HomeMy WebLinkAbout0247.091•
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Hay 2, 1991
THE HONORABLE CITY COUNC!L
Palo Alt~, California
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Landfill Security Fencing -Award of Contract
Members of the Council:
R@POrt in Br ie f
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This report recommends that Council award a contract in the amount
of $23,455 to Oaklanci Fence Company., Inc. for installation of
security fencing at the Palo Alto Landfill. Funds are available in
the Refuse Fund FY 90-91 operating budget.
Discussion
Work under this contract consists of constructing a chain 1 ink
fence between the newly constructed Byxbee Park-Phase I and the
active portion of the Landfill, as required hy state regulations.
The six-toot-high, black PVC-clad fencing was approved by the
Architectur~l Review Board on January 3, 1991.
Bids yere received from nine qualified contractors as shown on the
attached summary. The lowest bidder was Central Fe::"lce Ccmpany
CCpe), with a bid of $17,150. However, due to an administrative
oversight by CFC, its bid did not include pvc coatin9r yhich is
required on all fencing mater ials4 Because of this substantial
error, CFC has requested that its bid Le yithdrawn. Therefore. the
City's Purchasing Division has detel..'Dllned the bid to he non
responsive and has authorized staff to enter into a contract with
the next lowest bidder.
staff recommends that the bid of $23,455 submitted by Oakland Fence
~ompany, Inc., be determined by council to be the lowest
responsible bid and that the contract be awarded accordinglY4 This
bid is 36 percent below tbe engineer's estimate of $32,000.
Environmental Assessment
This project is categorically exempt as defined by the California
Environmental Quality Act.
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CMR:247:91
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Recommendations
Statt recommends that Council:
1. Approve and authorize the Mayor to execute the attached
construction contract with Oakland Fence company, Inc. in the
amount of $23,455 for Landfill Security Fencing.
2. Authorize the city Manager or his desiqnee to negotiate and
execut5!: one or more change orders to the construction contract
with Oakland Fence Company, Inc., the value of all of which
chanqe orders shall not exceed $3,500.
Respectfully submitted,
." /" /:7/..~u~" c .. ;.-..... :... /-.r-/i' //~ .... ?z_
MICHAEL H. KILLER
Deputy Director, Public Works operations
QJ)fQ£~
lie Works
Attachments: Bid SUmmary
Contract pages
CHR: 241: 91
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It It SUIfIlI.,
lW'l:tfill Sec;urity ~6ICirog lid ~I!:e: 4/16/91
CITY OJ 'llO ALTO
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THZS AGREEMENT is made and entered into, in duplicate f this
day of , 19 __ , by and between the City of Palo Alto,
California, hereinafter called "CITY-, and Oakland FenCe Com~8ny Inc
~~~~~ __ ' hereinafter called -Contractor-, whose raxpayer Identification
Nu:m..ber is.:
For and in consideration of their mutual covenants, the parties hereto
aqree as follows:
1. Contractor shall do all the work and furnish all the materials necessary
to construct and complete in a good, workmanlike ana substantial manner,
and to the satisfaction of the
City of Palo Alto, the following:
Landfill Security Fencing
2. This contract shall consist of the follo~ing documents on file ~ith the
city Clerk, allot which are incorporated herein and made a part hereof
by reference thereto:
a~ This COntract
b~ Notice Inviting Sealed Proposals
c~ Accepted Proposal
d. Standard Specifications d~ted 1972, as amended, or as
superseded by other documents incorporated he~ein.
e~ General Provisions
f~ Technical Specifications --SpeCial Provisions
q~ Certificate of Insurance
h. Performance.Bond
i. Labor and Materials Bond
j. Aftirmative Action Guidelines and Compli~nce Report
k~ Any and all supplemental agreements ~hich aroend or extend
tbe ~ork contemplated and Which may be requlred to co~plete
the vork in a substantial and acceptable ~anner~
3 ~ In consideration of S\lch 'Work., CITY shall pay Contractor t.l).e a1rt0unt
specified in his bid in tbe manner provided in said Sta!jQard
Specifications dated 1972, as amended~
4. concurrently with the execution of this contract, Contractor shall
provide CITY with the Contr-ac:tor's Labor and Material and Faithful
Performance Bonds and certificates of insurance, including any ~orkers'
compensation insurance req~ired by the lays of the State ot California
or otherwise required in $aid speCifications.
5. This contract shall not be assiqned by Contractor.
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CON'1'1tAC'l' (Continued)
6. All claims by contractor regarding extra work~ charqes, delay or othQr
disputes arisiT'.~ out of the Contract must be submitted to CIT'i in
writing withir. ten (10) working days after the claim arose, describing
i~ detail the nature and va1ue of the disputed work or claim.
7. Contractor hereby agrees to indemnify# defend and hold harmless CITY,
ita officers, agents, and amployees from any and all demands, claims or
liability of any nature, caused by or arising out of Contractor's, its
officers', aqent&', or employees I neqligent acts, er-rors, or-omissions,
or willful misconduct, or conduct for which the law imposes strict
liability on Contractor in the performance or failure to pertorm this
AgYeement.
8. This Agreement represents the entire Agreament between the parties with
respect to the purchase and sale of the equipment, lCaterials, or
6upplies or payment fer services 'Which may I;;.e the subject of t'his
Contract. All prior agreements, representations, statements, negotia
tions and undertakings whether oral or written are superseoeo hereby.
9~ No pa}~ent, partial payment, acceptance, or ~artial acceptance by City
shall operate as waiver on the par~ of city of any of its right$ under
this contract~
10. Contractor agrees to permit CITY to audit, at any reasonable time during
the term of thjs Agreement and tor thrae (3) yea-$ thereafter,
Contractor'. record5 pertaininq to matters covered by this ~Jreement~
Contractor further agrees to maintain such records for at least three
(3) years after the term of this Aqreement.
IN WITNESS WHEREOF, the Parties have sat their hands all on the day and year
first above written.
ATTEST:
City Clerk
Al'PROVFD:
City Jlknager
Public Works Department
Director of Finance
Ri sk :Manager
CITY OF PALO ALTO, CAL!FORNIA
By: ____________ -______________ __
Mayor
CONTRACTOR
By:~~-------------------------Title:
Taxpayer I.O.#
APPROVED AS TO FORK:
City Attorney
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