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Home My WebLink About0342.091- July 18 ... 1991 THE HONORABLE CITi' COUNCIL Palo Alto, California 6 Approyal of Authority for Staff to Expend FX 1991-92 Funds for santa clara Valley Nonpoint Source Program Members of the Council: Report in Brig! This report recommends that council authorize staff to expend funds in the amount of $86,885 to pay the City's proportionate share of cost for the FY 1991-$2 Santa Clara Valley Nonpoint Source (NPS) Program, as provided for in the existing agreement between 13 Santa Clara County cities, the County, ana the Santa Cla~a Valley Water District (SCVWD). The $86,885 consists of $21,660 in unexpended funds 3uthorized for FY 1990-91 and $65,225 in funds appropriated under crp 47703, Storm Water Quality Improvements for FY 1991-92. Background On April 16, 1990, Council approved a five-year agreement bet~een 13 santa Cla.ra County cities., the County, and the SCVWD for implementation of the Santa Clara Valley NPS Program (CMR:255:0). The purpose o£. the proqram is to control pollution from urban runoff in the santa Clara Valley ~ By its approval of t.he agreement, the City agreed to fund a proportionate share of the Program. The aqreement established a Ml5.naqel!'l.ent committee, comprised of a representative from each participating ag~ncy, to provide overall prog.I'am direction and to review and re<:olUmend an annual program budget for ~pproval by the parties to the aqreement~ On November 1, 1990, council authorized staff to expend funds in the amount of $105,560 to pay the City's proportionate share of the estimated cost of the FY 1990-91 Program (CMR:556:0). since actual FY 1990-91. Program costs were lower than expected, Palo Alto's share was reduced to $83,900, leaving a remaining unexpended amount of $21,660. On May 23, 1991, the Management Committee of the Santa Clara Valley NPS Program adopted a recommended scope of work and corresponding -1- CMR:H2:91 I .> '~'': :~~;-- ; , I '. j I - budget. for FY 1991-92 (see attached letter from SCVWD) ~ The committee recommended a F1 1991-92 Program budget of $2,14Q,025. Palo Alto's proportionate share (4.06\j of the budget is $86,885. After accountinq for the $21,660 of remaining FY 1990-91 tunds, Palo Alto's &dditional cost for FY 1991-92 is $65,225, with the total FY 1991-92 expenditure to be $86,885. The majority of the -Program bud;et is allocated for professional consulting services. The program consultant 'Will provide technical quidance for the developl!1ent of neW' ordinances, policies, and maintenance practices to control nonpoint source pollution. In addition, the consultant's scope of work includes development of public educational materials, establishment of an industrial permittinq process, and continuation of the ongoing water quality monitoring proqram~ Recommendat ion staff recomEends that Council aut~orize staff to expend funds in the amount of $86~885 to pay the City's proportionate share of cost for the FY 1991-92 santa Clara Valley No.npoint Source (NPS) program~ aa provided for in the eXisting agreement between 13 Santa Clara County cities, the County, and the Santa Cl~ra Valley Water District (SCVWD). The $86,885 consists of $21,660 in unexpended funds authorized for FY 1990-'91 ar.d $65,225 in funds appropriated under elP 47703, Storm Water Quality Improvements for FY 1991-92. Respectfully submitted, G~~~ Assistant Director of Public Works DA VI 0 G. ADM"S Director of Public Works ~ Assistant City Manager Attachment: Letter from Santa Clara Valley Water District Related Reports: CMR:255: 0, 556: 0 -2- CMR:342 :91 • f' ,j Santa Clara Valley Nonpoint Source Fbllution Control Program ~7~ AI~11 t_-q:>rc»way. SoIl"I .Iou: CA ~51 l e (408J 263-2600 !',IO; (408) 266-0271 July 16, 1991 Hr. 30e Teresi city of Palo Alto P. O. Box 10250 Palo Alto, California 94303 Dear Hr. Teres i : On Hay 23# 1991# the santa Cla~a Valley Nonpoint Source Pollution control Proqram Kanagement COcDittea adopted the fiscal year 1991- 92 Pr-oqr-1!1!1 Budg"t. n. .. tetd budget is $2,140,025.00. In accordance wit~ the alloeation schedule included in the participating aqencies' aqreement, the share tor the City of Palo Alto is 586,885.00 whicb is 4.06% or the total budget. Prompt payment to the District will ensure continued proqra~ progress. The Santa Clara Valley Wat~r District Board authorized the District's continuing participation in the proqrn and an extension of the contract for consultinq services wit.~ Woodward-clyde at their July 16, 1991 meeting. A copy of the ~inutes for the May 23 Hanaqeme:nt co:mmittee m •• tinq, the allocation schedule, and the agenda item for the Santa Clara Valley Water cistrict July 16 board .eetinq which includes the Program B~Oget are enclo&ed~ It you have any questions, please give De a call at (408) 927-0710. walt Wadlow Division Engineer surface Water Protection Enclosures PROOM."'l PARTICIPAtITS Cimp~~L <:.upoertlno, t..r.I~ ~I~, los Altos. l'1iJlS. ~ Cialc8., M"ilpitas, "IO/1lf So..'To(r"lO, i1o(Ar.tai r: VICIo, raro MO, 'San.JoM:, 50imta c.W'a. ~.(&:ogzL Sunnyvale, coun.!)1 olSanl4 (lltra. and till:: 5,a"ta C)ara ~JI~y iira~el OIStrict • f , I ! ',' • • , ~ • r -~. '- .. I. 2. :.i,<-J" ,--,.,:, - Santa Clara Valley Nonpoint Source Pollution Control Program ~7.50 Almaden ~press'\o'a.", ~oi.r1 Jose C .. 95116 [40S] 26.5-:Z600 ;OM (4081 266-027. Santa Clara Valley N anpoint Source Control l70gnm 1991-92 Budget DRAFT CODsulting Services $1,500,025 This budget item includes fees foe engineering. water quality monitoring, legal and public relations services. The detailed budget is included in the attached reporu prepared by Woodward-oyde Consulta.rJts under the direction of the Budget Subcommittee. CoDtract Administration $360,000 This budget item consists of the costs incurred by the Santa Clara Yaney Water Distrkt in administration of consultant CO!lltracts, representatio[) of the Santa Clara VaHey Noopoint Source Control Program before the Regional Board, activities associated with compf12Dco with the NPDES permit. trmsmission of compliaru:e repons 10 the Regional Board, preparation of Managemem Committee 19enda.s and agendas, prepara';on of draft annual budget, preparatioc of periodic starus rep.ons on Program activlties and expenditures, preparation of annual report, representaticn of the Program on BASMAA and the APWA Stann Water Quality Task Force, advise the l70gram of proposed state and federal policies, regulatio[]s and programs and assist the Program in developing and presenting positions oc issues before the Srafe and Federa! agencies. The item provides for increased, but not full transition in program management from Woodward-CIyde Consultants to the Di5trict. The District is staffmg a new Di .... ision. the -Nonpoint Source Division" which WIn include il Supervising Engineer, an Associate ;Engineer, and a Wale! Quality Specialist foe fiscal year 1991-92. AdditionaHy. the District is providing full time secretarial SllppGrt and half time support form the Public fnformation Office. The Program is being asked to reimburse the Distric[ for the staff cost and overhead associated with the hours charged to the countywide program by these positions. lr is estimated that about half of the Water Quahty Specialist'S time and 10% of the Associate Engi.neec·s time win be spent on the District~s program and these costs will not be charged to the Program. The breakdown of costs is as faIlows: PROGM~ P''''RnCi PAN""r.; C<lmpt>ell, C LJpertl roo, Los Allo~. Lo!.' ,..,Ito!\. Hills lC'~ G.<Jt~,~_ I'hlpiI3S, :-10nte x'eno, Mc.,"'~t,m' .'re ... ', fJ11J , ... Ito San Jvs.e. S .. ml<! Clara, Saratoga, SuronY;Jre. Count~ oj SJ"tJ Clar~, iII"~ the 5dnlJ CI.lTJ '.loIIC) "'.:lICr D's!ri,-' n •• L r , ! ! r I I 3. 4. s. 6. - ", ,", ,<.' .-j Supervising Engineer Associ3te Engineer Water Quality Specialist Clerk/Typist Public Information PrintinglOuplicating 800 Pnone Number, Misc. TOTAL NPDES Perntit Annual Fee Houn 1800 1600 750 1800 750 :. Cost $140.000 99,500 37.000 45,000 33,000 5,500 5360,000 SIO,OOO The State WateT R.so'Jrces Control Board has adop<ed reguLa:ions to implement annual fees from an waste discllargers regulated by WaS'.e Discllarge Requirements, The California Water Code established fees not to exceed 510,000. Bay Pro_OD ud Toxi<: Clea.oup S3O,OOO The Bay Protection and Toxic Cleanup legislation requiTes that tM State Board and the Regional Boards: 1) Formulate and adopt a water quality control plan for enclosed bays and esnwies; 2) Develop a workplan for the development of "sediment quality objectives" (defined in Section 13391.5(<1); 3) Develop a plan for tM cleanup of "'oxic bo< spots" (defined in Section 13391.5(e); and 4} Reevalua,e waste discharge f'eGiuiremcuts under the Porter-Cologne Act, adopt regula';lons 10 control source poHutants and 1alce other specific actions 10 prevent ful1lJer pollution of bor spots. Funding for this program is annual fees of S30,CXXl coHecl.ed from NDPES permit dischargers. ReguIations to establish the fees are now being devdoped by the S2tC Water Resources Control Board and will be available within tv.'o months. AYWA $5,000 Tbe Progrdm became a Projet:t Sponsor of APWA Research Foundation's Managing Storm Water and Improving Water Quality and the initial erfon is the Proposed Storm Wacer Operatiofi and Mainte~.ance Manual. The support of this program should continue as a Project Sponsor. AHI Prognlm Suppo" S35,OOO This provides continuing support to the Aquatic Habilat rnstitute~s WOf"k related to monitoring and San Francisco Bay. :,. ~.;, .' • ._'\" .. 7. • -3- Reserve FUDd -lOS± $200,000 These fu:ld\ could be ~ for .dditianal consultiDg ser.ices, demonstration projec.ts. additiooal monitoring activities, regional, statewide and national Ictlvities Of foe the program's cost sharing 01 grant programs, The utilization of these fueds .,Il be reviewed by tlle Budget Subcommi~ and approved by lIle Management Committee. Total $2,140,025 • '\ ," .. "" t 1'.0-7745 / EXHrBlTB SANTA ClARA YAll.E"i NONPOlNT SOURCE PROGRAM SCHEDULE OF CQST SHARING PROPORTIONS JURISDICTION Campbell Cupertino Los Alto> Los Altos Hills Los Oatos Milpiw Monte Sereno. M()unr,ln V'~ Palo Alto Santa Oara Soraloga Sunn)Vale Santa Oara County s.btctal San Jose SCVWD TOTAL FROPORTIONAL SHARE l.O8% lO 2.46% 1.59% 0.43% l.74% 2.13% 0.14% 3.91% 4.116% 623% 159% 7.25% 5.94% 40.CO% 3O.CO% 3O.CO% IOO.CO% \