submitted,
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MARVIN l. OYERWAY
Chief Transportation Official
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V,1lLIAM ZA1"ER
Cit}' Manager
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KE!'.7'ETII R SCHREIBER
Director of Planning and
Communi_y En .... iranment
8/29/91
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Attachments: 1. Professional Consultafl! Services Agreement
2. CMR:378:~1, dated July 18, 1991 (without au.cbmen,,)
Related Staff Reports:
IL CMR:565:9, "Sand HiD O>rrklor Study Cooperative
Agreement .nd Request foc Proposal foc EIR
Preparatioc'" dated NDvember 30, 1989.
b. CMR:153:0. "Coru.u!tant Selection Recommendation
fot Sand Hm Read EnvironH1~ntaI Document,"
dated February 8, 1990.
c. CMR:266:0, "Status 01 Sand Hill Road
Environmental Study", dated Apr~ 19, 1990.
d, CMR:567:0, "Awcird of Consultant Contract for
Preparation of a Sand Hill Road EI1vtra~mental
Impact Report", dated November 15, 1990.
cc: Clty of Menlo Parle
Stanford Vnivmity (Suzanne Schaffer, Robert Free1en, Andy
Doty, Ju~a Fremor" Michael McKnight, La Thompson)
Sand HiU Corridor Dislributi<>n US!
Herb Borock
CMR:388:91 8/29/91
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A G R REM E N T
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BETWEEN THE CITY OF PALO ALTO
AND EIP ASSOCIATES FOR
PREPARATION OF A..~ ENVIRONMENTAL IMPACT RI'POP.T
THIS AGREE.:.'!ENT is made and entered into this __ jay of
, 1991~ by and between the CITY OF PALO ALTO, a ~unicipal
~c-o-rpo=--r=ation of California, hereinafter refer~ed to as "CITY,· and
EIP ASSOCIATES, a California corporation (Taxpayer Identification
No~ 941710558), with offic~s at 150 Spear Street, Suite 1500, San
Francisco, CA 94105, hereinafter referred to as "CONSULTANT~~
W I ~ N E SSE T H:
WHEREAS, CITY desires certain professional services
hereinafter described; and
WHEREAS, CITY desires to engage CONSULTANT to provide
these services by reason of its qualifications and experience for
performinq such services, and CONSULTANT has offered to provide the
requireo services on the terms and in the manner set forth herein:
NOW, THEREFORE, in consideration of their mutual
covenants, the parties hereto agree as follows:
s~rON 1 -PEFINITIONS
1 • 1 CI TV MNAG ~_B
The t.erlll "City Manager" Ehall mean the duly appointed
City Manager of the City of Palo Alto, California. or his
designated representative.
1 • 2 CI TV CLFRK
The term Mcity Cle~kN sh311 mean the duly appointed City
Clerk of the City of Palo Alto. California, or her designated
representative.
1. 3 RISK Y..J..NAGEB
The term -Risk Manager" shall mean the duly i!ppoir.ted
Risk Manager of the City of Palo Alto, California, or his
designated representative.
1." PROJEC1'
The term ·ProjectB means the preparation of an environ
mental impac~ report for i~prove~ents to Sand Hill Road.
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~CTIDI'I 2 • PR"~CT ~RD!NATION
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The City Manager shall be representative of CITY for all
purposes under this AgreeIilent~ Marvin Over.'ay is designated as the
PROJECT MANAGER for the City Manaqer~ and he shall supervise the
progress and execution of this Agreement.
2.2 CONSULTANT
CONSULTAN'I' shall assign a single PROJECT DIRECTOR to have
overall responsibil i ty for tl"'.e progress and execution of this
Agreement for CONSULTANT. ,Russell Faure-Brae hereby is designated
as the PROJECT DIRECTOR for CONSULTANT. Joan J<ugler shall be
assigned as PROJECT COORDINATO:Et for CONSULTANT and shall represent
CONSULTANT during the day-to-day \.Iork on the projec:t. Should
circumstances or conditions subsequent to the executjon of this
Agreement require a substitute PROJECT DIRECTOR or PROJECT
COORDINATOR for any reason the PROJECT DIRECTOR or PROJECT
COORiJH1ATOR designee shall be subject to the prior .... ritten approval
of the PROJECT MANAGER.
SECTION 3 -S~OPE OF PROJECT
The scope of the project to be e>.:ecuted by CONSULTANT is;
described in :Ex~ibit -h", entitled "SaT,d Hill Road Scope of
Services·, attached hereto and made a part hereof.
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SE(;TION 4. -DlIT!E.L9F CONSULTANT ..
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4.1 BASIC SERVIC~
Unless otherwise indicated~ CONSULTANT shall perform
those services described in Exhibit -A-.
CONSULTANT shall perform or obtain any ~nd aJI of the
following additional servic~s~ not included under Basic Services~
if so authorized in 'Writing :by CITi, and shall :be paid as provided
in Section 6 of this Agreement:
4.2.1 Providing services as an expert .... itness in
.connection 'With any public hearing, arbitration proceeding, or
proceeaing of a court of record.
4.2.2 Incurring travel and subsistence expenses for
CONSULTANT and his staff ceJiond those florIr1ally required under Basic
Services.
4.. 2 ~ 3 P~rfonr,ing any other-services t.hat ma.':t be
agreed upon by the parties subsequent to the e>..:ecution of this
Agreement..
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4.3 GENERA!, DU'IIE!LQLCON~ULT_!:cN_T
4.3.1 CONSULTANT represents tl'lat it is e:>::perie1"!ced in
the preparation of en'llironment.a.l impact r~ports a.nd is q'J.alified to
furnish the services described under this Agreement. CONSULTANT
further declares that employees of its firm ~nd tr.C's@: of its
subconsul tants, if any. are 1 ikel.,ise qual i fied to perform their
services and t.hat these ser .... ices +~-ill be performed by them Clr under
their supervision. CONSULTANT .s~all furnish to CITY for approval,
prior to execution of this Agreement , a list of all finrls cr
corporations to be employed as subconsulta~ts.
4.3.2 CONSULTANT sh-all furniSh CITY with every
reasonable opportunity for CITY tc· ascertain tt~at the services of
CONSULTANT are being performed in acco!:"da)lce ... Ij th the requirements
and intentions of this Agreement.
5.1 CITY shall provide full information regarding its
r-equirements for the Project, cos \o'-ell as copies of 2]1 relevant
studies, data and other infccmation which is in City's possession.
5.2 CIT')' shall examine doc;Ji'Cent.s sUlcmitted by CONSULTANT and
shall render decisions perta ining thereto promptly, to avoid
unreasonable delay in the progress of CONSULTANT's .... ork; provided,
however, all written 'Work submitted by CONSULTA.",11' for revie ..... by
CITY i!>hall have been ed i ted for gram:':'!atical and typographical
correctness as ~ell as for sub~tanc~.
5.3 CITY shall furnish infct"~.ation required by CONSULTANT as
expeditiously as possible.
SECTION 6 __ -=--mJ'AXMEN'T
Pa)"lllent shall be ~ade by CITY or,ly for services rendered
within 30 days aft.e'r su"r;'n',issior, in t.riplicate of monthly progress
payment. requests. Each cor:.thly i='rogr-ess paY!'1er,t request (invoice)
shall be itemized as to tr.€ a~o\Jflt regues.ted fc'r t.he .... 'ork completed
to date in each task a!"ea l the cumJ.la:ive amount invoiced, and the
balance remaining in each task area. Invoices shall be directed to
the attention of the PROJECT MA.~A::;ER.
6. 1 CONSULTANT r S FEES
In considerat.ion for the full performance t;)i the aasic
Services and reirobursable expenses described in Sect ion 4.1 of this
Agreeme.nt, CITY agrees to pay CONSr;LTANT a fe'E' not to exceed TWo
Hu.ndred Ninety-nine Thousand Seven Hundred seve;")ty-seven Dollars
($2~9,777) for the Project.
The amount of CONSl'LTANT I S co-r.pensatic'n shall be :based on
percentage cotllpletion of each task oeser ibeo in Exhi:Oi t "B n
entitled "Sand Hill Road ErR B':Jdget". attached hereto. The Budget
is intended to el!:pres$ the general ir,ter'.t of the parties .... ·ith
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respect to the allocation of th~ work and exnense to each task. It
is ex~re~sly ackna~ledged that said proposed-budget shall net have
any binding effect and that CONSULT~~T shall provide the services
necessary tc-perfonn each task in accordance ... dth the requirements
of the project and the Scope. of Work. Nothing contaihed in Exhibit
"~IJIII shall be deemed to modify CONStlLTA..'lT'S obligation to perform
all services s~ecifi~d herein for the total compensation set forth
in this section.
6. L 1 subccnSo_llt::a.nts. Fees fer subconsul tant5~ hired
directly by CONSULTANT. sball be included in the amount $et forth
in paragraph 6.1.
6.1.2 For_---.A~_ditiQnal servtce_§:.
additional services, as descriced in Section 4
compensation shall be as prescribed in Exhibit
6 • 2 FA YMENT uS CH_E DULE
For CON5ULTA.."l'T I s
of this Agreement,
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6.2.1
Services shall
Exhibit -8" and
For ~asic Servir;:g_s>_. Payments for Basic
be made in progress payments in accordance ...... i th
Exhibit "Cll.
Final payment shall be made bl~ CITY after CONSULTANT has
submitted all required documer;t~ ar,d received approval thereon.
6.2.2 For Ad;l)'utioIJal Servic..,g_~. Payments for
additional services of CONSULTANT as defined in Section 4 shall be
made as part of the 1Ilonthly progress pay1l'lents for services
rendered.
6.2.3 P.e.¥!!lent upon SUSD.,g_T:sion or Aban90nrnent of
~~. If the Project is suspended by CITY for mere than three
(3) months or abandoned in whole or in part by CIT'i r CONSULTANT
shall be paid its co::,~pensation fot" services performed p:-ior-to
receipt of written notice from CIT'i of such suspension or abando~
~ent, together ~ith additional ~r.d rei~~tirsable expenses then due.
If the Project is resumed after being suspended, CONSULT~~T shall
continue to b2 paid in accordance ~ith the fees for basic services
set forth in this Section 6; provided~ ho",tev9.r-. if thE' suspension
contrit-utes to the inabil ity of CONSli'LTA..N'T to provide the services
set forth in Section 6 for the "not to exceed~ amount set forth in
Paragraph 6 .l~ any change in CONSC'LTAl';T's compensation shall be
subject to rene'30tiation ar,d, if necessary, approval by the Palo
Alto city ccu!"lcil. If this AgrE'e::-ent is suspended or termtnated
for fault of CONSULTANT, CITY shall be obligated to compensate
CONSULTANT only for that portion of CONSULTANT' s services ...... hich are
of benefit to CITY in prod~cing an ErR t-hat is adequate and in
co~pliance ~ith the California Er.~ironMental Quality Act.
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Sl.eTICN ] -PROGRESS <}flO COMPLETION
7.1 ~E IS OF THE ESSE~CE
It is understood and agreed that time is of the essence
of this Agreement, and that, follo ..... ing receipt of Notice to
Proceed, CONSULTANT shall co~rnenc€ ~ork O~ in~tial tasks of study
in accordance 'With the tir!te schedule set forth in Exhibit -D".
Wor't. on slJbsequent tasks shall pr~ceed in accordance ..... ith said time
schedule~
7.2 l'JME CF COMPLETl9~l OF EACH __ PHASE
CONSllLTANT agret;!s to perfo~ the phased ~ervices wi thin
the time limits set forth in Exhibit "0" provided, hO'",ever, that
any change in the scope of services or other changes due to CITY's
requirements roay require a revispd time table.
7.3 CITY'S REVIEW:. AND APPRO','AL
Between each phase of ."rark. there is a revie ... · and approval
period by CITY. The CITY will exercise due diligence to co~plete
these tasks: hOwever, it is recCignized that the intE'.rrelated
eXChange of information a~ong CIT~!s various departments makes it
impossible to set a specific time schedl.Jle. Normally, the CITY'S
estimated period of re-,,'::ew a.'ld approval .... i 11 be furnished to
CONSULTAh"T at the ti1l1e of sub!!'lission of each phase of ... ·orle..
7. 4 ~JL't.ENSIQN OF TIM~_ OF CO~PLETI9B
In the ev~nt the services called for u~der this Agreement
are not completed by CONSULTANT ;,rithin the time specified, CITY
shall haVe the option to e:.<tend the tim.e of completion. This para
greoph doas T.ot preclude the recovery of dar.'lages for delay of either
pa:t"ty.
crTi :may order :major changes in scope or character of
,.-ork, either decreasing or ir:creasing the amount of CONSULTANT's
services. In the ev~nt that such changes are ordered, CONSULTANT
shall be entitled to full co~,pensatj on for all .'ork performed prior
to receipt ~f notice of change. Increased compensation for major
changes shall be deter~ined in accordance ~ith Section 6 of the
Agreement, but in no event shall CITY be liable for pa)'"l:lent unless
the a1!lount of such extra ccmp€nsdticn shall first h~ve been agreed
to in "Writing by CITY.
In. the event that majcr changes are ordered pursuant to
this section, the schedule for progress and completion in Section
7 of this Agreement and compeilsation s~all be adjusted by :;egotia
tion between CONSl:LTANT aOld CITY, subject to approval, if neces
s~ry, by the Palo Alto City Co~ncil.
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.s1:crrON 9 -TERXTN)..TION O_B-$_~SPE'NSION OF AGREEMENt'
9.1 CANCELLATION: B'i CONSUI,TANT
CONSULTANT may terminate this Agreelnent or ~uspend "'ork
on the Project upon thirty (30) days' ~ritten notice to CITY, but
only in the event of substantial failure of performance by CITY or
in the event CITY abandons or indefinit€ly postpones the project.
9.2 CI>-.NCEi..l).TION BY CIT¥.
Without limitation to such rigt.ts or remedies as CITY
shall otherwise ~ave by law, CITY shall have the right to terminate
this Agreement or suspend work en the Project for any reason. upon
fifteen {15) days I written notice to CONSULTANT. CONSUL'l'ANT agrees
to cease all work under this Ag~eement upon receipt of said written
notice~
9.3 COMPENSATJON OF CONStlI.'I'bJ.tt. IN THE EVENT OF JERMINATION
OF THIS AGREEMn.;T
In the event of termin~tion of this
suspension of 'Mork on the proj€ct by either CITY
CONSULTANT shall receive compensation as follows:
Agreement or
cr CONStlLT.\NT I
9.3.1 For appr-oved items of service under Section 4
of this Agreement I cc~per\sation shall be in the amount olltl ined
under section 6 of this Agreement for the items of service fully
performed by CONSULTANT.
9.3.2 For items of service on 'Which a notice to
proceed ha.s been issued b J' CITY 1 but .... hich have not been fully
completed and approved, CONSULTANT shall be compensated for said
service in an amount ,,"'hieh bears the same ratio to the total fEe
othervis-€ payable for the perforr.-,nce of said service a5 the
service actually rendered bears to the total service necessary for
the full performance of said item of s~rvice.
9.3.3 In no event shall the total conpensation paid
in the immediately preceding paragraphs exceed the payment
specified. in section 6 for the respective items of service to :b02
fUrnished by CONSULTANT.
9.3 . .( Notwithstanding anything in the preceding para-
9'raphs~ upon termination for !ault of CONSUL'I'ANT. CIT't shall be
obligated to pay for only that pc'rtion of the service which can be
incorporated in an adeq'uate emIl ronrnental lrT1pact report.
Upon termination of this Agreement or suspension of ~ork
0."'1 the project by either CITY or CONSULTANT, all duties of CIT't and
CONSULTANT, as set forth in Sections 4. and S hereinabove, shall
terminate.
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Records
project shall be
accounting basis
convenient times:
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of the following expenses pertaining to the
kept bY CONSULT}Ci'l'T on a generally recoqnizeorl
and shall be available to C!T'i at '!tutually
10.1 Direct pe:r-sonnel e~penses, including consultant el!penses~
,SeE section 6 of this Agreement.)
10.1 . .1 Expenses pertaining to Additional Services.
(See section 6 of this Agreement.)
SECTION 11 -OWNERSHITm 0; OOC[TMENT$
11.1. Subject to t.he provisions cf Paragraph 11.2 belov, all
documents prepared by CONSULTANT in the performance of this
Agreement, although instruments of profeSSional service, are and
shall be the property of CITY whether the environmental i:rnpact
report is certified or not.
11.2 upon ter.mination under Section 9 of this Agreement an~
upon CITY's payment of the amount required to b2 paid under same
section. the originals and all celculations. studies and si~ilar
documents become the property of CrTY~ and CONSULTANT shall
transfer them to CITY upon request 'Without additional compensation ..
CITY shall have the rioht to utilize any information and documents
prepared hereunder by"" CONSULTANT; ho'.'ever, CITY shall indemnify
CONSULTANT a9ainst any loss which ~3y be caused to CONSULTANT by
sue}) use and z--euse.
SECTIONn _J2 -INTEREST OFmCONSULTANTj CQNSULTANT INOEPEN_::
DENT OF CITY
In accepting this Agreement, CONSULTANT covenants that it
presently has r.o inter-est, and shall not acquire any interest,
direct or indirect, financial or oth~r .... ise, which '\oIould conflict in
any manne~ or degree ~ith the performance of the servi~es here
under. CONSULTANT further cover,cuJts that, in the performance of
this Agreement, no ~ubcontractor or person having such an interest
shall be employed. CONSULTANT certifies that no one ..... ho has or
will have any financial interest under this Agrect'lent is an officer
or employee of CITY.
It is expressly agreed that in the performance of the
prOfessional services required under this Agreement CONSULTA.hlT, and
any of its subconsultants or employees, shall at all times be con
sidered indeperldent contract'Jrs and not agents or employees of
CITY.
~ECTIQli 13 -OUTSIOEmmCQNSULTANTS
CONSULTANT shall be responsible for employing all outside
consu.ltants (subconsultdnt:s) necessary to aiel CONSULTANT in the
performance ot the services listed in Section 4 of this Agreement;
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provided, ho"Wever, thC!lt all SUCh.5ubconsultants
app:':"bval of CIT'i in 'Writing arid shall rel!1a:in
during the term of this AgreemE~t.
shall raceive prior
acce~table to CITY
CONSULTANT agrees to indemnify I defend and hold harmless
CITY, its cfticers, agf'!'nt.s and employees from any and all demands,
claims~ or liability of any nature, including death or injury to
any person, property damage or any other loss, c~used by or arising
out of CON'SULTA.~T IS, its off ieers·. agents I, su.bcontractors I or
employees' :.egligent acts, errors, or omissions, or 'Willful
misconduct, or conduct for ",.;hich the la' •• imposes strict liabi 1 ity
on CONSULTANT in the perfonnance or failure to perform this
Agreement.
SECTION 1_5 -INSURA...~CE
15.1 LIABI[JIT¥ INSUP.ANC£
15.1.1 CONSULTA.NT, at its 5=.011:: cost and expense, shall
obtain and maintain, in full force and effect throughout the entire
term of" this 1I.greern~nt, the inSUrdrlCe coverage described in Exhibit
-Ell, attacued hereto, insuring not onlj~ CONSULTANT and it.s
subcontractors, if any, but also, ~ith the exception of ~orkerst
compensation and employer's li.ability ir.sl.:rdnce~ CITY, its
officers~ agents and employees, and each of them, ,,rith respect to
activities and '7>ervices performed by CONSULTANT for or on behalf of
CITY under the proviSions of this Agreement.
15.1.2 Certificates of such insurance; preferably on
the forms provided by CITY~ shall be filed with CITY concurrently
with the execution of this Agr-eernent or, ltI'ith CITY's approval,
within ten (10) 'Working days thereafter. said certificates shall
be 6ubj ect to the approval of the CITY F.isk Manager and shall
contain an endorsement stating that said insurance is primary
coverage and ~ill not be canceled or altered by the insurer except
after filing with the City Clerk thirty (30) days' prior written
notice of SL<ch cancellation or alteration, and that the City of
Palo Alto is named as an additional ir.s~r-ed (except in policies of
professional liability insurance). Current certificates of such
insurance shall be kept on file at all times during the term of
this Agreement ~ith the City Clerk.
SECTION 16 --";'JRKER~ CO,'"-:PENSA.TI0N'
CONSULTANT, by eXBcuting this Agreement, certifies that
it is aware of the provisio"s of the Labor Code of the State of
California ,"'hich req:Jire every ernployer to be insured ag.ainst
liability fer workers' compensation or to undertake self-insurance
in accordance with the provisions o! that Code, and certifies that
it ..,ill comply with siJch pr-ovisic.ns before carn~.encjng the perform
ance of the .... ark of this Agreer.-.ent.
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SECTION 17 -AGREEME~ __ BIN..Q.l.lill
The terms, covenants, and conditions of this .\.qreement
shall apply to, and shall bind, the heirs, successors, executors,
administrators, assigns, and 5ubcor.tractors of both parties.
SECTION 18 -NONA5.SIGNABILITY
18.1 PERSONAL SERVICES OF CQ~ULTANT
Both parties hereto recognize th3~ this Agreement is for
t'he personal sen,-ices of CONSULTANT and cannot be transferred,
assigned or subcontracted by CONSULT~~T -,o'ithout the prior 'Written
consent of CITY.
18.2 SERVICES OF SUBCONSJJL1'ANT !.N0 THEIR EMPLOYEES
CONSULTANT shall be responsible for employing or engaging
all persons necessary to perform the $ervices of CONSULTAN'r here
under. No subconsultant of CONSULTANT will be recognized by Crri
as such; rather, all subconsultants are deemed to be employees of
CONSULTANT, and it agrees to be res~~nsible for their performance.
CONSULTANT shall give its personal attention to t~e fulfillment of
the provisions of this Agreement by all of its employees and sub
consultants, if any," and shall keep the wc~k under its control. If
any employee or subconsultant of CONSULTANT fails or refuses to
carry out the provisions of this Agree:rnent or appears to be
incompetent or to act in a disorderly or improper manner, he or she
shall be discharged iI!lJnediately from the ,""ark under this Agreement
on demand of CITY.
SECTION 19 -:~~bIANCE UPON .EE.DFESSIONAL SKILL Q.E
!:Q!§ULTl<J'3
It is mutually understood and agreed by and bet~een th~
parties hereto that CONseLTANT is sitilled in the professional
calling necessary to perform the week ageeed to be done hereunder
and tha.:' CIT~ relies t;.pon the skill of CONSL"LThNT to do and per.form
the work in the most skill {ul ru.anr.er i and CONSULTA.~T agrees to thus
perform the work. The acceptance of CONS1.lLTANT 's work by C.ITY does
not operate. as ~ release of CONSULTANT from said obligation.
SECTION 20 -WAIVt:RS.
The · .... aiver-by either party of ar.y breach or violation of
any term, COVen3I'lt, or condition of this Agreement or ot any
provision~ ordinance i or la' .. shall not 'pc deemed to l:J-e a 'WaiVer of
any other term, cove~~nt, condition, ordinance~ O~ law or of any
SUbsequent breach or violation of the sa~e or of any other term,
covenant, condition, ordinance, or law. 'rhe subsequent accept:ance
by either party of any fee or ct,her money 'Which may tlecome due
shall not be deeroed to be a ... ·aiver hereundEr by the other party of
l.ny term, covenant, or condit ion of this Agreement or of any
applicable law or ordinance.
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SEc-fION 21 -NO IMPLI,r;D WAIVER
No pa)1nent, partial rayment, acceptance, or partial
acceptance by CITV shall operate as a ~aiver on the part of CITY of
any of its rights under this Agreement.
SECTIQN 22 -COSTS AND ATTQRNEYS I FEES
The prevailing party in any action brought to enforce the
terms of this Agreement or arising ou.t of th is Agreement may
rec·o'/er its reascnabl-e costs and at.t.orney flE'es expended in
connection Yith slJch an action from the other part}'",
SECTION' 23 -NONDISCEI.MINATION'j PE~ALTY
23.1 .t:&l.TI_ OF CONSULTlLN'T
No discrimin3't:ion shall be made in the emplo}"lllent of
pe:-s,?ns under this Agreement because of the race, color, national
ar1g1n, ancestry, religion or sex of such person~ If the value of
this Agreement is, or may be, Five ThOusand Dollars ($5,000) or
more. CONSULTANT agrees to meet all requirements of the Palo Alto
Municipal Code pertaining to nondiscrimination in employment and to
complete and submit the ~Compliance Report--Nondiscrimination
Provisions of City of Palo Alto Contractsn on the form furnished by
CITY as Exhibit 'IIF" attached hereto and incorporated herein by
reference.
CONSULTANT agrees that each agreement for services fro~
independent providers shall co~tain a provision substantially ~s
follows:
·PROVIDER shall provide CONSULTANT ~ith a
certificate stating that he (or she) is currently in
compliance with all Feeeral and St3te of California la'io.'s
covering nondiscrimination in employme!""t; that he {or
she) 'Will pursue an affirmative course of actic-J'J as
required by the Affirmative Action Guidelines of t.he City
of Palo Alto; and that he (or she) ... ,ill not discriminate
in the employment of any person under this contract
:t>ecause of race, co!or, national origin, ancestry, sex or
religion of such person.~
23. 2 'p.&li~LTX ___ FoR DTSCRIMINATlO!,!
If CONSULTANT is found in violation of the nondiscrimina
tion prOVisions of the Sta~e of California Fair Employment
Practices Act or similar provisions of federal lalJ or executive
order in the performance of this Agreement, it shall thereby he
found in ~aterial breach of this Agree~ent. Thereupon, CITY $hall
have the power to cancel or suspend this Agreement~ in vhole or in
part, or to deduct from the amount payable to CONSULTANT the sum of
TVenty-Five Dollars ($25) tor eae:h person for each calendar day
during ~hich such person ~as discriminated against, as damages for
said breach of contract, or both. Only a finding of the State of
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California Fair Employment Pr.ac~ices Commission or the equivalent
fede'nl aqency or officer shall constitute evidence of a violation
of contract under th15 section.
It CONSULTANT j.:; found in violation of the nondis
crimination provisions of this Agreement or the applicable
affirmative action guidelines pertaining to this Agreement,
CONSULTkVT shall be found in material breach of this Agreement.
Thereupon, CITY shall have the polaler to cancel or susp€:nd this
Agreement, in yhole or in part, or to deduct from the amount
payable to CONSULTANT the sum of Two Hundred Fifty Dollars ($~50)
for each calendar day during .... hich CONSULTA.\rr is found to have: been
in such noncompliance as damages for said breach of contract, or
both.
SECTION 24 -~RBITRATION
upon agreement of the parties any controversy or claim
arising out of or relating to this Agreement may be settled by
arbitration jn accordance ~ith the Rules of the American Arbitra
tion Association, and judgment upon the a·.."ard rendered by the
Arbitrators may be entered in any court having jurisdiction
thereof.
S:ECTIQN 25 -NOTJCES
All notices hereunder shall be given in writing and
mailed, postage prepaid, by certified mail~ addressed as !ollo~s:
To CITY: Office of the City Clerk
250 Hamilton Avenue
Palo Alto, CA 94303
AND
Chief Transportation Official
250 Hamilton Avenue
Palo Alto, CA 94303
To CONTRACTOR: Attention of the PROJECT DIRECTOR
at the address of CONSULTANT recited above
SECTION 26 -ALL COVENANTS ARE CONDITIONS
All provisions of this Agreement are expressly made
conditions.
~~j'_-:. AGREEMENT CONTAINS ALL UNDERSTANDINGS;
AMENPME'~.1
This document represents the entire and integrated
agreement cetlaleen CITY and CONSULTANT and supersec1es all prior
negotiations, representations, and agreements, either vritten or
oral.
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This docum~nt may be q~ended only by ~ritten instrurnent l
siqn'ed by both CITY' and CONSllLTANT.
~CTIOll 28 -GOVERNING IA"
This Agreell1ent shall be governed I:y the laws of the State
of California.
IN WITNESS ",,'HEREOF, the parties hereto have exe::uted this
Agreement the day and year first above ",'ritten.
ATrEST: CITY OF PAW ALTO
City clerk Mayor
APPROVED AS TO FORM:
Assistant City ~ttorney
APPROVED:
Assistant City Man~ger
EIPAS~
By: <'
Its:~ Vo:wf1,;,k.t
Risk Manager
FiCO"n"'"'an'""'c-Ce--:D'"'i-re-c"""t-=-or----... -
APPROVED AS TO CONTENT:
Director of Pla~ning &
Corrur,unity Environment
Attachments:
EXHIBIT "A":
EXHIBIT liB":
EXHIBIT "en:
EXHIBrT "'D":
EXHIBIT 'PEl!:
EXHIBIT "F·~
tl0715 "'"" OO)OJlII
SCOPE OF SERVICES
PROJECT BllDGET
COMPENSATION SCHEDULE
PP.OJECT SCHEDVLE
INSURANCE
NONDISCRIMINATION COMPLIANCE REPORT
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SAND HILL ROAD SCOPE OF SERVICES
INTRODUCfION
The consultant team will prepa:-e the environmental documentation for the Sand Hill Road
EIR in full compliance ~1th the California Environmental Qualiry Act ,CEQA) and the
appropriate procedures set forth by the City of Palo i\Jto that will ensure an accurate and
legally adequate ErR. Graphic materials consisting of nmps. drawings and photographs ""'ill
be pro\~ded in a consistent format throughout the report
For each task of the EIR work program, we ha ... 'c descn'bed the wo!"k to be performed,
methods to be used, relation to other work elements., 2nd the task products. Descriptive
material for each task has been organized in the fol1owing manner:
o
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Objcctive~ A succinct description of the tas'k'$ purpose.
Methodo1og:f: A brief discUSSIon of the methodology that win be employed to meet
L'1e task: objectives, ~he tools needed, the analysiS techniques to be used, and the
requisite subtas.ks.
o Products: A de~cription of the: product resurting from each task.
TASK I: PROJECr INITIATION, INHIALS1lJDY A'JD NOTICE OF PREPARATIO"
Objec!ive
The obje~tive.s of tnt!; task are to initiate the study process by setting Lip coordination and
rnanabement procedures. In addition, rhe environmentar process ~ill begin v.ith data
cotlection and the continua.tion of the scoping process through circulation of the Notfce of
Preparation and Initial Study.
AugUSl 29, 1991
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The consultant team will meet witb the City to re\·iew the genersl scope of the project, the
data requirements for the EIR and the work programs for the technica1 studies to be
p~eparedas the basis of the EIR 111e project scheduie wi!] be finalized as to meeting dates,
and City review per-iod! will be e~tabJished. Coordination and management procedures will
be defined; thls \Iio;Il include coordination of project activities with design procedures being
undertaken by the engineering design consultant.
Subtask Ll: Review of Relevant Reppru and Data. Relevant reports 2nd sources of data
~ill be conected and reviewed by the members of the consultant team. A list of the needed
documents will be provided to the City for as,slst3nce in gathering the reguested material.
AIl known o.D data 2vai1able will be reviewed and compared. The traffle information
generated for the recent Menlo Park General Plan Update-0,1,111 also be incorporated, U
appropriate a meeting will be heid betv.'een the EIR team and the MenTo Park u'.]ffic
consultant.
Basellne transportation c!ata provided by the Cit.)' (i.e .. peak hour traffic volumes, 24-hour
volumes, suppiemental 0-0 data, vehlc1e c1assjfi~tion and tr;'i\:el times surveys) v.iil be
reviewed and analyzed. The consultant learn will conduct new 24-hour directional traffic
volume counts at eight locations to supplement data pro\'ided by the City.
Subtask 1.2: Assembly of Land Use As~umption~.:. The horizon year for the study and EIR
v.ill be 1995 fOf detailed analysts of projecl. impacts and 2005 for evaluation of cumufative
impacts. Existing land use information to the )'eaI 2005 .is generaOy available to use in the
3natys.ls. The City staff have updated the travel model to the 2005 horizon year and ~111
provide this information to the c.ons.ultant team. The lhre-e study entities will provide land
llSC infonna!ion for both 1995 and 2005 thaI should not require: addltionar primar)' data
ooI!e,ction by the consultant team. Such dala corJection, if requested by rhe City, \\1)] be in
addition to the. scope of this contract. The City ""i]] conduct a comprenensrve review of
2 Augwl 29, 1991
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"pipeline" (approved) and likely Ionger-teJlD projects and pro-.ide a list for use by th~
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consulta..TJ.t team at the outset of the emironmental analysis.
Subtask 1.3: Establishment of Roadway AHgnment Alternatives. There WIll be three project
alternatives considered in the: EIR:
o The Two-Lane Alternative -The existing Norc-Iane road along Sand Hill and a tw<.>
lane extension from Arboretum to EI Camino Real.
o The Three-Lane AJternative . Sand Hill Road ~ldc:ned to three lanes from Santa
Cruz to Arboretum wit.h a two-lane eX1ension from Arbcn:tum to EI Camino Real
o The Four·lane Alternative . A four-lane extension of Sand Hill Road from
Arboretum to B Camino Rea~ with a Vtldened four-lane roadway \/width along Sand
H!ll Road from Arboretum to Santa Cruz.
!n additioflt the consultant team will examine four aIternat:yes t:) the project These are:
o No P:-oject, the do-nothing alternative,
0, The Quarry RoadJArboretumlSand HiH Road AJtemar.rve, with ex:isting Sand Hill
Road widened to three lanes from Santa Cruz to .A.rboretum.
{l The PalrnlGaJvez/ArboretumlSand Hill Rocd lJternative, V.11h existing Sand Hill
Road widened to three lanes from 5an ta Cruz to Arboretum.
o The Tramiponation Demand Management AJternative· Major increases in programs
for demand management and pubtic transit in the project area. This alternative ""111
define the amount of TOM and transit ridership required to reduce the demand for
roadway Unprovements so that the goals and objectives of the prcjeC1 could be mel
The et'fects, a:ceptabJ1it)' and cost of such a program v.ill then be analyzed.
The three project alternatives and the four alternatives to the project will an incorptJrate the
existing level of TDM attained in the project 2rea as a resuJt of on-going progranJ~ as a part
of the existing conditions.
In a';!dition 10 the futI project alu:matives and alternatives 10 the proJ"ecl as defined abover
the question of how the connectioll at EI Camino Real will be made must be addressed.
Three options (A. B and C) will be eva!ual~d for the connection of the Sand HJIJ Road
340.89 Aug~! 29, 1991
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Proje,ct to El Camino Real and Alma Stre~~ Option A would provide no access between
Sand Hili and Alma; Sand Hili would have right and left turns only at EI Camino Real.
Option B \Vould also not permit through movement between Sand Hill and Alm:>.; bm,,'ever,
a left turn from Alma to southbound El Ca;nino Real would be allowed. Option C wouid
anow fun access (through, right and left turns) on an legs of each roadway. These three
options will be studied as "subaltemath'es" (\IIoith the assessment based upon relative
dilIerences and the detailed design), and the dL~u~sjon ".,.jU include quantification of the
travel implications. The combination nf alternatives and options is disct.<ssed mOTe fully iIi
Task 2 -Traffic Impact Analysis .
.AJong wlth the alternatives and options to be evaluaied for the eD\oironmental
documentation, there are nine "'Nnat u" t)'PC: questions about \'arious aspects of the project
that will be considered in the 1995 time frame. A semitivity anaJy~i5 of the environmental
and traffic implications for each of the study questions will be performed. These study
questions indu de the following:
o '\\'hat if through trips on the proposed cX1el".sion grow at a faster rate as time passes?
o 'What if the intersection of Sand Hill Road and Sama Cruz is upgraded to an uiban
interchange at some point in the future?
o What if a frontage road and sound waD is constructed along the residential area at
the intersection of Sand Hill and Santa Cruz?
a "What if the traffic signal al the ~mrance to the eXlslmg Oak Creek Apartments
closest to Santa CrJ-z is removed arjd an internal frontage road is dc .... eioped?
o Vw'hat if Oak AvenuI: were lObe completelyc1osed at Sand Hill Road and terminated
in a cuI-dc-sac or traffic were restricted to turn right in, right out only?
o "''hat if the inl~rsection of Oak A ..... enue and Sand Hill Road is modified to a'liow all
turning movements?
o What if movements at Sand Hi!! RJad and EI Camino Real are Limited to rignt turn
in. right 1urn out?
o Wl1at if the pro~d development at Stanford West wourd have three signalized
connectio~ to Sand Hill Road (Pasteur, Arboretum and a midpoin~) rather than the
n...'o currt:ntly envision~d?
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o SaOm Road' Scope of Servlt:eS
What if Stanford Shopping Centcl were allowed hn additional increment of
. :revelopment in th~ arnourH of 185,000 square fe-et over the present cap (existing plus
651 ()(X) square (eet)? This analysis will be done to evaruate the effects of trip
generation only, not to evaluate the other environmental effetb of expansion of the
shopping center.
Suhtask 14: Preparation oflnitial Stud\! (is) and Notice of Preparation (KOPt An Initial
Study checklist and Notict:: of Preparation will be prepared lJsir.g the CEQA guidelines.2s
a rde renee.
Subta5k 1.5: Modeling Method'olo~. Technical consensus among City staff and the
consultant team on the modeling methodology and specific techniques to be used "'ill be
determined based on the be!".! combination of accuracy, accessibnir~y, and cost-cffectivene5..'io.
Le .... el of SeMel: (LOS) anatY5is at signdllzed intersections win be conducted using the
cahbralc:d TRe 212 method developed for the Paro Nto Ci~;de Land L'se and
Transponation Study+ At unsigna\ized intersections, the 1985 Highwa)' capacity manual
methods will be used. The com.ultant team wiU meet .... ilh tIan~POr1ation pTanning and
engineering staff 10 develop an equiv2Iency !able or o!her conversion metbod' to translale
the callbrated TRC 212 results in:o an approximation of the r;)clbod' u::.ed by Menlo Park
i..., its General Plan transponation ana~is. Tl1e consultant team will re"iew technical
working papers developed for the Menlo Park General Plan Circulation analySiS and the
Palo A.lto Ci~ide Transportation Study related to LOS methodology for inte:-~c!jons.
Products
The products of this task would include;;: series of memorandum-style reports on the
foIloy"ing subjects:
o Coordination and Management Procedures.
o Review of Procedural Frame\lt,'"or'k Products.. Origin.Destination Surve~s and Other
Relevant Information. Thi~ memorandu.m .... ,11 documerH a re"iew of origin
destination dala and olhe{ ii!\rallab!e LrctffK information, and idenlif,,' am subslanlial
differences in 0.0 data collected for the procedural framework study as-.... dl as data
collected for other studies. The memo ..... iIl describe the manner in which ~he
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consulu:nt team plans to utilize aval1able O-D diita to model the attraction of traffic
. -'to the various Sand Hill Road extensions and other alternatives to the project.
Assembly of Land Use As.s.umptions. Tb ~s me morandllm will de tau the \lode rs.tandi ng
of land use assumptjons for both 1995 and 200S and how they will he treated for the
p~ of traffic analysis.
Q Description of A1temati,,·es. This memorandum will defme the complele set of
alternatr .... es and sut.k1.1ternatfves. to be analyzed in the Draft ErR
o Modeling "'Methodology .. Th.t'i mernorandu.m "",in document the technical methodology
to be used in forecasting future traffic \lulume" and diversion of traffic in resp{)nse
to the \o'arious project ahernatives.
o Initial Study and C1:Ieck!ist. A preliminary draft ""ill be delivered to the City for
review+ and the City',s, comments \l>11J be incorporated into the fimtI copy.
o Notice of Preparation. A~\Irr~th the Initial Study, a pretiminary draft win be delivered
to the City for re'wic:w and the City's comments .... ill be incorporated into the final
copy.
TASK 2: TRAFFIC IMPACT A,\AL YSIS
Qbjecti ... ~
The objective of this task \/\fill be to prepare a traffic impact analysis ba~d upon existing
transportation survey data. including volumes, travel times., origfn·destination survey
information and accidents. This technical analysis \11-111 ~rve as the basis for the Traffic and
Circulation chapter of the ErR
MethoogjQgy
Three suNasks. disCllS~d bela ..... ·, constitute the ""hole of Swb!ask 2.1, Data Collection and
.ATialy~is; Subtask 2.2, Future Trame Projections; and Subtasx 2.3, Traffic Impact Analy~is.
Subtask 2.1: ExistingConditians Ma!vsis. The consultdIH team will update and supplement
the descn"ptioIl of ex:isting transponatioli conditions in the Sand Hill Road project .. icinity.
TIlis WIli be done throug~ analysis of 24-hour and peak period {a.m. and' p.m.) traffic
vo1umes, travel times., ongin.destination information, and olher data fhat describe: current
.conditlQns. The. consulta.nt team 1,Wj1\ Emit new data (:onection to assembly and !e<o.ie',1,,' of
available information on traffic accidents in the project ,,;ciniry, transit routes and ridership.
, AugUSl ::-9, 1991
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and s~milar secondary data. Collection of l;'rimary data (including 24-ho\Jr vol.urnes., peak
period intersection cDunls, travel times l and origin-destination information) will be provided
by tile City.
2-1.8.: Peak Perkld Co.r:-ditions. The consultant learn will assess the morning and evening
peak period operating conditions of the transportatior, .,etwork thro'Jgh anaIysis of link and
intersection volurne:s, transit rider..;hip. a.nd other measures.
2-l.b: 24-Hour Data. Daily roadway volumes will be analyzed Ie-establish a peak l'1our for
analysis of project impacts., as weD as to quantify project impacts on r~sidential streets.
2-J.c: Origin-Destination Information. The procedura: framework origin-destination su.rvey
fesUl!S will be evalui:ited te determine the !i1ce1y diversion of traffic resulting from the various
altematrves. Additioilal origin-dcMination sUI\Iey data to be prmided by the City will be
analjud to quantify other potential effects of the alternatives., such as a change in traffic
yoiume through the sbopping center paridn2 area, or change in the number of V-turns at
Cambridge Avenue.
2-1.d: Tr2.vel Time Information. Travel times on alternative routo:s win be evalua1ed to
estimate the difference in tnwE:i time afforded by project alternatives.
2-1.e; Oassified Vehicle Count A 12-hour classified vehkle count will be ana1)'Zed to
identify the number and type of trucks on Sand Hill Road near the project location, as 'Wen
as to identify typical trucl( routes and destination! \1.;thin the project "'kiniry.
2-1.!: Acddent Data. The consultam team will assemble and rev"i.ew available acridenl
records maintained by the City of Palo Alto, Menlo Park. and San Mateo Courlly to
document accKlent experience on Sand Hill Road.
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Sab~~ 2.2~ future Traffic Projections. Vsing the Palo Aito Cityv.ride traffic rnode~ the
consultant team will augment the Sand Hill Road' quadrant to include additional
intersections and travel zones. F..xisting-condition traffic data in the model will be updated,
including peak period intersection vJhJrnes and volume/capacity ratios. The land use
assumptions defined in Task 1 will be reviewed by City staff and entered into the model so
tn;:"t it will reflect projected de\le1oprnent between 1990 and the 5-hort-term horizon year of
1995, and the long.term horizon year of 2005.
Traffic assignments for the years 1995 and 2005 will be developed for each of the project
alternatives (two-lane .extension with two lanes on Sand Hill Road, tw"o-Iar.e exterlsion. 'with
three lanes on Sand Hill Road and four 1,mes for both the extension and Sand Hill Road).
Traffic aoc;signmcnts "ill also t-...e developed for the alternatives to the project (No Project,
Quarry Road/Arboretum, Palm/Galvez./,I\rboretum and the Transportation Demand
Management alternative). These assignments "'ill be based upon available O--D data and
data conected as descnbed in Subtask 2.1. The consultant team "'ilJ wmk ~ith City staff to
obtain concurrence DC key assumptions required for traffic assignments.
Two cycles of future traffic modeling -.viU be preformed. The first "",iIl be used to assess
impacts and differences among the alternatives. These initial resuTts 'Will be reviewed by the
consultant team and the Cit-j. A second cycle of modeling will then be performed to finalize
me trave~ forecast and impact assessment of each of the a1ternati"'es defiT'ed shove.
Tne future :.rafflc projections will iTlclude the foIl~1ng scenarios:
o Existing Conditions
o Year 1995 "No Project" Conditions
co Year 1995 'With Projec," Conditions for the major alternatives defined in Task 1 and
below,
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The Two-Lane A1ternatjve -A two-lane road along eJCisting Sand Hill and a
two-lane extension from Arborerum 10 Ei Camino Real. This alternative wjlJ
be analyzed in conjunction with options A. Band C at the intersection with
El Camino Real and Alma.
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The Three·Lane Alternative .: A ~'o-Iane extension frum Arboretum to EI
Camlno Real with ihe ~idening of Sand Hill RO.1d to three lanes from
Arboretum to Santa Cruz. As with Alternative 1, this altern?tive wrU be
analyzed in conjuoctmn with Oprions A., B, a.nd C.
The FOllI-Lane .AJternative -The four-lane eX!ensior. of Sand HiU from
Arboretum to EJ Camino Real vtith Sand HiU Road ~dened to four lanes
from Arboretum to San!3 CrU7~ This alternative "'ill aiso be evafuared Vrrith
Options A, Band C.
The Quarry Road/Arboretum/Sand Hill Road Altermaive. 'ioI.·ith existing Sa,.,d
HiD Road widened !o truee lanes from AItx.xetllm to Santa Cruz.
5. The Palm/GaJ..·ezlArboretumlS-:::.nd HiH Road .4Jtf'rnarjve, with existing 5..1nd
Hill Road widened to three lanes from Arboretum to Santa Cruz..
6. The Transportation Demand Management Alternative· Major increases in
programs for transportation demand management (1DM) and public transit
in the project area. This alternarrve will define the amounr of Wl'.-1 and
transit ridership that would be required to reduce the demand for road ..... ay
improvements in order to meet the goals. and Objectives of the project
7. the nine "what if' questions defined in SUb!,1SK 1.3
o Year 2005 "No Project" Conditions
o Year 2005 ''With Projc~i" Conditions for only those three proje.cl alternatives ,:>f1d"
four alternatives to tbe project defined in Sub task 1.3.
Travel model results "\loll] include p,rn. peak hour forecasts of turning mo .... ements, evaluation
of intersection volume/capacity ratios and J.e·.els of service, daily traffic voiume impacts at
seterted kxations. AIl alternatives will refiect the eristing le ... e! of TDM aaained and/or
probable due to current programs., binding agreements and mitigation mO>l.itoring programs.
TraveT forecast and impact anaTyses will be conducted for each of the project alternctfve:.i
and the alternatives to the project and Options A, Band C.
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Subtask 2.3: 1995 Trame Impact Analj'Sls. Traffic impacts will be identified for the srx
alterni1.tlves enumerated above, the three options and the study ("\\'bat if') ques:ioru !isted
in Task 1. The analysis of 1995 conditiorn YllLI, and ·,A.'ithout the project -..ill be detailed as
follows:
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2.3a· Major lntersectKm and Roadway Impacts. Traffic impacts -will be ideDtified by
comparison Df peak hour volumes ana inlersec!ion levels of service at all mdjer intersections
in the project vicinity and at selected locations within the O\'erall study area. In addition to
the capacity and service !evel comparisons, an evaluation of tra .... el rime savings >;J.lould be
performed by estimating accrued intersection delay and rr.idblock average running speeds
with future peak l10ur traffic le .... e1s. Average dati)' traffic (AnT) volume forC'cas.ts v.iJJ toe
used to furthei lden!ify impacts both 10 major arterials and to neighborhood streets. These
compari<;er.s will be based upon evaluation of each alternative, gi\t:n projected demand
under a Single 1995 land me scenar}o.
2.3b: Neighborhood Traffic Impacts. Estimates of daily and peak hour traffic diversion wIll
be used to assess potential impacts to adjacent residential nei.ghhorroods adja12ent to the
project limits. Changes in traffic volume near seflsitNe receptors, such as parks, !,chools.
s.::nior housing etc .. as wen as. meran str~et traffic Change, wilt be used fo evaluate the
si gnificance of these impacts.
2.3c: Miligation of Impacts. Mitigation me-as .. .lrCS both v,ithin and out.!.ide the project !im;t~
-"111 be identified and e\lalualed, where fea~~le, to minimize ploJect·genera!e_d impacts. The
most appropriate project arternative(s) and 'Volume forecast ~ill be used to evalua:e
mitigation measures. AdditionaT mitigation measures or circulation mrxMications designed
to limit impacts to residential Slreets in the project 'o-'kini:y will b"! considered as necess.ary.
These mitigation measmes will be identified from meetings \1,."ith neighb<.xhood groups and
in consultation v.rjth the respecti .... e City SHIff and "",ill be tes(ed in the model.
2.3d: Cumulativ~ Impacts. Year ~OO5 conditions. \\pith and "",ithout the three project
alternatives and four alternatives to the project v.ill he identified. Impa::ts will be identified
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by comparison of peak hour traffk VOlllm.~5 aod intersection le .... els of service Bt major
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in~e,rsections in \he project area and at sele.cted. locations within t~1~ overan si:1,ldy area.
Average daily traffic forecasts will be provided for m9.jo[ anerials.
Products
The products of 'hi' 'ask would include 'he followmg:
o Tabulated peak period and daily traffic counts, with a summary of peak and daDy
traffic volumes in the study area.
o Future traffic projection., including daily &nd peak hour traffic volumes on key
roadway segments and turning I:'jQvemcnts at important intersections in the study
area.
o TrafflC impact analysts, 'With traffic projections. for e'lch of the alternath'es, descnkd
in tcnru; of pealt: period mtersectiod feveI of sen.;ce, estimated change in trave1 time
on key links, change in traffic volumes, SYUOl)SIS of traffic diversion! and ether
information necessary for t!Je EIR.
o Mitigation measures identified and evaluated for effecl'\leness in reducing traffic
impacts v.ithin the proje.:t limits and the Dveran project \oic1nity.
o Cumulative impact analysis for the 2005 time fram" descnneo in 'terms of traffic
vo1urnes. and level o~ service.
TASK 3: SPECW" STUDIES
Objectives
The objective of this task. is to provide the. City with separate technical studies tn<::.t coutd be
important in understanding the project ahematives and in selecting a prefer.ed alternative.
Methodology
The consultant team would prepare four separate tech!1ical stlJdi~!!o. These technical siudies
would focus on partkular issues or geographic areas., and would include specific discussion
of those issues. that CQ'.Jld repre~nt physica! or financial design cDnstraints or opportunities.
as they relate 10 the alignment alternatives. This task would involve ihe foDo'ol.'ing sPbtasks:
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Subl3:Sk 3.1: CuJtural Resources Study. As il.r.:haealcgical resources have been found in the
project 'area, special attention mu~t be gh'en to potential archaeological impacts of the
project.
The foDowmg work items "ill be co~pjcted by the consultant team:
c Existing archaeoiogjcal archrval research fm the project aheinGl!i .... es will be reviewed
and, if necessary, supplemented. The Quarr)' Road and tbc Galvez Road
Alternatives may require field reconnaissance of areas to be affected. ]n addition,
any project elements found n0t to be co<,'ered in the previous shldies 'Will ha .... e to be
subjected to field survey.
o Coordinate Vwitb local individuals and agencies with arcbaeoTogical interes!~ icciuding
the Stanford University archaeologts.t, in order to locate ne .... ·• unpublished data.
o New date on 1oc2.1 arcnac-ology from Stanfm-d Unrversity (drs.covered since the earEer
studies) will be integrated.
o On the basis of both existing: and newly generated data. we v.ill prepare an analysis
of potential impacts on archaeologicHI resources attributable 13 each of the
alternatives to be evaluated in the E[R.
Subtask 3.2= Arbor Resources Stud\!_ Groves of trees currently exist in the "iciniry of EI
Camino ReaI and &.t other locations Vt.1.thin the project area_ Impac:.s to the~ tree:. brought
about by each project alternative W1.1! be identified. During previous studies 'Witr,ln the area,
the biologkaJ resourc~s of the San Francif.quito Creek and its riparian areas were e ..... aluated
and, more: specificany, an previously existing trees along Sand Hill Road were identified.
Addittonal1y. since th;:: completion of the previous studies ther=: nl<1y h<l\'f' heen cil.anges to
local tree protection poIlcK-s or regulations whicb mu~l be wns)dered.
The foIlowing work items "'ill be completed:
o The consultant team v..ill review previous tre~ studies conducted in the Sand Hill
Road project area. In conjunction V,1ih the City, an area of iX)tcmia\ project effect
for trees will be defined. The City ~i]j make available a tree inventory detailing all
tree~ along the corridor and defining trees that m.ay need remn"·"l. The condit)on,
age, diameter and spec~s of the trees 'l\ill he assessed in thls invenlol)'_
o A tree planting program (pan of the project) to be piOvided by the Cit)' will be
reviewed for com:istency whh policies and programs rehlted tD vegetation in the
vicinity of San Francisquilo Creek. N1 relevant t:lemcnt5 of the-Cit)· of Falo Alto
Comprebensive Pl.an, the Menlo ParK Generai Plan, the Santa Clara County General
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Plan, and the San Mateo County Geperal Plan, as weD as heritage tree or other tree
·:·protection ordinances of these local Jurisdictions, wl1! he considered.
o All trees iliat are considered biologically important or important relative to local
jurisdictionaJ regulations (it.., aD heritage trees) ... ill be identified and mapped. Any
trees that would ha\'e to be remo'l.ed ... iln the implementation of a parJcular
alternative route alignment ¥.'ill be identified and listed by alternative.
Subtask 3.3: San FrancL)9uito Creek Crossing StUdY.._ The crt'rSsing of San Francisquito
Creek with new bridge structures ¥oil] be included as a pan of some project alternatives.
Both the three-and four-lane alternatives involve additional creek crossings: A smaIler
pedestrian.bicyc:le structure wou!d be required ~itb the three-lane alternative and a larger
3utomobile-compatJble structur~ would be requ1red \lrrith the four-lane alternative. A creek
crossing of this type raise" several issues, ir;c111ding impacts on archaeological resources,
biological resources, contamination from construction and dIsturbance of sOlls with erosion
potential. Th~ riparian habitat of the creek v..'iIJ require adJitional study to respond to the
concern raised in tile seoping process.
The fonowing work items \\oil! be completed:
o The consultant team lOo11l map the area of impact in the San Francisquito Creek
riparian area associated with each alternative in order to identify the potential
disturbance ZOlle and the species and habitat to be affected.
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From Subtasks 3.1 and 3.2 descrtbed abo .... e. the consultant team will identify any
potentiaJ arcnaeoIogi.:al resources and trees that could poteI1tially be dislurbed under
the aTternati ... 'e hridge designs.
The cOn5<.JTtant team "lll review prevlous studies of the bridge area and ""11]
s'Upp!e.nent those earlier studies v.~th a comprehensive study of the bialcgical
resources present in the area of impact. including flora and f<luna. The pre~nce of
any endangered. threatened, rare or other species of concern will be identified and
mapped. The potential for di~lurbance of the habhat of such sensitive species will
be evaluated. Ne .. ' studies are necessary in order to confirm any changes in the
biological character of the site. alld also to confirm the presence of species that may
not have been com·idered sensitive al the time of those earlier studies.
The Army Corps of Engineers will be contacted to define any wt::Jands iss.ues or
permit reqt;irements. If any of the alternati .... es or options ~rifl affeci the: creek at El
Camino Real, a study simiJar to that IL<;ICd above will be done in the area of that
creek bcd.
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o The consultant team will describe af)d evaluate the solls conditions in the vicinity of
'the San FrancLsquho Creek bridge, 'wirh an eye t:)Ward potential erosion controJ
is5ues to be raised with brk!ge construction. Pre lim inary bridge designs Wl11 be
analyzed. and potential erosion problems and solutions identified.
Subta~k 3.4: Stanford Unh,;crsity Golf Course Impact S~udy. The (>lignment of a widened
Sand Hill Road ""rill affect the Stanford Golf Cour.'ie and recruire modification of the current
configuratic:1 adjacent to the projcL1 area. Design plans pro .... ided by the City will be
evaluated. Tht right--of~way necessary and the potential changes to the golf course design
will be analyzed. Starting with the existing work, the follo'Wing work items will be completed:
o The cO:1suTtant team will be prrnided with an ~erlay of current alternative roadway
configurations onto the existing golf course Jayo'Ut as well as proposed modifications
to the course, with an ~eDtification of potential conflicts and incompatIbilities fOT
their evaluatioIl for environmental impacu..
o A.,,} potential disturbance of archaeolClgicaJ reso'U[ces within the golf cour;,e area "111
be identified. (This analysis v.ilJ be a subset of $!Jbtask 3.1.)
o Based on past biological surve)' wO{k., the potentially affected areas of the golf course
"Will be resurveyed and potential impacts on vegetation or \o\:iTdlife species or habitat
will be identified.
Products
The prodlicts of this task would include technical memoranda entitled as follows:
o "Cultural Resources Study for the Sand HiiJ Road Project~
o "Arbor Resources Study for the Sand HIII Road Project"
o ~p(1tential Effects of Disturbance Around San Francisquito Creek.,''S~nd Hlll Road
Bridge"
o "Potential Effects From Sand Hill Road Projec, 011 Stanford University Golf Course"
TASK 4, PREPARATION OF THE ADMll'lSTRAT1VE DRAFI ErR
Objectr..e
The objective of this task is to prepare .f!n accurate, thorough, comprehensive and edited
Administrative Draft EIR. complete wilh background documents,
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Methodology
The consultant team will prepare: the Administrative Draft ErR in accordancf" with CEQA
and City of Palo Alto regulations and guidelines. Each section of the re-pon will include: all
sections required by CEOA An equal evaluation of the three project alternatives and the
four alternatives to the project (as defined in Subtask: 1.3) and the three major options \110111
also be included in the EIR dOCuments. The project study questions (i.e., the "What If'
que,~tions) will also be evaluated and discussed in the E~ although not in as much depth
or detail as the project alternatives or options.
The impacts of the project alternatives with the cumulative projects VIIill be clearly
differentiated from the impacts of cumulative Jevels of development within the project area.
The number of developments to be taKen into account in the cumulative analy~is ~i11 be
determined in conjunctkm v.'ith the City (see Subtask 1.3).
Mitigation measures that are proposed by the project appl:cant Wlli be dltferentiau~d from
mitigatklD measures recommended by the: pre parers of the ElR. Economic, social and other
considerations., as they relate to the feaslbility of mitigation measures., wilf be identified. The
cumulative impacts will be categorized as to their degree of se .... erity in incividual sections
of the EIR, cross-referenced where required betVI-'een sections, and summarized in the
Summary section of the document
The foOov.ing de:ioCnbes the topical e\'alua!ion of environmental impacts to be included in
the Administrative Drdft ErR:
SubIa'>}:: 4.1: Traffic and Circulation. Based on work completed in Tasks 1 and 2, the
consultant team ~11l prepare ~n EJR Setting section describing the e~sting transportation
system in the Sand Hilt Road proje •. :t area in terms of the fonowingo component. ... :
o Roadway Network -Existing dally and peak hour condilion.c;, predominant travel
paiterns., functional hierarchy. flow variation and accidents.
o pubric Transit Ro'Utes and Service -Ridership k:ve}s, major destinations.
o Bikeway N eN.'ork.
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o Pedestrian Network.
D Relationship to RegionaJ Transportat>on Facilities -Role of Sand Hill R(lad in kx:aI
and regional travel
A3 descn1>ed in Task 2, impact anaTyses \IIol1l be prepared rhEn (v.cstuate each project
alternative (as defined in Subtask 1.3),. and inc1ud(;s an evaluation of lraffic L.-npacts within
,:he Sand Hill Road project area and other important connecting roadways adjacent to the
project area, as well as the residential neighborhoods peripheraJ to Sand Hill Road in ,,,"!enlo
Park, and Palo Nto, and at Stanford Ui1J~~n;!ty. TheS4: analyses ..... ilJ ~ in the 1995 and
1005 time frames as. d}scus.sed in Task 2.
Mitigation measures will be developed as part of Task 2 for all iderltified significam impact ....
Suc-n mitigation measures may indude traffic signal installation or elimination; intersection
and Ioadw3Y improvements; roadway signt!1g and slrfping modifkations; <:Ilter-atlons to the
existing or planned pedestrian and bi<-)'de programs; and desi£I1 feature~ to improve p~b!jc
transit access in the project area.
Subwsk 4.2: Land Use. The com;,.u1t2nllearn wilt prepare a setting sect jon that estab:i~hes
the land use context for the projecI by surveymg, mapping, and describing. in text.. land use
types. intensities, and patterns along Sand HilT Road ,:1110 in the immediate "idnity of the
project are a.
Based on work: complet::::d in Task t the EIR wliJ esta.blish 1he cuntcJ.1 for the land use
projected for 1995 and the cumulati"c I~md use changes in the fU1Ul'f' (20(5) by identifying
(in tabular form) an projects Iha! are appropriately addressed in the analysis of future
cumutative impact.s,. (See Task 1.2).
Inc ErR wilT pro\'ide a review of all apptvpriate planning documents tha: pQ\.;de guidance
for development in the Sand Hill Road projecl area. including. but om limited lO the City
of Paio Alto Cornprehens.ive Plan, the Staroford Land Use Plan., the Menlo Par\. General
Plan, :he Santa Clara Count)· General Plan. and the San Mateo CounO' General Plan, The
appropriate planning poficies rel2-live 10 the alternatives will be descr.ihed.
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Tne ~.nsu1tant team will descn1:>e potentiaJ~and us.c impacts related :0 changes in the type,
intensitY or pattern of laild uses along Sand Hili Road due to t.r,e p:ojecr and other
clJrnulative projects within tht' immediate ,,;cinity of the project area.
De charactc:rl5tics of ~ project would be compared and evaluated for conformance witb
the objectives, policies and programs of the rdated pla~ning documents descnbed in Subtask
3 above. In each case, the document will ascertain ~'hether the project is in conformance
with ~ variety of plan policies relat::d to the alternatives.
If signifil:2nt environmental effects are discovered, the consI.l1tant team wm develop
meaningfu1 mitigation measures to diminish said effects.
Subtask 4.3: Noise And Vibration. The consultant team noise analysts ",'ill prepare a noise
and V1bration setting section descnoing the aW>.Istic env'Jonmenr of the project area,
mc1udmg Sand Hill Road. ID residential areas within a.nd a.djacent to the pruject area (i..'1
Menlo Park and Palo Alto, and on the Stanford Univen.ity campus). and would identify a:1)i
sensitive receptors_
Twenty-four~"our noise measurements 'Will be conducted at three kx..alions and
supplemented by short-term me3!i1Jreme:nts_ The City has KJenrified the inters.ect~n of Sand
Hm Road and Santa Cruz and the residential neighborhood acrO'li.s the creel: from the
shopping center as nwo of the locations_ The consuham team v.iil seiect other ioeations and
submit the list 10 the City for its reyjew. These data .".·iJI allow description of the e:ustir.g
noise "!nvuonment in terms of the 24-hour avera.ge day/night noise level. aT Ldn, a.s required
by the Noise Elemenu. of the Cit)' of Menlo Park General Pian and City of P.&.fo Alto
Comprehensrvc:: Plan. Vlbration readings 'iII'lJI be taken, and th~ potential fDr vibrational
effects ... ·m be dlsC'us.s.ed.
The noise setting de~ripl;on win include information on s.en:;iti",e noise receptors in the
vicinity of the project that CQuld be affected by no~ generated by the project. Thi'i
infonnation wjJJ be presented in text and mapped for graphic presentation.
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The coru;ult81lt learn will deta~ L'" City .of Palo Alto's Noise Ordinance .nd adopted >.. '
NOisei.and Use Compatibi1ity Standards included in the Comprehensive Plan, in additicI1
to those of other jurisdictions within the project area and other regulatory agencies l such as
Caltrans.
The noise impact anaJysis presented in the EIR 'Nill assess the potential new noise
generation c.reated through development of the alternative~ both construction-generated a!1d
vehicular-related noise sources. Particular attention iJoill be paid to noise-sensitive receptors,
exlsling and planned, and long-term noise levels due to traffle and the cumulative
development within the project \o'icil1ity.
The noise analysis wili take into acccunt tile short term 1995 project generated noise and
the year 2005 cumulative effects,
Future noise levels for-the No Project alternative, as weD as for the other alternatives, 'Ioill
be calculated using a traffIC noise prediction model approved by the U.S. Dep,u1ment of
Transportation, Federal Highway Administration. The results wjlJ be displayed in the form
of noi.~ contours. Noise level increases and/or decreases on streets experiencing :lltered
traffic volum~s as 3 resui! of the project Wlll be calculated and the potential for adverse
community ret.ponse evaluated. The Impact section wiH also address the potential for snon
term COr.5'IUction noise impacts..
The consultant team 'Wl11 }dentify an noise-attenuating measures thai courd be undertaken
to mitigate both shor.:-and long-term noise impacts of significance.
Subtask 4.4: Nr Quality. The consultant team ","'ill prepare the air quality analysis for the
EIR. The ana.lysis "Ior11t be ba:::.e~ on estimates of areawide smog precursors (Reactive
Orj;anic Gases (ROGJ and Oxides of r-.,·itrogen [~OJ) emissions us-ing estimates of increased
vehicle rrule.s traveled (\'MT) from the traffic analysis. Emis.sion factor~ v.iJI be obtained
from the EMFAC-7PC computer pIO£ram.
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The ErR Setting section Vwi.!1 inciude a: de.s>ription of th~ cJirna!e and meteorology of the '. . rroje~' area in terms of the Bay Area air bt'l_sin, hi:;torical air quality data. and the current
efforts to attain and maintain State and federal air Gualiry standard~
The EIR will identify an sensitive receptors for air pollu~a:1t.s in the \icinity of the project
The EIR will prO\ide a discussion of the rdative effects on regional and local air qualiry of
the alternatives.
The consultant team wI1J perform micro.-scale modeling of Carbon Monoxide (CO) levels
neat an intersections pinpointed as having the greatest potential for CO problems using the
CALlNE4 computer modeL This wll] include calculation of CO levels at al1 sensitr,.'e
receptors within the proj«t area. The modeling will be performed for each of the
alternatives. The modeling effort 9.011: reflect not only the traffic volumes associated with
each alternative, but also the levels of congestion., which also partially determine CO
generation. TIle anaJyses wi!! address the shon term (1995) and long term (2005) time
frames,
The EIR ~i]1 qualitatively descnbe the likely Jevels of CO at Lnter,'iections not modeled, anJ
estimate CO levels at an jdentified sensitive reCep!OTs.
The EIR wHl compare predicted CO concentrations with State and federal ~t<::ndards.
Ttle ErR wm inchJde an analYSis of regional changes. in smog precursor (ROG and NOJ
emissions due to adoption of each alternative for future years based on regional travel and
speed data provided by the transportation analj's:s. The URBEMIS-2 computer program
will be employed, and emission factors 'Wl1l be derived from the EMFAC-7PC computer
program,
The ErR will develop, together with the transportation anafysis, mitigation measures for air
quality impac:ts., including those set forth by the Bay Area Air Quality Management District
The effectiveness of alternatives on reducing air ~mi5siono; .. ill also be determined,
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Subt~s~ 4.Sj Cultural Resources. The wor~ ,completed for Ta~k 3.1 will be used as the basis
for the Cultural Resources chapter of the ADEIR In the Setting section, an known existing
cultural resources that could be affected by the: project alternatives will be documented.
The potential for finC!ing ."lew cultural resources during e~rth-mO\ing phases of the project
alternatives will be determined and descnbed.
Based on the results of the Cultural Resources Study, tho::: ErR \\ill recommend mitigation
measures., which could range fTurn limited monitoring b)' a qualified archaeologist during
eanh-moving activities to precomtru",'1ion testing for archaeological resources and the
development of an archaeOlogical resources preservation program, simIlar to th(~ programs
that currently exist elsewhere in the Sand Hifl Road project area.
Subtask 4.6' SoDs and Geology. TIje consultant team ",iii review an previous environmental
studies to descn'be exls.ting soils. conditions on the project site. Site soils v.ill be de ... ,nbed
in terms of their implications for cons11'tJ('tion and engin~ering of the projeC'L
Based on previously prepared geotechnical studies in the project area, the consultant learn
will describe the groundwater conditions on site, paying special attention to the height of the
groundwater table.
The geological characteristics of the project area \\;ll be identified and described. The EIR
wi1J present any objec.ives, policies or program:-of th~ City of Palo Alw Comprehensivt:
Plan, or other local planning documents, that relate to construciion in seismicany unstable
areas.
The EIR .. ill include a description of potential impacts of the project in relati()n to soils and
s.ubstrate conditions. The analysis will focus on such haU:lrd::. as soil stability and s.ei"mically
induced grouncishaking that could aff~ct the project improvements. The potential project
impacts will be compared to the ,geology/.seismic policies of the Comprehensive Plan and the
planlling documents of other kxal juri.<>dictions..
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The EIR WIll indude mitigation measures for any significant impacts identified. .... .
Subtasi: 4.7: Hydrology and Water Ouality. The Setting section of the assessment of
impacts all the \vc.a1 hydrology and d!"ainage sys:em, and pott:ntiai water quaJit)' effects, '\l.ill
be based on work previously completed In the project area, Lnduding the most recent studjes
documenting Stanford's storm water drainage master pTclnning efforts in the San FranclsqlJil0
Creek watershed. Existing flaws and the capaci~ of the storT!l drainage system will be
evaluated, and the fut'...lre cumulative context Vrill be presented based on estimated increased
runoff due to bui1dout of other cumuJative devetopment in the same w3tershed. Planned
improvements to the drainage system, affecting the capacity of the !!:ystem ~o accom!llodate
runoff, WIll be descn bed.
The potential for flooding, either from San Francisquito Creek aT from dam failure
inundation from Searsville and Felt Lakes, \\ill be des-.:nbed.
9ased on existing informatXJ'l a\'aJlabJe from pre\oious studies in the area, or from more
recent studies completed by the Oty of Palo AltO, Stanford UnNersity or the Regional
"'later Qual.ity Control Board, the quality of "'ate! will be characterized ill San Francisquito
Creek as will tile water being introduced to the Creek at the various outfaTIs adjacent to the
project area.
The proposed project would add increased impervious surface in the projeC1 area, and thL<S
runoff would be expected to increase. The incre<.lsed contribution to the drainage flows, if
any, 'AlII be calculated and pre&ented for each of th.: alternatives, both separately and in the
(:DnteKt of future cumulative growth levels.
The consultant team ..,.ill evaluate the po!enri31 for changes in runoff ~"-'i!er quality from the
alternatives.
Mitigation measures wi1l be recommended for Br.)' identified sigmficant impacts from both
project·spccific and cumulative increases in drainage or chan,ges to v,'3Ier quatit)' in the
Creek.
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S\Jbta~k 4.8.: Vegetation and Wildlife. On t~e basis of biological work cDmpleted in Tasks
3.2, 3..3 a.nd ).4, the consultant team's biologkal staff l,\oilJ documen! L~e number, s.pecies., and
distnoution 0( arjmal and plant species that could be: cffec~ed by the alternatives. The
evaluatioD WIll provide information on the size, age, and ovt:ralJ condition of trees. All trees
on the potential alternative road',I;'ay alignmer.!s will be mapped.
The EIR "ill provide a descriprinn of the role of on-site vegetation as habitat for local or
trBI".sienl wtldllfe -.ilh special attention p?id to possible sites of nesting birds. SpeciaJ
emphasis will he dir~cted at the San Francisquilo Creek: riparian h.::Jbirar areas both during
construction and during cperational phases of the project.
The consultant team will provide a review and description of efforu included in Stanford's
Vegetation Management Plan 10 maintain and enhance vegetation and ~'lld]jfe habitats on
Stanford University lands. as well as local policies and programs from the Cil)' of Palo A!tu
and Menlo Park.
Ba~d on an evaluation of pieliminary alternative designs. the ErR 'lA.ill assess and describe
the potentia! impacts of the projut and ilS alternatives on the on-site \,cgetallon and WJ.ldlife
habitat These impacts wHl be compared to policies contained in the Palo AJto
Comprehensive Plan, the Menlo Park General Plan, and the Stanford Unrversity Vegeti::ltion
Management Plan.
The ErR will descdbe feasible mitigation mea$.l,;,es fm disturbance or elimination ofsensiti ... e
habitats and tree removal.
Subla!>k 4.9: Gro~'Jh Inducement. The EIR will documen! e~jsting planIled levels of gro~1h
in the project area and areas adjacent to the projecl. The time framt.s to be analyzed are
1995 for project completion and 2005 for the growth reiated to the project and cumulatj· .. e
projects.
Based on each allemalive, the cDnsultant team will assess the potentia! for stimlJlation of
additional grD~1h in and around the project <lrt:'a This v.ilJ include tln assessment of
341)89 22
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potential future development that migh[ J?e considered to be dependent on increased
capa;i~ in the Sand H,lI Road project area.
The }Xitential effects of such induced grO"Nth will be evaluatl!d. The impacts associated with
housing SlJPply~ schools and public services and 'Utllities (water, waste""'zter, solid waste,
police and fire se£Vkes) Voill be discussed.
The consultant team will de.s.cnbe feasible mitigation meas.ures for r~stricting any potential
growth-inducing impacts of the proje\:t alternatives.
Subtask 4.10: Community Services. This secticn of the EIR .... '11 focus on those communiry
services that could be affected by increased capacity along Sand Hill RDad (primarily pol.ice
and fire protection services). The consultant team .... 111 descnbe the existing conditions as
they relate to the provision of poiice and fire services in the project area, including location
of stations and response times. Additional areas of concern will be read maintenance,
eff«11; to the storm drainage system, traffic signals, litle; control and street tights,
Community services \A,ilI also be ass.ess.ed in the short term (1995) and long term (2005) fer
impacu:.
The assessment of impacts on police and fue semces \1oill be based on increased or
decreased resfX)nse ttme to sites accessed through the Sand Hill Road prcjcCl area.
'Where necessary, mitigation measures ... i11 be presented tnat ~111 address impacts on the
provision of polic..:: and fire services.
SUbt3sk 4,11: AesthetiC'S and Visual Ouality, The consuttant team \A,iiJ describe the visual
conditions in tl'le project area and -.wili graphically repres.ent important visual features and
views. Existing conditions ",ill be documented lNith photograph!>.
The EIR will evaluate the aesthetic impacts ofthe alternatives. This evafuation will take lhe
form of the fonawing:
l4<J.89 Al.lgUSl 29. 1991
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o S< ~lill Road Scope of Services
A textual description of the vis:u.<V(aes~helic relationship of the a.lternatives to
'Ileigbboring structures and space surrounding the roadway alignments. Of particular
concern will be eft'ecL~ on eKistLng stands of trees.., the gorf course, San Francisquito
Cre~k and 'Jle residential area along Creekside: Drive.
o Evaluation of conformance ""irh design-related plaru and guidelines 0f the Falo Alta
Comprehensive Plan. the Menlo Park Ge.ner~l P\an ?ono the Stanford University Land
Use Plan.
k descnbed abcwe, the consultant team will identify a11 trees. on the Soite and ",in evalu.ate
any plans for tree removal and planting.
The consultant team ""ill identic)' potential measures that could be implemented to mitigate
any identified signifi'.::ant visual quality impacts.
SUbt3,sk 4.12: <::umulative Effectt:;. Nrhough the cumulative aspects of each issue area 'oIro111
be diSClJssed within each section dedlcated to that issue, the consu1tant team v.iU prepare a
chapter summarizing the potential cumulative eff.:-cts of the project. fn the Setting ~ection,
the cumulative context for the road ... ,;ay impro .... ements ~ill be summarized, incTuding
anticipated growtb in Palo AJto. Menlo Park, Stanford Unrversit~)i, and other surrounding
jurisdictiOns.
The impact analysis wm summarize tbe findings of the c~mlllati'\le analyses of traffic., air
o~uality. noise j hydroIogy/wa:cr ql.lality, land use, and corr:.munii)' services impacts.
A summary of ,potential measures that could mitigale cumulative impacts of the project will
be incTuded.
Subtas."k 4.13: Eval\lation of Aitf'!l)atr.·_~. The ahern;:,tr,..es to the project win be analyzed
and then compared and contra.o;ted to the project alternatives. The alternatives u.ill be
compared as 10 the short term (l9(5) and kmg term (2005) irnpacts in th~ areas such as
traffic ~here the effects will differ. Those alternatives: anaTyzed and found not to meet the
goab and Objectives or the project will be included in this chapter. The reasons for the
rejection of these aile rn<l ti .... es ,.ilJ also be diM:"us~d
AugU;;l 29, 1991
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SlJbta~k 4,14: Sta~\JtQ!l2ections" CEQA reGuires a lllimber of sections or discussions in the
EIR These include a table of contents or index, a summary of the entire document (in text
and tabula! form~ dis.cunions of the inten<led uses of the EIR, the areas of controversy and
the issues to be resolved and a section on the l.Jn3voidable adverse impacts of the project.
Additional sections will discuss the effects found DDt to be sjgnif~ant and llst the persons,
orgwizations and references consult~d"
S~btask 4.15: Production of Adm;nistrati\'f Draft. Graphlcs wiU be prepared to illustrate
those aspects of the environmental study that are best presented in graphic form. All of
the ter. discussions from Subtasks 4.1 through 4.14 will be complled in a single document
fnc senior in·house revic-,Io'. Revisions v-ill be :nade as necessary. The endre document will
be edi\ed.
Products
Thirty copies 0{ the Administrative Draft ErR ... ;11 be delivered to the City of Palo Aho.
TASK 5: PREPARATION OF THE DRAFT EIR
Objective
1be objective of this task is 10 prepare an accurale t thorough. and complete Draft EIR.
Methodology
After City staff has re\rjewed the ..a.dminis.ttative Draft ErR. the c()nsultant team will
incorponte the revisiorIs into the document Ciod prepare tJ)e Draft EIR for public
dist."1"bution.
The consultant team 3l1tH::ipates that there \o\.iTl be a sing!.t: round of re";ew and that they \Ioill
receive a single review documenl from the City cont.aining alJ reque-sted re .. isions to the
ADEIR after the City Staff has reVi"e",,'ed and coordinated at! rCl<1eW comments.. 1t is
anticipated that up to two meetlng~ ",ith City staff rna)i be r~quired to rewh'e iss.ues raised
dliring the re'l.iew of the ADEIR.
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Products -.
Three bundred copies of tbe Draft EJR ",11 be provided to the Ciry of Palo Alto for
distnbution.
TASK 6, PREPARATION OF TIlE FINAL EJR
Objective
The objecti· .. e of this task is tD prepare an accurate, thorough. and complete document
containing written respomcs to aU comments received during the puhlic revie-01o' period and
10 cr~atc a mitigation monitoring rnat:ix.
Methodology
,"Vfitten responses to the comments on the Draft EJR recei" .. :ed at the public hearing(s) and
letters of comment received during the public re\-iew period will be prepared. These
romments and responses will be prepared in a &eparal~ document and re\iewed by the City.
A mitigation monitoring maim: wm be prepared as a;, appendix to lhe Final ErR; it 'Ail}
det.Jil the mitigatien measures for Significant adyerse effects, the responsible impJ-:menratian
agency~ the rnonitorii1g phase, the enfrJTcemerlt agency. and the monitoring agenC}',
The consultant team Will send the Administrative Final ErR (AFEfR) to the City for r~ .... iew,
AhcrCiry staffha"e reviewed fne AFEJR. the consultant team willmcorporale re .... isions into
the document and publish the Final EIR for use by the public and decision m<:lkers, A" \o'1th
the Draft ErR. the cOr\5ul!ant team anticipates receipt of a smgle document from the ciry
containing an requested revisions to the AFErR. The consuTtant H~dm will meet 'I,l,1th City
staff if necessary to expc:diliOl.Jsl}' resoh'e issues rai:<.ed in the re .. iew process,
Products
Thirty c~pies of the Administrative Finat EIR \0.111 be printed by the consultant team and
submitted to the Ciry of Palo Alto for review.
340.89 Augw.1 29, l<,oc)l
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~tl Road Scope 01 Service:s
Two Ilundred COP"" of the Final ErR will \><: printed by the (onsultan! team and submiTted
to the 'City for circulation.
TASK 7: ATTEND MEETL"IGS
Obiective
The objective 0( this tasl:: is to ensure coordination ~ith the Cit), of Pato Alto, the City of
Menlo Pa:k and Stanford University, and local community groups throughout the EL~
process.
Methodology
In order to address tbe need for a large number of public meetings during and after the
traffIC analysis and !hroughout the EIR proce.ss., the foIJO\lring public meetings ~th
preparation time have been budgeted:
~
Technical Staff
Palo Alto City Council
PaJo AIto Planning Comm.
Menlo Pack City Council
Menlo Park Planning Comm.
MenJo Park Transportation
Neighborhood Groups
Palo Alto Bicycle Advisory Comm.
Public Hearings
Unassigned
Meetings
6 Two-hour meeti:lgs
2 Four-houT meetings
2 Four-hnur meetings
2: Four-houT rneeltr.gs
2 Four·hour meetings
1 Four-hour meeting
6 Three-hour mee tings
1 Two-hour meeting
3 Four·hour meetings
5 Four-hour meetings
The six listed meetings with neighborhood groups l\iiJ occur at two separate times during the:
study process. One set of thrce meetings \1oi1l be hel-d early in the study during the trafHc
analysis ponion (oil the end of the third month) so that the desaiption of the alternatives
and the preliminary findings of the traffle analysiS may be discussed. The consultant team
will prepare the presentatiGn and the necessary illustrations and graphics, including a design
for a noti~ or flye., The City .... 'ill arrange for the meeting rooms, provide the proper
3<10.89 21 Atlgust 29, 1991
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notifi~tions 10 Ihe public R:1d' attend LfJe pr~s.entations. The s.ecnnd set of three meetings
will ~'held approximately six months into the study. The main topic at these rneetL.,ss will
be the effects of [he project alternative'.i on the neighborhoods and !h~ mitigation measures
being proposed. As with the first round of meetings., the consuTtant team will prepare the
presentation and the necessary iHus.trations and graphics. including a design for a notice: or
flyer. The City will arrange for the meeting rooms, prO\lide the proper notifications to the
public and attend the presentations.
The consultant team ",111 produce handout'!: for the public hr.:arlngs and community m~etings
and minutes from each meeting.
TASK 8: PROJECT MANAGEMEt>T
Objective
The objective of this task i£ to ensure <:oorainalion of the ErR process and proo.-ide stIm'!£;
project management to ensure a comp;-ehem,r..e, legally adequate 2:)d on-schedule EIR.
Methodolozy
The goal of the project management will he to anticipate the issues that need to 'be resolved,
communicate with an appropriate partin, and fonow through to see tha! the right things. are
done by the right people on time.
A Critical Path Method (CPM) type tOO wiLt be us.ed to identify in detau what tasb must
be accomplished and in what sequence. !to that the schedule can be maintained.
The project manager along with member!t of the consultant team technical staff, as
appropriate, .. ill meet with the City on a regular ba~is to ensure efficient management and
coordination with the various agenCies. These managemenl meetings. ""iii be in addition to
the technical staff meetings listed above. On average, the meetings are e"pecte'd to occur
Augll..j.! 29, lWI
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() Sal C":'.m RoaJ Scope or Servlcai
biweekly over the tour5e of the: EIR process,; however, meetings may occur as often as twiu '.. .
• week in the early stages of the study.
Products
The consultant team will produce meeting notes from each manageme'rlt meeting. identifying
action items, rc:sponslbi1ities and completion dates. \\!henever the schedule is revised, copies
will be distnbuted to the City and the <:onsultant learr~
29 AtJg\lSt 29, 1991
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, " SAJID BILL KO'AD Ell! BUDGET
Archeo-Tot&! 9JbtotA.! Tote.!
Task ..BL ~ -'!l:L L'R ~ _Labor El<J>enses Cost Cost
fisk 1
1.\ %0 74 $ ~,400 I 6,400
L! 36 30 5, 'ZOO SiteD
1.3 16 26 3,290 3,290
1.4 ~2 8 3,HO 500 3,650
1.5 4 70 6,HO 6,640
Subtotal 108 208 0 0 0 24,680 500 $ :'5, taO :\".
i Task 2 I
! 2.1 0 1« 9,000 800 9,80Q
2.2 4 320 2.(,275 ',200 26'.475
" , ,
2.3 4 f2~ 18,655 1.000 19,655 I
j SUbtotal 8 Sst 0 0 0 51,930 4,000 55,930
i Task 3
I 3.1 0 146 7,100 600 7,700 I
I,
M 40 :s.t OOO l,MO
3.3 )20 1,800 8,800
I 3.4 44 3,260 3,260
I &JbtoW 204 0 146 0 0 22,160 600 22.760
T!tsk 4
4.1 4 64 5,210 $,210
4.2 ~8 2IS~O 2,65-0
4.3 4 96 ',210 8,280
4.4 88 16 8,160 8,160
4.5 B 20 1,4070 1.0170
4.~ 32 2,790 2,790
4.7 48 3,280 3,!SO
4.8 52 3,560 3.660
4.8 48 3,2BO 3,280
4.13 52 ',400 3.'00
4.11 48 (.070 4,0,0
4.12 20 1,1170 1,t70
4.13 80 5,570 &,S'HI'
4.14 34 3,OOIJ 3,000
4.15 196 8.400 1.800 l(t,20G
SUbtotal 742 64 20 96 16 65,090 1,500 66,890
Task 5 200 58 17 ,1Se 8,100 25,850
SUbtotal 200 56 C 0 0 17.150 1,100 2S t 8:S0
TasKS U6 136 8 10 33,780 5,300 39 , 080
SUbtotal 326 13. I 10 0 33,180 5,300 39,080
1 07/16/i1
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.. Ar{':heo-Toto] S,btotsJ TOtsJ , ....J!!!L_ ..lIE... Kor\ie ~ I/R DB Labor ~~es C¢l;t Cost
Task T 160 130 28,500 1,100 29,500
SJbtotal 160 130 0 0 0 28,500 1,HlO 29, tWO
Task a 204 19,717 19,117
SJbtotal 2~4 0 0 D D 19 J 1l7 0 ]9,717
AcJmWstratiQn 14" 770
ToW
Projeet 1,952 1,280 17( IDS 15 2S3,OD7 n,oco $299,777
2 07(15/91
s.. 'frwllCilco Z'" Spar-Sacet
SWIC lSQO Son_
CA 9410S
~ I!! 1,S0$6.-0600
FAX 243-037:3
COMPENSATION SCHEDULE
Principal I
Principal II
Senior Associate I
Senior Associate II
Associale
Senior Professional
Professional I
Professional II
Technician I
Technician j(
Technician 111
Mileage is charged at
Photocopies are charged at
$
$
$
$
$
$
$
$
$
$
$
$
$
Don.!!l! C ." L :Zlci~
10 So. Lake ~_ "'eJlue
..... 600
""""'" CA 9nIJ1
115 J S6,!·1363
f"X561·1.56t
1SOlhour
ll5lhour
l00lhour
90lhour
85lhour
75ihour
70lhour
SOlhour
5S/hour
451hour
351hour
.3 D/mile
.IS1page
'-C>OO
1';'01 ·21$1 Scree.
SuilC 400
S"""'''''''
CA 95'''4
916J32!i--'800
FAX. 325-t& to
Oireo ~&1s (1. ... nWl~ meajs, obdgfrlg. luI~ I1Inlats, ~ril'\ti"". ~rapt.ic maI.n~ .• tG".and subec"'I:-aclOf feillS .arl! .$1,l!:l.fE.~ 10 ;II 10" ....
aommtr.ltion chargB.
•
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Korve Engin~ering, Inc.
HOURLY BilliNG RATES
St8n.Q.![Q Ov§-rtJm~
Engineers sOd Planne rs Grade 1 $5Il
2 55
3 6,)
~ 65
5 70
6 75
7 80
a 85
S 90
10 95
11 100
12 105
13 110
14 I I 5
IS 120
16 125
17 130
18 135
Techrti::::ians and SU2eQrt ~aff Grade A $35 $ 5250
B 40 60.00
C 45 67.50
0 50 75.00
E 55
F 60
G 65
H 70
I 75
ComQIDeriCADD Per Hour $25
Project expenses wW be bmed at cost plus 10 percenl Jof sel'\ljce and M.ndli:.g. Project
expenses include project--rela!ed costs such as transportation, mire-age @ $.30 ~r mOe,
subsistence, reproduction, and subcor.tractOf' services. Each projeC1 may be subject to initial set
up and coordination fees. In\loices ate due and payable w:thin 30 days after being sent
Rates are subject to en ange.
Effective May T, 1991
SAND HILL ROAD fIR
SCHeDULE
~th' TBSks
"
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1. Inilial Stud","
•• TraffIC AnaTy-s.is
2.1. Da'!a AlWfew
a~ Counts
2.2. Projl!ldiorll
2.1. Analysis
3. Special SWOIftS
4. Admlnis1ralive
Orah: EIR
5. Orat. EIA
fl. Fi":)) EtR
7. 'L4M1ings
J
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j
;"""n"i~' ErR
Dl'1IftEI~
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T".:xTAS~ _1111 ~~ -; .. PTe WPPC t.lPPC
8. Pr;;ljecl
Managemen:l
.~ ;, .... '
:,'.<-\.
:;:-;.--.' >.., . '"~fJ~~~0h'"
fir!·
t~~:;~>~.~,~ _, ::.
~~.l~j
'-~~;i:~ --
Palo I\JIc cay COYne"
...w.w ~ Menlo Pil:rk C~ Council
® Men'o Pal"k P\a'1rJr'9 CCl.,.,mr~slon
® Mgnro PaMl Tr.!r'I~por1a:>on Com:nj1sh:m
Neighborhood Groups
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® PtJMc Heari-lg
("\ City or Palo Ajlo "
Insuram:e Requirements for Conlra,,'ors
EX1HZHT E
CONTRACT CO-OROINATOIi
CONTRACT OESCR:IPTtoN
""M;) AND IIUrlS
CONiRAC'T'ORS 10 THI: CITY OF PALO ALTO, AT THEIR SO\.E EXPEr~SE, SI-iALl. OB1}\IN ,,6JJO MAINTAIN ~NSURANCE FQ>=l r ..... E TEPM
OFTrlE CONTRACT. CONTB.ACT0FlS WJLL BE REQUIRED n) PROVIDE" /l CE~rnF~CATc EVIDENCING THE rNSUF.ANCE AND N.O\MING
~ THE C!TY!oS.A.N ADDITIONAL INSURED
THE CERTlFlCATEOF INSURANCE MUST BE COMPLETED ~,ND EXECUTED BY AN AuTHORIZED REPRESENTATiVE OF THE CQM"PANl'
PRO/IDING INSUP.ANCE, Rl..ED WITH THE Cln, ,.,ND APPRO'VEO BY THE CIT'f'S F\.:SK MANAGER BEFOP:.E iHE CONiRACT Will
BE CONSIDERED COMPLETE AS RESPECTS INSIJRANCE
THIS INSTRUCTION SHEET SHOVLD BE GIVEN 10 YDU'1INSUAANCE AGENTi8>=lOKER w:TH THE FlE"OVIR[O cer:rTIFICATE FORM
RETURN THE COMPLETED CESiIFICATE TO THE CITY OF Pi'lLO KTO COrnR4.CTING DEPARTMENT
THE INSURANCe COVERAGES CHECKED 5ELOW ARE RfOUIREO FOR ThiS CONTRACT.
I ~ L()NG FORM Jo . SHORT~OAM
S,ATUTOf1y " ro """ ......
I
,
~ C~Ei4S1,.£. GC.NEAAl,. l,.\,\8\l.m IKCWOI\<tG·
• ~R~"-L~UFIY
• B~o...o FORM P~PEF!TY DAMAGE
• BLANK£T CONmACTUo'ol BOOllY IN..!UI'1I' l "'~CP'ERrT
• Fl."IE LEGAl. L1f,flILI'1Y
I '00",' ".,U"' ~"""SO''', ' (~(~;" :'~~,\l'l-_;:~.:'=="'--b·.:.'·'
I 'O:~'~'~:,~,~~~"""' I, \;:<~' ==
[i! PAOFESSlOfrtAL. LMtllLrnr iNCUJOING
• EFlI'I-:lFlS"'rw OM::SSIOSS "'Lt C.A I,''''C rs
• !Io4A.U'RA,CnCE CfF ""PL jCAEi"£i
• W:GLlGEJlH PE.RFOI1)'IJoIKE
g TI<£ CITY OF Pale ALTC IS T.:I Ie MA~E!) AS AN AOCll'IONAJ.. IN~OItEO o NO INS'J~NCt carnFlCUf R!QUI~
A. T~ Crt)' Q./ PeJo ,,~O, !b oNl~C$, Ige,,~~ I"'d empioyNi'o I'P ~i!!med as &:f:fi:n;'fl.( f~SU'!!'C, b(J~ 'il"J~ ilS kl """"ro: per~orrr.e'c! U'11cli3'r CO"I:",=! Sa,d CO",,"'dge
.as ID tf1e C;ty aI' F"!II:o I.JIC, et(" Cl'l.all t>e' pnma,,)< c()'oo'erag.e' ..... 'lhO\Jl oN~ Igaln$l Clt)'"! e.,~~,,,; Irlsura"ce ... ,,1;' ilr-~ orr-eor m5ur.;r;ce r:<!r-,e:' C) tt>e C,l,'
~I;.g ellt"e'SoS ir1~wn,"e. """1
B W~re ttloE'.-ork ir1voi'lE'S ;.rad,nG, paVIr19 ~.ca\ja:'nSi d ,,11''''9, 0< 01""" u."j'e<gr'l,,'"H:l ... or~, r" .. pd' cy ,"crlld!!'~ C"'~i'!.;d ,on (J' .... ,,~s, (;O"~!J lS PI~~ mil',.,S
or ol~e • .5Imn .. r pl"C{>ei1:\, or arlt appa'atus m connection t~ere","'~ t>e-i:;-.o.' the-5l:riace 01 rt1e g") .. mO ~h€'l~"" ow,,~~ til" third p,a..., e~ Of t"€ C.,." 0' Pa'Q A.II::
C W'here Ihe IIio'OfJI 1I't'(C1vt'S '-":avaimljl, ,ollil~Sl! co...eragE-15 provld.:!d IT" I~e am'~'."'15 at\o"'e
o Thto t)Olicy ~c:IV'de5 1 "Sell¥r.abillty 01 lr1teresr" prO\l's'on
E DeductlbJe~ CIve,' 15,000,000 m~s ~ in.:1,eatt!'d ar1d are SJ~,!ect I;;l apo'tNal
F II sL,icra po1ot:i.es oil" carn::elled C)( C~a"~ .:I'LJ"nS; ,M per cod ~ !;CJVEr-age as S1ale(j here,,, '" ,,",ch a m,a-",e' a.s It .a~ect tt1,s Ce1,',Cille 1'1,"',' 1'3C':, doll'S
Wfit1er1 noI.c. wi' bEmai1edlOltleClt).clP3ICAlttJ.FlluMiir.age!.POBcu102!>O.Pale-A.I:D.Ca:.h-. ..... So4JO:;:
G The IC3blllty i"SVfiI"c. poIiey "'clu6fo~. contlactual jla!:lllll~ e"dorse.m€r>1 p'O~'r:'lr,g Inscra"~,,, ~'~rag. fer co"t'adOl'"s ilI5"E-emer:t 1<;, 1",:1emn.')' l'1p Crty
H. The~ .. lHorde-d ""del tr>e pci""el;. 1$ 5U~l!!'C'I ttl 011\ the tI;'ms 01 \I'1e pCJ1lt'~~ di',>\:."'a\a~ 'M!'e,,., a~(l mee\~ all tl"1" pT,"~"\S)ons t<l'letl "'1 her,.,,.,
-
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AFFIRMAT~VE ACTION G~lINES r'""i:XHIB"!I F
~. """-4'ARD PHASE OP CONTRACT:
1. In addit~on to the Certificate of Nondiscrimination
rcqujr~J to be filed under Section 2.30.~90 of the Palo Alto
~lur;,jciJl.Jl Code (herei113fter "FAMe"), the bidder shall C"ompl~te
J que~t i~n~3ire f~rnished by the City setting forth t~e affirma
tHe ::I.:t ions the bidder hiS taken or "'ill tale to:
~. R~'ruit minorities in its location~ for all levels of
j 0 tls •
I,. Select methods assuring equal employment opportunity
fClT all persons.
c. r,stablish a -training program for ne","' hires '.,l1ere
n~cessary to assure ample opportunity for the less
qualifi~d to more fully qualify.
J. frovide adequate opportunity for upgrading and further
training to assure equal opportunity in advan~ement
and promotion 4
e. Provide counseling service for all ¥ho may need help
to advance, especially lle~er employees.
f. Educate supervisors ~egarding nondiscrimination practices.
... In additiCl!'1 to furnishing the completed questionnaire
.JleJ for unJer 1. above, each biddeT for a construction or ser
\IC~ (lTOjcct ~ithin the City shall submit the follo~ing information
Inr hIJ~~{'lf and su~contractor~. This information shall constitute
tIle !,j,ldlng contractor·s Minority Employment Program (hereinafter
·'~,~r.r'·) .
3. the estimate.:! tctal number by job c.lBssifi,ation of
personnel who shall be used by the contractor and ezch
subContTactor in performance of the contract. These
numbers shall inc~ude the estimated breakdo~n of
njinorities to be used in each classification. To the
nest extent possible the contTactor shall estimate the
n:jnority breakdo\oo"Tl by month iOT the life fo the c.ontu,ct.
~o estim3te furnished under this subparagTaph shall be
c~nstrucd or enforced 15 a hiTing quota.
U. Tn preparing these estimates it is expec.ted the bidder
.ill take. OT agree to take. these a~ditionil steps to
a~surc affiTmative action in the field of minority
emplo),ment:
Shf!'lI!'t 1 of ~
'.--!.-:;-~
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( I ) RccruitJ~for needed help in the lr, .:JreaS Inhabite~'y minority members. inclu~lng open
advertising and use of various established publJC
~nd pri~atc agencies. [Lists and advice furnished
by 1hC" r:dCl Alto Uuman Relations C:oun~jl (lI':fC!rJ
Ii't('r t',.~,il!~CI1·
lrainin~ th~se le~s qualifieJ to assure ~J~~U,jtl
pro~otional opportunities for all.
(3) rroviding necessary counseling for upgrading.
including use of outside training facilities 1n
this area. (Lists available fTOlt. the P,\JiRC.)
(4 ) AS5i~nin~ an Equal Employment Opportunlt)· (lEO)
cO~Tdinator fulltime or as additional dut)' and
assuring that all supervisors are ~~are of their
responsibilities and that union repTesentati~es
recogni~e their responsibilities in the equ~l
employment program.
t~) Ass,.Jring that all subcontractors are in cc~:p]iance
with the federal and California state 13~5 and
regulations relatini to nondiscri~ination.
(~) ",.bere the-contract is of suffic:ier:t c1..;ration.
assuring develop~ent of apprenticeship proir375
with union cooperation.
0) Upcn req'Jcst, furnishing the City 11 copy cf the
latest Federal Form EEO-l~ or equivalent form.
(H) r~cviding the name and address c~ all s~p;llers
~hose supplies ;nd/or equipment exceed S~ of the
total supply cost for each contract and subcontract
fOT the perfor~ance of the contrict.
Any ~jdder not submitting an MEP shall net he cl~fJ~ed
as a "Tf'sponslble bidder" and his bid .sha11 t-c di~
iegarded in the n;anner no .... presc:-i~ed hi" tJ.{ City.
J. The City M&nager ~ill analy:e th~ ~EP 5ub~ltted ~y e~ch
bidding contractor ~ith the objective of deterrrinl~g
if the program submitted by the contractor for Ill~self
and his subcontractors presents a reascnable effort tD
further minorJty employment~
c. If th~ City Manager has qu~sticns about a palticul~r
hidder's prop(lsal. he may address such qu~sticJls to
the bidder. Th~ City Manaier _ill be a~ajla~lc to
ans~er questions rel.tivt to the guidelin~5 anJ to
advise those se~~ing assistance of r~50urccs lno~n to
him. He shall not be Te5ponsibl~ for the ~~rvicc OT
Sheet: rf :'I
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" .-", -' ....
---. lack of service rendered by tne reSources reco~~ended.
nor shall he be responsible for deve)orin~ an MEP for
any bidd~r, or to serve as I recruiter for any bidder.
Bidders shall be Illo~ed to revise their MEP after
c.onsideTiticn. Jf bidders witbdraw their MLP for
revision. their revised program must be resubmitted by
a date ~hich s~all be estab1ished by the City Manager.
Bidders failini to have their revised MEP submitted
by the establisned date shall not be classified as a
responsible bidder.
The City Manager. pursuant to the guidelines, shall make
a decision 8S to the responsibility of each bidder.
B. AKARD PM5E OF CO,TRACr:
Upon award Df the contract by the City, the recipient's MEr
,,'!'lic:n has been appTo ... ·ed and accepted by the City~ sha.ll be an
integral part cf the contract and subject to Se~ticn 2.~D.093.of
the rAMC. ~o contractor shall be dee'med in material breach of
cor.tra't under PA.."K Section 2.30.093 ""'hen he has lr.ade a reasonable
and substantial effort to comply with the MEP.
C. POST -A~'ARD PHASE OF CONTRACT:
1. The contractor shall post in conspicuous places. avail
able to employees and applicants for employroent. notices La be
prDvided. setting forth the law prohibiti~& discrimination and
advising anyone ~ho feels he is being di~cTimi~ated aiainst to
advise the FEPC.
2. The ~ontractoT shall male ~Titten prCETtss reports en
the performance of his MEP at intervals established by the Citr
Manager. The contractor. however. is encouraged to suh~it
~rjttcn reports as often and ~hen he de~m5 it rel~vant tD his
MEP.
3. The City Manager shall monitor the performance of the
MEP until completion of the contract and ~ill report to the
FAHRC on the proires5 of the contractor in living up to his ~irp_
44 Any ~uestions of possible breaching of Mer shall be
discussed with the contractor by the City Yanager.
Re6olutia~a ~o. 4144 ~~d ,tlB
Pale Alto M~~ieipal Code ~.J~.090
Ordi~a~c£ &0. ~12D
ShrC't 3 of 3
>
.tNAB~ING ORDINANCE
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O~CIN~CE or TaE COUNCIL or THE Clrv OF PALO AlTO
AMF-NOING TKE PALO ~TO MUNICIPAL CODE ~G ADD
PROVIS10NS RE~ING NONDISCAI~!NATION ]~ THE ,£~-
Th~ C':Iuncil of the Ci ty of ".l~ Alto ~oe.J OF:.DA!1Il III foi l'~",.;
SECTIoN 1. Ttlat: Secticn 2.]O.{)90 of the PalO' A.ltc .Mur,ic.1pal
1:04. boll .'MHl~e:d ;.~o reed .s f0110· ... 5:
-1.30,e90 Lowest re'POnslbl~ blClder. In .d~itlO~ to price,
in 6.termlnrn; the 'lowe.t re5pon'~ble bidder,' CQr..~d.%.tlo~
vill be: qiv.n ~o quality and performance of th~ supplie' eo
be p~rch •• e~ or .~rvice. prov1~ed by t~~ .eller. Crlteri.
(or de:termi~inq low bl~ .h311 lncJ~de. but not be limited to
til. follololitlC):
(1) The .bil1t!'~ capaejty ar.c:! .~ill of tl"te b;f,d·:!er, to
~rform the contr.ct or provide the .~~plle. or service!
r~qui1'2'd .
(2) the ability of the b~ddpr to pr~Y1~e tMe .upplies
ar '.rvice5 promptly. or withjn the tl~e .pccif~e~, vithcut
delay or i~te%feren=e.
(lj The charactllU, integrity, reputation. judqmel'lt l
experience and erf~~ien~y or thr ~iader.
1-4) The q .. al .. ty oI bicld~r 's performance or. prev~ous
purchases er Contracts wIth th~ city.
,~) Ttle atlilit.y cf t.he bll~der to pro"lde ( .... ture IUH.
tenanee, re;>ai~ partl and servicl!"s for tt.e uSe of t.nt' .upp11 ••
purcha •• ~.
U,) Current COl"'.plJ.4nce ~y the t-ido::J~r .... l th !e~er.l act.
and ellflot'""tlve cr~ers an:! StatE" of c.liforni •• t.:. .... te. g::,."'''!'rn
in; the subject of nondiaclirr,lnat.ioll ill .1"'p!cJ'!!le-r . .::. prc'vJdld
th.at. t.he Cit}, lI'Iar:aqer ahall ret'Dgr.J:a:e .s proof of r'O!'.colf'1pUlnce
only the fln .. l decillonl 4nd crder. of tnole fe~er.l .nd
_t..te Igter-.ciea IHIprJ"'ered under-the 1 .... to make IIlCl'l fln~lr,q •.
111 Cert1f~~.t.ion by the ~idder that he ~111 pllrlue
an &!fl~.tive eourle of .etjon a. r~qu~r~d by &rrl~&tIYe
.et.i.cr:. quid~linl!' provide~ tl.ere1,.a!t~r rea"Oflatoly pert.lrll'1Q
to the work of the contra~t an~ to t.ne natu:e .n~ ~lle of ~1'
IiIfOrk force, to enaut'e that .ppliclnts .re lou.;1'1t anr1 ."'>,lr:"\'e~.
and th.t e~plcree. are tre.ted dllrin~ emplo~er.t, ~lt~ou~
regard to t.heir rAce. color. ll4tlCl'I",1 orl.9'in or &:'.ce!'t.ry. cor
re11g10n.
fa) Under this '~CtlO~. ,p~~lflC 91l~d.line. will
be .rjopte~.by cQunclI re50h;tior, flo~ t1111e to tl",l!',
Jd~ntlryl.n9 t~~ n_tur~ 'l'I~ scope o! '.r!!rmatlye ertlo~'
te s .u'ed b)' tne C.l ty.
-1 -
lbl Such ;'.Jl~e;lnc5 si,,1l1 t)€' 11"/1.:1:"" .valleble tc
all :persons ~e51ru,g to tJj,-~ ;,n Clty t.I.iSP'lCSS,-~
SECTtON 2. that 51'CL101" 2.lC'.Q~1 be e, ... ~o::,; to the "alo "'lto
toIu1'1c-ipal CC'dl': to rlP-ild as fdlo'Ws:
-2.30.091 Crrti(lcatt of non~15:rlWl~~tio~. tilC~ ~ldder
"~'411 enclose "'ltn filS 6r.r-.! certTITcate s-f.t1.ng ... ~@thl'::
h. 1. C\lrrently :'n <::OlT.p! lance .... .d.~ a11 fecO!t.l oilt'1~ StiitE of
Call-for!'l;! 1 ...... 11 ~overll'lg r,01''1~iscr.l-~;nat.ion ::.n e~?lo~@nt. and
t.hat he .... 111 p\,;rS\,It an. .. ~flrtTlative courBe d' .c~ion as r@,;uired
by .. fli~atlv@ action q~iel'li!'e5 ~s set f~rtM ln Sect.ion
2.J~.09a .nd resolutions adc~ted pursu~nt thereto, an~ that
if .warded th~ contract he ~lll ~ol ~l5~rl~itl~te I~ t~r e~
p!oyment of any persr.ll''l .. nde:-t.t.~ =c~,t_::.e,-t b!:csl,;se of racr,
cclor, national orl~ln ~r ancestry. cr rellqlon, o~ I~ch
per:lllQn, and th"t he ..,\11 partlcq-'ate, i.f re'~u('s'.:.I'!~, 111. pre-
.war~ ~evi~w Qf ~lS q~allflc~tlor.5 un~~r ~r~vls~~n9 o! thll
.eet.i.on. fhe .requirements of t!',-~S sect:.ol"1 ;;;1'1.11 apF,ly ~:'lly
t.o contracts in eJO:cess O'f {-lve th:::,·"u.":'1d ~oUllr5 fot S!!':''''l':!!!
or for. combination of :!II~r~ic!!~ a~d suppli~5.·
Hl,l.nicipal Co~e to :rea:! as fDUO,,"'S:
·2.)O.O~2 Penalries for ~ISCl'lT!'.;r· ... tlor. ltl e"",p1Fi'l1':UH::t ..... r,y
c:orJtta::tor .,~,c s~e--!O:un~ In V1C,!".t lon c! t. e nol':u:!:;s
erl~lnatl0~ proYis~ons of the 5t~t~ of Call!ornia rai:r
~ploy:T'ent PraC"tl.ces Act or sl1l'111 ar pro"'isiCi~S of frderal
la~ or e~ecutive cr~er ln the pcrfor~ance of any contract
foIlth t."Ie city, tnt1r ... by s!'-.all b.~ found IT'l milt~r'l!I! b-reac!'-.
o[ :!IiII1C1'l contr .. :::::t ar.~ thf!'r-('I1?~:'l t"e c~ty shall hllve FO'ol1!r
to cancel or-ii1.l!>pe1'.d t'!",@ cur.tra~t, in ,,!'.ole or Hl plrt., or
to ~ed1.lct frQ~ the a~c~nt pay~~,le to suc~ CGt,trl!l::tor the
S'.lt'. or 'l"'!!r.~y-fl\·e dollars {S25.nOl for e<lc't'. ;:,>crso.r. f~r e.c~
calen<!!;i. ~ay chl!'"in.; wt.lci':: such T"'r,:,or, was ~:~(;rl~.lrLl:o:,ed
ag.ir'1~t, a~ ~ol.m.11{'s for sl!Ild br~',:ch ~f c',".\ract.. or both.
Only a fl1n:l\:.'1 of the Stdt.t' c,! Col 1 !"crn:o! :r~lr l~l'!Iplo"r"'e"nt
Fractlce,;;; COI'""~15slcn or the ~":1.ll,.' ... lc:':t ~t":!rr",l a'Jen.::y er
cCll.c€'r fi!'1.!ll C;:lIF,tlt1.lte c:vl<h .. n<.:·~ 1"1~ a v,-:-:.e·,IO:-' of (:"O:'ltr.e.ct.
1.l~~er t~:s ~ectlc".-
~2.)O.O'ilJ Pel"altlcs for vlc1~t:or,-of a!flr'Tat~· .. e .etl:>n
prOV1Sl0r.S. -A:ii'y cor.tract.or "'!'.c, 5~I,jl • .be fo ... tlC it' t~:~ Clty
Xenaqer to br l-fl vlolat-lon of his .gf~~~~~t to p~rsue an
a!(lrnativc: C-;:'U1:~e of 6CL10r:: r-::-In. q .. c:auor, of I'n'l pro .. 'is;ior'l
of the a!tl:nl1.at.l\'e act-lon qUldpllnO::-$ prrtalnUHi to t.1S con
tract 'hall b~ fo~n~ In ~~terl'] bre~ch of su~~ contrlct and
ther~lOlpon t.I"I1!" Clty shllll h"Vt, p)wer t<:, c.,.n(_l!"l or suspend the
cor-tract, In w~ole or in part, t"r tc ~e~~ct from the a~oUnt
pilya~l. to' sue)', cor.tf'a.ctor t.llf' "U'" C',! t ... o r-.unC~ed flfty
doll.r5 (~=~O.CO) fel e~ch c.:~r'~~r day durlnq ~hlCh the
contri!~tor J~ f01Jl"It! to t .... ve \..pcr· l!'\ n01';<::ol'";>llar;cC' ... s. c!a;'l'.
.q0!5 fO'r 1.ld Lr@<s:::":. of -:ontr,<=l. or t'o~J.."
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JtCTION S. Thi. or41nance ehlll ~C~ .tteet!vc thllty
day. lroft the d.t. of It. paE •• ~ ••
J)lrFtODUCTO: Much II!. j9~S
PASnD: AFrll I, 1968
A.ns:
NO!S:
.... rrlclo!, Bc-.. hrl, Berw.l~. (llrk. ComiUQck. CO'Jiey. 0"", Gi~ia.a~.tr
Pelrt::;n. Sp.lrUl. Whutlry
NOl1r
ABSENT: NOT'If'
c--.. PIO .... ~~ d ,o-.=...,;-~~ ••. --..:.-___ ., 's 4«,.«< ~~
hty clark Jifiyor
APP.ROVl:D AS 'to reAl! I
9V~ .... ./'
-, -
-
rhi. r~r"rt ~1~6' ~,~ c~~~;~~ei bJ,
,:,c,~tl"ar:t"t' ,.:i c.;;cl'l '~,'t "l~ .. ~·.tl
:o~p!rt(" ,li;
t I"l, t r .. ..:-t.. r-.i,
~·t~·.,.,;, ."'1'.-.::-~ :,ti .. -r .. i'tl'
I,: .. 1~.J~ ~'."_':L" f/
"I;.tcea.ar,:.-, sr'':;-'':',,, R: ,-'''; 'il. I .... F :1'",}::
REPORT O=?E~:'LJ 10;
D~rector cf hjr.::~a,,;~.s: S','""'ii.:.-:o<;
C ivic C-~r.ter
250 ,",am; I tOM ;h"ero,-,(I'
Pi!to r..ltl..'. {~1 ;fur'.,;::-,
Nau,p of ;~~~on ?·"~,~"~r~ ~CT~. CT
?el~~l ~~ Cl,:.t~~~,
__ . ___ .. ____ " ____ . __ ,-iJ:..:.
-------_._.---------_._---------_. --------._-----
Circle O,r;e:
Pa rt
FL1]l na,~~ 2"a ~~~res5 oi film
('T other Te~G llnj u~it ccver~~
by til:::; ~;'_
r. ,,:;: '""" ,
3. ~~mc ~n{' ~~J~~~~ o{ princj~iJ
r,ll'~e ,0 ,;,,:l:,;
. -:"'..1'.( a,,'
..:, ITljJ ';'I"r
Cnrpt"'ll:J
~~:-~~ of r~rfnt
'fLil :3tecl
\:JIT" ,,:,,' ;I,~;;rl.':;~ r-r i,rj:rl1t
c('n~riJClo !:,"·lp1e1.f: o~l)' 1f
thi~ i<: .. ~,"\"". 'n'.fil'i:' tOT'S
1C,)('T:
!)!:tc.07'l'lr;..::tcr
b. Sienature ~nd tltle of zuthCT~
ized, representative.
·A. x ____ _
Da te:
I'art II
, . Attach a statem;:nt of YOiJT compan)"s peliC)' C~ ec ....... l eil;:jC)c,;:·~t
opportunity to all persons ~jthout rE'iJTd to ra~e. cr~tJ. col0T~
national origin, or ancestry. ~nd describe ~h~l sters ha\'c ~~cn
taken to put this policy into effect~
rart III Circle the proper ans~er
I. y~s ~o
Yes ~o
'.
I. )' c 50 .'\0
) t' 5 ~o
L
Have yo~ informed co~pa~y officials a~d repT~sent~till~
r~garding th~ n~n-discri~ination prc¥i51:~S of City of
Palo Alto Contracts?
Have you E'.xamined your comrany's practlCE'-5 re.&.ar<!:,:~ ~' .~:
~ent5~ la,'offs or transfers of your emFlc)ffS fro" O~{ J I
te anotber for evidence of <) pn:ctice or e:r-~~c:'~en! f'C'!t' :r.
that might appear to be d~!criminatory and ba~ed u;~~ race,
Teligion or national origin? Are they nDn·dlsCrl~!nJ!' r ~
Do you have educational or tTaining progrJ'T.!=o -;;-.:-r .... -rC'!
fin2nc~d for the benefit of employees cr rrC5~tctl'
employees?
"---
b. Ho~ many are ~inorities?
Doe~ your help ~anted advertising state that you art d"
equal opportunity employer~
Are any apprentices obtained fTO~ Sources o~.~$:ee I~c
employer's ~oTk force? If yes, have yo~ circwI3t{'~ :~f~1
at ion about apprenticeship openin~s or opport~~lt:{~ 1,"
the Co] io .. :ing?
Yes ~o
Yes ~o
Yes !\o
State Employment Offices
~e~spapers or Other me4±~
High S~hools. includi~i those 1n rrl~crlt\ ~:
areas.
Local trade or .... ocationOil scl~::-'c15. 1;,(! .'"
~ith minority group studfnt5.
I
I ..--"';.,~~.
~~~;
t •
,
i
~. Yes No
7. ~es No
s.
rd 1't 1\'
1. Yes !I; 0
Yes No
Yes No
Yes No
o
Ai~ncies and/or OT,lnit.tien specializing in ~inority
eIT_ployment.
federal 0 r Stlt e Apprrnt iets" ip rep res ~;l tat j \.'l"S.
\lrho ? -------------------
Oth.r~s ____________________________ _
If you are a prime contractor, ha~e all 5ub,o~trsctoTs
covered by tbese co~pljance insptction rtp~rt5 been jnstructed
as to their contractual obli,ation3 relating to the non
discrimination provisioD3 of City of Palo Alto Cor.tracts? Expl.in: _____________________________________ _
Have all recr~itment sources been advised that all Q~aii{ied
applicants ~ill receive consideration (OT em~loy~ent ~llho~t
regard to race. color~ creed or nation~l cri,i~~
Identify (names and addresses) tbe emplcy~ent agencies.
personnel recruitment organizations. ne~sraptr .d~~rt15ing
or other non-union sources from ~hich th~ co~pany le~uits
its personnel.
Have yeu a collective bargainini airee~ent ~lth a l~~or unlcn
or other organization?
If yes, specify the Unjon(sJ or arganlz~tion(s)
Have you advised the la.bcl' union and/or "'orler oq,;;.r.izat-
ion of the company's responsibility undeT the non-di5'ri~i~Jit
ion provisions of City contrlcts?
•
~. --,
~ . Yes ~'o
5. Yes No
o.
··L-..
... ___ :o-.~ ______ """ .'-·'c •
Approximately ",bst percentage of you.r en'r1c1YL'cs ('(""n'T, ,.J
by union leree~ent5 are-refer-red by or hlrrl.l l":r"'i~..:11 tr.
'Unions?
EJpl,a in procedure fOT hi T ing ba lance. ___________ _
Loes the c01'llpany' ... collective bargainH.,!: .:I-~r(,Crt"r t ,',
other contract or understandini .. ith alar-loT unl'-" : 1'1
unions) or other loo'orl:cr's or,anilation ir;c1L.J~c .;J r'· \ J~I Ii
for non·dis'Ti~inltion in ~mployrent?
Is there ani labor union or vorkEr's cr~ani:~tlc, r0l1Cj
..·hich prevents you irom fulfillir'g ~·Ol.Jr chl U:atiCT;:' I:' :'_ r
the non-discrimination provlsions of rlTf ccrtT:I:~·~ I; so. spe(ify" ________________ _
Specify the trade(s) or craft(s) i~\'ol,'eJ lr th:· ; " : t .
------------_._---
Usc this space for comment on any a~~~cr~ \" I hl\~ -. ,Co,
'.
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lAC1~L ~K£UP OF ~PORTtsG UNl!
~a~ of r1rm~ _________________________________________ Su~~it~~j by __________ _
Pt <:' 1"[ t N .. mC" __________________________________________________ ~ ______ __
(l~~it.~c cnly for mon~~Iy ~eport. ~D. J)
rhr.·~ t\r""~ l'f ~rll!t:;c,,1'O.i't'l IIr .. r~t'1UlrL!~. 1hlS form~' \l.!!eC: for al! t~,rl'lI!. (Cre~K)
.1. PCf'l'1.;ment lukl!up of C'-"~:l~8;;y. ( ) ~2· £.!Itl~.at~.:' m.kll!u.~ f.or tHs pC'jc-rr.
f,l' "".Ire t~ .;'h 1'.' • .1e !ll e1':'.~lo:,.e~s i1"l. [i.rE-t column, net j\l-st !,!"inc,:-it1t5.. ~c,~, 1 a:-.c, 0'::: ;1.:
ill" requir.-a to bl! fille.d in .and subtllit.t.ed .. d.th CD .... ~liar,c ... Bl'port.
Tdt.l .Il II Asjar. At:l("rj~ ---,------
" J
" ~d r: ~
om 10 ce. re~<alll! !lal:'" ~-,e,itan 1 .... :. ~ a~, ~"":"'~Il-' ___
J0'> ,..,7Er;f11\ l~~ I 2 3 1 2 3 1 2 3 1 2 1 1 " ~-.1_ -.
"i.,,~c:ment \ 1 ,
,
Fr\"fIl!5!'i!'>T)als
Clr-:-iol-Offi<:1I!
----1--,
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Field' ~ ~ ... [' r\": ~ ,,"' r , \ I I .
SIo-.lll.:d 1 ist I ! I I I i~ -Ii i ! I i I , ..
I -----r--
b. , I
,
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\ \ I i , ----.--~ •• ------~
t'n 0,;" 'i lle1 t \st Ii I I i . I I • ! I
J .. :! r I I -~------
b. I i i I I ---, I I I
'-I I ---~
d. , I . ,
1
,
,
T 1""1. Of J1.~r:\'t L-L_~
1:'· d.t. bol!"b.., s.~c .... l d tho b. ,,, uded " <h. ,.,""r-o~r1.te c.t~l.orips .bovlII!.
0, Jo'
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Tr.i~i"'l! i
!.--'w'fl I t e Ctllh. ,
, . Pr""ut:ti"ln I
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This report ~u~r be completed by contr.ctcr _nd each ~ubcontr.ctor.
T~e to rm "S~ .1I"oJ'1o Surn'~f'd" includes .11 person~ of Xextc.n, PI,.ll'ftO 1I:1,o"1n, C-,,:;' .. n. L .. tin
A~~rjr~n nr Sp~nish oriRin.
ilf'pon I'n1'1 "m;:l"'yrf''I I!"nr...,]lc-1 in format on~th\!'-job (r.1""1nl2: ~t"",Q:r • ..,s.
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July le, 1991
HONOPABLE CITY COUNCIL
Palo Alto, California
21
AWARD Of CONSULTANT CONTMCT FOR PREPAF";'TION' OF A SANPJULL ROAD
ENVIRONMENTAL IMPACT REpORT
Members of the Council:
REPORT IN BRIEF
Tne purpose of this staff report is to recommend that the Council:
(~) Authorize the Mayor to execute an agreement (Attachment l} with
ElP Associates for the preparation of an Environmental Impact
Report {EIR) for the Sand Hill Road project, in the amount cf
$299~i77. and (2) authorize staff to e4ecute change orders to the
agreement up to an amount of $30,000.
BACKGROUND
On November 19, 1990. Council dis~ussed the award of a consultant
contract for the preparation of the Sand Hill Road ErR (CMR:567:0~
November 15, 1990) and took action to: {l) approve the se.lection of
ElF Associates for the study, (2) authorize the Mayor to exec~te an
agreement vith EIP Associates in the amount of $275~OOO, and (3)
authorize staff to ~ake cbange orders up to an amount of $27~5CO.
Council also stipulated a conditiot"~ that the subject agreement 'tori th
ElP for the preparation of an environmental impact report not ~e
Signed until such time that an existing, s~parate agreement (Sand
Rill co~ridor Study Agreement) between Stanford University and the
City of Palo Alto ~as modified to include a provision that would
~rotect the city in the event ot a lawSouit.
On .:tune la, 1991~ council considered and approved an amendment to
the Sand Eill corridor Study Agree~.ent (between Stanford and Palo
Alto) with the fUrther stipulation that the agreement clarify that
the Sand, Hill Corridor .Joint Policy CQmmi ttee (JPC) has been
disbanded. Approp~iate changes have been incorporated into
Amendment No. 1 to the Sand Hill corridor study Agreement
(CMR:31J!91) which the council is schedul~d to consider and act
upon as Item llo .. 20 on the same agenda as this particula.r item.
CMR:37B:91
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CHANGES TO AGREEMENT FOR PREPJ.B,,\.TION o~
staff has recently had discussions vith the consultant selected for
this study (E'IP }..:ssocia 7es) regardin.g the current interest and
availability of the pr:un.e cons\lltan":. and the sub-consultants
comprisi~g the project team .as 'Well as any necessary changes to the
Nove~er 1990 agreement~ From these discussions, it is evident
that the consultant tints comprising the project team are available
and ready to proceed with the study. However, due to tne passage
of time,. the fol1ovinq changes to the agreement for the preparation
of the EIR are necessary:
a. Agreement. Pag~ 1:
The date of the agreement has been updated fro~ 1990 to 1~9l.
b. Jo.greemeot. page 3. _section 6.1. Consultantts Fees:
The fee h~s been increased froD $275,360 to $299,717 ,+ $24.417). Part of the increase is due to additiC'nal traffic
counts that ... i11 be In~de and the remainder of the increase is
due to h·igher rates for the cor-suI tant staff.
c~ Exhibit A. Scope of services. page ~ __ Subtask 1.1:
The follolJing text has been added at the end of the third
paragraph ~The consultant team ~ill conduct new 24-hour
directional traffic volume counts at eight locations to
supplement aat~ provided by the City.-These counts will be
lJ.sed to help assess any general changes in traffic volumes
since the time that previo~s traffic counts were made.
d. Exhibit B. Projec;J;.. __ Budget. page 1 _and 2:
Tbe entire b~dget has been revise~ as appropriate to reflect
higher rates for co~sultant staff as ... ·ell as the cost of the
adoed traffic counts. The total budget has increased hy
$24,417 from $275,360 to $299~7'7.
e~ Exhibit C. Con;p~nsation SC~_~:
The exhibit bas been modified to reflect current billing rates.
f. Exhibit p. Praject Schedule:
The sChedule has been modified to reflect
beinq able to make the added traffic
appropriate time in the foll. The overall
extended from eleven to t~elve months.
CMR:37a:91
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the effect or not
counts until an
s~hedule has been
7/1B/91
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These changes have ~een incorporated into the agreement U~.ttachment
1) that is no~ before the Council.
RECOMMENPATION"
statf recommends that Council:
l~ Authorize the Mayor to execute the attached .egreement
(Attachmtmt 1) with EIP Associates for the preparation of an
Environmental Impact Report for the Sand Hill Road project,
in the a~ount of $299,777, and
2. Authorize staff to execute change orders to the agreement up
to an amount ot $J~,OOO.
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MARVIN L. OVERWAY XENNETH R. SC~J£lEER
Director of Planning and
community Environment
Chief Transportation Official
a~~~~w~
Assistant City Manager
1\ttachment6: 1. Professional Consultant Services Agreement
Related staff Reports:
a. CMR: 565:9. ·Sand Hill Corridor Study Cooperdtive
Agreement and Reques': for Proposal far EIR
Preparation~, dated November 30, 1989.
b. CMR: 153: 0, "Consulta:lt Selection Recommenda.tion
for Sand Hill Road Envircnmental Document,·
dated February 8, 19::'0.
c. CMR:266:0, "Status of Sand Hill Road
Environmental study", dated April 19~ 1990.
d. CMR::567:0~ "Award of Consultant Ccntract for
Preparation of a~Sand Hill Road Environmental
Impact Report·~ dated November 15, 1990.
cc: City of Menlo Park
Stanford University (Suzanne Schaffer, Robert Freelen, Andy
Ooty, Julia Frernon, Michael McKnight~ Lee Thompson)
Sand Hill Corridor Distribution List
CHR:)78:91 7/18/91
Page )