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Home My WebLink About0248.091• May 2, 1991 THE HONORABLE CITY COUNCIL Palo Alto, California 1 Lucig stern community Center Structural Renovation, elF 18508 anq Heatingl VentilatiOD Work. eIP 18911 -Award of Contract Members of the Counc i 1: Report in Brief This report recommends that Council award a contract to Echo West, Inc. in the amount of $367,111 for construction of the structural and heatinq/ventilation improvements in the Lucie stern Community Center Wing A and the community Theatre. Funds have been appropriated in Public Buildings Structural Improvements, elP 18508, and HeatingfVentilation at Lucie Stern, elP 18911. BackgrQund This is the last in a series of phased structural seismic improvement projects at the Lucie Stern Community Center. Previous phases included seismic retrofitting in the Children's and Community Theatres, and the Recreation Division offices (Ruth stern Wing and Wing B). The final pt • .J.se of work consists of modifications to bring: Wing A and the community Theatre offices into compliance with current building and seismic codes. Included are the reinforcement of structural connections between the bo..lilding walls at the .foundation and roof, rea~tachment of tiles to the roof, and restoration of floors and walls affected by the work. Also, heating/ventilation equipment will be installed in Wing A and the theatre offices, and will be upgraded in the Community Theatre auditorium. Discussion Bids yere received from 12 qualified contractors as shown on the attached summary. Staff recommends that the bid of $367,111 submitted by Echo West, Inc. be determined by Council to be the lowest responsible bid and that the contract be awarded accordingly. This bid is 8 percent lOllisr than the engineer's estimate of $4001000~ The planning for this project was done two years in advance and bas been coordinated with the facility users. Community Theatre presentations will be discontinued between August 1 and October 15, 1991, to allow for completion of all major construction in the -1- CMR:248 :91 ~--,---:-----------~---... ---" • '\ ~---~ ----~.-~ o o auditoriUD. Any work not completed by october 15 will be done without disruption of the Theatre's productions. Enyirgnwentll Assessment Tbe project is cateqorically exempt as defined by the Calircrnia Environ.ental Quality Act. Recommendations sta~f recommends tha~ council: 1. Approve and authorize the Mayor to execute the attached contract with Echo West, Inc. in the amount of $367,111 for cons.truction of structural and heating/ventilation improvements in the Lucie Stern Community Center Wing A and the Community Theatre~ 2. Authorize the City Manager or his designee to negotiate and eyecute one or more change orders to the construction contract with Echo West~ Inc. the value uf all of whieh change orders shall not exceed $74,000. CMR:248:91 works Bid Summary Contract pages , .. ', -2- • CJTY OF PALO ALTO B r 0 SUMMARY !j'Jl\ .... ~ lUCIE STERN COMMUNITY CENTER RENOVATION -W!NG A PROJECT NO. CiP lB508 April 23 1991 £NGINEER~S ESTlMATE: $400.000 TOTAL CONTRACTOR~S NAME EASE BID 1. ((1-10 WEST, INC. ~. H. L. FA.UC: 3. lES KELlEV ~. JACK & COHEN BUILDERS, INC. 5. GADWAY CC·NSTRUCTION, I~C •• 6. lEE £NGl~EERING ENTERPR!S£S 7. RA~LOR CONSTRUCTION. e. McCRARY CONSTRUCTION CCMPANY 9. REDWOOD GENERAL & MECHANICM 10. DENNIS L. BALl. GENERAL CONTRACTING 11. N t R CONSTRUCTION 9 lNC. 12. RATTO CONTRUCTION ~OMPANY .•. $367.111 $3&'9,93€ S3iS,178 $392,608 $418,&14 $42-4,300 $415,DOO $449.000 $464,122 $54'9.081 S6-1-4,DOO $6'51,000 • \ . ,.~. THIS AGREEMENT is .a&8 and entered into, in duplicate, this day of , 19 __ , by and bet"W"een the City of Palo Alto, CalifornIa, her.inalt~r c411ed ·CITY-, and ~o Wes~t~,~l~n~c~,~~~~~ __ ~ __ ---c----~---, hereinafter called ·Ccntraetor-, whose Taxpayer Identification "umber is: For and in considerat'!on of their mutual covenal'lts, the parties hereto agree as follows: 1. Contractor shall do all tbe work and furnish all the materials necessary to construct and completa in a good, vorkman~ike and &Ub5tan~ial ~anner, ana to the satisfaction of the City of Palo Alto, the following: Lucie Stern Community Center Structural Renovation. elP 18508 and Reati~g/Ventil.tion Work. CIP 18911 2. This contract shall eonsist of the tollowing documents on file with the city Clerk, all of which are incorporated herein and made a part hereof by reference thereto: a. This Contract b. Notice Inviting Sealed Proposals c. Accepted proposa 1 d. Standard Specifications dated 1972, as amended, or as superseded by otber documents incorporated herein. e. General Provisions f. Technical Specifications --special Provisions g. Certificate of Insurance h ~ Perf orma nee Bond i~ Labor and Materials Bond j~ Affirmative Action Guidelines and Compliance Report k~ Any and a~l supplemental agree~ents ~hich amend or extend the vork contemplated and which may be required to complete the work in a substantial and acceptable manner. J. In consideration of such "Work, CITY shall pay Contractor the amount specified in his bid in the manner provided in said Standard Specifications dated 1972, as amended. 4. Concurrently with the execution of this contract, Contractor shall provide CIT¥" with the Contractor-'s Labor and Material and Faitnful Performance Bonds and certificates of insurance, including any workers' compensation insurance required by the laws of the State of California or otherwise required in said specifications. 5. This contract shall not be assiqned by Contractor. "' .. .. o o COIlTRACT (Cont inued > 6. All claims by contractor regardinq extra York, charqes, delay or other disputes ari.inq out of the Contract must be submitted to CITY' in writing within ten (10J working d~ys after the claim arose, describing in detail tha nature and value of the disputed work or claim. 7. Contractor hereby agrees to indemnify, defend and hold harmless CITY, its officers, aqenta, and employees frcm any ana all demands, claims or liability of any nature, caused by or arising out of Contr~ctor'S, its officez~', agents', or employaes' negligent acts, errors, or omissions, or wii: ful misconduct, or conduct. for which the law imposes strict liabilL." on contractor in the performance or failure to perform this Aqreemenl. B. This Agreement represents the entire Agreement between the parties with respect to the purchase ~nd sale ot the .equipment, materials,. or supplies or payment for services Which may be the subject of this Contract. All prior aqreements, representations, statemen~s, negotia tions and undertakinqs whether oral or written are superseded herebY4 9. No payment, partial payment, acceptance. or partial acceptance by City shall operate as waiver on the part ot city of any of its rights under this contract. ~O. Contractor agrees to permit CITY to audit, at any reasonable time during the term of this Agreement and Lor three (3J years thereafter, Contractor's records pertaining to matters covered by this Agreement. COntractor further agrees to maintain such records for at least three (3) years after the term of this Agreement. IN WITNESS WHEREOF, the Parties have set their hand$ all on the day and year first above written. AT'lEST: City Clerk APPRJVED, City Kanaqer Public works Department Director of Finance Risk Manaqer CITY OF PALO ALTO, CALIFORNIA By: Kay~o~r------------------------------ CONTRACTOR By, Tit'l=e='----------- Taxpayer 1.0.' __________________ __ APPROVED AS TO FORI'!, City Attorney