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Home My WebLink About0592.000, .'- December 6, 1990 THE HONORABLE CITY COUNCiL Palo Alto~ C~lifornia · .. AgreCE€Dt with Energized Substatio~ Maintenance for &treet Light PQAe Painting. Members of the council: Report. in Brief I I '-; This report recommends that the City Council approve and 8uthorize the Hayor to execute the attached maintenance agreement with Energized substation Maintenance.. Inc4 in the amount of $26,860.00. This contract is for the painting of 304 steel street light poles, 16 steel traffic signal poles and heads, and 1 aluminua pole. Authorization is also requested for the City Manager or his designee to negotiate and execute one or ~ore cbanqe orders to the maintenance contract for related but unforeseen work; the total value of all chanqe orders shall not exceed $2,000. Funds are included in the 1990-1991 Electric Fund Operations BUdget~ Background Many of the steel street light poles in the City have been in place fer almost 30 years an~ are beginning to show signs of paint deterioration, corrosion and rust~ To maintain tr.ese poles, contractors have been hired over the last two years to paint the poles. This year, 304 steel street light poles are desiqnated to be painteQ~ As ~ell as reducinq rust and lessening pole deterioration, pole painting will make the poles more aesthetically pleasing and increase their service lite. Bid Eyaluations Bids were received fraa three bidders as 3ummarized below~ Staff recommends that the low bid of $26,860.00 submitted by Energized Substation Maintenance, Inc., be accepted by the City council. OUr engineers' estimate was $38,610. Enerqized Substation Main., Inc. Jeffeo Painting ~ Coating, Inc. Chay , Harris Painting Enqineerts Estimate $26,860.00 $75,886.00 $7419l7~OC $38,610.00 • \ I i \ Althouqh Ener9i~&d Substation Maintenance's bid is much lo~er than the other two bids, they have pertoraed satisfactorily on tvo previous pole palntlnq projects for the City. Staff feels co~fident they can complete the ~ork as specified. f'llllding lUnds ~or this work ~ere all~ated in the FY 1990-91 Electric Fund operations 8ud~.t. Begpmmendatlon Starf Recommends that council: 1. Approve and &uthori~e th~ Mayor to execute the attachQ~ contract with Enerqized Subs~ation kaintenancQ, Inc. in the am~t of $26,&60.00 for steel street liqht pola painting. 2~ Authorite the City Manaqer or hia designee t~ negotiate and execute one or .ore chanqe orders to the maintenance contract with Energized Substation Maintenance, lnc.; the total value of all such chanqe orders shall not Q¥ceed $2,000. Re$pec~tully 8ubsitte4, (' 11 (1./ -;' &-'. if. P. 4~1 +.-.- KiclNlel D4 Bea.n.land . :£leetrical Engineerinq XClna.ger A~tach»ent: Short Fora co~tract Bid sheet OIlLlU2.D ., . . . .' "," '. ------.!:.--~---. ---'"....::.-,~--.. ---------.... THIS ACREEMENT is made and entered into, 1n duplicate, this __ _ ____ day of ______________ • 19 __ , by and between the city of Pal~ Alto. california, hereinafter called ·CITY·, and hereinafter calle~ ·Contractor-, whose Taxpayer Identification N~er 15: _______________________________ -" For and in consideration of their mutual covenants, the parties herato aqre. as follovs: 1. Contractor shall do all the 'Work and furnish all the materials necessary to construct and complete in a good, workmanlike and substantial manr.er. and to the satisfaction of the City of Palo Alto, the following: Str~et Light a~d Traffic Signal Pole Painting 2. This contract 5ha~1 consist of the fol1Qwinq documents on file with the City Clerk, all of which are incorporated h~rein and made a part hereof by reference thereto: a. This Contract b. Notice Invitinq Sealed Proposals c. Accepted Proposal d. Standard Specifications dated 19'2, as iUlendec!, or as superseded by other documents incorporated herein. e. General Provisions f. Technical Specifications --Special Provisions 9. Certificate of Insurance b. Performance Bond 1. Labor and Materials Bond j. Affirmative Action Guidelines and Compliance Report k. Any and. all supplemental agreements which amend or extend the work eonte~plated and which may be required to complete the work In a substantial and accept&ble manner. 3. In consider.e.tion of such work, CITY shall pay Con~ractor the amOU!i.t specified in his bid in the manner provided In said Standard Specifications dated 1972, as amended. 4.. Concurrently 'With the eX:8-C\3tion of this c.ontract, Contractor shall provid.e CITY' with the Contractor-'s Labor-and Material and Faithful Performance Bonds and certificates of insurance, including any ~orkersJ compensation insurance required by the laws of the state of California or otherwise required 1n said specifications. 5. This contract shall not be assiqned by Contractor. COh"TRAC'l (Continued) Ci'tJ' ... ,.l. Alto: toIiTUC' <S8IIple) '. • o o 6. All clai •• by Contractor reqarding extra york, charges, delay cr other disputes arisinq cut of the Contract .ust be suklmitted to CIT1 in writinq within ten «10) vorkinq days after ~~e claim a~ose, describing in detail the nature and value of the disputed work or claim. 7. Contractor hereby agrees to indemnify, defend and hold ha~less CIT¥, it5 officers, agents, and employees trom any and all demands, claims or liability of &ny nature, eaus8d by or ariainq out ot contracto:'s, its officers', agents', or employ.es' negligent acts, errors, or omlssions~ or vi Ilful misconduct, or conduct tor 'Which the law imposes strict liability on contractor in ~~e performance or failure to perform t~is Aqreelll.e.nt • 8~ This Agreement represents the entire Agreement b~twaen ~~e parties with respect to the purchase and sale of the equipment, materials, or supplie.s or payment for services which may be the subject of this Contract. All prior aqreements, representations, statements, negotia tions and undertakings whether oral or written are superseded hereby~ 9. No payment, partial payment, acceptance, or partial acceptance by City shall operate as waiver on the part of city of any of its rights under this contract. ~O. CQntractcr aqrees to permit CITY to audit, at any reasonable time during the term of this Agreement and for three (3) years thereafter, Contractor's records pertaining to matters covered by this Agreement~ Contractor further agrees to ~Aintain such records for at least three (3) years efter the term ot this Agreement. IN ~TNESS WHEREOF, the Parties have set their hands all on the day and year first aboVe written. ATTEST: city Clerk APPROVED: City Kanager Director ot Utilities Director of Finance I!isk lI&nager CITY OF PALO ALTO. CALIFORNIA ~:.~---------------------Mayor CONTRACTOR ~:.~---------------------Title: Taxpayer I.D •• __________________ __ APPROVED AS TO FORI!: city Attorney .~. , , '.:,1, . , I\oooftrdOd '10 Sav::i..ngs Next w.. Bld ", " "/ •