HomeMy WebLinkAbout0246.092-
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May 7, 1992
THE HOtTORABLE CI'I'''i" COUNCIL
Palo Alto, California
~ract iiith Raymond J ~ Braqato, Inc. for ..... re:strad@rQ creek Ac·-:ess
~d Improvements.
Kembers of the Council~
Report in Brief
Thia repvrt requasts that Council award a contract in the amount of
$168,000.00 to Raymond J. Bragato, Inc .. for Arastradero Creek
Access Road Improve:ments~ In addition, staff recolilmends tnat
Council authorize the City Manager or his designee to execute one
or ~ore change orders to the contract for additional related, but
unforeseen work. The value of theSE change orders shall not exc~ed
$25,200.00. Funds £or this project are available in the FY 91/92
Capital Improvement Program Buaqets of the Water, Gas~ wastewater
ana Elect~ic utilities.
Background
Construction acceES from the Corte Madera Pump Staticn on the
Arastradero Preserve to Foothills Park .... as builtin the early
1960 1 $ when the utilities lines, reservoirs and pump stations were
initially installed. The construction access was not improved to an
all-weather road at that time and has functionally disappeared as
a utility maintenance access in certain areas along the utility
alignments. Improving the original const~Jcti~n access to an all
weather surface along the alignment of the existing utilities will
enable Operations staff to maintain these facilities year round and
especially during inclement weather.
Project pescription
The proposed project is approximately one and one-half miles long
and will include the following: ~idening the access to between 10
and 12 feet, compacting a subbase, inst~llation of 6 inches of base
course. overlaying the base with 2 inches o~ asphalt concrete and
a chip seal to blend -with the rural environl!'.er.t. Road geometric
desiqnJ pipes, culverts and drop inlets will be used to drain and
prevent erosion 1Iihile maintaining, as closely as possible, the
surrounding environment in its existing natural condition.
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The above project concept has been extensively reviewed and
approved by the Planning Department. The project alignment .... as
chang-eel, in order to save existing *,ilC: plants; the width of the
oriqinal access road was reduced from 14 fe~t to a minimum of 10
and 12 feet; protective structures "'~re added to improve drainage
at the bases of 23 trees: and a chip seal coating over the a~phalt
was added to reduced the visual impact of the project~
"id £Valuation
The projec~ was sent out for competitive bid. Bids .. 'ere received
from ten qualified bidder; on April 14, 1992~ as indicated on the
attached bid summary. The .bids ranqed from a lo~ of $168,000.00 to
a high cf $302,114.00. The Utilities enqineer-ts estimate is
$223,504.00.
The lo .... est responsible bidder ~as Raymond J. Bragato~ Inc. Staff
finds the low bidder to be qualified to safely perform the work~
Recommendation
Staff reccmmends that Council:
L Authorize the Mayor to execute a contrac;.t -",ii th Raymond J ..
Brag~to, Inc., in the al!lount of $168,000.00 for ths
Ara&tradero Creek Access Road Improvements; and
2. Authorize the city Manager or his designee to negotiate
and. execute one or more change orders to tha contract
with Raytnond J .. Bragato, Inc~, the ..... alue of .... hich chanqe
orders shall not exceed $25~200.00.
Re~tfU1Jd':-'ubmatec\. Cr)~ / &:::. .• GA-~
! -~-R~ CWiak
E~l ~ering Manag~r
~~( (. ~{~~ Ri~ard L. Youn~-j1
Director o~ utilities
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/"\·a....-~b--" Jdh.e Fleming
Assistant City gel'
Attachments!
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Bid Summary
Contract
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ARASTRADERO CREEK ACCESS ROAD IMPROVEMENT
BID SUMMARY
t\}' PJ~ .t'\J:J 4JJSi92
MAlN BID
rmD.f--.-----;)F.:scrum~--"-~~···--1, "---SJro.~Niii~T"iMAiE·----",--··----rCC:nT·RAC~,OR'$·iiID--~-"'! \ {~~~ I ,1<lRA<lATO ,m;, l LL j~·--Q~~:!.J]}!!!~_CE IT()·TAL--==nl.~i7PiiE~_IfitA':----~J
LL_Jt~!!I!U~(JbM~!_AWt'<t~~}l. WG~~}£'~~ __ 1---~ f:««t t..~~!U_'!l_~.c:=.t1f},~1!:~ rt~_wm ~ I ,~~JJ:'~ ~~~_W~Ci\V_~~.!...SO""pAth?'l arrrl)IJlll.lMty-.!~),~__ ~~~_L-~1>mn Lu~,p £~ " ___ ~~,OOr~~ml' ~~_+~,tL'#J·~-}
'''--'--,'" '", •• B',",,",':,!,_''''', c"~, __ ,~':fu« ..c~.!~~~~il1~~_~Y B" ~ ~~ !'~?-"!~~-~~-.1}ll!}')"'f"9'.<,~,--l----~-~$,\\50t,',}~" '1"'.":,, ~_~.~:~!~~ ______________ ~ _~._"" -""ooj "'woo -'""~1-_",m,,,
j !BItUt Clml'ot'ot 2~OC' Tmt $20.00 S4.f>OO>l~j '1-4.~,~~J{»JCt>Jf,.-1
t~~~lg!y:1E;:~=== "=~+}\~E;: .-__ ±~~~~:-"~J~!1-_~$i~j '. l~It~j~
. 9 ,CnnOfti& HeMw~~ , -2. I:!.". \ $350-.00 \ 1I"101).00! SU'jOO,OO I SJ,f)f)O,('(r ~o""'iUip<""~~~~·· ._.....!."--!"" ~~~~-j-. _ iif.OilJ =~2'ffiOOI-$qtjO~oiJl~-:->l:!.«:"-~ ~d~:;;t~~;'~'··--==~=----==~r_.1L~~~--±~~~i0=r",.:·~)j0'~=R~~~t:""-~'~~l~j
~_1 J ~~~~~"~'t'.:,~y~~,_ " ____ '" ______ L __ X~~I) T~ __ "_.l~_,~?_~"~ __ ~_~~.~!_:"~~~"~_ ~. ___ ~_~:~"L~ ___ ~~gl~5!:'?2<i
TOTA!. S214,")400 $146,{)OO,{rJ
ADD AL(t:RN~,T~ I {
[~[i" i{i:vi,~!,1 -··· .. ---·-----=-===-===:=~~~=iq~:f\~~_=[=___:··--O·~I·~·~=~~?~~~I=~=-JO.?r;,-~_~~.!~j~~!?JJ
GP.AND TOT.AL S113,504.00 $16SJ){)O,OO
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ARASTRADERO CREEK ACCESS ROAD IMPROVEMENT
BID SUMMARY
MAIN aID MA[.:oN~O,,'=.D_-.:c==c; mD~.coNTRAcToRls tHo CONTiAC-T6R~SBID--------rcONTRACTOR'S HIO I.CONTIlAC"65R~S-llil) J
ITEM IO'GRADY PAVING INTERSTATE !Ft;;K FIRENZI! MCLEAN i,MUNKDALE BROS
L ___ -L!IJNiT PRIC'F]TOTAL UNIT PRlc[[I:61~L _~IT PRICE-=rT<?'6~~-~tr PRIC}!--I1TIl~C ~_--1
r_.;;' __ r,!--!Imr _,"_m__ $?5_,OOO __ ,,!-' -""-'P-'-'1 __ $_2~~3S'OO Llln'!p_,_,,_m 5_44_,_000_ ~~ L~mp _fi_~-_";---J--$:B~~~~
1--2 Lump sum _g~~,oo ~u.mp 5~ ___ $16.~ 00 ~.'Y'''p_'UIn $1_~~~J_~ !~~.':"_ __S~O.~~~ ...
l-! Lump ~~ $15.000 00 LUmJl_~II!.. ___ ~I~~!~~ LI.III1p IIU~.. ~~QOO ~ LUOlf! ~~~ __ ~,~BO ~---j
4 $.?~ 00 $[5,000 -.!..Xl_I-------~_~~ SI~760 00 $4.!<!~_; $12,Jl~ .. ~ ___ $4.l.'i 00 _$l?,751)::~---l
If--------.--_~ S1.I.M _$L5.630~~~(}~5 ____ .g5-'_~!!,OO !~500 $H,OOO_~ __ t!.7~_~:n,4~~~
6 $27 00 $4'314~t $27,{1] $4,37400 $42 00 S6.g(,.t~.~ __ ~u OU 16,480 oo_~ ~---$~8~ ~~j£~_--fl~~f--~::!:,:J -$4J~~ -~H~:t2~~-$:~:~~~-I
9 1100 12,200 00 1100 $2,200.00 IMI $3,286 ()C) I L{,O'±= $5,200.001 -;-r----!;:!~~;:~I--~t~f:r ~~;tt;r=-·-~~i~ ~~+:-~t -~f~:Et-i~~i~
1 13 ~ ---130l1O-i--$17~5~)OOl--$17 .50 -j=-$4-~8i501B=--il~ (1·)"1 _ l43,'~~~cK~ .-=----1~~i __ 155,J~i_ @
TOTAL 1161,917,00 $169,637.00 $IR,'i,119.00 SIR8,S60,(X)
ADD AI:rERNATE II 1
[ -~T~=-~~$O.ZI5 C}3~i!:IO~~~C=~~~~'~-$~~:~-i _, $~~j~l S~~})OO~&~--$O.~:?J-~~~~i~J
GRAND TOTAL $1113,417.00 $184,1)7,00 12I1,1I9.00 $217,1100,(1()
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ARASTRADERO CREEK ACCESS ROAD IMPROVEMENT
BID SUMMARY
MAIN RID
rDlDiONTRACTOR"SH'O---\CO, NTRACTOR'S BID CONTRACTOR'S 910 CON-iRACTOR'S8i6~~c6NT~ACT6R'SiiI"-I
ITEM LlONSOATE iLES MCOONALl) O. C.IONES COLLISHAW WILLIAM HLOMQUIST
~NiT-piiCE]TOTA.~ IUNIT ~~l~~--=~ QRI~<2DrOTAC-UNITPRICE]TOT~C-~IT·PR'('E1tOT~'-___ > \ t I !~P._~""'---$11l,()(IO,OO Lump ,,~ -$,I_;SOO,~ Lump 'U'n 143,000,00 Lump ,~~ --0):"lO 00 Lun!_,p,.!~-! S2<J..~~, "oor)
H~IllP~~ S!.4,500,(X) ~.~~f!2I~_ I_~~g' Lumpllum $lO,~.OO LU~p"'II\J1fl ~7,OOO~ L~mJ"'"~ ~~~~~~
3 Lump &~, $19,000 ~ Llllnp ~~-E-1J~'OO'OO Lump sum ___ $9,950.09.. ~mp II~~_ __5",()OC~"10 Lu,"p~"",_ ~..JJ_,9'_900,, __ ~'OO
4 $5(1000 .$15,000 00 $400 00 111,00) 00 $4",.00 $13,35000 $300 00 $9,OOO,('WJ $570.00 117,101),00
I 5 + 520 OOT$44,()()(}~OO !20~~ -"".000 , __ 'i'" ~ ,-~ --"':iF'!§>00-1~I',,):! $j'~<m,()()
6 ~~-+-----$J.2.:'.9 .. 00 ~~~_ $1~~~----!-_~2:!OO _$9,2~~OO~S~O.OO __ $8!.~OOOO ---.E?~~OWJ'_~.?7~)
I 7 $2~.OO $4,32500 $2300 $J,979 00 S5'/~ $9,86100 ~5000 S8,MOOO $31.0Q $'j,36].ool r: '~::1: -l:;c~;-~d ':;:::::~~:::I-=J:::~: &;; -'~':::-::L..<>~~ fa;; ~_r __ SI{)IJ.(KJ _"""£1,000 OI? ___ S!OO ~j-~~0?-t ___ -E~~_~ ___ ~.I-900.00 <-__ s~ OO_t-~~:'~~) __ ~~~O,~ ____ f~l~I:.~~---, ~'-~--+., __ .$100.-,-00 $4,600.00 I $260·0<?r __ ~~, '~1_~, J)) I $1,-"5.0:", '_~,!~,4~~50,OO I _SlOO_oo..,-, --.1", ,~.~, 4,= ,_~~:!J.oo,,+-., ",_~£_,~},8,O~~ -.!U-$500.00 _~~~~~t __ $3!,O-'.-~!J: __ ~I_,05~_._~_ $~~~~OO ~!,155,OO ~_--.¥()~~l~~~~.:.~~_~!?l~_~ ___ ---:-_~~~~~ i
13 i $40.00 150,000.00 ! $40.00 S50,C(IIJ.OO $]7.50 -$46,875.00 l-51.00 i $6J,1~O.fM.)' $49.00 i Sbl,.l.~Q.OO 1 _______ '_ ~_.~_ ' ______ ~,,~ _,_______ _ ___________ ~ ___ ._. ______ _____'___. _________ .. _~L ____ • ___ _
TOTAL 1189,(6),01) S204,811.00 SDO,090.00 ~247 ,200.00 $tns,II4.(K
ADD A!"TEkNAiE II I
[~.If-=C=~)O.2ITj~"1,cw;xB8iL_. ___ ~~~~~ __ :$~(lJ~~~~~---$O,26-1 _, $26.~=~~j~_~il ~·#4:000=~J~~).o~~r=)_2~_L~~~J
GRAND TOTAL $211,165,00 $214,811,00 $256,090,00 $7,71,100,00 $301,ll4,00
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PART II -CONTRACT 00500
COI'HRACT
ThiS Contract. dated , is entered into by and between
the City of Palo Alto, a municIpal corporation of the State of Ca;iforn;a ("CJty") , and
Raymond J. Bragato, Ir.c. . a • ("Contractor"f.
w'lose Taxpayer Identification Number is ______ _
Forand in consideration of the followir.g covenar,t~, terms and conditions, CitY
ilnd Contractor {"'the partie:::") ag~ee:
,. ilrm.. This Contract shari comm-:nce en. arid be binding on the parties on, the
Date of Execution of this Contract, and shall expire on the date of recordation
of the Notice of Substantial Completion, or, if no such not~ce is requi;"ed to be
filed, on the date that final payment is made hereunder, subject to the earfier
termination of this Contr.act.
2. General SeoR" of Project and.....v.Y..QL.!s.. Contractor shail furnish labor, services,
materials and equipment in connection with the construction of the Project and
complete tne "-Jork in accordance with the covenants. terms and conditrcns of
this Contract to the satisfaction of City. The Project and WorK is generally
described as foiiows:
TItre: Ara.stradero Creek Access Road
Improvements
IFAS No . .:8:.;'1:.:5 _____ _
Bas. Bid: $ ________________ _
Add Alternates (if any): ~ ____________ _
3. Cpotraa DOCUMents. This Contract shall consist of the documents set forth below, which are
on file with the City Cleric: and are hereby incorporated by reference. For the purposes of
construing, interpreting and resolving in;:onsi3tencies between the proviSions of this Contract
these documents and the proviSions thereof are iet forth in the fof1awin~ descendinQ o~.jer of
precedence.
a. This Contract.
b. Notice tn .... iting Formal Bids
e. Contract SpecJficaticns.
d. Orawings.
e. Chan!;!! Orders.
f. Bid.
g. Supplementary Cond'itions.
00500-'
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PART II CONTRACT 00500
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General Conditions.
'972 S:3Indard Specrflcatiof15
CertJfic31:e of Insurance, Feriormance Bond at".d Labor anc Materials Bond,
Affirmati .... e Action Guideilr-es ano Compl;C!nce Report.
Ot'ler Specifications, or part tt1ereof, no;: Ilxpressr,.. incorpolated in the COi1tract
S;:lecific'!t;ons or the 1972 Staf1dard Specificaticns.
Any other docum~nt not expres.sly met1tioned ht'lJltin w:-'.icr'1 is issued by Cit)' or e;1tercd
into by the parties.
4. 'Qmpemia~;Qn. In consideration of Ccn!ract-ars performance of its obr;gatiC'I"ls ~sreunder, Ciry
shall ~ay to Con!ractor the amount nt fon~ in Conuac:or's B~d in accordance with !he
~rovision$ of this Conuact arid upon doe receipt of written inVOices and an necessary
$UplXlrtin~ documentation witl"lin the time set forth in the Contra::t Spec'lfications and the 1992
Standard Drawings and Specifications, or, if ria time :s stated, within thirty (::;01 Days ,:)f the
da'!e of rec~~tlt ~f CCir<tracTo,'s invoices.
5. IniuranC§. On Of be~ore the Dale of Executi;:)n, ConTfaCl0r sheil obtarn. ilnd maintain 'L"'I~
polides of insurance coverage de.!cribed fn the Notice In .... itino Form.l Bids .011 !erms and
conditions and in amounts as may be require-c by the P,lsk Man.ager. Ci!y sl1all not be oorioated
to take out insurance on C0P1UaC!0r'3 personal property or the perSOMl pro~rty of any persnn
performing f.abQ!" or services or supply,n 0 m-aterii>1fi Of eQuipmenr under the ~roject. Contractor
.shllJl fumish Cty widl the certifiea~es of insurance and witI'! orilO)ina! el"{jarsemen1S affecting
coverage requited under this Contract on or before the Date of Execution, ThIP. certificate.; and
endorsements for each insur)nce poficy shan be signed by a persDr'1 who is allth0r11ed by th3!.
insurer to bind' coverage or; its behalf. Proo~ of jnsurance shari be mailed to the Project
Marutger to the address set fortl"1 ~:1 SEc!ion 1 is of tl"1is Contr.act.
6.
7.
lndemnifjfatiQn. Contractor i!l!;lrees to protect defend, indemnif" and hold City, Its Ctty Council
mamber.s, officers, and employees hiilrmless from and agaInst any .and all claims, demands,
liabilities, losses, damaoes, eosts, npenses, nen,s, penalties, suitS, or judgments, .aril;:ing in
whQle Of in pan. direc-t~y or lndirectJv, at any tj~e from any injury to or death of persons or
damage to property .as a resuit of the wlrlful or ne"figent act or cmis.sion of COntractor, or
whict-; rUulu from Comractor'$ noncompliancE wit,,= any uw relj;pectin~ me condition, use,
occu,p.atlon or safE:t)I of the Pro]et;t sire, or a:1Y part tliereof, or wliich ar~se$ from Contractor'!j
faihlra to do anything required unCfilr lhls Contract or for Ci:ling anything which Contractor is
~Quired not to de under this Contr3ct, cr whicl1 a6sl!S from cO;1d~;: for which any La...."
tm~O$es strict liability on Contr.actor in the perio,'mance of or failure to perform m& terms and
conditions Of this COntract, except as may arise from tt1e sofe willful or neQllgent act or
omis.sion of City or any of its City Council members. officers, or em~lcyees. This
irldernnif.fCatkln shaJ1 eJC1end to any and all daims. demands. or liens made or f.led by reason
of any construction, renovation, or remod.e;~;f1g Won.: performed by C<;lntractor under this
Contract at any time during the term of this Contract. or iiriSinO tl1ereat'tar.
Assumntion gf P'js~. ContraCtor 8\jreu to voluntarily assume .any and arl risk of ioss, dama~e,
or 'injury to the property of Contractor w~ich may occur in, on, or ab<;lut the Project site at .any
time and in any ma.nner, axceptinQ such fO:>5, injury, or damao-e as may be caused' by the sale
willful or negfilO)ent act or omis5ron of Ci:v cr any of its City Council members. offir:e~, or
employees.
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PART II -CONTRACT oo50D
8. ~~, The acceptance of any payment or perfor~fance. or 410"_' part thereof. shalJ not operate
oH II wai· .. er by City of its ri\jhts under this Comraet. A waiver by Cit) of any breach of any
part or provision of tf-Jis Contract by Contractor snail MOt operate as OJ waive! or continuing:
w;iYQr of any subsequent brear:1"I of the same cr a~y other provi .. loi., r.Of shan any custom or
practice whktl may arise betwaen the parties in tMe administratiM of any part or prO'w'ision of
thiS Contract 'be ccnstrlJec IO waive ~r 1'0 lesser. the tigl"lc of C;ty to Jnsis.t u~on the
perform-ance of Ccnuac:1:c{ il'1 strict compriance wrtl"1 the cov2nant~, terms end cQnd"itions of
this Cont'act.
g, COf'roliance with laws, Contractor shali CCr.1pry witn ail LaWs. now in fcrce tlr which may
r.e;ufter be in (orCe! pertaining to t."'llt Project iiiild Worl( and this Contract -r;it:-t tl"1e r8!;1uiremer,t
of any bond or fire underwriters or other similar body now or l"1ereafter ccn:5:t;tutlld', with any
disCf'etionalY license or perm?! issued pursuant to an'll Law of any public agency or offici .. ! as
weJl as with any provision of a!1 recorded c'Ocuments ~ffectin~ the Project site, insofar as any
are required by reason of the use or occupancy of the Project site, atld with alll;;ws pertaintn~
to nondiserimina."tion OIOld affirm&tive action in emproyment aM hazCirdcus ma:erials.
10, ~. As a conditi(l(; precedent to Crry'S ot:ligation to pay comj:l@ns:at:on {o Contractor, and
an or before the Date of Execution, COntraCtor shari furnist"i the Bonds as required under the
Notice Inviting Formal Bids to the Project Martager
11. Representations. and W<lrr5!,."ti~s. {r, t~e supply of 2ny material.$; and eQuipment and the
rendering of labor and !S!l"\Iices durin~ the course and scope of the Project and Work:,
COIItracto( represent!: and warrants:
a. Arty material:!; and equipment whjd1 shalf be used durin~ the course and scope of the
ProjEct and WoP<. snafl be vested in Conuactor;
b. Any materiats anc! eQuipment wl"'1rcM shalf be used dur;ng the course and scope tlf the
Project and Work shall be merchantable and fit to be used for ·me particular purpose
for which the materials are requirer:;
c. Any tabor and services r-erodp.red and materl"lrS iSnd eQuipment us~d or employed durin~
the coun .. e and scope of the Project iHll'1 Work sr.,ail be free of defects in workffianSl"1rp
for ii periOd of one (1) year a>ter the recordation of me Netice of Subst2ntia:
Completiort. or, if no !'ouch notice is required to be fi:ecl. on the date that final .payment
is made h~ne'Jnder:
d. Any I"!"snufacturer's warranty obtained by Contr;lilctor sl"1an be obtained or shalT be
aeemed Obtained by Contractor 'or and Ort behaff of CitY.
e. Any information submined by COn:~3ctor prior to the award of Contract, or thereilfter,
upon request. whether or not submitted under a eor.tj;.uin~ obli'Jation by the terms: of
the Cc.ntract to dn so, is true and correct at the time such ~nformatron is submitt~d nr
made ayailable to tl"1e City;
f. Contra-etor nelS not colluded, conspired, or arJrel!d, directly or indirectly, with any
pe{fiO,' in regard to the terms and conditions of Contractor'S B,d, e)l;cept as may be
permitted by the Notice In'Jjt"ln~ For:,:al 8",ds;
00500-3
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PART II -CONTRACT 005()O
g. ContraetJr has the pewer and auti".oritjo to erller 1m.:;; this Ccm~act wi~h City, I)'1,at t",1i!'
inQ'i .... idual exeC\JtiIlg mis Contract 15 duly authorino to do so by appropriate rnoluti"n.
and tnat th1s Contract sl"1all be e.lO:8cuted, de!ilt'e~ed .and performed pursuan1 to the
p.ower and authority confen'ed upon the person or persons authorized 10 b:nd
Con.tractor;
h. Contractor has not made an anempt to Exert undl.:E influence wit~ th& purchasjn~
ManaQer ~r Project Manager or Bny o~l'1er p~rsor. who has dlrectiy contributej 10 City's
decision to award the contract to Ccmtranor;
L There iite no unresolved clairr.s or disputes betweer1 C"ntrac-:or end City Wt1;C7, would
rn.8teriarly affect Contractor'S ability te penorm under the CCI1tract;
j. ContrclC!of has 'urnisned and w:"il fumlsl'1 true and accurata StatelT1ents, records,
re"orts, rescrlJtiol1s, certifications. and ott-.er wriner. inJormaticn as m;iy be requested
of Contractor b)' City from time to time during the term of this Ccntr.act;
k. Contractor and any pEirson performing labor ar.,d ser .. ic:es under tnis Project is duly
ricensed as a CQntra~or with the State of Callforni; as reQuired ty Cali.'ornia 8usi"es'S
& Prdessior'ts Code Section 70.28, as amende'CI; and
I. Contractor has furly examined and inspected the Prefect site and t'la:e full !(~o ..... ;~drwe
of the physical conCitlOns of the Proiect site
, 2. Assicnment. This Contract al"ld' the "el'forma"ce required hereunder is person.! to ContTiictor,
imd it sh;;n not 'ee assignl;'d by Contracto~. Anv anern;ned ;;I:ssig'·"'!"len! shari be null and Yold.
13. Claim! of Contractor. An claim$ pertaining to Extra work, additional charges, or del .. ys within
the Contract nm e or othlit!' di sputes arisin, out of the Contra~ shan be s.u:bmitted by
Contractor 10 City in writing by certified or registered mail within ten {101 Day,s; after the claim
arose or w~th)n such ott'1er time is may be permitted or required by law, and sha!1 be de.scr.ced
in sufficient detail to give adequate notice of the SIJbSlanCe of tt'1e c~ai"" to City.
14. AIJdit;:; by Citv. Durin" the ter.T1 of th~s Comract and fOf iI period of nct les! than !hrp,e (31
years after tt'1e expiration or e.rlier !ermil"lauon of :t'11s Contr.lct. City shan '"-ave the ri.,~lt to
ilud:1 Contractor's P,ojecl-rela!ed and Work·rejated w;:tings end business records, as such
terms are defined in California Evidence Code Sections 250 and 1271, as amend'ed, during the
regular business t'1ours of Contractor, or, if Canttactor has no such houts, during the r~gular
busines:!' hours of City.
i5. ~. An .ilgreements, appointments, approvals. autn<)rizatiQns, claims, demands, Change
Orders, consents, designation$, notices, offer::;. req~est:> and Sta~Ements g~ven by either Pii;,'f
to the ot"'er $1"101.1 ~ in writing and st'1all be suffic~ently given and served upon the other party
if IT) personany served, (2) sent by the United Slates mai~. postage pri'paid, (3) sent by private
express delivery SErvice, or (4; il"l t!1e case of a facsimile transmission, if sellt to the terephone
FAX number set fOrtt'1 berow during regular businenl'lcufs of the recei .... ing party and followed
within tWO 12) Days by deli .... e,...,. of a ha"d COpy of me mem,rial sera by facsim~E transmission,
in accordance with n), (21 or (3l abo",.. P-arsonal service shall i.'1clude, without liiT11t<ltion •
.5r.vice by defivery and service by facsrmile transmission.
00500·4
11-
L
PART U -CONTRACT
To City:
Cop V to:
To Contractor:
City of Pa io Alto
City Cieri<
250 Hamilton Avenue
P,O, Box 10250
Palo Aito, r.A 94303
City of Palo Alto
Department 01 J .. Writitl
250 Hamilton Avenue
P,O, Box 10250
Palo Alto, CA 94303
14151 329-2.ill...
FAX: [4151 329-~,
ATTN: Roger Cwiak,
Project Manager
1 __ 1 __________________ ___
FAX: 1 __ 1 ________ __
ATTN: ___________ __
00500
16. Aporocriatign of Cit' FullQ'j. Tnis Contract is $lJojec;: to the fiscal ~n;, .... jsions of Artlcle !II,
Set::i.on 12 of the Charter of the City of Pal? Aile. Any char~es hereunder fN labor, se:-vfces,
materials and equipment may accnJe only after such 8xPEndirures have been approved if"
.ldvance in vnitfnr: in accordance wift'l ;epplicable Laws. This Contract shan terminate without
penalty m at the enc' of any fiscal year in the event that funds .a;t.e not appropriated fer the
f:lliowing fiscal year, or Iii} at any time within a frscal year in the e .... ent thai funds are only
appropriat~ fer 01 portion of the fiscal year and funds for this Contract ar,.. no lancer Ivallable,
This Section , 5 shall control in the event of a conflict with any other pro .... ision of thIS
Co."ltract.
1 7. Mis;enanegys.
oil. Bailee Oiscfaimer. The parties understand and a~ree that City does not purpOrt 10 be
Contracror's b;:iJee. and City is, therefore, not rfilsponsible for an.., damage tc the
00500-5
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PART II • CONTRACT 00500
b.
personal property of Cont~actN_
Consent. y.,,1ienever in this Contract t."e £lPproval or cons.ent of a parry is reQuired,
51JctI ilpprOY;l1 or consent shall be in wriun~ ar1d shill: be '!l:trcutl'!d b'(; perscn hivinQ
the express a .. t~or;:y to grant 5UC!"1 ilpprol,lal or consent
Contr(ll:inC law, ThE: panies i~ree tt1a: this C.:lntrac1 shall be go",err'1ed ar;d c-oruitrued
by and in accordanc;e w,t .... the Laws of t"',e Stine o~ California
d. Definitions. The definitions. and terms set forth in Section 1 of the 1,972 Stand;.ud
Sptcif1"tations of t"lis Contract are ir.corpClrated herein by reference.
•. Force Majeure. Neitt11!r 'party shall be deeme~ to t::~ ill default on account of any dElay
or taHure to perform iu obrlg:nions under this Contract which directly results from an
Act of God or an act or a superbr ~o"erllml:nt31 ':H.lthOri1)·.
r. Heoadings. The par!ur;iph headings are not;! pal! of mis Contract and shalT have :"10
effect upon t.l;e constn.lction Of' int~rpretation of any pan of this Cont,act.
g. Incorpor.ltion of Documents. Ai'! documents con~t1!uti.,g tne Contract documents
descn1Jed ir. Section :3 hereof and ai! documenls which mal'. from timflj to tjme, be
referred to in: any duly eICecuted amendment l'1ereta are by 'S:.lcl'1 re~erenc:e ·l!1co:p.crated
in this Contract and shaIT be dO!~med to be part of this Contract.
h. Inte~rat!on. This Contract and' any amendmo:!nts l'1ereto between the parties cOiistitute
the entire ag:reement between ttle parties cotlt;erni"g the Prcjet;t a:1e:! WOrk. sild there
are no oti'1.er prior oral or wrinEn ag~eernents betw!len the panies tr"l;ilt OiIre not
i'1corporated in this Cr;>ntraet.
L Modification Df A~1'~ment. This Contract sha!1 not be modified or be bir,dinQ vpon the
parties., unless such modification is a\jlre~d 10 in writing and signed by the ;larties.
j. PrOlolision. An.I' agreement. cOloler.artt. corv,j"ltion, ciause, qualification, restriction,
reservatio~. term Or other stipulation in the Contract Shoill define or otherwise control,
establiSh, or ITmrt ~I'le .performance fe~·Jire,j O~ penT1!ner:t or to be requ,red of 01'
.permitted by aither party. A.II provisions, whether cOliananls or condition:::. she!1 be
deemed to be both CQloIen.ants and conditions.
AesohJlion. Contractor lihan submit wi!l1 its Bid a copy of an..,. cor~orate or pan...,ersh~p
resolut'or! or other writing. · ..... ntch authorizes ar!y O:rector. officer or other employee or
lJ .. rtn~r to act for or or, bel'lalf of Contractor or which authorizes Controctor to emllr
into thts Contract
t Severab:,iity. If a cO'.Jn of competent juris.dicli0r. finds or rules tnai .any provis;on of tl'1is
Contract is void or ur,er,fon:eabje. the provisions of this C"nuact not so aHected shall
remain in full forcl! and eHl':ct.
m. Status of Contractor. In the ell;ero;:ise of ri~h!s and oblig;nions ur1der this Contr;ct.
Contractor acts as an independent CQ,'1tractor and not as an ag:l!!lt or employee of City.
00500·6
, .
"
-'
--.\.--_.
PART II -CONTRACT 00500
Ccmtraetor sh&1I !'let be entitled to any rig~ts and benefits iilcccrd~d Qr .!ICCruin'Ol to th&
City Council members;, offkers: O! employees of Clty, 2nd Contractor e>:pressl.,.. waives
.I't)l .nd air c-I<lim s to :!i wen ftQ h ts ill nd ben efits,
n. SuC'ces.so:'1i and' Assigns. Tne provis:ons of this Cr,ntra~ shal! inure to the benefit '=If.
and shan 2:p~ly to ar,d' bind', ~he s<Jcc-eS";;l;-S and .iI:o::st~ns o~ t~e panres.
o. Time 01 the Essence. Time is of the essence cf this Contract Md each of its
prOVIsions In !.he calculation of time hereunder, the time in w~ich an act is to be
perlorm~d shall be computed by excludil"IQ the fir:s;.t Day and ir!c!ucinQ the 1;51. If !hi"
time in wnich an .act is to be performed faHs (In iii Satt.:rday, Sunda.,.·, or any Day
cbsarv.d as.a !eg~1 horj·jay by C"rty, tne time for performance shan ue extended to ti'le
foJlowing Business Day.
p, Venue. In the event that Suit is brought by ejther party hereunder, the parties iilgre~
that mO!l of such action shan be .... esteo' exclusi .... ely in the state couru of Celifornia ir.
the CoumY'Jf Santa Clara in the Ci'tY of San Jose or in the Unired St8:res District Cour.
for the Northern District ~f Ca!jfamia in the City of Sa" Jose,
IN WITNESS WHEREOF, the parties h.ve oxecuted this Contract on the date
first above stated in Palo Alto, California.
ATTEST:
City Clerk
APPROVED:
City Manager
Director of Utilities
Direc1ar of Finance
Risk Manager
CITY OF PALO ALTO, CALIFORNIA
By:
Mayor
CONTRACTOR, __________________ __
By:
Name'
Tit!e: _________________ _
Taxpayer 1.0, No. _____ _
APPROVED AS TO FORM:
Assistant C:ty Attorney
END OF SECTION
00500--7
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