HomeMy WebLinkAbout0581.000'. -
November 29 1 1990
THE HONORABLE CITY COUNCIL
Palo Alto, California
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Palo Alto Harbor Improvements. elP 1891?, Amendment #1 tc
Consultant Agreement No. C 55983
Members of the Council:
Report in Brief
This report recOllmlends that Council approve and authorize the p.ayor
to execute Amendment No~ 1 to consultant agreement No. C 559B3 with
santina and Thompson, Inc., in the amount of $51,173, for
additional services in the design phase for improvements to Palo
Alto Harbor (CMR:-448:So} ~ Funds have been appropriated in elP
18918.
Background
In December 1989, Council approved an agreement 'With Santina and
Thompson, Inc. to provide consulting services for imp~ovements at
the Palo Alto Barbor. The improvements include restoring four
acres of .arsh~ developing a marsh mitiqation bank, renovatinq the
former Harbor Master's cottage, updatinq the Baylands Master Plan
and constructinq a sailing station.
On July 23, 1990 6 Council revie~ed the latest hydrological
information provided by the consultant and directed staff to
proceed with the detailed design of the sailing station.
Piscllssion
The consultant has recently completed a detailed technical
evaluation ot the harbor improvements as part of the existing scope
of work. Based on the evaluation, the San Francisco Bay
Conservation and Development Commission staff has indicated to the
City that 'Che harbor impr-ovements wi 11 require more extensive
environmental review. This was not anticipated in the existing
aqreement. Environmental documents ... ill need to be. prepared,
requirinq a level of specialized knowledge and skill in bioloqica1 6 hydrological and soil sciences. After discussinq this matter with
Planning Oepartment staff, it was concluded that the experience of
Santina and Thompson in wetland projects would greatly assist staff
in completing the environmental review in a timely manner and to
tbe satisfaction of the regulatory agencies. The following
represents the tasks to be performed by Santina and Thompson:
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o Identify and solicl t the involvement of appropriate regulatory
agencies and prepare a written environmental evaluation of the
barbor improvements.
o Prepare technical reports on the marsh restoration site which
address the dredge spoils composition, as well as the
drainage, hydrologic and biotic impacts on existing wildlife.
o Prepare draft and fina.l environmental assessment documents
incorporatinq co~ents from the City and regulatory agencies
in a form suitable tor certification.
Based on past experience with the requlatory e.qencies, statf
assumed that any environmental issues could be resolved in writi~
or by telephone. Therefore, the scope of consultant work did not
incluclli-meetinq .ith permitting agencies. Bo~ever, during the
design phase~ the consultant unexpectedly discovered small a~ounts
of hydro-carbons in the dredqe spoils which will be excavated as
part of' the Darsh restoration. As IS result, the requlatory
agencies now require that the City personally meet with agency
representatives to review the laboratory testing reports for the
dredqe spoils. In order to ensure that permittifl9 agency technical
concerns are responded to in a timely and comprehensive fashion, it
will be necessary for the consultant to attend those meetinqs with
city staff. It is important that any outstanding issues be
resolved quickly as the City is mandated by the San Francisco Bay
conservation and Development Commissi~n to complete four acres of
zarsh restoration by January 1, 1992. This requirement was macle
under a previous permit which allowed yacht harbor dredqing.
bQ.ompendation
statf recommends that Council approve and authorize the Mayor to
ex.~ute the attached Amendment No. 1 to Consultant Agreement No. C
55983 with santina and Thompson, Inc~. in the amount of $51,173,
for additional services in the design phase of Palo Alto Harbor
Improvements, elP 1891S.
DAVID G. ADAMS
Public Works Director of Public Wor~s
Related CMR:
Attachaents: bendment No~ 1
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:r.J<E)II)XZIIT 110. 1 oro CO>l'l'RAC7 110. C55983
B£TWEU CXTY OF -PALO ALTO l\ND
SAN'l'IllA , 'rBOMPSOlf I urc.
THIS AMENDMENT to contract Nc. C5S983 is Jrlade and entered
into this ___ day of , 1990, by and betwe~n the CITY
OF PALO ALTO, a municipal corporation of California, hereinafter
referred to as ·CITY,· and SAN'l'INA " THOMPSON, INC. (Taxpayer
Identification Number 94-2281182), a California corporation, with
offices at 1355 Willow Way, suite 280 .. Concord, CA 94520,
hereinafter re~erred to as ·CONSULTANT";
1t E C X 7 A (. 8:
WHEREAS, contract No. C55993 was prevlous1y entered into
between CITY and CONSULTANT for the provision of design and
construction 5ervic~s in cOfu,ection with capital improvements at
the Palo Alto Harbor (c.r.p. 18918); and
.~~S, the parties may aqree to amend said Agreement
from time to t.iJae;
NOW, THEREFORE, in consideration of their mutual
covenants .. tb,e parties ~ereto agree as follows:
SECTION 1. paragraph 7.1.2 of Contract No. C55983 .is
hereby amended to read as follows:
·For Addjti?Dal Services. CONSULTANT may provide
additional serv~ces at CIT~'S written request, as
described in Section 442 of thi:5> Aqreement, and the
ccmpe.nsatio"ll shall not exceed Fifty-one Thousand One
HUndred Seventy-three Dollars ($51,173400)-.
SECTION 2. An addendum to Exhibit -A-of Contract No.
CS5983 4 as set ~orth in Exhibit -1-. to this Amendment entitled
-Addendum to Exhibit A--Scope of Project,-is hereby added to said
agreement as an a.endment thereto.
SECTION
provislons of and
force and effect.
34 Except as herein modified, all other
exhibits to said 3gre~ent shall remain in full
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IN WITNESS WHEREOF, the parties hereto have executed this
Amendment the day and year first above written.
ATTEST: CITY OF PAIL> ALTO
city Clerk Mayor
APPRO'lED AS TO FORM:
SANTINA , THOMPSON, INC.
~.~ ~~1~'4.yr-
9'¥-u6#6Z--
Assistant city Attorney
APPROVED:
Assistant City Manaqer
Taxpayer Identification llo.
Director of Finance
Risk Manager
APPROVED AS TO CONTENT:
PUblic Works Department
Attachments::
EXHIBIT -1-: -Addendum to Exhibit A--Scope ot Proj~ct·
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EXHIBIT 1; -Addendum to Exhibit A -Scope of Project-
s'mmary of Additional services for the Design of Palo Alto Harbo P
ImprOVements -Contract C55983 Santina , Thompson. Inc t
1~ Preparation of Environmental Impact AS6essment (ElA) as
described in the attached document entitled -Additional
Services --SCope of E~vironDental Assessment Services.-
$33,190
2. Consultation with regulatory age.ncies and preparation and
application for development permits, as described in
attached santina &: Thompson lett'!"r dated November 12,
1990,
TO'rAL
$13,975
$47,165
city shall compensate "consultant for these additional services in
accordance. with the attached CONSULTANT fee schedule dated January
.1, 1990. All other tees under contract No. C55983 IShall be
calculated in accordance witb exhibit B to Ccntract No. C55983.
Total Additional Services for Amendment No.1.
[$47,165 (new) + $4,008 (existing)}
$51.,173
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.. oorTtONAL sERyrCEs --SCOPE QF ENVIRONMENTAL ASSESSMENT SERVICES
~~lo Alto Ha~bor rmprQve~s project 18918, Consul~t Aareement
Obiectiv.
santina • Thompsen, rnc. will ao an Initial Study for a mitigated
Negative Declaration in & form that is suitable tor use by the city
of Palo Alto and other r~~latory agencies. The format of the
environmental document shall follow CEQA qui~elines. The document
vill address all aspects ot the project co~pared to the exi$tinq
conditions, includinq short and long term impacts.. construction
impacts, A.."1d potential impacts. Th.a degree. of environmental
significance "ill l:>e identUie<l along with fe.sible mitigation
measures ..
scope of wo;);
Task 1 Establish reviev schedule yith City
Coordinate ~ith the City of Palo Alto's planning and public Yorks
departments a review process for the environmental document.
Task 2 Identify and solicit
requlatory aqencies
involvement of appropriate
Identify regulatory agencies and other bodies that should be
informed of environmental work. Solicit agencies' invo1vement and
comments thrcuqh a letter. Identify necessary permits from
af~illated agencies.
7'ask 3 Prepare Initial Study Checklist and environmental
evaluation.
Topics which are marked either ·yes· or -maybe-on the checklist
will be accompanied by written explanations, ~hich describe nature
of the impact and deqree of environmental Significance.
Recommended mitigation lI'Ieasures will be identifiea. Reterern:::es
will be made to technical studies which .... ere completed by the
consultant team in 1987.
Task , Prepare technical stuaies needed
An analysis ot the dredge spoils at Yacht Harbor Point will be
necessary to complete the mitigated Negative Decla~ation. Harding
Lawson Associates will conduct this study. The study will consist
of testing the physical and chemical make up of the dredge spoils
at the site.. as vell as an analysis and discussion of the test
results.. The test will determine unlawful levels of hazardous
aaterials, and evaluate sultabl~ alternative sites for disposal of
the spoils (ie: Byxl:>ee landfill}.
santina , Thompson, 'Inc. will identify the environmental issues
surroundinq the Vista Point Parking lot improvement drainage
system, viII note the environmental impaots, and will recommend
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appropriate aitigatlon measures_
*Additional soils tests and analysis ~ay be necessary in order to
satisfy the Reqional water QUal ity Control Board.' s requirements
that will enable the dredqe spoils to be used as a cappinq material
at the Palo Alto Landfill.
Task 5 summarize technical studies
Portions of p.rev!ously prepared technical studies c.oItple.ted in 1967
will be referred to, summarized, and inserted into the Initial
study where appropriate. Technical studies specifically prepared
for this. document will also be s'..UIIlIl.arized in the environmental
d~nt. .
Wetlands Research Associates conducted in a study in 1981 on
Wetlands Enhancement and Restoration for the Baylands (including
the subject project area). Biotic impacts on existing wildlife
within the project area were examined~ The written explanation
reqarding biotic factors that will be included in the mitigated Neg
Dec ca., be extrapola.ted from information given in the report by
WRA. The information in the initial study vill be su~ficient for
the document to stand alone.
Phillip William &rid Associates conducted" technical study in 1991
regarding hydrological factors pertinent to the project. Written
explanation reqardinq impacts of the sailing station on local
bydrology will be extrapolated frOD the Phillip william study or
the w.RA Wetlands Restoration Study and used in the mitigated Neg
Dec.
*Evaluate the Boils analysis and issues resulting from the phasir~
of the 11~2 acres of Marshland restoration at Harbor Point.
Task 6 Prepare draft mitiqat~ Negative Declaration
Santina. and Thompson will act as primary coordinator with the
regulatary agencies~ Initial input from all ~ssociated agencies
will be invited to review and comment on the draf~ document, and
ooaments shall be incorporated into the final draft environmental
docwoent.
Includ6c1
A.
B.
c.
D.
E.
F.
in the docuaant will ba:
Project description
Initial Study Checklist
Discussion of potential environmental affects an~
.itiqation measures
References to previous technical studies prepared for
project
Bibliography for referenced material
Written responses from re.gulatory agencies
After city reviews and comments on the draft environmental
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docUment, city will be responsible tor its distribution to
regulatory agencies for comment.
Task 78 City Sta~~ Review/Meetinq.
Stmmlt dratt environmental dOCUlllent to cit.y s~-JlJf! for review.
Discuss dOCUBent with city staff and attend meeting if necessary.
!take any needed changes ana; resubmit document (if necessary). When
city Sta~f is satisfied with the draft document, city Staff will
distribute the draft document to regulatory agencies for comment
(30 day review).
Task 7b Regulatory Agency Review/meeting
Gatbar, review and
behalf ot City.
necessary.
respond to comments fro~ regulatory agencies on
Hold one seoping-meeting with aqencies if
Task 8 Prepare final draft of mitigated Negative Oeclarationa
Final. dra~t will incorpora.te comments trom city a.nd. regulatory
agancya Assist city in resolving outstaMing issues durin<)
regulatory agencies review process and public hearing a
Santina .& Thompson will deliver the
document to ·the city of P&~O Alto
certifi=tion by City staff.
final araft environmental
in a fO~N suitable for
Tasks 1 through 3 -
prepared by santina , Thompson
Task .. -
Prepared 'r:fy H1A and SST
Tasks 5 through & -
Prepared by santina • rhompson
Barding Lawson Associates
santina • Thompson
Meetings (up to 4)
$1,688
$24,790
$6, 'j 12
$33,190
$Z3,500
$ 9,690
1 camera ready copy of document
Praft mitigated Negative Oeclaration
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SANTINA&= THOMPSQN,Ir-K:
MooidpaI Engineering • Surve)ing
Railroad Engineering • Planning
November 12, 1990
(Revised November 12, 1990)
Mr . .run Harrington
Supervising Engineer
City of Palo Alto
P.O. Box 10250
Palo Alto, CA. 94303
RE: Permit processing ror Harbor Point Project, Palo Alto Baylands
Dear .r=,
·At your request we have prepared an estimate ror the time and materials required
to process &ll necessary permits for the Harbor Point Project whic:h includes the
construction of a "",ling station. parking lot improvements at Vista Point, removal
of tile existing boat ramp, and a phased restoration of 11.2 acres to marshlands at
Harbor Point.
I SCOPE OF WORK
Task 1. Front end planrrln g
A sc:hedule and prooedure will be outlined before the permit process is initialized.
Time spent processing each application will be t..."cked snd itemized. The number
of bours, the interaction with the subject agency, and steps taken in permit proce 55
will be documented.
Task 2. Authorization and permitting process
Santin. " Thompson, Inc. foresees the following steps as neoe ssary in order to
complete the permitting process. Steps are itemized as they pertain to the subject
agency's specific requirements.
1. Bay Conservation and Development Committee
• One preJin:jnary meeting with the agency
• Total of two letters, correspondence
• Application completion and submittal
• Interaction with City of Palo Alto throughout process
• Follow up correspondence with agency
1355 WiD"",' Way. Suite 280 • Cootord. CA 9<520
Fax: 415--68i-101I
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2. U.S. Army Corps of Engineers
• Preapplication Consultation
• Application submittal to district regulatory office
• 15-30 day comment period-
• Meeting to discuss Army Corps review and comment
• Consultation with agency to provide additional information
• Public Hearing [If required)
• CJrrespondence and fonow up consultation when permit is issued or denied
• Inte!'8ction with City of Palo Alto throughout the process
• Note: The Army Corps acts as a circulation center for the distn'bution of the
document to numerous advising agencies. Many or these agencies will comment to
the Corps directly regarding this project. Department ofFish and Game and National
Marine Fisheries are two agencies that will most iikely have comment on the project.
In order to attain a Corps permit, commenting agencies' requests must be considered.
3_ State Lands Commission
• Preappncation consultation
• Application rompletion a.ud submittal
• Follow up correspondence with agency and City of Palo Alto
• Interaction with City of Palo Alto throughout the process
4. State Water Resources Control Board
• Preapplication consultation with ageney
• Application completion and submittal to agency
• Corre.ponden<e with ageney during application review process
• Meetings with Harding Lawson Associates, S & T and agency to interpret
soils analysis [If necessary)
• Harding La~'son Associates involvement
• At tIrls point in time Santina & Thompsml, be. is unaware of any other required
permits. However. agencies will have the opportunity to review and comment on the
pre.liminary DR.AF7 emrironmental document and site and design revjew package.
Any additional permits required will be identified at the interagency meeting. If
additional permits are required, Santina & Thompson, Inc. will complete these new
permits fur an additional fee according to our published fee schedule.
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Task 3. Submittal of permits to the City of Palo Alto
All official permit. that Santina. & Thompson, Inc. attains for the City of Palo Alto
will be submitted to you (Jim Ha:rington). Any special instructions pertaining to
future fulfiilme!lt or attainment of the permits will be outlined by the consulta."lt for
the appropriate City staff members.
Task.c. Compilation of plans for submittal with applications
Some of the applications have specific instruction to meet their submittal
requil'ementa.
Task 5. Additional consultation with Regulatory Agencies
Additional consultation with regulatory agencies as many be required and only as
authorized by the City of Palo Alto.
II WORK SCHEDULE
Santina &. Thompson, Inc. wiD begin the permit process once the Environmental
Assessment and Site .nd Design Review par.kage is ap~roved by the Palo Alto City
Council. Given the nature of many of the Regulatory Agencies' procedures, it is
difficult to assess the duration and level of involvement necessary to complete the
process from start to finish-A target date for the completion of the permit process
will be .stablisbed so that it dovetails with the schedule established for the Harbor
Point projeet. We are aware that there is a January. 1992 deadline for completion
of the project set by BCne, and will do wbat<>ver is possible to coordinate with that
deadline.
mBUOOET
Our estimate of staff time necessary to complete the .. permits is as follows:
Task 1
Task 2
Task 4
Task 5
Reimbursable.
Total
1,600.00
9,750.00
1,000.00
1,225.00
600.00
$ 13,975
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Santina &0 Thompson, Inc. i. prepared to do this work on a time and materials basis
to ~ maximum of $13,975. Should th6 =OWlt required to process these perorits
exceed the cost menti6ed above, any additional time would be billed aCCllrding to our
attached ree schedule. The City of Palo Alto would be contacted before this price i.
reached is reached I<> approve additional fees beyond the amount allotted for these
permits.
T>..e City or Palo All<> would be responsible for any application fees. Printing fees,
copies, and other unforseen expenses incurred by Santina &: Thompson, Inc. would
be covered under the "reimbursable" line item.
IV WORK PRODUCTS
Record of official finding by reguJal<>ry agency (the perorit or documeni;ation of permit
denial).
V CONTRACT
Santina &0 Thompson, Inc. will perform this work on a time and materials basis up
to $13,975. Any additional ... ork required above this amount will be at an additional
fee. Our fees are based on hourly rate. shown on the enclosed fee sbeet. This
concludea our proposal. If you have any questions, please don't hesitate to contact
me at 415-827-3200.
1JlIY
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Eddie p~y, Jr. ,,;}-
Directcr of Community Development
I i
C~..5VL."T&VT FE£
BOURLY CHARGE RATES
January 1, 1990
E'NGlNEERING:
President
Principal
Assoc~ Principal
Traffic Enqineer
Project Manager
Project Engineer
Senior Engineer
Assoc~ Enqineer
Engineer I ~ • ~
.'
Community Development Director
Planning Director
Project Planner
Senior Planner • ~
Associate Planner
Planner r
DRAFTING/GRAPBICS:
Senior Draftsttan
Associate Draftsman
Dr-a ttsman .I
Grap-hic Artist
WORl) PROCESSOR
CLERICAL
COMPOTER WOH STAUOI<
SURVEY,
Survey Manager
survey Supervisor
Project Surveyor •
Associate Office surveyor
Office Suz-~eyor I
-3-Man CreW"
2-Kan Cre",
l-Man Crew-
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,
IlS5 WinOYI 'Mly. Suile 280 • Concord, CA. ~520
41.>827·.3200 fax: 415+087·1011
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SANTINA&=
THOMPSONrNC,
150
US
125
110
no
98
89
74
56
l20
100
90
75
50
40
66
58
51
H
36
30
20
91
82
77
60
43
208
152
82
Revised.7/90