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Home My WebLink About0357.091• .'''':: - July 11, 1991 THE HONORABLE CIT~ COUNCIL Palo Alto l California Fire Station Oormitcry Modifications. CTP 18916 -Aw~rd of Contract Members of the Cvuncil: Report in Brief This report recommends that Council award a contract to J. C. SWenson Company, Inc. in the amour.t of $262,999 for the remodel of dormitory and restroom facilities at Fire statio~s 1, 3, and 5. FUnd~ have been appropriated in elP 18916, Fire Station Dormitory Mooiiications. Background This project will modify locker, bath and dormitory facilities in stations 1, 3, and 5. to provide privacy for male and female firefighters. On MaY 7, 1991, two bids ""ere received. Staff recommended that council reject a~~ bids due to insufficient funding in FY 90-91. The project was re-bid on July 2, 1991, and bids were received from three qualified contractors as sho'Wn on the attached summary ~ Staff recoIltillends that the base bid {lese deduct alterna"t.es) of $2~2,999, submitted by J. c. S~enson Company, Inc., be determined by Council to be the lowest responsible bid and that the contract be. a..,.-arded a~cc1.dingly. This;. bid is 20 percent above. the enqineer's estimate of $220,000. The cost of remodeling stations 1, 3 and 5 may leave insufficient funds for modifying the t'Wo remaining stations. If necessary, staff ~ill return during the FY 92-53 budget cycle with a reco~endation for funding modifications to stations :2 and 4. Recommendations Staff reco~~nds that Council: 1. Approve and authorize the Hayer to execute the attached construction contract with J. C. SVenson, Company, Inc~ in the amount of $262,999 for the Fire Station Dormitory Modifi cations Project. -1- C>!R:357: 91 \ \ ~ '~ .: .. . - , 1 • 2. Authorize the City Manager or his designee to n~gotiate and execute one or more change orders to the construction contl'act with J. C. SW~nson company, Inc~, the value of all of which change orders shall not exceed $20,000. Re~f~Ub~ C. T. CORAN Facilities Engineer Works Related CMR:262:91 CMR:357:91 ~---- pages -2- --. • \ ! J. C. SWenson Co. service Allianca Redwood Mechanical 07/02/91 BID StJM>llUlY pro STATIOIJS 1 r 3.. AND 5 DORMITORY REXOD~L DEDllCT ALTERNATES llll,g .lL l..L 1.L 275,679.00 -7,071 -2~883 -2,561 278,417.18 -5 J S90 -1,600 -1,500 356,905.00 -1,096 -2,621 -407 \ BASE, LESS ....li ALTERNATES -165 262,999.00 -200 269,227.18 -120 352,661. 00 ~ , ~, , l ! , I , • I , I • , .-H'): I " ~; ., i \ ,~ r,. .JIlIb.'· ...... ' ' ..... _", I , I I COFl"RACT THIS AGREEMENT is made and enter~d into, in duplicate, this day ot , 19 __ , :by and between the city of Palo Altc, California, hereinafter called "CITY-, and J,e. Swenson. Co .. Inc. ~~~~~~~ hereinafter called ·Contractor·, 'Whose Taxpayer Identification Number is: For and in consideration of their mutual covenants, the parties hereto ag~ee as follows: contractor shall do all the work ana furnish all the materials necessary to construct and complete in a good, Workmanlike and substantial manner, and to the satistaction of the clty o£ Palo Alto, the following: FIRE STATION DORMITORY MODIFICATIONS. eIP 18916 2. This contract shall consist of the follo'Wing documents on file with the City Clerk, all of whi~h are incorporated herein and made a part hereof by reference thereto: ". b. c. d. e. f. g. h. i. j. k. This Contract Notice Invitinq Sealed Proposals Accepted Proposal Standard Specifications dated 1972, as amended, or as superseded by other documents incorporated herein. General Provisions Technical specifications --Special provisions certificate of Insurance Perfo~ance Bond Labor and Xaterials Sond Affirmative Action Guidelines and Compliance Report Any and all supplemental agreements ~hich amend or extend the work contemplated and which may be required to complete the ~ork in a substantial and acceptable manner. :1. In consideration of such work, CITY shall pay contractor the amount specified in his bid in the manner provided in said Standard Specifications dated 1972, as amended . .,. Concurrently with the execution of this contract, Contractor snaIl provid.e CITY with the contractor's Labor and Material and Faithful Performance Sonds and certificates of insurancE!,. including any workers' compensation insurance required by tne laws of the state of California or otherwise required in said specifications. 5a This contract shall not be assigned by Contractor. - \ , ~y ". \-~- • , , 6. 7. s. COB"l'RACT (Cont.in\.le5) All claims by Contractor regarding extra ~ork, charges, delay or other disputes arising out ot the Contract must be submitted to CITY in writing within ten (10) ~orkinq days after the claim arose, describing in detail the nature and value of the disputed work or claim~ Contractor hereby agrees to indemnify, defend and hold harmless CITY, its officers, agents, and employees from any and all demands, claims or liability of any nature, caused by or arising out of Ccntractor's, its officers', agants', or employees' negligent acts, errors, or omissions, or willful misconduct, or conduct for ..... hich the law imposes strict liability on contractor in the p,'!:rforzance ox failure to perform this Agreement~ This Agreement represents the entire ~qreement between the parties vith respect to the purchase and sale of the equipment, materials, or supplies or payment for services -which may be the subject of this Contract~ All prior agreements, representations, statements, negotia tions and undertakings whethe~ oral or written are superseded hereby. 9~ No payment, partial payment, acceptance, or partial acceptance by city shall operate as waiver on the part of City of any of its r~qhts under this contract. 10. Contractor agrees to penn it CI'ry to audit, at any reasonal::lle time during the term ot this Aqreement and for three (3) years thereafter, Contractor's records pertaining to matters covered by this Agreement. COntrActor further agrees to maintain such records for at least three (3J years after the term of this Agreement. IN WITNESS WHEREOF, the Parties have set their hands all on the day and year first above written~ ATTEST: Cl'I"Y OF PALO ALTO, CALIFORNIA By: Hay~o-r----------------------City Clerk APPROVED: CONTRACTOR By: Tit~l-e-:-----------------------------City Manaqe.r Public Works Department Taxpayer I.D.I __________________ __ APPROVED AS TO FORM: Director of Finance Risk Manager City Attorney ",. , -