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Home My WebLink About0186.092MaI"ch 19". 1992 THE HONORABLE CITY CO~~CIL Palo Alto, california Regional Water Quality Control Plant Laboratory Expansion -Award of Cont.ra ct Members of L~e Council: Report in Br-ief This report recommends that the Council approve and authorize the Mayor to execute the attached contract 'With A &: A Mechanical Contractors Inc. in the amount of $225,661 to install and furnish additional laboratory facilities at the Palo Alto Reqicnal Water Quality Control Plant ~PARWQCP). Funds have been appropriated in elF 39595, L...aooratory Facilities and elP 39591, Plar.t Equipment Replacement. Bac)cgrour,d The new permit a!id order from the Regional Board has imposC:lI a stringent monitoring program on the pl&nt discharge and industrial waste. The new program resulted in a significant increase at a higher level of sophistication of sample analysis to be performed in the plant's state certified laboratory. This project 'Will provide additi~nal facilities to meet the new requirements and relieve the existing overcrowded condition in the laboratory. piscussion Bids .... ere received from three qualified. contractors as shown on the attached su.mIllary. Staff recommends that the. bId of $225/661, submitted by A , A Mechanical Contractors Inc., be deteLmined by council to be the lo~est reponsible bid and that the contract be awarded accordingly. ,]lhis bid is 5 percent above the engineer's estimate of $215,000. Funding eIP 39595, Wastew-ater Enterprise fund --$230, 000 ReCOlDJ!len d3. tJgns staff recommends that Council: -1- CHR:1S6:92 #~~"l' .. " .. -" 5 ~~ :1 1 1 ·1 ; , i I 1. Approve and lIutho.:-ize the Mayor to execute. the attached Contract with A , A M~chanical Cont~actors rnc~ in the amount of $225,661 for the LAooratory Expansion ~t the PARWQCP. 2. Acthori28 the City Ma~age~ or his designee to negotiate and execute one or more change orders to the contract with A « A Mechanics! Contract~rs Inc., the total value of which change orders shall not exceed $20,COO~ Respectfully sUbmitte~, WILLIAM l!IKS Manage~~ water Quality Control Plant Ou~t (] ai~<-- DAVID G. ADAMS _ Director of ~tic Works / ACJ/ . JiJRE FLFJUN~ ~ Assistant city ~nager ......... Attachments~ Clffi: 186: 92 Bid summary cont"ract Pages -2- , -.•.. '" ,:::,1 .' ." • C . - Cl'l'Y OP PALO ALT:> RBGl:OIilU. ""Tn QUALITY COIITR01, PLAIl'r ~'80~~RY BXPANSIOH lID SlJM>IMl: March 7, 1992 81401. ... bOUDt. ot Bid A & A Mechanic~l Contractors Inc $225,661 Gen-Con Inc $261,376 Redwood Plumbing Co Inc $268,585 Eftqineer'5 esti~ate $2:15,000 ~, -3- CHR:186:92 ...----->._- - CONTRACT rtf15 AGREEM'"'clI.7 is made and entered into, in duplicate, this ____ .~day of _______ 19_ by and bet\veen the City of Palo Alto, California, hereinafter called "CiTY", and -.h __ & A Mecb.iL.ial ContracteD Inc ~rcinafter caHed "Contractor". whose Taxpayer Identification Number is: ____ _ For and in consideration of their mutual covenants, the parties herltto agree as follows: J. Contractor shall do 211 the work and fumish aJi the materials necessary to consLruct and complete in a good, work..rrtanlike ar.d suhstantial manr.er, and to the s.a.ti::facLio:1 :Jf tlJe City (.If Palo Alto, the following: RWOCP l&OOrawry Expansion 2. This contr.::et shall consist of the following documents on flie 'l.Nith the City Clerk, all of "~.:hich .are l.'loorporated herein and made a part hereof by reference therete: a. This Contract b, Notice Inviting Sealed Proposals c. Ac.cepted Proposal d. Standard Specifications dated 1972. as ameneed. or as superseded by other documents incorporated herein. e. General Provisions r. Technical Specifications -Special Provisions g. Certificate of Insurance h. Perfonnance Bond i. Labor and Materials Bond j. Affirtrultive Action Guidelines and Compliance Report t. Any and all supplemental agreements which L"llerld or extend the". work c.ontemplated and which may be required to complete the work in a substantial and acceptable manner. 3. In C'CfIsideration of s;,}cl'l work, CITY ~ha11 pay Contractor the a~nount specifIed in h:s bid in the manner provided in said Standard Specifications dated 1972, as amended. 4. ConclLrrentiy with t'le execution of 111is contract, Contractor shall provide CITY with the Contractor's l.abor and Material and Faithful Performance Bonds and certificate~ of insu.rance, ir.c!uding any workers' compen.llation insurance required by the laws of the Stare of Caiifornia or otheNise required in said specifications. s. This contract shall not be assigned by Contractor. CONTRACT (Continued) 6. All claims 'by Contractor regarding extra work, cha1ges, delay or otheT disputes aris.ing out of the Contract must be submitted to CITY il" writing within ten (10) werking days after the claim arose, descnbrng in detail the nature and value of the disputed work or ci~im. 7. Contractor hereby agrees. to indemnify, defend and hold harmless CITY. its officers, agents, and employee.s from any 'lnd all demands, claims or liability of any nature, c.aused by or arising out of Contractor~s, its officers' > agents'. or employees' [1~gligent acts, errcrs, or omissions) or willful misconduct, or conduct for which t.l1e !&W im}X)5eS sL.-ict liability on Contractor L'l the performance or failure to perform this Agreement. S. This Agreement represents the entire Agreement between tie panies with respect to the pmcha.se and sale of Lie equipment, materials, or supplies or payment for :,emces which may be the subject of rnis c.ontrnct All prior agreements, represrntalions, statements, negotia -tiOn5 and undertalings '.a.'heti!er oral or written are superseded hereby. 9, No payment, partial payment, acceptance, or partiaJ 2.cc,eptance by City shall operare as waiver 'On the part of City of any of its rights un6er this contract. !O. Contractor agrees. to permit CITY to audit, at any reasonable time during the term of this Agreement and for three (3) years. thereafter, Contractor's records J..'Crtaining to mattef'j covered by this Ag1eernenl Contractor further agrees to maintain such teC()rds for at least Urree (3) years after the tenn of this Agreement IN WITNESS VlHEREOF~ the Parties have set their hands all OJ'! the day and year first above wTitten, ATTEST: CITY OF PALO ALTO, CALIFORNIA By: _______ _ City Clerk Mayor APPROVED: CONTRACTOR By' ____ _ City Manager Title: Public Works Department Taxpayer 1.0.' --------APPROVED AS TO FORM: Director of Finance --------..... - Risk Manager City Attorney