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14
December 6, 1990
The Honorable City Couno1
J'ajo Alto, California
Acquisition or Addition pJ Hard Disk DOve
Members of the Counol:
Report in Brier
This report requests Coun<:il approval of a budget amendment lot an additional
appropriation for Capital Improvement Project No. 18812 "hiformation Systems
Development" for tbe purchase of a bard disk drive to support the FinanciaJ Data Base.
The money for this additiDnal appropriation would corne from. the Reserve for Capita!
Projects.
Background
The next upgrade of tile Integrated Financial Accounting System (IFAS), Version VI, was
installed OD • test basis in April 1990.
Finance Department staff' has performed preliminary testing of an modules and now needs
10 complete the conversion from IF AS IV to IF AS VI willlin six months..
Cuneot Statgs
The Information Resources Department expected that the testing and h>lplementation of
IFAS IV was 10 have been completed by July 199() to allow IF AS IV 10 be deleted from the
financial dala base. However, an additional period of six months, beginning in October
1990, will be required f& testing and system conversion. System implementation will ()l"cur
in JanuaJ)' 1991, allowing L'rree months for final system editing and staff training.
Since this sequence requires the extension of IFAS IV financial data base for anoth.er six
months. it is necessary for the Information Resources Depanment to add another hard disk
drive now to prevent inadequate computer system response time, ir.5uffkient disk space for
print files, data bases, and working storage. After IFAS IV financial data base is deleted,
there will be enoogh disk space for data and file growth into fiscal yea, 91·92. A 67{)Mb
disk drive foe $9,540.00 was budgeted in Ille 1991·92 CIP No. 18812 "Information Systems
Development" fa< tIlis purpo;e. If Coor.e» approves the purchase in 1996-91, then llIe 1991·
92 UP will be reduced accordingly_
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Reco""" •• datlon
Staff recommends iliat OJuncil approve Ibe .ttac~ Budget Amendment Ordinance
approprlau"ll $9,540.00 from tho Reserve for Capital ProjeC15 to purchase I bard disk drive
to support the FmanciaI Data Base and to maint.ain the current level of computer system
performances. .
Respectfully submitted.
Dianah Neff
O:.&!ector, Information Resources
~(J~
. Emily Harrison
Director, Fmance
I~ 4 ''-.r--.L.w-Willi Zaner -<:"6 ...... --_
City M ger
Atta ent: Budget Amendment Ordinannce
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ORDINANCE NO.
ORDIIfANCE OF THE COUNCIL OF THE CITY OF PALe> ALTO
AMElIDING THE BUDGET FOR THE FISCAL YEAR 19 9 0-91 TO PROVIDE
AN ADDITIONAL APPROPRIATION FOR ClP PR03ECT NO. 18312 "INFORMATION
SYSTEI!S DEVELOPMENT" FOR THE PURCHASE OF A HARD DISK DRIVE TO
SUPPORT THE FINANCIAL DATA BASE
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the charter of the city of Palo Alto, the Coun~il on June
1S t 1990 did adopt a budget for fiscal ye~~ 1990-91; and
WHEREAS, the version VI upgrade of the Inteqrated Financial
Accounting system (IFASJ was installed on a test basis in April
1990; and
WHEREAS, the Finance Department has pertol"Eed preliminary
testing of all modules and now needs to complete the conversion
trom IFAS IV to IFAS VI which req-.Jires another six 1r.onths of
testinq and syste. conversion; and
WHEREAS, the. extended system conversion will require both IFAS
TV and IFAS VI databases to be m3intained simultaneously; demanding
Bore hard disk spacej and
WHEREAS., althouqh increased disk space vas included in the
1991-92 -Inforaation system Devel~ent· CIP No~ 18812, the
aiaultaneous system processing requires the purchase of a 670mb
disk drive now, so the 1991-92 CIP will be reduced accordingly;
NOW, THEREFORE, the Council of the. City of Palo Alto does
ORDAIN as follows:
SEctION 1 ~ The .. WI!. of Nine Thousand Five Hundred Forty
Dollars ($9,540) is hereby appropriate~ to CIP project No. 18812
-Information Systems Development-and the Reserve for Capital
Projects is correspondingly reduced.
SECTIQN' :2 ~ This transaction will reduce the Reserve for
Capital Projects from $4,725,052 to $4,715,512 as of October 31,
1990.
SECTION 3. The Council of the City of Palo Alto hereby finds
that tha enactment of this ordinance is not A project under the
California EnvirolUllental Quality Act and, therefore, no environmen
tal i_pact assess.ent is necessary.
SECTION 4. As provided in section 2.04.375 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Al'TEST: APPROVED:
city Clerk Mayor
APPROVED AS TO FORM:
city Attorney
APPROVED:
City Manaqer
oirector of FInance
DIrector of Information Resources 90-1.16