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Home My WebLink About0547.000• • \ " ,- ~ .. ' .. " ~ 13 october lS~ 1990 THE HONORABLE CIT'l COUNCIL P~lo Alto, california Pnolition and Removal of city-OWned Stn.lctures at 3005 M'jddlefielQ Road and 841 Alma street -Budget Amendment Ordinance and A",_ar<L.Qf tontract Hembers of council: BftP9rt in Brief This report recom.mends that council adopt a Budget Amendment Ordinance transferring $33,500 from the Reserve for Capital Projects to the Facilities Management Division operating budqat and award a contract to Covey Trucking Company in the amount of $28,000. plus $4,000 in change order authority, for the demolition and removal of City-owned structures at 3005 Middlefield Road and 841 Alma Street~ The remaining $1,500 from the Budget Amendment Ordinance .. ill fund utilities Department 5ervice~ to relocate tennis court/security light controls at the Middlefiald site. The site at 300~ Middlefield Road includes the Winter Lodge, tennis courts. and the old Chuck ThOlltpson's Swim Center.. A concrete CJY1IInasium building, which 'Wa.s part ot the S\I'im Center-, was inspected by staff trom the city's Inspection Services and Engin~erin9 Divisions.. The buildinq 'Was declared unsafe due to large cracks in .the structure and was reco~ended for removal~ A companion report in this packet (CMR: 513: 0) disC:U552S proposed uses at 3005 Middlefield Road. Within the building: are controls for the liqhts which provide tennis court.lsecurity lighting. These eontrol$ ~U$t be relocated prior to de~olition so that lighting service is not disrupted~ The Utilities Department 'Will set a temporary pole and move the controls to that location. The cost for this work is $1,500. The utilities Department will charge the Facilities Management Division through inter-depart~ent ~ork orders. The site at 841 Al]D4 st,reet, formerly leased by J , D Transmission, has a metel paint booth at the rear of the property. The booth has no value to the City and must be removed to eli~inate a fire and safety hazard. -1- CMR:547:0 ----~ o Discussion Requests fer bids were mailed to four contractors. covey Trucking with a bid of $28,000, vas the only contractor to respond. This bid is consistent with published estimating costs for demolition work of this size and scope of project in this area. Staff has determined that this bid is competitive, and recommends that it be determined by Council to be all reasonabl_ bid, and that the contract be awarded accordinqly. This !;)oid is three percent belov the enqineer's estimate ot $29,000. RecoMendations staff recommends that Council~ 1. Adopt th2 att4'Ched Budget Amend:nent Ordinance transferrinq $33,500 froM the Reserve ~or Capital Projects to the Facilities Management Division operating budget. 2. Approve and authori.z::e the Mayor to execute the attacbed construction contract with Covey Truckinq Company in the amount of $28,0'00 for the demolition and removal of the gymnasium building at 3005 Micldlefield Road and the paint booth at 841 Alma street. 3. Authorize the City Manager or his designee to negotiate and execute one or more change orders to the construction contract with covey Truckinq Company, the value of all of which cha~qa orders shall not exceed $4.000. Respectfully'~ _~itt&d, ~.~~ CAL CORAN Facili~ies Engineer I I; r . " .... OJ; VIO G. ADAMS Director of Public Works .---- Budget Amendment Ordinance Contract Pages -2- CMR:547:0 ·--.... .. ORDINANCE NO. ___ _ ORDINANCE OF THE COUNCIL Of THE CITY OF PALO ALTO AMENDING THE BlJllGET fOR THE FISCAl YEAR lUO·91 10 PROVIDE AN ADDITIONAL APPROPRIATION FOR DEMOLITION OF CITY·OWNED STRUCTURES AT 300S MIDDlEFIELD ~OAO AND 841 ALMA STREET ~EREAS, pursuant to the provision. of Section 12 of Artlcl. III of the ellarter of the CHy of Palo Alto, the Council on Juno 18, 1990 did .dopt a budget for fiscil yelr 1990·91; and IfIiEREAS, the (1Iy-_ sit ... t 3005 ltlddlefleld 1!oad aM rt 241 ,1.1",. Street are unsafe and .hould be demolithed an4 removod; and WHEREAS, funds have not been budgeted for t~os. Ictl.itio •• NOlI, THEREFOR., the touncll of the City of Pilo Alto doe. OROAiN •• follows: SEl:T!OIt 1. Tne SLlII of Tbirty Two Thousand Dollars (132,000) is hereby appropriated to Contract Service. ond One TMolJSlnd five Hundred dollars ($1,500) I. hereby approprhted te Allotlted Cllarge. In the Facillt 10. Ma.igement budget 10 the Public Works Dep.rtient, .nd t~. Reserve for t.pitol Projects (Resorve) Is correspondingly reducod. SECTION 2. nis transaction will reduce the Re.erve fro. S4,I12,658 to S4,oeD.6ss IS of June 30, 19iO. SEC1IQM 3. The Council of tho City of Palo Allo ~.roby find. that the enactment of this ordinance is not I project under the Ci'ifDr~1a EnVironmental QOJalitl Act and, theref.are, no en~·ironment.al impact assessment is necessary. SECTIQM 4. As provided io Sect;oo 2.04.375 of the Polo Alto Municipal Cod., this ordinance s~all becooe .frective upon fts .doptio •• IJrll!l)OOCED NIl PASS£O; AYES: HOES; ABSTENTIONS; ABSENT: ... nEST: APPROVED: • o C1t1 Clerk M.yar APPROVEO AS 10 fO~: Aut. City Attorney CltT "oMgor O'rtctor of flr..nco Oir&ctor of V.6l1c Works 90-91. 9 , . . " , . ,'" o CONTRACT THIS AGREEMENT, maa. ana entered into, in duplicate, this ~~--~~~--~7 day of • 19 ____ • between the ~ity of Palo Alto, California, hereinafter calle~ "City· and Covey Trucking Company here1na.ft,er calle~ "Contractor.,· whose Taxpayer Identification lfUmber is WIT N E SSE T H For and in consideration of their mutual covenants, the parties hereto agree as follov6: 1. Contractor shall do all the work and flJrr..ish all the materials necessary to construct ar,d cOlnplete in a good, workEanlike and stibotantial aanner and to the satisfaction of the City of Palo Alto, the following: • DEMOLITION & REMOVAL OF CITY-OWNED STRUCTURES @ 3005 MIDDLEFIELD .(;). & 841 ALMA STREET 2. This ccntract shall consist of' the fGllowing dOCWDents on fil* with the City Clerk" all of which are incorporated herein and made a part hereof by reference there~O: A~ This contract B. Notice Invi~inq Sealed Proposals C. Accept-ad Proposal D. St~ndard S~clfications dated 1972, as amended, or as supersed~d by other documents incorporated herein. E. General Provisions F. Technical Specifications G. Certificates of Insurance B. Performanc-e Bonc1 I. Labor end Materials Bond J. Affirmative Action Guidelines and Compliance ~eport X. )..ny and all supplemental aqre-e::a.ents Which amend or ex'te.nq the work contemplated and ~hich may be required to complete the work in a substantial and acceptable manner. 3. In consideration of such work .. City shall p.ay contractor thE' amount specified in his bid in the manner provided in said Standard Specifications dated 1972, as amended. 4. Concurrently with the execution of this contract, Contractor shall provide City with the Contractor's Labor and Material aDd Faithful Perfonnance Bonds and certificates of insurance, including any VCIrker's compensation insurance required by the laws of the state of California or otherwise required in sai~ specifications. 5. This contract shall not be assigned by contractor. '/" o 64 All clsi'DlS by Contractor regarding extra ,.ork, charqe.s, delay or .other d.isputes arising out of the. Agreement must be subaitted to City in wri tinq within. ten (10) working days after the el~im arose, describing in det~il the nature ana value of the disputed work or claim. 7.. Contractor bereby agrees to indemni f"j , defend. and hold harmless City, its officers" aqent,s, employees frolll any and all damands, claims or liability of any nature, caused by or arisinq out of Co~tractor'5, its officers', a;ents' or employees' neqliqent acts, errors, or O~i5sions, or willful lIisconduct" or conduct for which thE' law impose:;. stric:t liability on Contra~tor in th~ performa~ce or nonperformance of th i s Aqr-e emellt • B. This Agreement rep~esents the entire Agreement between the parties with respect to the purchase and sale of the equipment, 2llrterial.s, or st.."PJ'lies Dr .pay.edt for services which may be the subj.sct of this Contract.. All prior a.qree-ments,.-represen'tat ions, statements, negotiations ar.d undertakings w~ether oral or written ara superseded hereby. r.N WITNESS WHEREOF, the Parties to these presents have hereunto set their hands all on the day and year first above written. ATTEST: city Clerk APPROVED: City Manager Public Works Risk Manager Fina...ice Director APPROVED AS TO FORM: city Attorney CITY OF PALO ALTO t CALIFORNIA BY __ ~~ ____________________ __ Mayor CONTRACTOR: BY~~ ____________________ . Title. T)U(PAYER I-D_I DATE: ____________ ~--- • .. ,