HomeMy WebLinkAbout0609.000".
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December 13, 1990
THE HONORABLE CITY COUNCIL
palo Alto, California
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Contracet. with MA Fence Co. ' Inc:~ for Wooden Fence at Maybell
Substation
Members o~ the Council:
R.port in Brief
This report recommends that the City Council award a contract in
the amount of $27,425.00 to AAA Fence Co.~ Inc. for the fence work
at the City's Maybell Substation. In addition, staff recommends
that Council authorize the City Manaqer or his designee to
neqotiate and execute one or more change orders to the contract to
c:ovElr additional related but unforeseen work which may <levelop
during the project. The value of these chanqe orders shall not
exceed $4,000.00. Funds for this project are avail~ble in the F¥
1990-1991 !a .. ctric Fund Operating B1ldq"t.
Bockground
A chain link fence with three strands of barbed ~ire on top was
built on the sides of Maybell Substation tor security years aqo.
some repair work to the fence is r~quired now. Trees around the
substation were recentl}' removed. to prevent interference with high
voltaqe lines. Residents of Irven Court have requested restoration
and iaproveaent of the screening of the substation with new
plantinqs and a wooden fence. The existing chain link fence will
remain for security purposes.
projegt pescription
Aft_r aeveral meetings with the residents it was requested that a
new eiqht-toot high redwood fence be in&~alled on the outside of
the present chain link fence. This would shield both the humming
sound 96.Derated by transformers and the aiqht of electric equipment
in the substation. Some .inor repair work needs to be done on the
chain link fence which will remain fDr security purposes. Trees
will be planted by the Public Works Department in an effort to
enhance the appearance of the. substation in the area of the redwood
t"enee.
CJOtI'DISO
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The project was sent out tor competitive bid. Eight contr~ctors
obtained specifications. Six attended a pre-bid site visit. Fro~
these, five bids vere received on November 20, 1990 as indicated on
the attached bid summary. The lew bidder is AAA Pence Co., Inc. at
a cost ot $27,425.00. The Engineer's estimate for the project was
$23,600.00. staff base1. ita estimate on the best available
InformatiQn; however local contractor's costs may differ. Staff
checked references en four local -contracts completed by AAA Fence
Co. and received favorable comments from all. Staff finds the lo~
bidder qualified to perforD the work.
FUnding
Funds for this project are included in the FY 1990-1991 Electric
Fund Operatinq Budqet.
R.cggmpgndatiQn
Staff recommends that the City Council:
1. Approve and authorize the Mayor to execute a contract with AAA
Fence Co ... Inc. in the amount of $21,425.00 tor the fence work
as specified in the bid proposal; and
2. Authorize the City Manager or his desiqnee to negotiate and
execute one or BOre chanqe orders to the eontract. the value
of these change orders not to exceed $4,000.
Respectfully subaitted,
~~D~I~
III CllAEL D. BEANLAND
Electrical Engineering Manager
;Cu~~--f -< -1">~
RICIIARD L. YOCNr! "
Director of utilities
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WILLIAM ZANlI"'
City Kanager
Attachments: Contract
BId Sheet
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COII'rRACT
THIS AGREEMENT i8 made and entered into~ in duplicate, this ____ _
____ day of , __ ~~~~ __ ~. 19 ___ • by and between the City of Palo
Alto, California, hereinafter called ·CITY·, and
;;;:=:-:::==-;-:;=-;:-:;-;:;::::7:;-::::-~=h e re ina fter call ed • contra ctor", whose
Taxp~yer Identification Number is: ________________________________ ~
For and in consideration o:f their li!.utual cevenants, the parties
hereto agree as tollows:
•
1. Contractor shall do all the work and furnish all the materials necessary
to construct and complete in a good, worJananlike and substantial II".anner,
and to the satisfaction of the
City of palo Alto, the follovinq:
WOODEN FENCE , MA!BELL SUBSTATION
4. This contract shall consist of the followinq documents on file with the
City Clerk. all or which 5re incorporate~ herein and made a part hereof
by reference thereto:
a~ This Contract
b. Notice Invitinq Sealed proposals
c. Accepted Proposal
d. Standard Specifications dated 1972~ as amended, or as
superseded by other doc~ents incorporated ber~in.
e. General Provisi~ns
L. Technical Specifications --Special Provisi~ns
9a certificata of Insurance
h. Performance Bond
i.. Labor and Materials Bond
j. Affirmative Action Guidelines and Compliance Report
k. Any and all supplemer.tal aqreements which amend or extend
the work contemplated and ~hich may be required to complete
the work in a substantial and acceptable ~anner~
3. In consideration of suc."'1 'Work, CITY shall pi!y Contractor the amount
specified in his bi~ in the manner provided in said Standard
Specifications dated 1972, as amende~.
4. Concurrently with the execution of this contract, CC:Jtractor shall
provide CITY "With t.he Contractor's Labor and Material and Faithful
Performance Bonds and certificates of insurance, including any ~orkers'
compensation insu~ance req~ired by the laws of the State of California
or otherwise required in said specifications~
5. This contract shall not be assiqned by Contractor.
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COllTRAC'l (Continued)
6. All claims by Contractor regarding extra ~ork, charqes, delay or other
disputes arising out of the Co-ntrt!.ct must be submitted. to CITY in
writing within ten (10) working 4ays after the claim e;.rose, describing
in detail the nature and value of the disputed work or claim.
7. Contractor hereby agrees to indemnify, defend and hold harmless CIT~,
its officers, agents, and L"!'lployees from any and all demands, clailils or
liability of Any nsture, caused by or arising out of Cont~actor's, its
officers', ~qents', or employees ' negliqent acts, errors, or omissions,
or willful lCiscOndllct, or conduct for -which the law imposes strict
liability on Contractor in the p~rformance or failure to perform this
Agreement.
S. This Aqreement repres.ents the entire Aq:-eement b.etwe.en the parties 'With
respect to the purchase and sale of "t.he eq-llipment, l:laterials, or
supplies or payonent for services which may be the sUbject of this
Contract~ All prior agreements, representations, state~ents, negotia
tions and undertakings ~hethar oral or written are superseded hereby.
9. No payment, partial payment, acceptance, or partial acceptance by City
shall operate as waiver on the part of city of any of its rights under
this contra.ct 6
10. Contractor Agree$ to permit CITY to audit, at any reasonable time d~rinq
the term of this Aqreement an~ for three (3) years thereafter,
Contractor's records pertaining to matters covered by this Agreement~
Contractor further agrees to maintain such reccr4s for at least three
(3J years after the term of this Agreement.
IN WITNESS ~OF, the Parties have set their hands all on the day and year
first above written.
ATTEST:
City Clerk
APPROVED:
City Manager
Director of Dt11iti~s
Director Qf Finance
Risk Han&ger
CITY OF PALO ALTO, CALIFORNIA
By: MaY~O~r~--------------------~-----
CONTRACT "OR
By: Tit~l-e~:---------------------------
Taxpayer 1.0.1. ______________ _
APPROVED AS TO FORM:
City Attorney