HomeMy WebLinkAbout0322.091~ "
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6
June 20, 1991
THE HONORABLE CITY CO'JNCIL
Palo Alto, california
Remoyal, Transportation. _~nd_ Disposal Services f.Q-,~~_t.ty-Generated
H~zardous Wast~~~ard of Contract
Members of the council:
Report in Brief
This report recommends that Council a~ard a one-ye~r contract, ~ith
options for two additional years to United States Pollution
control, Inc. in an amount not. to exceed $4.0.000 to provide
removal, transportation, and disposal services for Cit}'-generated
hazardous 'Waste during FY 1991-92. Funds are availa,ble in tl-:le
1;90-91 Refuse Fund operating budget for year one of the contract.
Funding for years tlo.'O and three is contingent upon council approval
of the budgets for each SUbsequent year.
Backgrour4
Routine and non-routine hazardous wastes, ~hich are generated at
city-operated facilities, must be removed, transported and disposed
in accordance ..... i th state and federal regulations. Some of the
routinely generated wastes include PCB-contaminated. transformer
oil" hydrocarbon-contaminated sDil, asbestos brake parts, PCB
contaminated light ballas-ts. It.'aste am.'!1oniu:Tl tlydroxide, waste paint
(latex: and non-latex), ...... aste asphalt/diesel emulsion, and waste
laboratory che.micals. Genera lly. the non-routinely generated
'Wastes are from one-time constructiDn or re-rnedial clean-up
activities4 'lhe total amount of hazardous ;.:astes gen~rated from
City operations (not including ~aste automobile fluids) during the
1390 calendar year ~a5 approximately 30 tons.
Discussio:,
The contract provides for removal, transportation and disposal of
Ci ty-generated hazardous arastes on a 90-day cycle. rt also
provides for on-call energency services in the e'lient of a hazardous
materials or vaste incident [e,g. spills, le~ks) that requires
capabilities beyond those ...... hich can :be provided internally by the
City.
A request for bids \.las issued to 20 hazardQus \.Iaste rr.anagernent
firms, and 7 respondeo. The bids were re ... ie .... 'ed by the staff from
the-public 'Work.s/Operations Division to deteymi ne the lowest
res~nsible bidder. The ravie. included Evaluating costs presented
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CMR:322:91
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in the bids and performing backgrourd checks fer regulatory
records I references and expe:rience. Based on this evaluation,
united states Pollution Control. Inc~ 'Was determined to be the
low~st responsible bidder.
Because this contract is based on .... ork to be performed and the
volume of reaterials to be: received, it is impossible to predict
exact costs. However, staff is confiden~ that the budgeted funds
.. ill last the entire year, based on the volur.!e handled to date in
F,{ 1990-91.
Environmental Assessment
The award of the attached contract is ministerial, and therefore
exempt from the california Environmental Qu~lity Act, becaus~ the
City is required to comply .... ith the state and federal regulations
for the proper removal, trar,sportation and disposal of its
hazardous waste and no discretion is involved.
Recommendations
Staff reccmmends that Council:
1. Approve and authorize the Mayor to execute the attached one
year contract, w·ith optiolos for t",'o a1ditional years, with
United States Pollution Control, Inc. in an amount not to
exceed $40,000 in the first rear fot" removal, transportation
and disposal services for City-generated hazardous ~3ste.
2. Authorize the City Manager or his designee to exercise the
options for the second and third Years, in his discretion, and
to execute any other docu'!'nents necessary to implement the
second and third years of the contract.
Respectfully submitted, (~-) C{;; 1/ 'b--'-r..::JC~:j Jd.cYa",.~_<?", y~~~~
DAVID G. ADAMS KICHJ>.EL H. MILLEF.
,Deputy Director, Public Works Operations Dire~tcr of Public Works
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Assistant City M~r
V
}..ttaclunents: Bid Summary
Contract pages
Related CMRs: 580:9, 105:0, 358:0
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CMR: 322: 91
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CONTRACT
THIS AGREEMeNT is made .r,d entered into, in dupC,cate, this ___ dav
of , 19_, by and between t.~e City cf Palo Alto, California, hereinafter
called ·env· ~ and USPCl , hereinafter cal1ed ·Contractcr-~ whose Taxpayer
Identificatron Number is;
WITNESSETH:
For and in consideration of their f')utual covenants, the parties hereto agree as follows:
1. ContractOf shall do arl the work and' furnish all the materials necessary to comprete
\n a good. workmanlike aM substantia' manner I 8:1d to the satisfaction ot the
CITY, the following:
2.
3.
4.
CITY GENERATED HAURDOUS WASTE PROGRA.'!
Thi3 Contract shan consist of the following documents on file with the City Cferk, an
of which are incorporated ~erein and made a part hereof by reference thereto:
a. This Contract
b. Notice Inviting Sealed Bids
e. Accepted Bid
d. Standard Specifications dated 1972, as amended, or as superseded by other
docume;1ts incorporated herein.
e. Certificate of Insurance
f. Performance Bond
g. Affirmative Action Guiderines and Compnance Report
h. Any and aM supplemental agreements which amend or extend the worle
contempfated and' whi<:h may be reQuired to comp!ete the woik. in a substan.tia!
and acceptable manner.
In consideration of such work~ CITY shafl pay Contractor the amount specified in his
bid in the manner provided in said Standard Specifications dater:! 1972, as amended.
CollCurrently wfth the execution of this Contract, Contractor sharr provide CITY with
the Contracto("s faithfut Perfexmaoce Bond and certificates of insurance. Including
any workers· compensatfon msur80ce required by the laws of the State of Cafifornia
or otherwise reQuired in said specifications.
5. This Contract shall (lOt be assigned by Contractor.
6. All claims by Contractor regarding extra work, chErges, delay or other disputes arising
out of the Contract must be submitted to CITY in writing within ten (to} worldng: days
after the claim arose, describing in detail the nature and value of the disputed work
Of claim.
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CONTRACT {Continued I
ContraC"tor hereby agrees to in<femnify, defend and hold harmless CITY, its officers,
agents~ and employees from any and all demands. claims or liability of any nature,
cal,.lsed by Of arisingQut of ContractQl"sl it~ officer$~. agents.'. or employees' negfigent
acts. errors, or omissions. or wirlful misconduct. OfCOnduct for which the law imposes
strict riabillty on Contractor in the performance or failure to perform this Contract.
City and Contractor hereby agree that this Section 7 appries to this Contract, aOO
sL;percedes Section f.C of the Not:;ce Inviting Seared' 8i-ds. but onry to tl"1e extent that
such sections may be inconsistent.
This Contract represents t11e entire agreement between the parties with respect to the
purchase and sale Gf ti-je eQuipmer.t. materials, or suppfies or payment for services
which may be the subject of this Contract. All prior agreements. iepresentations.
statements .. negotiations and undenakings whether orar or written are superseded
hereby.
No payment, partial payment, acceptance, or partial acceptance by CITY shall operate
as waiver on the ,Pdft of CITY of any of ITS rights under this Contract.
10. Contractor agrees to permit CITY to audit. at any reasonable time during the term 0'1
this Contrat:t and for three (3) years thereafter~ Contractor's records pertaining to
matters t:overed by this Contract. Contractor further ag(ees to maintain such records
fO(' at least three (3) years after tt1e: term of this Contract.
IN WITNESS WHEREOF, the parties have set their han<!s all on the day and year first above
written.
ATTEST: CITY OF PALO ALTO, CALIFORNIA
By:
City Clerk Mayor
APPROVED: CONTRACTOR
By:
City Manager
Title:
(Departml!nt Headl
Taxpayer LD. I
Director 0 f finance APPROVED AS TO FORM:
Risk Ma nager City Attorney
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