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Home My WebLink About0595.000,. ~ ~ December 6~ 1990' THE HONORABLE CITY COUNCIL Palo Alto, california Agreement with OSm2Se Wood Pr@serving. Incorporated, tor the InspsctiOO and Testing of Wood Power PQ~ Members of the Council: Report in Brie f This staff report recommends that the City council approve and authorize the Mayor to execute an aqreement in the amount of $7'.400 with Osmose Wood Preservinq, Incorporated, for the inspection and testinq of the Otility·s approximately 8000 wood power poles. In addition, staff recommends that Council aqthorize the City Manager or his designee to execute one or more change orders for-related but un£oreseen work. The value of these change orders shall not exceed $7,000. FUnds for this project are available In the utili~les Electric Capital Improvement Project 1990/1991 budget. Background In 1982 and 1983 Osmose Wood Preserving, Incorporated, treated and tested many of the City's wood power poles. Since then, there has been no testing or inspection of wood power poles. Many of the wood poles in the city's Utility Power Distribution systea are now more than 30 years old. In order to ascertain the concUtian af these wood power poles, Osmose will inspect and test our wood poles for structural integrity. To further the utility'. pole .anaqeaent proqram, Osmose vill enter information about each wood pole into our computerized database, compatible with the utility's computers. All wood power poles viII be taqqed with a nu.mber, allowing ta"ae utility to identify and track: the history of each woad power pole. Oatabasing and taqging each wood pole will allow the utility to keep an updated record of the condition and equipment on each wood power pole4 Usi"9 this CXR.595'0 1 • . . information, the utility ~ill be able to determine the number of wood poles for treatment each year and to accurately locate wood poles needing replacement in conjunction with the nominal r.placam~~t cycle. Specification Development A Request for Proposal vas d~veloped for the inspection, Qata gathering, ta9qing and testing and treatment of the wood power poles. The RFP was sent to five companies. Proposal Eval\.l~tion One bid and three -no bids· were received. The bid was received from Os.ose Wood Preservinq, Incorporated. The cost to inspect, test, gather data, and tag one wood pole i~ $9.30. Based upon unit prices, the cost to inspect and test all the Utility's wood power poles is $7.1 '00. Osmose meets all of the insurance requirements and has pertorme~ satisfactorily in 1982 ana 1983. Tbey are a reputable firm with many references from electric utilities throughout the United states. Starr recommends selectinq Osmose to perform the inspection and testing of the wood poles tor the City. The engineer's estimate, including the cost of treatment,. was $90,01>0. Funding The amount of $89,000 is allocated for this project in the utilities Electric Capital Improvement Project 1990/1991 budget. Engineerts Estimate: Osmose's Bid: '$90,000. $74,400. There is a difference between the Enqineer's estimate and the bid because initially 6t~ff included $15,000 for pole treatment as part of the Engineer's estimate~ However, during neqotiations with Osmose, it vas decided that it would be advantaqeous to first inspect the wood poles and gather accurate data to ~anage the poles rather than doinq comprehensive treatment. With the inspection data, wood poles could be more selectively chosen for CHR,SU.O • '. , J Recopppendation stafr recoaaends that Council: 1. Approve and authorize the Kayo~ to execute the attached contract with Osmose Wood Preserving, Incorporated} in the amount of $74~.OO for the inspection and testing of the wood poles: and 2. Authorize the City Manager or his desiqnee to negotiate and execute one or more change orders to the contract with Osmose ~ood Preserving, Inco~rated, the total value of such change orders shall not exceed $1.000. Attachments: Short Form C~ntract Bid. Sheet CIIB'5n,o , .. .. -TO Savillga Next IJ:M Bid I~ Si g ~.f (PI leI .' \ ;" 1.1.1' ;-/ .-, ,\ / o THrs AGREEMENT is made ~nd entered into, in duplicate, this ____ _ ____ day ot ~~~-.~~~. 19 ___ , by and between the city of Palo Alto, California, bereinafter called ·CITY·, and ~ __ ~ __ ~ ___ ~ __ _ ::;;:===::-C~=:::7.,=~;-::::-:=::h:erelnaftar called ·Contr-sctor·, 'Whose Taxpayer Identiticatlon Number is: ______________________________ ~ For .nd in consideration of their mQtual covenants, the parties hereto agree as follows: • 1. Contractor shall do all the work and furnish all the materials necessary to construct a~d complete in a good, workmanlike and substantial manner, and to the satistaction of ~~. City of Palo Altc, the following: Inspection Testing and Preserva~iv~ rreat~ent of Wood Powey Peles 2. This contract shall consist ot the t~llowinq documents on file with the city Clerk, allot which are incorpQr~ted herein and made a part hereof by reference thereto: a. This Contract b. Notice Inviting Se~led Proposals c. Accepted Proposal d. Standard Specifications dated 1972# as amended~ or as superseded by other documents incorporatea herein. e. General Provisions t. Tec~~ical Specifications --Special Provisions 9. Certificate of Insurance b. Performance Borul i. Labor and I!aterials Bond j. Affirmative Action Guidelines and Compliance Report k. Any and all aupplemental agreements which amend or extend the work contemplated and which may be required to complete the work in a substantial and acceptable mann·ar .. 3. In consideration of such work, CITY shall pay Contractor the amount specified in his bid in the manner provided in said Standard Specifica~ions dated 1972, as amended. 4. ConC\lrre.ntly with the execution of this contract, Contractor shall provide CITY with the Contractor'a I..abor and Material and Faithful Performance Bonds and certificates of insurance, including any ~orkQrs' compensatien insurance required by the laws of the State of California or otherwise required in said specifications a s. This contract shall not be assigned by contractor a OO~ (Continued) CIt)" IDf' hhl AUo: COrfTUCl (~.) • o 6~ All claims by Contractor reqardinq extra vork, charges, delay or other disputes arisinq out of the Contract must be svbmi tted to CITY in vritinq vithin ten (10) workinq day. after the claim arose, describing in detail the nature and value of the 4iaputed work or claim. 7. contractor hereby aqrees to indemnity. defend and hold ha~le55 CITY. its officers, agents, and employ.as from any and all demands, claims or liability of any nature .. caused by or ariainq out of Contractor's, its officers'. 6gentst, or employees' neqligent acts, errors, or omissions, or willful 11lisconduct.. or cond\,l;ct for 'Vhich the law imposes strict liability on Contractor in tha performance or failure to perform this Ac;reement. B. This Agreement represents the entire Agreement between the parties ~ith respect to the purchase and sale of the equipment, materials, or supplies or payoent for services vhich JIIay be the subject of this Contract~ All prior agreE=ents, repr.sentations, statements, negotia tions and undertakings whe~~er c~al or written are superseded hereby. 9. No payment, partial payment, acceptance, or partial acceptance by City shall operate as vaiver on the part of city of any of its rights unde~ this contract~ 10. c~ntractor aqrees to permit CITY to audit, at any reasonable time during the term of this Agreement and for three (3) years thereafter, contractor's records pertainin9 to matters covered by this Agree~ent. Contractor further aqrees to maintain such records fer at least three (3) years after the term of this Agreement. IN WITNESS WHEREOF, the Parties have set their hands all on the day and year first above written~ ATTEST: City Clerk IIPPROVl:O: <:i ty Manager Director of Utilities Director of Finance Risk llan.ager CITY OF PAUl 11 LTO , CALIFORNIA By: __________________________ _ Mayor CONTRACTOR ~:~--------------------Title: Taxpayer 1.0 •• __________________ _ APPROVl: 0 liS TO FORM: City Attorney ·;~;' .;~~~.,-. ;'~