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Home My WebLink About0337.091June 20, 1991 THE HONOP~BLE CITY COUNCIL Pa'o ~lto, C.lifernia "'-an Services ".r_to for Flsc.l Ie.r 19l1.:1m Members of the Co~ncil: 8-12 Council acticm is requested to approve the atta<:t1ed amendme"'lts ·to Contracts No. 627~, l712, 6277, 1714, and 4639 for services between thE City of Pale Alto and th.e following agencies respect1""eTy: PaTo A1to Adolescent Services C~rporat;ont Palo Alto Community ChfTd Care~ I~ .• PaTo Alto Information and Referral Services. Inc .. Sen'or Coordil"l"'.t~ng Counci1 of the Palo Alto Area, 1nt., and Urban Ministry of Palo Alto. Background The Human Services Civis10n arri~ed at funding recommendations through the Human Services Resource Allocation Process. In addition to the flve agenciEs named .bove. It was rec",""",oded that the Palo Alto Unified School District receive fundin9 for a yout~ counseling pro. ram to «,,,,,,ente in September 1991. Staff will request Council approval for this contract at a later date. General Fund recommendations were approved by the Finance and Pub1tc Works Committee on June 11. 1991 and forwarded to Councl1 as a part ef the 1991-1992 bud,et. Fundln9 recomme~dations utilizing Community Oevelopment 110ck Grant funds were approved by Council on "'120. 1991. Propose<! Contract ~dllent. ,aTo Alto Adolescent Seryices Corp., for provislon Qf co~nseljn9 services to adolescents. ,.10 Alto CoIIunity Child Care. for prov's~on of cn~ld care serv;c~s. Pala Alto Infor-ation and Referral services. for provislon of te1ephon~ information and referra1 services and operation of landlord/te~ant and community mediation servi ces. Senior Coordinati~9 Council. for provi$~on of services to senior adults. Urban Ministry of 'al0 ~lto. for prOVision of services to Palo Alto area home1ess. QIt:337:91 L Total: Tet.1 : Total: Total: Total: Contract Budget fer FY 1991-1992 $ 35,155 Genera.l Funds $385,000 General Funds $ 33.000 Genera' Funds 12,OOQ CDa. Funds $ 45,000 $305,000 tioel'teral funds 25,000 COBS funds $330.000 $ 11.274 Gen.eral Funds _3Q.QQQ COBG Funds $ 47.274 ''''r., . ~, ;"1 .~ · . , . .., ".- Page Two Human Servfces Agre~nts Unde~ the amendments, these annual contracts kill be renewed for an additional year. Changes 1n the Scope of Serv1ces (Exhib1t 'A') for each agency relate to lifnor revisions cf prograil 90als and objectfves. Funding level s for both General Fun4 and Commun1ty Development Block Srant monies are reflected In the Contract Budget (Exhib1t 'B') for .ach agency. The Senior Coordinating Council i. being requested to submit perfor~ance reports each quarter, rather than semi-annually. Staff roc ..... nd. that the City Council approve and authorh. the Mayor to execute the attached amendmonts for fiscal year 1~~1·1~92 to Contracts No. 6279. 1712. 6277. 1714. and 4539 In the amounts of $35.155. $385.000. $~5.000. $330.000. and $47.274 respectively. ~:;:~ DAVID F. IlAATlN Acting Administrator. Human Services /lttLA-tJ 9r X-u r IlAAY JO lEVY { Attachments Related CMRs: 158,91 272:91 CIIR, 337,91 '-~'-L", -,_""V"""_ - ; > 'it "no' -. I 1- AMENDMENT NO. 2 ~~ CONTRACT NO. ~0006279 BETWEEN THE CIT¥ OF PALO ALTO AND PALO ALTO ADOLESCENT SERVICES CORPORATION FOR COLfNS£LING SERVICES FOR ADOLESCENTS Fiscal Year 1~91-1992 THIS AMENDMENT to Contract No. COJ06279 is I'1ade and entere.d into this day cf _ ~ 1991, by ~nd bet,,'een the CITY OF PALO ALTO, a municipal corporaticn of Cal i fornia, hereinafter zoeferred to as "CITY," and t'he PAl,O ALTO .b.DOLESCENT SERVICES CORPORATION, a nonprofit corporaticn 'Taxpayer IdE:ntifica tion Number: 94-22260i1), w~ose address is 172 University Avenue, Palo Alto, CA, 94301, hereinafter referred to as "CORPORAT!ON~: R Eel T _L~~: WHEREAS, Contract l-lo~ C0006279 .... as previo~sly entered into between CITY a.nd CORPORATION for the provision of certain counseling services for younger adolescents in the cQ~~unity; and WHEREAS# both parties desire to renew said agreement for an additional one-year ~erm ~nd to modify the sections se~ forth below; NOW# THERBFORE, in consideration of their lllutual covenants, the parties hereto agree as follows: SEc-rION 1. The following paragraphs of contract No. COOoe279 are hereby amended to read as follows# as of July 1; 1991; a~ Paragraph 4(a) • • (a) .s.p~,j.fied Term. This agreement shall com!'t1er1ce on July 1, 1991 and terminate on June 30# 1992, unless sooner terminated as provided herein.- b. Paragraph S(b} ~ "(b) ~QID.Pensation. CI'I'¥ agrees to compensate CORPORATION for the full performance of its 5e~ices unde~ this agr-eement in a sum not to exce.ad Thirty-five Thousand One Eiundred Fifty-five Dollars ($35,155) in General Fund monies.n SECTION 2. The follo'Wing exnibits to Con':ract 1;-0. C0006279 are hereby amended as of July 1, 1991 by the exhil::·its attached hereto and incorporated in full by this reference: a~ Ex."'1ibit "AM entit.led "1991-1992 Scops of Services". b. Exhibit aB-entitled -1991-1992 Contract Budgetn. 1 L - SEC'TI0N 3.. Except as herein p~ovision3 of and exhibits and amendments remain in full force and effect. modified, all other to said agyeernent shall IN WITNESS WHEREOF, the parties hereto have executed this Amendment the day and year ~irst above written. ATTEST: City Clerk APPROVED AS TO FORM: Asst. city Attorney APPROVED: Assistant City Manager Director of Finance Risk Manager APPROVED AS TO CONTENT: Director of Social and community Services Human Services Adninistrator At'tacrunents: Exhibit "A": Exhibit -B": 910611 b4; OCl(OlS L CITY OF PALO ALTO Mayor Taxpayer Identification No. 94-2226071 scope of Services Contract Budget 2 , , , j ; 1 - EXHIBIT 'A' PALO ALTO ADOL£SCerr SEllYICES CORPORATION On Campus Pro!ilraas 1~~1-19~2 SCOPE OF SERVICES SERVICES: CORPOAATJON shall provide an On Campus Coun~el i ng Program to malee cds~s intervention and il variety of counseling seorv1ces easily available to middle and high school youth and families. Services shall be prDvlded at Palo ~lto High $chool, Gunn High $chool, Jane Lathrop Stanford Middle $chool and Jordan Middle $chool. &OAt: To prevent and/or decrease the incidence of drug use. sUicfdes, school drop-out rates, and symptoms related to stress. OBJECTIVES: -1. Provide fnd;\lfdual, group and family counseling to 500 yout~s and famiTy members at the four Palo Alto secondary schooh by conducting 1400 individual or family counsellng sessions and 250 STOUp counseling sessions and 250 group counseling sessions in the 1991-92 school year~ 2~ Provide on-campus interns to lead sma1l sroup dis~ussions in the Oynamic Skills for living course which the Palo Alto Unified School Distrlct is implementing for preventive educat~on in areas such as cO!TIJ1unfcatfon. substance abuse, and sexuality. 3. Provide the ~ivisfon of Human Services with goals and ooject1ves for the Dyna:-nic 5(.111$ for living course when the Palo Alto Unified School District staff and Palo Alto Adoiescent Services ha ..... e completed tl'1eir planning process. L • ,.-.-, - , 'if"" .. ~;~~ . , I , , I I , I ~ '~ , - EXHUIT "8" PAlO AlTO ADOL£SC~ SERVICES INC. (PAASC) 1991-1992 CONTRACT 8UDGET Total Project Contract Bud~et Oes ori pt j on Prof ectod B"'u"d"'ge"t'---__ -""'''n"'e .. r-''aI1~nd ,_ Expenses •• ~ SaTarles _._ $14,340.00 Benefits ._ 5,504.00 Payroll Taxes Insurance Rent and Utilities __ (in-kind) Phone Postage Consultants and Staff Deve I opment--- Travel Office Supplies and _ Printing 4,858.00 450.00 1,800.00 I, 500.00 417.00 1,170.00 790.00 1,855.00 $27,130.00 ~-I 2,800.00 ~ 2,443.00 -+-~~-= ----j 231. 00 136.00 ___ .. ~ 1,231.00 --~ 153.00 434.00 Maintenance and Repair 71S.00 __ _ ------ "1 seel! aneolJs TOTAL EXPENSES: i 1,092.00 ___ .J $90,004.00 322.00 __ ... __ $35,155.00 TOTAL COIfTRACT BUDGET: $35,155.00 · ' ! I I I 1 i - AMENDMENT NO. 3 fO CONTRACT NO. C0001712 BETWEEN THE CITY OF PALO ALTO AND PALO ALTO COMHUNITY CHILD CARE, INC. feR CHILD CARE SERVICES Fiscal Year 19S1-1992 THIS AMENDMENT to contract No. C0001712 is :!!lade and entsred into this day of , 1991, by and between the CITY OF PAl.J:J ALTO, a municipal corporation of Califcrni2ll, hereinafter referred to as "CITY,· and PALO ALTO COMMUNITY CHILD CARE, INC., a nonprofit corporation (Taxpayer Identification No.: 94-224.2a23), with offices at .3990 Ventura Court, Palo Alto, CA, 94303, hereinafter refer~ed to as ~CORPORATIONw~ R E eXT A L S: WHEREAS, Contract No. C0001712 ltlas previously entered into between CITY and CORPORATION for the coordination and operation of a child care services program; and WHEREAS, both parties desire to amend said agreement for an additional one-year term and to modify the sections set forth below; NOW, THEREFORE, in consideration of their mut~al covenants, the parties hereto agree as follows: SECTION L The following paragraphs of Contract No. C0001712 are hereby amended to read as fol1o~sr as of July 1, 1991: a. Paragraph 4(b) . • (al Specified Term. This aqreament shall COl!Uile;)ce on .ruly 1, 1991 Zlnd terminate on June 30, 1992', unless e.ooner terminated as provided herein.~ b. Paragraph 5 (:b) • -{b) Compensation. CIT~ agrees to compensate CORPORATION for the full performance of it$ services under this agreement in a sum not to exceed Three Hundred Eighty-five Thousand Dollars ($385,000) in General Fund monies, in accordance with the budqet set forth in Exhibit B." c. Paragraph S(c) . • (c) Eaxments a __ CITY. On the billing form provided by CITY, CORPORATION shall submit a bill by the fifth (5th) working day of each month for services provided under this agreelllent during the preceding month.. The bill shall specify actual expenditures directly related to this agreement in accordance with Exhibit S, as follo~s: 1 L .2l ......... '.' . . " _c-----c, '. ' • ,c, ."-'i.," ~-;- - (1) PAce Centers And VOQChfr program. Billinq for t.his component shall not be ~ore than Two Hundred Fifty-five Thousand Dollars ($2SS,OOO) for the t@~ of this ~greement. Billing shall s~ecity reimbursable e~~enses in terms of contract subs.idized. hou~s served during the pre·.rious quarter mult.iplied by the actual subsidy cost/child hour. (2) Central Adlpinistration Bod Community CRQrdjDAtiQD and SuPPOrt. Billing for this cc~ponent shall be not more than One Hundred Thirty Thousand Dollars ($130,000) for the term of this agreement, billed to indicate actual exp~nditures. ern shall pay CORPORATICll within fifteer. (15) working days of receipt ot each bill.- d. paragraph 6(d). -(d) Financi~JLJa~. In support of its system of account-5, CORPOFATION shall maintain complete and accurate records ot all financial transactions, includinq contracts, invoices, time cards, cash receipts, VOUChers, cancelled checks, and bank statements. Such records shall be preserved and made available to CITY upon request until the expjration of three (3) years from the date of final payment under the agreementr· e. paragraph 6(f) • • (f) Audits. CORPORATION shall provide for independent audit of its fiscal year transactions, records, and financial reports at least every t.wo {2) )rears. The. fi.cst a.udit shall be completed August 31, 1989, and shall be conducted by a certified public accountant according to generally accepted accountinq procedures. The certi fied public accountant shall submit the report to both parties. The cost of this audit snall be borne by CORPORATION. CORPORATION shall also allo .... CITY to. in CITY's discretion, conduct financial or other forms of a'.:dits of CORPORATION •• Paragr3.ph 7(a) . • (a) Quarterly Reports. CORPORATION shall file with C~T'i quarterly activity reports on the fifteenth (15th) day after the close of each three (JJ tlonth period, covering the preceding three (J) months and slJch other information as the PROJECT .MANAGER Day request. The final quarterly report sh311 cover not only the preceding three (3) months, but also contract services for the entire year. Each report shall be prepared in the fOnl agreed upon by the PROJEC'f :MA.!~AGER and CORPORATION. On reasonable notice r CORPORATION shall grant the PROJECT MANAGER and the City Auditor access to all CORPoRATION records, data, statements, and reports, but excluding any confidential records of personnel and client records 'Which tend to identify specific individuals. ... 2 L • _ ... -.. ~. • . .-1 ;;:'}cl '''''-"-. Or ~ - SECTION 2. The following exhibits to contract NJ. C0001712 are hereby amended as of July 1, 1991 by the exhibits "attached hereto and incorporated in full by this ref~ren~e: &. Exhibit IIAII entitled -1991-1992 Scope of Services·. b. Exhibit -B" entitled -1991-1992 Contract Budget-. SECTION 3. Except as herein modified, all other provisions of and exhibits and amendments to said agreement shall remain in full force and effect. IN WITl."ESS WHEREOF, the parties hereto have executed this Amendment the day and year first above written. A":"TEST: City Clerk APPROW,D AS TO FORM: Asst. city Attorney APPROVED: Assistant city Manager Director of Finance Risk Manager APPROVE D AS TO COlITElIT: Director of Social and community Services Human S~rviccs Administrator Attachments: Exhibit IIA": Exhibit "S-: CITY OF PALO ALTO Mayor Taxpayer Identification No. 94-2242823 Scope of Services Contract Budget J • - OIU8lT ..... PAlO ALTO COI1MlIIITY CHILO CARE (PAtCC) 1991-1992 SCOPE OF SERVICES SERVICES: PaT a Alto CCIm\unity Ch1T~ Care shall a~vocate for and provide cornpre-hens1ve quality child' care and clos~ly re1ated services fer families living or worKing in Palo Alto and ne1ghborin~ communities. PActe shalt administer a high quality City-wide child' care systen:: which currently includes three infant toddler ce"ter$~ three preschool centers: and' eleven school-age centers. ar:~ shall administer City funds to provide child care subsidles for very 10111 and low-income famtl1es. GOALS: To previde available, affordab1e, accessibT", quality c~jld care to meet the needs of parents ~c liv~ and work in Palo Alto. OBJECTIVES: 1. PACee shall serve over 150 trtal number of children in the PACee centers, distributed as follows: Total number of families serye~ will be ~ver 700. Total number of tw~-parent wor~ing families served will b~ ov~r 625. Tetal number of single parent families served will be over 75. 2. PACCC 5hall serve approx~mate1y 70 City-subsidized c~;ldren. 3. PACeC shall biJS approximately 175 school age children to after-school child' care. 4. PACCC shall raise appioximately $22.000 for subsidy or PAC~C operation in 1~91-1992. 5. 6. 7. PAcce shall achieve National Association for the Education of Young Children (NAEYC) accreditation (high indicator of quaTity) in seven PACCe centers by the end of the contract year. PACCC shall research the need for special needs and recovery carE programs at the Ventura School site. PACCC shall notify all children who are assigned to the Palo Alto Unified School Distrlct through the Vo1untary Transfer Program (attend sct1oo1s within the School Distrlct but do not live in tne District or City) of their ei1gibility under t~e Tinsley Settleme~t Order for City subsidy. PACCC shall also explain to these students how tt1ey can get on a subsidy waiting list. S. PACCC shalT collatorate closely with the City of Palo Alto Child Care Coordinator and the thT!d Care Task. Force in the performance of 'Services under this agreement. 9. PACee shall a~minister City Child Ca,e subsidy fUnds. .<----... , \. . - , .~~ .. ~. .'. I 1 ,'" .. I I , , I l - DHIBIT "S" PAl.O Al.TO COf9!lJNITY eHIL9 W_E (PAtee) 1991-)992 ~ONTRACT BUDGET Total Organizatlon Contract Budget DeSCijptton Projected Budget 6er.eral Funds Expens-es. ! Salaries -------l S156,40D ~ S109,OIl 24,400 _~ 17,007 Sene ft ts al1d Payroll Taxes Insurance 900 ~ 627 .. :: ----1 2,000 Rent ~::::ti.~_~ 627 2,184 Postage Consultants and Staff De".lopment TraveT Office Supplies JIIaintenance and RepaIr Misce1laneous· 530 110 5,200 5,000 ,(40,990> tap1tal [xpenses 6,000 (Equip.ent) TOTAl. ADMIN1STRATjOH $165,350 SllBSIDIES ____ $255,000 TOTAl. EXPENSES: $421,350 -0- -D- -0- -0- -0- -0- -0- $130,000 _-~~_-_-_-_J $255,000 I $385,000 TOTAl. CONTRACT 8UDG£T: $385,000.00 .... Miscena.neous inc1i.l.6es. food, cOl'itract services. audit. l1cens~s. and. fees. advertising, adrnrnistration ovarhead allocation. • - AMENDMENT NO •. ? TO CONTRACT NO. C0006277 BETWEEN THE CITY OF PALO ALTO AND PENINSULA AREA INFORMATION AND REFERRAL SERVI.CES~ INC. FOR INFORMATION ANP HOUSING SERVICES Fiscal Year 1991-1992 nns AMENDMENT to CO!'itr2:ct ~o. CQ006277 is :made and entered into this day of , 1991, by and between the. CITY OF pA!."O ALTO, a municipal corporation of California, hereinafter referred to as "CITY,· and the PENINSUI~ AREA INFORMATION AND REFERRAL SERVICES, lNC., a nonprofit corporation (Taxpayer Identification Number: 51-0192551), W'hose address is 3950 Ventura court, Palo Alto, CAl 94306. hereinafter referred to as "~RPORATION11; R E CIT ., L S~ WHEREAS, Contract No. COOQ6277 .... as previously entered into ~et~een CITY and COP~RATION for the provision of information and referral. services related to nonprofit and c.uman service aqancies as well as housing issues; and ~rreREAS# both parties desire to rene~ said agree~ent for an additional one-year term and to ~odify the sections set forth below; NOW, THEREFORE, in consideration of t:.eir mutual covenants, the parties hereto agree as follows: SECTION 1. The following paragraphs of Contract N-o. C00062ii are hereby amended to read as follows, as of July 1, 1991: a. Paragraph 4(a) . • (a.) .§.pec,i.fied Te::-m. This agree\> .. ~:nt shall C01l\!i\EmCe on July 1# 1991 ar.d terminate on June 30, 1992. un.less socner terminated as provided herein4~ b. paragraph 5(b). "(b) Compensaticn. CITY agraes to compensate CORPORATION for the full performar.ce of its services under this agreement in a total sum not to e~ceed Forty-five Thousand Dollars ($45,000). This sum includ~s Thirty-three Thousand Dollars ($33,000) in Gener-al F' .. ,md monies and Twelve Thousand Dollars ($12,000) in community Development. Block Grant ("'CDBG"') monie.s. Funds committed u::1der the CDBG program are contingent upon CITY receiving the intended appropriation from the federa~ Department of Housing and urban Development.- SECTI.2lL......2.. The follow-ing exhibj ts to Contract No. C0006277 are hereby amended as of July I, 1991 by the exhibits attached hereto and incorporated in full by this referen.ce: 1 9106[3 tide 00l03~ .'~ .. " • • , a. Ex."1!bit "An entitled 111991-1992 Scope of Services". b~ Exhihit "8" entitled -1991-1992 Contract Budget-, SECTION 3. Except as her-ein p~ovisions of and exhibits and amendments remain in full force ana effect • lrlodified, all other to said agreement shall .IN WITNESS WHEREOF, the parties hereto have executed this Amendment the day an~ year first above ~ritten. ATTEST: city Clerk APPROVED AS TO FORM: Asst~ city Attorney APPROVED: Assistant City Manager Director of Finance Risk Manager APPROVED AS TO CONTENT: Director of Social and Community Service3 Human services Administrator Attachments: Exhibit -An: Exhibit "Btr: 9JOISt) bock 0020l)6 ' .. ,~'~ CITY OF PALO ALTO Mayor PENINSULA AREA INFOPJ1ATION AND REFERRAL SERVICE', INC. By: ~~<r»:f(~'!:L Its: W«d4i, ~. Taxpayer Identification No. 51-0192551 scope of Services contract Budget 2 :;.~~-t. \ - • "'-......... -- .-•.. .' - ··'r EXliIIIT 'A' PENINSULA AREA INFDRMATIOK AND REFERRAl SERVICE, INC. (P~IRS) 1991-1992 SCOPE OF SERVICES SERYICES: CORPORATION shall provide information and referral "rvices for resider.ts of Palo Alto ~y ~aintain;n9 an-up-to-date list of nonprofit and human service a9~ncfes; prov~din9 tenant/landlord information and counseling; and assisting rtsfdents ~ho have e'tter rental ~ousing or r,ei9hborhoo~ disputes ~y assessing their needs and r~ferrjng t!1em to the Palo ,1.lto Mediation Task Force ~hen appropriate. GOAl: To prov1de a comprehensive clearfn9nc~~e of information desi9ned t~ 1ink residents with specific resources in order to meet a need, solve a prc~1enl or ~a1ntafn se1f·suffic'ency. Hu!an SerY;ces I~fo~tlon an~ Referr~l Servic~s funded b~~neral fund Monies OBJECTIVES: Respond to .~50a requests for human s~r~ices informat'on from Palo Alto resfdents and area social service agencTes. ]. Provide informatior. and referrals to 2~OOO ca1lers in response to telephone reque$ts~ 2~ Update and l1ainta1n new and current information for ever 1,000 listin9s in the PAAIRS master fije of community social service resources. 3. Update and maintain information for over ]'000 listings on cOlMlunity social servfc~s resources for a minimum of 2.500 requests for information usir.g the computer data program file in the Computer Catalo~ue 10cated at the ~ain library . . 4. Conduct annual review of both the PAAIR5 master file and" the computer data program file. S. Assist in the developmEnt of the Bay Area r~forH'1ation and Retrieval System [BAIRS) in Palo Alto and Santa Cl.ra County. 6. Publish five inter-agency newsletters and distribute to 400 agencies/indjviduals and provide 100 copies to the hl0 Alto libraries. 7~ Host four Roundtable meetlngs for agency direttors and staff to discuss common issuts and s~ar~ information about agency activitiES. 8. Prepar~ and distribute 250 packets of information for new resicents and new employees in Pa10 Alto through companles, organizations and the PAA1RS offices. 9. Recruit and train 5-10 vo1unteers to su~port the staff by answering I and R calls, updating agency's reference listings, ma~ntaining current infor· lIatton on the 1 ibrary computer system and assi sting with other task.s. RecJ'"uit at hast one bi1ingua1 voll.lnteer ttl assist Spanish speaking calTers. L • , , '4:<;;3 ~", I I '. • J ! I I - Page Two MAIRS Exhibit .". 10. In conjunction with the tOl7l:lunHy lnformatiof'l Project, organize a coaHtton of ser .... ic.e providers '" Santa Clara Count.,f and Sa!1-Mateo County to create an opportur.fty for net~orkfng and ,o11aboratfon. lenantllandlo'NI COunseling and InfoMlatio!1 Se1"'(ites funded hy CDB~ Monies OBJECTIVE: 1.. Increase the visibi11ty of T'f:r.ta1 housing information pT'ogram thrcu'gh promotional activities, including medja coverage and commu~lt~ cutreach~ "edia: Publicize the services through the following method,: a. Public Servlce Announcements (PSA's) on cable te1e~ision and radio. D* Advertisements In local newspapers. and c~ Articles in local school news?etters and Stanford University pub'ications. COrrrrKJM1ty Outre-ach~ ConduG"t 25 presentations: to educ-ah low income ~ers:ons and the publ;c about tenant/landlord rights and responslbilities and to. promote the me<1iat10n p,ogram. Targ~t au<1iences. inc1ude 'S~!lioT' citizens. ~attered women. single mot~ersl ~andicapped and disab1ed persons, r~cipient5 of housing assistance. managers and residents of low and molj"erat~T)'-pdt;ed re-ntaj housing, and 10""" income clients of soc-ill service organ1zations. '110 Alta Medhtion Seryices funded by &eneral f~nd "onies OBJECTIYES~ Cocrdinate with the Palo Alto ~ed;ation Task force 200 mediation ·cases of tenant/landlord or neighborhood disputes. L Provide information to approximately 2.,000 telepr,one inquiries about rental housing regulations and practices. distribute appropriate literature and discuss available a1ternatives for dispute reso1ut1~~. 2. Accept at least 100 cases for mediation by the Palo Alto ~ediaticn Task Force. assign to mediators and maintain accurate records. 3. Pro~ide the followin~ support ser~ices to the Mediation Tas~ force: a~ Attend monthly meet;~gs. b. Submit case reports and statistical re~orts. c. Share news about mediation tra~nings and other re1evant information. d. Coordinate for on90in9 training w1tn the Task Force~ e. Maintain list of membership. f. Serve as member of se1ection committee. g. Arrange train1ns for new mediators4 h. Provide snacKs for the meeting. 4. Distribute ev~1uatton forms to ~'l persons participating in a mediation ~ase and prepare annual review. • Page Thr •• PAAIRS Exhibit -A- S. "a1ntair. contact with the City inspectors, the Police and other City OepaT'tsents as. ... ell as t~e Smal1 Chims Adv)soT'Y tonrnitte-I:' a;nd the Department of Consumer ~ffalrs. 6. locate at least one !ttorney to provid~ technical assist'3.nce to staff 011 rental housIng 1 ••• 7. Distribute an informational fl,}'er about the meciiat10fi program lI'Hh th& City utilities billings. B. Contact a ~in'mum of 100 lDCa1 realty compan1es, apartment ~anagers and neighborhood groups to inform them of mediation services. ,j ~! ,~ 1 "j 1 , I ! 1 1 i ! i i i I ! , • - PENINSULA INFORMATION AND REFERRAL SERVICE, INC. (PAAIR5) 1991-1992 CONTRACT BUDGET Total Organization Contract Budget Contract Budget Prcl.cte~ t COBS F d G 1 F d, u e un , enera un Sal ar; esc 'Seneflt, Payroll Taxes lnsurance Rent Util ities I Phone -------\ Postage Consultants and Staff Development Travel Office Supplies Equipment __ _ Maintenance and Repair ~udit Printing Advertising Mlscel1aneous $102,~00 4,100 e,200 1.500 4,800 -0- ] ,SOO 1.200 ),000 1.000 1.500 750 250 I. 500 3,300 1 1 500 3,500 Capital Expenses ~ -0- TOTAL EXPENSES I $13a,250 -----" --$11,100 -~-- geO ---- .- - -~. - $23,000 975 1,850 725 2 1 000 1,200 400 300 400 - . - .- --1--'-- -+----_._--+--- -_ ..... L __ -l I 750 1,000 400 -=_J $33,O~~ TOTAL CONTRACT BUDGET: $45, 000 - - .AME'N'DMENT NO. J TO CONTRACT .NO. COCO 1 714 SETWEEN THE CITY OF PALO ALTO ANn SENIOR COORDINATING COUNCIL OF rHE PALO ALTO AREA, INC. FOR SENIOR CITIZENS SERVICES Fiscal Year 1991-1992 'l'HIS .»'lENDM.ENT to Contract No. CQ00171-4 is made and entered into this day of , 1991, by and between the. CITV OF PAL-O ALTO, a. municipal corporation of California, hereinafter referred to as IICITV,· ~nd the SENIOR COORDINA1'ING COUNCIL OF P~LO ALTO, INC., a nonprofit corporation (Taxpayer Identification Number: 94-1480518), whose address is 450 Eryant street, Palo Alto, CA 94301, hereinafter referred to as "CORPORATION" ; RECI:TALIi!!: WHEREAS I Contract No. C0001714 .. as previously entered into between CITY and CORPORATION tor the provision of services for senior citizens in the Palo Alto area; and ~EAS, hoth parties desire to renew said agreement for an additional one-year term and to modify the sections set forth below; NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: ~ON 1. The following paragraphs of Contract No. 00001714 are hel7eby amended to read as follows, as of July 1, 1991: a. Paragraph 4(a). ·(a) Specified Term. This }i.greement shall commence on July 1, 1991 and terminate on June 30, 1992, unless sooner terminated as provided h~rein~· b. paragraph 5{h). -{b) CompensatiRn. CI7Y agrees to compensate CORPORATION .for t.he full performance of its services under this agreement in a total sum. not to exceed Three Hundred Thirty Thousand Dollars ($330,000), in accordance .... ith the budget set forth in Exhibit -B"'. This sum includes: Three Hundred Five Thousand Dollars ($305,000) in General Fund monies and T»'enty Five Thousand Dollars {$25,OOO} in C'OmJUunity Development Block Grant (flCDBG-) J!lonies. Of the CDBG funds, Fifteen Thousand Dollan> ($15,000) shall be allocated to subsidize home repair services for lo~ income seniors, and Ten Thousand Dollars ($10,000) shall be allocated to senior housing counseling services. Funds committed under the CDBG program are contingent upon CITY receiving the intended appropriation from the federal Department of Rousing and Urban Development~- 1 L , . --,-=:> - c. Para9r~ph 7 (a, . • (a.) ~e:rly Reports. CORPORAT!ON shall file. vith CITY ~.rterly activity repcrts on the fifteenth (15th) day after the close of each three (3) ]!lcnth period., covering the preceding three (3) months and such ot.."'er information as the PllOJEC"I' MANACER may request. The final qua.rterly report shall cover not only the precedinq three {3) months, but also contract services for the entire year~ Each report shall be prepared in the form agreed upon by the P:Q.OJECT MANAGER and CORPORATION. On reasonable. notice, CORPORATIoN shall g:rant the FROJEcr MANJt..GER access to all CORPORATION records, data, state_ments, and reports, but excluding: any confidential records of personnel and client records which tend to i..3.entify specific IndiYiduals~· SECTIQ~ 2. The following exhibits to contract No. C0001714 are hereby amended as of July 1, 1991 by the exhibits attached hereto &nd incorporated in full by this reference: a. Exhibit -A-entitled -1991-1992 scope of services-. b. Exhibit MSd entitled -1991-1992 Contract Budget-, RC'lION J. Except as herein modified, all other provisions of and eXhibits and amendments to said agreement shall remain in full ferce and effect. IN WITNESS W!iE1tECF, tbe parties hereto have :executed this Amendment the day and year first above written. ATTEST, City Clerk APPROVED AS TO FORM: Asst. City Attorney APPROVED: Assistant City Manager Director of Finance Risk Manager CI'rY OF PAW ALTO Mayor SENIOR. COOROINAT .LNG COUNCIL OF THE PALO ALTO AREA, INC. By: ~:"'> 9~--) Its: ,~ ~ ;l~o Taxpayer Identificat:ion No~ 94-1480548 • , Di .... "tcor I>t Social ~nd Co~uni~y Service. E><billit """! E><bill! t: Wa": $COp~ of Servi£~s Contract euogat • • EXlfIBIT 'A' SE!jIOR COORDINATING COlJIICll OF THE PALO AlTO AREA. INC. 1991-1992 SCOPE OF SERVICES SERVICES: The Senior Coordir.ating Council (SeC) shall pl'n and implement pro~rams to meet the unmet nee~s of sen~ors in the Palo Alto area~ sec shall handle the adrni"istrat;v~ functions of its ~ario~s programs, develop fundraising methods and implement short and long·hrm goa1s through this strategic Flanning element. sec ;s an umbrella organization which shall pr-ovide services through the f~"owin9 five major programs: ). 2. 3. 4. 5. Senior Center of Palo Alto Senior Day Health Program Senior Home RepaiT Service Retired SenIor Volunteer Program (RSVP) Home Equity Loan Program for 5enfors (HELP) GOAL: To pro~;de leadership. planning, coordination and ser~ices in order to promote and enhance the health, independen~e and we1l-bein; of seniors in the Palo Alto area. PROGRAM OBJECTIVES: SEnior Coordinating Council Administration 1. Cond(Jct major market re~earch on the needs of seniors in Palo Alto through a survey based on 1990 census data, by the end of FY 1991-92. (Hote: Publ ~cation of findings based on the project should be a .... 'ailabie in the follo~ing year.) 2. Raise a minimum of $300,000 from individuals. corporations, foundations and other entities through fundraising ~fforts. J. Implement operati~g plan based on 1991 strategic plan. 4. Exp10re the feasibility of ~stablishlng an outreach service in southern Palo Alto. ~ior Center of P,10 Alto 1. Provide con::ultations to care9ivers in need of practical advice and/or therapeutic assistance. (60 ccnsultatlons) 2. Provide emotional and practical support to caregivers in a twice·monthly group settIng fac;litated by social wor~ staff. (144 attende.s) 3. Provide opportunities for seniors needing in-home health care assistance to lotate ind;~iduals seeKing work. (140 seniors assisted) ~~.~~ , r --';::> i I f r t . l I \ --- Page T"" sec Exhlbit "'A" _,." _"'_F"~,' 4. Proy1~~ employment opportunfties to sentors for temporary and permanent po<itlons. (700 referrals) 5. Teach seniors new skills, broaden their horizons, and provide them with enjoyment thro~g" weekly courses eactl q!.:arter. (80 courses per yea:Ti 35,000 student hours) s. Provide seniors ~ith entertainment, fellowShip. and ;nfor~at;on exchange at s:peciil~ events. lectures. concerts. and dances. (80 events; 9,000 attendeos) 1. Provide seniors ... ith schedu1ed health maintenance screenings including 9udiology. dentistry. sk.il"', cancer, vision/glaucoma, podiatry. blood pressure chec~s. and mammography~ (2,000 individual screenings) S. Provide influenza 1rmtunizat1ons as recomonended by the COl.lnt.Y Health Oepartment. (~.OOO immunizat10nsJ 9. Promote good hellth habits, appropriate use of health carE. and p~ysical fitness of seniors through a minimum cf three courses and eight events during the year. (1,000 attendees) lO~ Prcvide oneacnaone vc1unteer counselin~ ser'f'ices in tax preparation, liealth insurance. money management. and legal adv1ce. (J.loo appointments) II. Provide volunteer opportunfties to seniors in a wide array of services and events throughout the Senior Center~ (150 re-gul ar volunteers; 10,000 hours) 12. Provide information and referral services to s~njors, family memb€~s and service provIders. (13.000 requests) 13. Provide transit coordination throu9~ the City !)f Palo Aito~s Prcjtact Mobility service. (540 individua1s enrolled) i4. "Provide housir'9 counseling/alternative living information and referral services to 2.000 Palo Alto seniors, including the promotion of shared housing as a desirable living option. and provision of greater atcess to low/moderate rental hou5ing for seniors. 15. "Pro ... 'ide affordable hous~,ng through 45 shared ~ou:s;ng matches, 16. *Place at least 40 low/moderate income seniors in rental housing~ ·Services funded through the federal Community Development Block Grant program • • Page Three sec [)chi b1t -,A. Senior Day HeaTt~ Pro9r~ 1. Pro'V~d'e a s.tructured pro9ram tanored to the needs of dependent c'der aduits. (Average daily attendance of 34; 7.900 rarttclp~nt days) 2. Provide physlca'. occupati-:lni!l and speech tf'lerapy to maintain/improve funtt~cnal le~e's of part'~i~ants. (1.600 ho~rs of therapy services) 3. Provide transportation te the program for participants in h10 Alto. ~ountaln VIew and los Altos. (14,000 o,e-way trIps) 4. Provide resptite services to family members through arrangements for subsidIzed 24-hour stays. (20 respite days) Seniol" lkDe Repaif' SerYl~..! I. *·Provide low cost home repairs to hCmeOWr1i?rS not prev10 '.ls1y served. (l.20 new h_s) 2. ··Complete repairs, painting. and' installation of safety/security de'll;ces. (600 jobs completed) "Services funded through the feGeral Community Deve70pment Block Grant program . " ' ?r~~'~lii .".)-> ~ • i - f i _ ....... - • • - ·~:"':":' __ "'''''I!II!I_ II!" ........ _...;._._ -< Description Expenses Salaries - Sl:nefits Payroll Tax es ----::;~ra_nc_e ____ j Utilities I Phone Postage Consultants and Staff Development Travel I Office SUpplies ~ Equij)l!lent __ _ I .Maintenance and Repair Vi rect services EXHIBIT'S' SElIIOR COORDINATING COOIICll 1991-1992 CONTRACT BUDGET Total Organization Contract Budget Contract Budget ""'feet"" Budoet tD8G fund. 6eneral Funds $ 840,110 ----1 B.897'* --$209,230 ---- 89,591 585" 22,359 --- 63,884 518' 17,457 -- 46,100 ----17,429 __ 129,851 =+==--3-= 14,950 ___ _ __ 16,550 4,000 _ 9,900 142,090 ___ + 2,550 2,411 I:::~: --t-- 4,350 --t-___ f-------- 5,490 24,074 73,224 =-1-------1 , .... , ~=j II ..... •• "';scelTaneous 84.762 ___ -+1_-__ _ TOTAL OPWTlOIIAL I --- EXPEHSES ____ -' 11,611,225 ____ 125,000 __ -' $305,000 * Housing Counseling **Home Repdir Subsidies TOTAL COiITRACT BUDGET: 1!3O,OOO ,. - A>!ENCMENT NO.5 TO CONTRACT NO. C4639 BE'TWE&'l THE CITY OF PALO ALTO AND THE URBAN MINISTRY FOR SERVICES F'OR THE HOMELESS Fiscal Year 1991-1992 THIS AMENDMENT to Cont~act NO. C4639 is made and entered into this day of ~ 1991, by and ret-W'een the CITY OF PALO ALTO, a municipal corporation of California, hereinafter referred to as '''CITY,'' and. the URBAN MINISTRY OF PALO ALTO, a nonprofit corporation (Taxpayer Identification Number: 77-00]4836). which address is Post Office Box 213, Palo Alto,· CA 94303, h~reinafter referred to as nCORPORATION ff ; R !' C I or A L S: WHEREAS, Contract No. between CITY and CORPORATION services for the homeless; and C4639 was previously enteree into for the provision of emerge~cy WHEREAS, both parties desire to renew said agreement for an additi~nal on~-year term and to modify the sec~ions set forth beloW'; NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: SECTION 1. The following paragraphs of Contract No. C4S39 are hereby amended to read as follows, as of July 1, 1991: a. Paragraph 4 (a) ~ • (a) Specified Term~ This Agreement shall commence on July I, 1991 and terminate on June 30, 1992, unless sooner ter~inated as provided ~erein.w h. Paragraph 5(b) . • (b) Compens~J.ion. CITY agrees to compensate CORPORATION for the full performance of its services under this agreement in a sum not tv exceed Forty-seven Thousand Two Hundred Seventy-four Dollars '$41,274). Such sum includes Seventeen Thousand, Two Hundred and Seventy-four Dollars ($17,274) in General Fund monies and Thirty Thousand Dollars ($30,000) in Community Development Block Grant ("C08G-) funds. Funds committed under the CDBG pragr-am are contingent upon CITY receiving the intended 2!lppropriation from the federal Department of Housing and Urban Development.- SECTION 2. The following exhibits to contract No. C4639 are hereby amended as of July 1, 1991 by the exhibits attached hereto and incorporated in full by this reference: 1 910613 b<k 00203]"1 L - _ . ..-.. .... ".*-- Exhibit WA-entitled ·1~91-1992 Scope of Services n • b. Exhibit -B" entitled P.1991-1992 Contract Budgetw. SECTION 3. Except as herein provisions ot and exhibits and amendments remain in full force and effect. modi tied, all other to said agreement shall IN WITNESS WHEREOF, the parties hereto have executed th is Amendment the day and year first above written. ATTEST: City Clerk APPROVED AS TO FORM: Asst. City Attorney APPROVED: Assistant city Manager Director ot Finance Risk Manager APPROVED AS TO CONTENT: Director of Social and Community Services Human Serv-ices Administrator Attachments: Exhibit -A-: EXhit.it "B": CITY OF PALO ALTO Mayor URBAN MINISTRY OF PALO ALTO } ~ // By: _d--_-l1-"'--0'Y.!-L Taxpaye': Identification No. 77-0G3483€L-______ _ scope of Services contract Budget 2 • '- UHIIIT ',Il' URUII IIllllmV Of PJ.lO J.lTO Progr ... for the _less 1991-1992 SCOPE OF SERYICES SERYICES, CORPCft.l.1I0N s~.ll Improve the quality of I He for homeless and needy persons of Palo Alto b~ providing services re1ated to bas!c needs assistan~e and counselIng as descrIbed beTo.: ~Y Assistance and Counseling Sery;ces Funded by COBG Nonles 60AU All) OOJECTIVES, 1- 2_ 3_ •• Provide emergency ass' stance to approximately 3.000 unduplfcated homeless persons Intluding 4,000 person nights of shelter, 20,000 hot ~e.'s, 1&,000 sacks of emergency groceries. clothing, information and referral, showers, bus passes. laundry facilit;es and co~~seling services. Provide employment assistance ~n the fOr21 referral, transportatio~ to interviews, ass'stance. and use of telep~one and mail bOX4 of counse-i~ng. job-labor application ~reparatl0n Provide eounseling and referral SErvices for drug and alcohol dependency. Provide legal advocacy for the homeless in the court and' correctional fact1itie~. 5.. 'rovide casework. sochl services fol'" chronica11y 'lM!.nta1h ~11 homeless through tne -Seyond Shelter-~ro9ram at the Barker Hotel site~ 6. Administer the Hotel de Zinc rotating church program which shelters approxlmate1y lS ~omel.ss pe'sons per nIght. full-Tile Caseworker Partially Funded by "nera1 f~ ~nies EOAL: To create a new and hi9~er level of paid and volunteer casework services for homeless and at-risk individuals with speci.l needs. 08JECTIYES~ Hire a second ftll1 ... time c.2I,seworker to maintain a dirEct case-load of 10 homeless/at r1st people. supervise the volunteers ass~gned to assist in case management ser'l{ices. for home1ess: famHies with children, and initiate a new payeeship program for sor.ey management for homeless and at-riSK disabled people~ 1. Provide case lIanagement services to at least ]00 families. 2. Provide intensive. long-term case management services to 25 families. 3. Recruit. trafn and manage between 5 and 10 volunteers who will assist 'With intensive case management services to families. on a one-to-one basis. L .. , . .J ~;-;-~;>. " 'age Two Urbon Minhtry Uhiblt ',.' ,. RecruIt .nd traIn up to thr.., volunteers who will ~gln Implementing a ,""",y .. nag_nt pa.yeeshlp pr09ra.. for dis.bl~ homeless people. Approxl.ately 20 people will receive .sslstance from this program durlns the 1991-92 flseal y.ar. • • Description Expenses S.l.rle. Benetlts Payroll T.xes Insurance Rent lItil ities Phone Postage Consu'tan~s and ~ Statt Development Travel ___ _ Office Suppl! •• Equipment ~ Plafntenance and Repair Depreciation Direct Service:=:=j Miscellaneous _________ ~ OHIIlT "8" lJRIIAI( MINISTRY OF PAlO AlTO Progra.s for the Hooel.ss 1991-1992 COI!ruCT IMl6IT Tptal Organization Contract Budget Contract Budget Protected Budg~ __ Cllj!6 funds ~ner.l Fund. ~B9.9l0 2,400 1.300 6.500 1,550 6,000 3.550 900 500 1.500 -0- 7.600 500 3,300 --- --- $21,500 __ -I ~15,800 2.740 1.474 __ _ 1,550 ------Ie------ 4.000 i- Printing =--~ Capital Expenses -0------ TOTAl EXPE11S8 __ ~362.23O $30.000 ___ ' $17.275 __ _ TDT Al COllTltACT IMl6IT: $47.275