HomeMy WebLinkAbout0225.091• •
April .18, 1991
THE HONORABLE CIT¥ COL~crL
Palo Alto, California
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Arastradero Lake Dam Testing and Design Development, elF 19102_--=
Consultant Agreement
Members of the Council:
Report in Brief
This report recommends that council approve the attached agreement
with Geomatrix consul tants, Inc~ in the amount of $26,085 to
provide testinq and design development services for the Arastradaro
Lake Dam (DU) ~ Funds have been appropriated in CIP 19102,
Arastradero Lake Dam~
Background
As part of the 1990-95 Capital Improvement Program, Council
authorized $30,000 to analyz~ the condition and adequacy of the Dam
to withstand seismic forces ~nd major storm conditions and develop
appropriate options for corrective action~ Previous post
earthquake (Octo~er ~7, 1989) inspections by the state Division of
safety of Dams, a qeotechnical engineer and staff revealed the Dam
to be in poor condition, raising concern about its overall long
term safety, adequacy and stability. Results of this inspection
were summarized in a letter report from Earth sciences Associ~t~s
to the City as p~rt of Phase I of the consultant tasks concerning
the Dam.
Discussion of C~lta~t Selection
A Request for Proposal was D1ailed to three qeotechnical engineering
firms to provide consulting services tor future phases ot work on
the Dam~ All three firms submitted proposals anQ were interviewed
by a selection advisory committ".ee consisting of engineers from the
Public Works Department. Geomat~ix Consultants~ Inc. was selected
by the committee because of the strength of their project team,
their recent experience in designing and reconstructing Foothills
Park Dam and their understandinq of improvements potentially
required for the Dam.
This project was included in the list of FY 1990-91 consultant work
submitted to the Finance and Public Works Committee on July 10,
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CMR:225:91
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1990. This project was not selected to be returned to the
committee for review4
Piscussion of Agreement
tz'he attached aqreement with Geomatrix Consultants, Inc. is for
Phases II and IIi of the project (testing and
design development services). These services are necessary to
evaluate and provide recommend.ations for iJCproving the sa.fety,
flood adequacy,. and seismic stability of the Dam, if necessary.
The work includes soil sampling and testing, a fLood and seismic
stability anAlysis and development of conceptua.l design options
with coat estimates fer repairing or decommissioning the dam~
Testin9 and design deve10pment services will occur between May and
July 1991. If remedial acticn based on the results of the design
developme.nt is required t staff will return to Council with a
recommendation on the timinq and .tunding for the work. The
aqreement provides f~r retenticn of the consultant for 4esiqn and
construction administration ser~ices (Phases IV and V, if
necessary) •
EnviroDl!t@Dt.al Assess;men1:
As part of the ~990-9S elP Proqr~mJ staff indicated that
improvements to tbe Dam would requJ.re more thar:; a negative
declaration a.."'l4 recommended that any improvements to the Dam be
subject to further environmental assessment prior to
impleaentation.
P£K?7mm e n4 at ions
staff recommends that council:
1. Approve and authorize the Mayor to execute the attached
consultant aqreement with Geomatrix consultants t Inc. in the
amount of $26,085 tor testing and design development services
for the Arastradero Lake Dam, CIP 19102.
2r Authorize the city Manager or his designee to neqotiate and
execute Ulendment~ for PMse II and III services related to or
incidental to the scope of work or services, the value of all
of which amendments shall not exceed $3,800.
Respectfully submitted,
(~ Vi ,
GEORGE '"'
Assistant Director of Public Works
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0(R:225:91
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[)AVID G. ADAHS
Director of Public Worxs
~jle~~
JUNE FLEKING
As.istant city Hanaqe~
Attach.".e.rtt: Consultant Aqreement
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a Q R I I X I • t
for
PBOftSSIODL DlGIlIIDJlDIG COAallL'l'AII'f SI!IlVIClIS
708 DBSIGK DIIVBLOPIIIDI'! 01' lUUUI'l'JUU)UO LlOD DAII
nlCLtmIh PIDUIB II IUIURY ADJICIVl'C'f IlI9JIa'ncu.'nOK
UID PREI,TMDIJlIY IIBBlUII LInnoa !lCJ!BMl!8) AJII) PIDUIB I II
(SUlllae aTUILIH BVALlJlI.UOKa AJII) COJICBPfm.L I)BBIGIIS)
THIS AGREEKENT, made and entered into this day of
=-~~~~ __ ~~~' 1991, by and between th~ CITY OF PALO ALTO, a
municipal corporation of California ("'CITY-J and GEOMATRIX CONst:L
TARTS, INC. (Taxpayer Identification No. 94-2934407). a California
corporation .. with offices at One Market Plaza, Spear Street Tower,
suite 717, San Francisco, california 94105 {-CONSULTANT-).
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WHEREAS.. CITY desires certain professional consultant
services hereinafter described: and
WHEREAS, CITY desire 5 to enqaqe CONSULTANT to prov ide
these services by reason of its quali~ications and experience tor
perfor:minq such services and CONSULTANT bas offered to provide the
required services on the terms and in the manner set forth herein:
NOW, THEREFORE, in consideration of their mutual
covenants, the parties hereto agree as follows:
SECTION 1 -DEFIHtTIOHS
1.1 CITY MANAGER
The terR ·City Manager-me4...71;S the duly appointed City
Kana9~r o~ the city of Palo Alto, California~ or his designated
representative ..
1 • 2 CITY CLERK
Tbe tara ·Ci-cy Clerk-means the duly appointed city Clerk
of the City ot Palo Alto, California, or her d~5ignated representa
tive.
1.3 RISK MANAGER
The term -Risk xanaqer" aeans the duly appointed Risk
Manager of the City of Palo Alto, Calitornia, or his designated
representative ..
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1.4 PROJECT
Tbe term -Project-.eans the Scope ot Work described in
Exhibit -A-, which 1s attached hereto and made a part her.o~ by
this refere.nce~
SICTION 2 -PROJECT cooRDINAtION
2.1 san
The city Manaqer viil be the representatlv. ot CITY tor
all purposes under this Agreement.. PA.T STONE hereby is desiqnated
as the PROJECT MANAGER tor the city Manager and aball ,up4er"ise the
progress and execution of this A.greement and shall ~. assisted by
lIOLMro ElISTRAND. the PROJECT EliGIlIEER.
2 .. 2 CQNSUI.TNrr
CONSULTANT shall ass i9l' " single PROJE<."r DIRECTQR to have
overall responsibility for the proqress and execution of this
Agr........"t for CONSULTA!IT. I!AURl:CE POWER hereby is desigruot;04 as
the MUNCIPAL PEER REVIEWER tor CONS11Ll'AII'l'. IUCHAJ!L TRAUBENIK
shall be as&i9l'ed as the PROJECT MANAGER/COORDINATOR tor CONSULTANT
and shall represent CONSULTANT durinq the day-to-day work on the
Project. S!loUld circumsta""es or conditions sul:>sequent to the
exacution ot this Agreement require a substitute PRINCIPAL PEER
REVIEWER or PROJECT MANAGER/COORDINATOR for any reason.. the
sub8tl tllte appointment allaH be subj act to the prior written
approval of the PROJEC'l' ENGINEER.
SECTION J -SCOPE or PROJECT
The Scope of the Proj ect to be exeC1ltsd by CONS11LTAIIT
under the pbases of the Basie Services described in section ".1 of
this Agreement 13 as described in Exhibit -A.-
SECTION .. -QUTTES OF C9NS!1LTANT
". ~ BASIC SERVICES
Stages 9t WQrk~ CONSULTANT'S Basic Services shall be
furnished in the staqes o~ work as described below and as more
partiClllar1y described in Exhibit "A."
Design Development Phases II and III shall include the
usual applicable professional services associated with civil and
geotechnical engineering. CONSOLTANT'S specific responsibilities
under each of these phases are described beloW.
".1.1 Design Development Phase II {Investiqation
of Spillway Adequacy and Preliminary Rehal>ilitation Sch .... es}. All
tasks are more specifically defined in Exhibit -Aw ..
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(a) CONSULTANT shall meet at thl1:
Arastradero Lake dam sIte with CITY staft to Inltiat~ the Project
(Ta~k 1). CONSULTANT shall attend one (I) meeting.
(b) CITY shall furnish CONSUL-TAN'!' one
blue lin~d print ~~ mylar reproducible of the tollowinq:
(1) topographic base maps:
(2) cross sections of the dam (at
intervals at 50 ~eet alonq the dam's axis); and
Cl} cross s2c:tions and a pro.tile Qf
the existing spillway (at intervals of 25 teet along the spillway
axis).
(co) CONSULTANT shall prepare a flood and
spillway adequacy analysis (Task 2) and shall furnisb CITY with
four <") copies of this report l:"tCludi.r&9 caiculations tor review
and approval.
(d) CONSULTANT .ball prepare a prelimi
nary estimate of construction costs tor JaOdification af the
spillway and for rehabilitation of the dall (Task 3) and sh411
.turnlsh CITY with four (tl copies of" this estilaate for review and
approval.
(e) CITY shall identify and estimate the
costs t'or permittinq and regulatory requirements required by
construction cbaroJes ~
(f) CONSULTANT "hall prepare a brief
letter report su..arizing findinq5 ot the Phase II study, includinq
recommEnded changes to the Phase IXI' scope of work, and shall
~urnish CITY with four (4) copies of this report (Task .) tor
review and approval~
(9) Upon written appro¥al by CITY for the.
De&iqn Develop.ent Phase II services, CONSULTANT shall proceed to
the Design Development Phase III services below~
"~1. 2 Design Developaent
Stability Evaluations and Conceptual Desiqn)~
specifically defined in Exhibit -A.-
Phase III (Seismic
All tasks are. more
{a) CONSULTANT shall compile, raviewa...'1d
prepare a qeoloqic map (Task 1J and shall furnish CITY with three
(3} copies of this geologic map tor review and approval~
(b) CONSULTANT shall complete .. ~ield
exploration of the dam (Task 2) including drilling two 12} lO-foot
to 50-foot deep borings through the daa crest; and hand-auger
oorinqs into the downstreaD toe, upstreaJI face and potential borrow
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ar_s. CONSULTANT shall keep bori"9 10<j's and sUlplea for testi"9
rroa all bore hcle8~
eel CITY will provide access to all site
areas ..
Cd) CI'l'Y will survey the locations 01' all
borings and will provide CONSULTANT with a topoqraphic base .... p
&howinq locations and ground surface elevations of points of
exploration (Task 2).
(e) CONSULTAIIT shall perfono lab tests on
selected soil samples (Task lJ.. The types and numbers ot tests to
be perto:raed will be In accordance with the scope of work~
(f) CONSULTANT shall analyze the static
and dynamic stab1lity 01' the dam and evaluate the suitability and
availability ot potential borrow .aterials in accordance with the
scope or work (Ta.sk 4) and discuss the findings and eval1,;.a:tlons
with CITY.
(9') CONSULTANT shall prepare prelisinary
conceptual designs of repairs a.nd/or modifications to the daa
including preli.aina.ry cost estiaatea tor eacb acheJH in accordance
with the &cope of work (Task 5) and discuss conceptual d •• iqns with
CITY ..
(h) CONSULTANT shall submit two (2)
copi ... of a draft 8UJmDary report BUlIlIarizing-tindinqs and reco:.ael'l
dationa to CITY tor review~ l'ollowinq the review, CONSULTANT sball
then subait rive (5) copIes or the final report incorporatinq
CITY t s c:.omraents to CITY ror review and approval ..
"~2 !MxnOHAL SERVICES
CONSULTANT shall perton or obtain any and all additional
services as requestecl in wri ti"9 by CITY and shall be paid as
provided in section 6 of this Agree.ent.
" .. 3 GENERAL [)(]TIts Qr CONSULTANT
4.3.1 CONSULTANT represents that it is qualitied
to :furnish the services described under this ~nt. CONSULTANT
further declares that one or more members or employees ot its ~ira
and that of ita subconsultants, if any, are licensed by the State
of ca~lfornia to pertor. their services and that these services
will be performed by them or under their .upervision~ CONSULTANT
shall furnish to CITY for approval, prior to execution or this
Aqreeaent, a list of all firms or corporatiOns to be eaployed aa
subconsul tants .
4. .. 3. 2 CITY reserves the r iqht to retain the
services of a construction cost consultant to prepare estimates of
cost independent ot those prepared by CONSULTAN'l' during each pbase
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of desi911. CONSOLTAN'l' shall _et with the construction co.t
consultant and CITY representatives to resolve aajor ditterences. in
their respective estimates.
4.J~3 COMZULTANT Shall furnish CrTY with every
reasonable opportunity ~or CITY to ascertain that the servicea at
CONSULTANT are bein9 per:tormed. in accordance with the requlreaents
and intentions ot this Aqreement~
SECTION 5 -poTIES OF CITY
5.1 CITY shall provide full information regarding its
requirements for the Projact.
5.2 CITY shall examine doC'.ments sub10itted by CCNSULTl'.NT
and shall render decisions pertaining thereto promptly~
5.3 CITY sball turn ish a land survey ot the site as
specltied in section 4.1.1(b) including, as applicable~ contours
vi th qrades and 1 ine.s o~ the dam. and surroundinq site areas,
restrIctions I easeaents and encroachments; locations of existinq
buildings, other illprove.ae.nts" and trees; and known information
concerninq .. vailable service ane! utility lines both public and
private, aboVe and below qrade.
S~4 CITY sball furnish environmental, structural"
JleChanical and other laboratory tests~ inspections and repc:lrts as
required by law or by the contract docuJIents.
5.5 The services" intor.ation" surveys and reports
required by Sections 5.1 and 5.l throuqh 5.4 inclusive to the
extent applicable shall be furnished at CITY'S expense.
!5.1S :If CITY' observes or otherwise becomes aware ot any
faUlt or defect in the Project or noncontor.ance with the contract
doc1aents, crTY sball give prompt 'Written notice thereof to
CONSULTAIi'l' •
(a) CITY shall fUrnish intorltation
required by CONSULTAN'l' as expeditiously as possible.
and upon
requests~
d.escribed.
SECTION § -PAYKRNT
payaent shall be made by CITY only for services rendered
submiasion in triplicate. ot monthly progress pa)1B8nt
Each invoice shall be iteaized as to the type ot payment
in this section.
6.1 CQKSULTANt'S fEES
In consideration for the full performance of the Basic
services and Reimbursable Expenses described in Section 4.1 and
6.1.5 ot this Agreement, CITY" agrees to pay CONSULTANT at the
hourly rate set forth in Exhibit ·B~ for a total contract price ot
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TWenty-Six Thousand and Eighty-Five Dollars ($26,085.00) (not to
exceed Sevan Thousand Four Hundred sixty Dollars ($7,460.00) tor
Desiqn Development Phase II a.nd Ei9hteen Thousand. Six Hundred
TWenty-Five Dollars ($18,625.00) for Design Development Phase III
services ..
Tbe amount of CONSULTANT'S compensation shall be
calculated as set forth in Exhibit ·A· and "B-, Standard Fee
Schedule, attached hereto, on a ti~ and materials basis, up to the
maxiaua amount set torth in this Section 6.1.
Ei .1. 1 sul:>eonsu~tants. Fees for subconsul tants,
hired directly by CONSULTANT, 5ball be approved by eIn in advance
of incurrinq such fees.
6.1.2 Por ltMitional services .. For CONSULTANT'S
Additional aervices l as described in Section 4 of this Aqr~ement,
compensation shall )Je as prescribed in Exhibit -B·. The rate
scbedul.es shall be updated on J&nuary 1st ot each year.
6.1.3 For EKtro Work Qr Cba~§. payment for
extra work or changes in the work not initiated by the CONSULTANT
and authorized in writinq by the PROJEC"f ENGINEER shall be ..,.de
within thirty (30) days of submission by CONSULTANT of a stat .... nt
in triplicate of it .... hed coste covering such vork. Prior to
comaencing such ertra work or changes, CONSULTANT and CITY shall
f1gYee upon an estimated not-to-exceed cost for such extra vork.. I.n
no event sha.ll CONSULTANT be paid for desiqn work or chanqe: order
preparation which is necessary because of CONSULTANT's errors or
oversights.
6~1.4 Calculation Qf Direct persgnnel Expense.
Direct personnel expense ot esployees engaged on the Project by
CONSULTANT includes the work of architects, engineers, designers,
job captains, draftspersons, speCification writers and typists, in
consultation, research and design, in producing drawings, specifi
cations and other dOC:UJHnts pertaining to the Proj act, and in
services during constrllction at the site. Xncluded in the. cost of
direct personnel expense ot these employees are salaries ane:!
~tory and customary bene~its such as statutory employee
benefits, insurance, sick leave, hdlidays and vacations, pensions
and. siJailar benefits.
6~l.5 ,Bs.imhursable Experuses. Reimbursable
Expenses under the Agreement .. hall be billed in accordance with
Exhibit -IS-.. lZ:ei.mbursable Expenses are in a4d.ition to the
compensation tor Basic and Additional Services and inclUde actual
expenditures made by CONSULTANT. its employees, or its professiona.l
consultants in the interest of the Project for expenses listed in
the rolloving paragraphs:
(a) Expense in connection with the
Project for long distance telephone calls and telegrams and tees
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paid tor securing approval ot authorities having jurisdiction over
tha Proj ect ..
(b) Expense of reproduction., graphics,
postage. and. handling: of drawings and specifications., except for
those req"'.J.ired to be furnished by CONSULTANT in Section , and for
use in CONSULTANT's ofiice*
(e) Only if authorized in advan.ce in
writing' by CITY I expense ot overtime vor1c. requiring bigher than
regular rates, expense or renderings or .adels tor CITY's use, and
expense of computer tne "hen used In connectIon with Additional
Services under section 4*
6. 2 PAYMENT SCHEDULE
6*2.1 fOr Basic s@ryice§. payments for Basic
Servieee .hall be made monthly based on aanhours and expenses tor
services pertor1led. Final proqres;s payment shall be made tly CITY
after CONSULTANT has submitted all required reports.
6.2.2 For Additional Services. Payments for
Additional Services of CONSULTANT as defined in Section 4 sball be
.ade as part of the aonthly proqress payaents tor services
rendered.
6.2.3 for jfipbuTsAble Expenses. Psyments for
Re~.a))l. EXpenses or CONSULTANT aba.ll be aade as part or the
-.onthly proqress pay»ents ter ftrvices rendered.
6.2 .. " Payment Cpon Suspens.ion eX Nlandonpent ot
hpj eet. Ir the Project is suspended for acre than thre. aonths or
abandoned in wbole or in part, CONSUIIl'ANT sball be paie! its
compensation for services performed prior to receipt of written
notice frOD. CITY ot .ueh lIuspension or abandonment I together with
additional and ret.bursable expenses then due. If the Project is
resUJled after beinq suspended tor more than one hundred twenty
(120) day., any change in CONst1l.TANT '• coape:nsation shall be
subject to reneqotiation and, if necessary I approval by the Palo
Alto city Council. Ir this Agreement is 8uspended or terminated
tor taUl.t of CONSULTANT, CITY shall be obliqated to compensate
COfiSJ:I"UfAR'l' only for that portion of CONSULTANT'S services which are·
of benetit to CITY.
SrcTIQt{ 7 -PROGRESS AND COMPLETION
7.1 TIME IS OF THE ESSENCE
It ia understood and agreed that time is of the essence
of this Aqr .... nt, and the Design Development Phases of the work
shall .tart i8aediately upon receipt by COKSULTANT ot notice to
proceed. Work on other successive phases ot service as specified
in Section • ot this Aqreement sball proceed sequentially by staqes
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and phases upon written notification and, until such notification,
CONSULTANT shall not proceed with any subsequent ltem ot service..
7. :2 TIME OF cotSPIJITIOK OF EACH PHASE
CONSULTA.NT aqr4Jes to perform the phased services within
the time limits set forth in Exhibit -A-provided, however, that
MY c.hanqe in the seo~ of services may require a revised time
tabla.
CITY aqrees to .~erciB. due diligence in performinq its
tasks to iJJplement the CONSULTANT I s time table provided under
Exhibit -A.·
7.3 CIn'S REVIEW AND APPROVAL
Between eacb phAse of work there is a review and approval
period by CITY. CITY vill exercise due diliqence to coaplet" these
t.a.ab; bowev&r .. it Is recognized that the interrelated IilCchange of
intorafttion amonq CITY I S various departments makes it impossil:lole to
Nt a specific tille schedule .. Nor.ally, CITY'S estimated period of
review and approval will be furnished to CONSULTANT at the time of
aubal •• ion of each phase o~ the work.
7.4 EXTENSION or TIME Of C9KPLETIOH
Xn the event the services called tor under this Agreeaent
are not: COIlpleted by CONSOLTAIIT within the tiae specHted. CI1'Y
1lha11 have the option to extend the tlae of COIIpletion. This
paragraph does not preclude the recovery ot duaa.qes -ror delay ot
either party.
'BCTJCH 8 -CHANGES IN WORK
CITY may order major cha~es in scope or character ct
work, either decreasing or increasing the amount of CONSULTANT'S
_rvices.. In the event that such changes are ordered, CONSULTANT
8hall be entitled to full coapensation for all work pertor.ed prior
to receipt of notice of cha.nqe.. Increased compensation tor major
chanq .. llhall be determined in accordance with Section 6 of the
Aqreeaent. but in no event shall CITY be liable for payment unless
the asount o~ such extra cc~ensation shall Lirst have been agreed
to 1:> vritinq by CITY.
In the event that .ajcr cha.nqes are ordered pursuant to
this section, the schedule tor progress and completion in saction
7 ot this Aqreement and compensation under section 6 of this
Agree»ent, shall be adjus'ted by negotiation between CONSULTANT a..~d
C~TY, subject to approval, if necessary, by the city council.
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SECTIOH 9 -TERMINATION OR suS PENS ION or AGBEEMfiNT
9.1 CANCEl I ,I,'lION ax CQN§w.TANT
CONSULTANT may terainate this Aqref!llent or .suspend work:
on the Project upon thirty (30) days' written notice to CIT"t, but
only in the event of substantial failure of perforaance by CITY or
in the event CITY abandons or Inderinitely postpones the Project.
9.2 CANCEII!TIQN BY CITY
With<>ut limitation to such rigbts or remedies as CITY
shall otherwise have by law, CITY sball have the riqht to terminate
this Agreement or suspend York on the Proj ect for any reasoD, upon
fifteen (15J days' written notice to CONst1LTANT, or immediately
after submission to CITY by CONSULTANT of any completed item of
service specified in section " of this Agreement. CONSOLTAlrt
aqrees to cease all work under this Aqreement upon receipt or saia
written r-... ~ice.
9. J COMPENSATION OF CCNSut.TNM' IN THE EVENT OF TERKINA
TIOH OF THIS AGBEEM1p!T
In the event o~ teraination of ~i& Aqreeaent or
suspension of work on the Project by either CITY or CONSULTANT,
CONSULTANT shall receive compensation as tollovs:
(a) For approved. items of service under
section 4 of this Agreement. coapensation shall be in the amount
outlined under section 6 of this Aqreement tor the items of service
tully perfor.ed by CONSULTANT,
(b) For items ot service on Which a
notice to proceed has been issued by CITY. but ¥bich have not been
fully c..-pleted and approved, CONSULTANT shall be compensated for
sa.id service in an amount which bears the same ratio to the total
tee otherwise payable for the. performance of said service as the
service actua.lly rendered. bears to th!;!. tota.l service necessary for
the full performance of said itell of service:
(c) In no event shall the total coape.nsa
t.ion paid in the immedia.tely preceding paragraphs exceed the.
paYllent specified. in section 6 tor the respective items of service
to be furnished. by CONSULTANT; and
(d) lI<ltwlthstandinq anything in the
preceding paragraphEi, upon ter1llination for fault ot CONSULTANT.
CITY 5hall be obligated to pay for only that portion of the service
which CI.TY believes can be incorporated in the Project.
9 • 4 !l!JTIES OF CITY ANP CONSULtANT
Upon teraination of this Agreement or suspension of work
on the Project by either CITY or CONSULTANT. all duties ot CITY and.
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CONSULTANT, as aet forth in Sections " and 5 hereinabove, shall
ter.llinate.
SECTION 1 Q -CONSULTANT I S ACCOUNTING RECORDS
Records ot the following expenses pertaininq to the
Project shall be kept by CONSULTANT in accordance with generally
accepted accounting principles and shall be available to CITY at
autual1y convenient ti~es:
Ca) Direct personnel expenses, including
consultant expenses (see section 5 of this Agreement):
(b) RQillbursable expenses (se.e Section 6
ot this Agreement) 1
(e) Expenses pertaining to Additional
services (see Section 6 of this Aqreeme.nt): and
(d) Expense tor extra ~ork or charges.
SECTION 11 -OWNERSHIP OF oocmmrrs
11.1 Subject to the provisions of section 11.2 below, the
original drawinqs .. .ape, plans, desiqns, records of survey, work
data, specifications, and other docuaents prepared by CONSULTANT in
the perforr.ance of: this Aqreement. although instruments of
prot'easional service .. are and. shall be the property of CITY whether
the work 'tor 'Which tbey are made i. performed or not.
11.2 Upon teraination under Section 9 o~ this Agreement
and upon CITY I S pa~ent of the aaount required to be paid under
same section" the. originals and all drawinqs.. calculations,
specifications and 51.Uar docWIents beCOlle tIle property of CITY,
and CONSULTANT shall transfer L~em to CITY upon request without
additional compensation. CITY shall have the right to utilize any
completed Dr uncompleted drawinqs, estimates.. specifications, and
other documents prepared hereUnder by CONSULTANT: however.. CI~
shall indemnify CONSULTANT against any loss which Bay be caused to
CONSULTANT by such use and. re.use.
In acce.ptinq this Agreement, CONSOLTANT covenants that it
presently bas no interest, and shall not acquire any interest,
direct or indirect .. financial or otherwise .. which would con:flict in
any Ranner or degree with the pe:rtonaance of the services hereun
d.er. CONSULTANT further covenants that .. in the performance of this
Agreement, no subcontractor or person baving such an interest shall
be. employed. CONSULTANT ce.rtifies that no one who bas or will have
any financial interest under this Agreement is an officer or
~loyee of CITi'.
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It is expressly agreed that in the pertonaance ot the
prot.psianal e::ervices re':lUired under this Agreement CONstTLTANT, u..d
any ot its subconsultants or employees, shall at all times be
considered ir~ependent contractors and not agents or eaployees ot
CITY.
SECTION 13 -OUTSIDE COHSQ'LTAlfJ'S
CONSULTA..'tt shall be responsible tor employing all out.side
consultants (subconsultants) necessary to aid CONSULTANT in the
pertormance of the servieas li&ted in Section .. of this Aqreement:
provided, however, that all such s\lbconsultants shall receive prior
approval ot CITY in wr i tinq and shall remain acceptable to CITY
during ,the term ot this Agreement.
siCTrON 14 -IMPEMNIty
CONSULTANT agrees to indemnify, defend and hold har.less
CITY, its officers, agents, and employees fro. any and ~ll claims,
demands or liability of any nature, including death or injury to
any person, property damage or any loss, caused by or arisill9 out
of CONSULTANT's, its officers', aqents', subconsultants' or
e~loyees' neqliqent acts, errors or o.lssion8~ or willful .iscon
duct, or conduct tor wbicb the. law imposes strict liability on
CONSULTANT in per:formance or :tailure to perform this AqreeJIent~
SECTION 15 -INSURANCE
1.5 ~ 1 LIABILITY INSURANCE
15.1 .. 1 CONSULTART, at its sole cost and expense,
ehall obtain and maintain in full force and. effect throuqhout the
entire term ot this Aqreeaent the insurance coverage, insurlnq not
only CONSULTANT, but also (with the exception or. workers' compensa
tion, employer's liability insur.ance, autoJaObile liability
insurance and professional liability insurance), CITY, its
office:rs, aqents, and employees, and eaGb of them but only in
reg-ard to this Project as shown in Exhibit ·c· to this Aqreement,
which is attached bere":o and made a part hereof by this re.f'erence.
15~1~2 Certificates of su'Ch insurance, preferably
on the forms provided by CITY, shall be filed with CITY concurrent
ly with the execution of this i\qreeaent or, with CITY's written
approval, within ten (10) days thereafter. Said certificates shall
be subj ect to the approval 0 t the Risk Manager and. shall conta i n an
endorsement statinq that said insurance is prillary coverage and
vill not be cancelled or al tered by the insurer vi thout thirty (30)
days prior written notice to CITY of such cancellation or altera
tion, and that the Cit.y of Palo Alto is na.ed as an additional
insured (except in policies o~ workers' compensation, employer's
liability insurance, and professional liability insurance).
CUrrent certificates of such insurance sball be kept on file at all
times curing the tera of this Agreeaent with the City Clerk~
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SICTlON '4 -leRXEBS' COMPINSATYON
CONSULTANT certHi ... that it 18 ""are of the provision.
of the Labor Code of the State ot Cditornia "bieb require every
_loyer to be iJ1llured .gai .... t liability for worken' COIIpCnSaUon
or to undertake •• It-insurance In accordance with the provisions of
that Code, and it certifi .. that it vill comply with such provi
sion. bator. com.enelnq the perforaance ot the work ot this
Ag~t.
SIc:TtOK 11 -AunITs
CONSOLTlUI'l' agre.. to permit CITY to audit, at any
reasonable t1lle during the term ot thi8 Agre_nt and tor tbrea (3)
yaara thereafter, CONSULTANT'8 records pertalninq to JDattera
covered by this Agreement. CONStlLTAliT further agree .. to .ointain
auch recorda for at leaat three (3) years atter the tar. ot thia
~t.
'ICTlQM 18 -AGREEMENT 'IMPING
The terlU, covenants, and. conc!itiona ot this AqrHme.nt
shall apply to, and .hall bind, the heirs, Bucce •• ora, executOR,
adainistratOr8, ••• 1gn:s, and subcontractora ot both p&rt1 •••
SECTION 19 -HONASS !G1fltIULITX
19. ~ PERSONAL SQYIgs or CONSULTANT
Both parties bereto recogni •• that this Agr .... ent Ie for
the penonal services of CONSOLTANT and cannot be transte=ed,
aasigned, or subcontracted by CONSULTANT without the prior written
consent ot CITY.
19.2 'PYlas OF sUBCQ"SVLTNrrS ANt) THeIR EiPLOXEES
CONSUL1'ANT obdl be responsible tor ."ploying or engaging
all persons nee_sery to pertor. the servIces of COHSOLTANT
hereunder. 110 s~ul tant ot CONSOLTAlIT will be recognized by
Cl'n .s 8uch; ratlwr, all subconsultant. are deeaed to be _ploy ...
ot CONSULTANT, and it agre<ls to be responeible tor their perforlll
ance. CONSULTAN'l' sball give ito personal attention to the
fulfilllunt ot the provisions ot this Agreement by all ot its
eaployees and .ubconsultants, it any, and shall keep the work under
ito control. It any employee or oubconsultant of COIiSOL'I'ANT taUa
or retuae.s to carry out the prOVisions of thia Agre~nt or appeara
to be IncC1lpetent or to act in a disorderly or improper aanner, he.
or .be .ball be discharged immediately from th. work under this
Agreement on demand of CITY.
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SECTION :2Q -PUMa upoN PROfESSIONAL S]QLL Of
CONSULTANT
It is mutually understood and aq~eed by and between the
parties hereto that. CONSULTAN'I' is ski11ed in the professicnal
calling neceasary to perform the work agreed to be done hereunder
and that CIn relies upcn the skill of CONSUL'1'MfT t.o do and perfo.rm
the work in the most skillful manner, and CONSOLTANT aqrees to thus
pe.rform. the work. The acceptance ot COKSULTAN't'fs. work. by CITY does.
not operate as a release of CONSUL~ANT from said obliqation.
SECTION 21 -NO U1PLIED WAxyEB
No payaent, partial payment, acceptance or partial
acceptance by CITY shall operate as a vaiver on the part of CITY ot
any of its rights under this Agreement.
SECT;{ON 22 -WAxyERS
The vaiver by either party of any breach or violation of
any term, covenant, or condition of this Aqreement or of any
provisions of any ordinance or law shall not be deemed to be a
vaiv.r of such term I covenant, condition, ordinance or law or of
ar.y subsequent breach or vio1ation of the BalIIe or of any other
tera, covenant, condition, ordinance or law. TIle subsequent
acceptance by eitber party of any fe4!l or other aoney Which may
become due hereunder I5ha11 not be d&ellled to be a 'Waiver of any
preceding breach Dr violation by the other party of a.ny term,
covenant l or condition o~ this Aqree.ent or of any applicable law
er ordinance.
sgeTleW 2) -costS ANn A"WRNEXS' FEts
The prevaiiinq party in any action broug:bt to enforce the
terms of this Agreement or arising out of this Agreement :may
recover from the other party its reasonable costs and attorneys'
tees expended in connection with such an action.
SECTION a. -NONQISCRIMINAtION; PENALTY
24. 1 OOTX OF CONSULTANT
No discrimination shall be Jlade in t.'le emploYllent of'
persons under this Agreem.nt because of' th~ race, color I national
oriqin, ancestry, religion, or sex of such person. I~ the value of
this Agreement is, or may be: "Five Thousand Dollars ($5" oeO) or
more, CONSULTANT covenants to .eet all requirements of the Palo
Alto Municipal Code pertaining to nondiscrimination in eaployment
and to complete and subait the ·Compliance Report--Nondiscrimina
tion Provisions of City of Palo Alto Contracts· on the form
furnished by CITY.
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24.2 PgNAt.TX FOB prSC1UMlNATION
It CONSULTANT is found in violation of the nondiscrimina
tion prov~s10ns ot the state of California Fair Employment
Practices Act or siailar provisions of federal lav or ~A~cutive
order In the pe..rformance at this Aqre.ement, it shall thereby be
found in Jlateri.al breach of this Agreement. Thereupon,. CIT~ shall
have the power to cancel or suspend this Aqreement,. in whole or in
part, or to doeo::.uct fro. t..'1e amount payable to CONSULTANT the sum. of
TWenty-five Dollars ($25) tor eacb person for each calendar day
durin; which such person was discri.inated ~qalnstr as damages for
said breach of contract, or both. Only a finding; of the State of
California Fair Employment Practices Comaission or the equivalent
federal agency or officer ~hall constitute evidence of a violation
of contract under this secti on.
It CONSULTANT is f"ound in violation of the. nondiscrillina
tion provision of this Aqreellent or the applicable aftiraative
action quidelines pertaininq to this Aqreeaent, CONSULTANT shall be
fOWld in aaterj al breach of this Agreement. Tbereu~n CITY shall
have the power to cancel or suspend this AqreemGnt, in whole or in
part, or to deduct trom the aJlount payable to CONSULTANT the SWI of
Two Hundred Fifty Dollar. ($350) for eacb calendar day durinq wbich
COMS~ANT is round to bave been in such noncompliance as damages
tor said breach ot contract, or both ..
SECTION 2S -ARBITRATION
Opon agreement o~ the parties any controversy or claiJa
ar~s~ng out of or relatinc";J to this Aqreeaent aay be settled by
arbitration in accordance with the Rules of the American Arbitra
tion Association, and jUdqment .. pan the award rendered bY the
arbitrators _y be entered in any court bavinq jurisdiction
tbereof.
fictION 26 -NOTICES
All notices hereunder shall be given in writinq and
'Zai1ed, po.tag_ prepaid, by certified ..ail, aMressed as. follows:
'1'0 CITY:
To CONSULTANT:
Office of the city Clerk
250 Hamilton Avenue
Palo Alto, California 94301
Attention of the PROJECT ENGINEER
at the address of CONTRACTOR reei ted
above
SEaIOr! 27 -J,J Ie COVElWiT$ ABE CONDITION'S
All provisions of this Agreeaent are expressly made
conditions.
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SECTION 21 -MiBfZP'EEE CONTAIN'S I.! I. UNDERSTANOINGS
AIIE!!llJOOi'1'
ThIs cSocwIIent represents the entire and. Inteqrated
agreement between CITY and CONSULTANT and supersedes a~ 1 pr lor
negotiations, representations, and agreements, either written or
ora.l~
This document may be amended only by written instrw:::Jent,
signed by both CITY and CONSULTANl'.
SECTION 29 -QOYERHING LAW
This Aqree.w;ent shall be 9"~verned by the 13.ws ot the Sta.t.
of california.
ZH WITNESS WHEREOF, CITY and CONSULTANT have executed
this Agreement the day and year ~irst aboVe written~
A'l"l'UT:
City Clerk
APPROVED AS TO FORK:
Asst. city Attorney
APPROVED:
Assistant cIty Kanaqer
Director of Finance
Director o~ Public Works
Risk Hanaqer
APPROVED AS TO CONTENT:
Enqineerinq Department
Atta~nts:
EXHIBIT • A· ::
EXHIBIT -8":
EXHIBIT ·c·:
CITY OF PALO ALTO
Mayor
GEOIIATRIX CONSULTANrS. INC.
By: ;:h~ d. L-..
ttsV-V..w-h:~? T;,
Taxpayer XdentiL~cation No.
9ii--MJ y..~C1?
SCOPE OF PROJeCT. SI1MMARY OF MANHOURS AND
COST ESTDlATE. , SCHEDULE
RATE SCHEDULE
INSOI!ANCE
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EXHIBIT ·A-
SCOPE OF GEOTECHNICAL AND RELATED WORK
ARASTRADERO LAKE DAM
PHASE U AND m S11JDIFS
FLOODISPILLWAY ADEQUACY AND SEISMIC STABILITY
CONSULTANT agrees 10 develop engineering and <OS! information ~ by the CITY
10 decide wbelbcr to re;>air O£ dooommissioo the Aruttadero Lae dam and perform the
following oc:ope 0( work ftt the Phase n and ill investigations.
CONSULTANT undersIands tIIat & .. project is not under the jurisdiction, review, O£
approval of the California Department of Water Resources. Divi>ion of Safety of Damo.
PHASE n -SpID .... ,. AcIequaq and Preliminary RehabIlltatlOD SdJemoo
rule J ~ Hmo, with CITY staff
Mernben of CONSULTANr, project t=n will meet with CITY stMf 10 iniIia!c the
pIOject. CITY stMf wilI provide suitable topognlphic base maps, cross sections of the dam (at
inIcrnlJs of so feet along the dam', a.ds), and cross sections (01 inler\'a1s of 25 feet) and profiles
of tile existing spillway. CONSULTANT" project feam memben will visit tile clam sire.
TW ,. f1nnd and S,pillwa,y Adeguacy Analyses and FvabtaJtioo
Flood malysis wiI1 be perfO£med 10 identify the magnitude of 1be Probable Maximum
Flood (PMF). Tbe PMF wiI1 be identified from data ftt otIIer ~e reservoirs within • radius
of about five (5) miles from the dam. Such data will be coIIec1ed and plotted as a range from
wbicII !be PMF ftt Ar.istr.Idero lake can be interpoI.aled. If regional data are insufficieDt 10
provide • reli3b1e PMF envelope, PMF data will be computed specifically ftt !be A1astnidero
LUebasin.
Spillway adequacy wilI be evaJuated firs: by studying the capacity of the exisCng facility.
FICIIin analyzed wiI1 include the hydraulic capacity of the spillway approach, spillway cootrol
section, and discharge cllanncl ftt passage of the PMF. If. new spillway section is t<quin:d,
!be ~ will be sized and designed 10 suit the natural IemIin at the sire. Emphasis will be
pla.:ed on providing • facility that is safe, requires low maintenaDce, and is economical to
00IlSIruCL
Ink l' Cqmrruetiqg Cost Estimates fm Repaici/Modifications
Preiiminary estimates of construction cost! will be prepared ftt the modifkatioa of the
opilIway and ftt reitabilitation of the dam, if Decessary. Two rehabilitation l5cllemes wiI1 be
considered:
Exhibit • A • -Page 1
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J. clearing. grubbing undesir.!ble growth. and =taring downstream and
~pstream slopes of the dam; and
2. clearing. grubbing undesirable growth, and COMIructing a downstRam
Slabiliry berm.
A preIimiruIry coot estimate will be prepared fo< decommissioning !be dam.
Tbe$c rebabili~ ""bemes repre<ent CONSULTANf', besI estimate of !be kind N
wort thai may be DOeCled to restore !be dam 10 • rea!Ol'.able condition meeting minimum ">bill!)'
and safety engineering standards; they are based on CONSULT ANf·. present urulemanding of
the project. Coot estimates wiI1 be awroxiroaIe and will be based on CONSlH.TANT.
expaieoce wilh oilier rehabilitation construction work performed on simiJar dams or oilier
carIIunoYing projecu. SllIbility analyses will DOt be perfonn<d 10 evaluate !be effeetiveoess of
the designs in this pbase of wort. Rehabilimtion schemes (and associated costs) may chanae
when enginc:ering analyses and evaluations are perfonned in Phase m.
Estimate' will noc include c:osts that may be =ociated with obtaining consttuctioa permits
or paying fees 10 govemmeotai 0< other regulatory agencies. CITY staff will identify permitting
or iqIlIaInry MJ,uirements.
TJ.1k.~ Pba,e m Scope of Work/Brie( Summary RePOrt
IIa.!ed on !be findings of the tint three tasks, the scope of work berein presented for the
Pbue m study may be modified. Tbe new """PO of work and associaled cost estimate will be
SIlbmiIIed to CITY staff for Ibeit review and approval. A brief letter report will be prepared 10
summarize findings of !be Phase IT study. The report will include de=ipliom of and
consauctioo cost estimates for the rehabilitation schemes and pnssible spillway ~
PHASE m -Seismlo StabililJ' EvaluatiODS aDd Conaptual Desiam
Task 14 neolprjc Mapping
Aerial pboIograpbs and published and unpublished information and reports relevant to
~ genteclmical, and local faulting conditions at !be Arastrulero Dam sile will be eompiled
and~. A field recoanaissance and E mited geologic mapping will be pelfotmed 10
e:uminc geoI<>gk condiilons or feanu.s identified in the review thai may affect !be p.opnsed
COIICOpWaI design. Geologic features (faults, landsEdes, rock and soil conditions) will be sbown
on U.S. Geological Survey 7'h minule qUOldrangie base maps.
Task 2' Fjeld Exploration
One or two hand-auger boring. will be drilled at !be' downstreun toe of the dam; one will
be cIri1Ied aJong !be up51ream face. ShaDow band-auger borings also may be dr'JIcd in poI<:iltiaI
borrow or=. Logs of !be borings will be prepared, and bag samples will be coDecIed for
laboiallHy testing.
Exhibit "A"-Page 2
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Two 3Q-10 5(}-fooI-deep borings will be drilled through the crest of the Dam. All auger
will be WIed to advancJo the borinp until water is encounleml, at whicb point IOlary wasb
driIIins Ieclmiquos will be 1I3ed to c:cmplctc the boring. Soil samples will be obIained using both
SCandanI Split Spool! IJICI Pitcbcr Bane! samplen, as appropriate. Logs of borings will be
....... ed by an experienced CONSULT ANT engineer .,.. geologist.
CONSULTANT understandslJlCl acknowledges that CITY will provide site OCCOSL There
"'" DO unllSllal pennittiug requirements 10 perform the exploratory drilling. Hand-auger
b0r0h01es will be backfilled with cuttings and/or excavated soil. The rocary wasb borings will
be grooJled. Locatioos of borinCS will be staked or otbcrwise marbd in the field f« later
idmtificalion lDd JWVeying. CITY will survey the 1ocaIioos of all borings IJICI will provide
CONSULT ANT with a lCIpopapblc base map of the sj", that show. the points of explonuioo lDd
the ... ,cspooding ground ...mce elevations.
Laboratory tests will be performed on selected samples of the soils cnoounleml in the
borinp. The types and Dwnbcn of tests set fO<th below ~, CONSULTANT's bcsI
eotimate of the level of effort that may be required to evaI.we the charac:ter IJICI r«"""'micd
ptopetties of the native soils and thcir wefuIness as fill. The aciual number of tats !hal will be
peifotmed may vary "'1>m"ing OIl the firufinCS of the field invesIigatioo. CONSULTANT
anticipaIes the following IesI! will be performed:
• visu3I cllwificalion (all samples)
• AIIe:betg limit (2 1esI!)
• grain si7.c distribuIioa (8 tesIs)
• spocific gravity (1 leU)
• Moist content (& Iests)
• unit weight (8 1eSIs)
• moi.stun:-densi1J relations (c:ompa<:tion tesIs • 2 tests)
• coosoIidaled undraine:I triaxiaJ tests with pore pn:sswe measurements (3 1Iem).
CONSULTANT repm;ents that, because the geologic COIIditiOll' in the vicinity of
A:umdcro Lake Dam "'" sintiIar to It.ose at Foothills Park Dam, the material. used 10 c:onsIruct
the two dams likely are sintiIar, IJICI iberef""', results of IabonItory tests conducIod f« Foothills
Park Dam will be incorporated in this eva1uatiOll, as appropriate. CONSULTANT ~
!bat such _ results f« Foothill. Pl.'" Dam will DO! serve as a IUbstitulc for any Iabor.ItoIy IIem
",bid! are requited to be performed f« the ArasIradero Lake Dam.
Exhibit -A -·l'age 3
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Based OIl the finding. of the fic:ld and lalxmitory programS, CONSULTANT wiII identify
the gcor>o:bnical ~ needed 10 analy.te the embaro.bneut under SIalic and dynamic
(earIbquala:) loading coodilions. Analyses wiII be performed 10 evaluate the dam's pr=! factor
of safety and likdy perf<>nnaru:e under reasooably expected Joading conditions. CONS I)L TANT
acna 10 analyze the fonowing loading conditions:
1. steady-~ seepage;
2_ earthquake; and
3_ post-arthquake (mc1ooL"ll !be po<ential for permanent defunnatiou).
Based au the revi .... of available infonnalloa and field and labo<alory test data. cross
-. of the dam and its foundation wiII be developed, 1DOdekd, and analyzed. Appropriate
IIDiI SIreIIgth parameIerS wiII be established.
Slope SIability analyses of • critical sectioo wiII be carried out using limit equilibrium
.-bods. Potential failure ~ that ~ cimlIar wiII be analyzed using the Modified Bisbop
MeIbod of Slices or the Spencers-Wright 1IICIhod. If, _, foundatioft coocfilions are found
10 be more suscepIIble 10 po<ential failure along • DODCircuJar or planar surface, the analySES wiII
be podormed using an appropria1e method, RICh as !hat developed by Ianbu_
N. part of the Slability analyses, the sensitivity of the factor of safety will be elWllin«l
willi respect II> variations in the SImlJIh par.uneIen and assumed seotogi<: and seepage
mac!jtjons In the event !bat the safety factors resulting from the analyses are coosidered
inadequate, a comocIive measure will be formulalal and analyzed_
In highly seismic regioos such as the San Fr.mcisoo Bay AIQ, the efforts of earthquake
induc:ed fortes on the bebavior and performance of • dam must be coosidered. Analyses wiII
be carried out to evaluate the behavior of the embankment slopes bod! dudng and af'.er a major
earthquake. DepeOOing on the severity of the ground vib<aIOry mctions, the types and degree
of oompaction of the emban!anent materials, and foundaDoo conditions, small 10 large permanent
ddormatioru of the embankment c:ouId occur during or after an ca..<thqualre.
To evaluate the seismic stability of Arastrnro Lake Dam, CDDVaItional pse~swic
metbocIs can and will be utilizm_ Horizonlal seismic coefficients for "'" i1' these analyses will
be de\odoped 10 reflect the appropriaIe geologic and seismologic cooditions at the dam site. The
amount of permanent defOl'llllltlon that may occur in the tmbMkment as a result of strong
earthquab: ground shaking will be estimalied using t<cbniques developed by Molalisi and Seed.
For the analysis of post-e!rthqualce conditions, selected values of shear streugths wiII reflect any
reductioo in shear sttengtb due 10 SIrofIg ground shaking.
The suitability and availability of poWltial borrow maleriaJs will be evaluated based OIl
field and laboratory data.
E.xIubit:A "-Page 4
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Tut $. PelimiMa Cnng;ma1 QcsigpS of Bmain/Mndifiratioos
ResuIls 01 !be stability analy ... performed in Task 4 will be used 10 evalWile Iq>Oln
ODdIor modjtjcarions 0I1be Dam. Sk!iches and dc3criplioru 01 tile fo!lowin& repoinImodi
Ii<:aboIu will be ~:
L n:movin& unc!csirable vegetation and pet'formina minor regndingfTe:SlDnltioo 01
upsUoam and downstream slopes;
2. removing undesirable vegetation and building downstream stability berm (If
""!uired); and
3_ deoommissioning !be Dam.
1'Jellmillary COS! esUlI"trs will be prepamI for _ repoir/moditlca!ioo ocbeme. Costs
will iDclude modjfi<:ati<l'l 01 tile .Ipi!! .... y. if need<>d_ The c:osts esUm,trs. which will be_
OIl !be ~ analyses and <valuations described in P!lase m. Task 4, will refine !be
""illl .... pi .... ed in Phase n. Task 3. ConstrucIioD COSI3 may change wberi fiDaI do3igns 01
!be repainlmoc!itkati<lGs are ~.
Ta¥ 6-Summary 'mw!
A <hft and a fiDaI rq>Ort will be ~ 10 SWIlJIllIrize fiDdings and recomjljO'Ddarinns
In addition II> \eXt, !be reporIS will <:ontain ,..,logie 1IL1P'. maps sl>owina tile IocJlims 01
apIontion points. profiles and eros. sections sllowing ooiI types, Ices of boro!!ok:s, .-dts 01
loboratcry and field IeSIs, and o!her supporting data. Two copies 01 a <hft rq>Ort will be
JIIbmiIUod 10 tile CITY for review_ Following die review. CITY', COiIIiDCIIl> wi!! be cousicIeled
and iDco.]I"ullOd into a final report, five oopies 01 which will be submilled 10 CITY .
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"-'"1 fIf ,.,.,..... IWld c:ost Eltf.tl
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--r .... , .. ~ 1_ t.cr'jlttOft .-. .... , -. Coo. • -. Coo' • --Coo. • ...... Coo' • ..... c... ::Cwu ,"-::Co&t
• --. __ ._--_ ..... --... : ···_-_········1 ._._._---_ .... : ._---------_ .. :. ... _---_ .. _-.-: ----.......... : .. --'---.-----::. -. ------1 -...... --ll-----·---I
I _tlll"= ... Sri_e:1 • • • 16 If .. , • • , • • , • • , • • " " .. • ZOO :: , ....
I -'" • :; .. • , :: .. • • I ,I.td bpt.,..tf_ • • , • ... I • • I .. 2100 l • " • • :: ..... 3600 I; '148 I: • • • • • .. , .. , • I~r ... r,.. • • • • Z no • • • , • ... • • ZIG • • • :: """. .... .. .... ,
• • • :; • II • • f ttlllil rty hl)'llra • '" , .. .,.. , • • • .. "'" , • • • • .. ..." • JOG .. .... I
• • • • ;: • n • , -' """ • ,,. I • ... • • • • ,. "" • • • • • • :: " .. • .n .. .... • • • • , I " • .. • • • ..-.-z ... • .. ..... • • • • ... , • • • .. 'ZOO " .... • ,.. .. -• " " • ___ A .-_____ • -••••••• 1 .......... __ .-: _·····_-------1 ........ __ ._--: -_ ......... -.-: _ .... -........ : _ •••••••• _. -•• : :.------'-1 ••......• : :------••• I • ... .. -• • '" .... • ZOO • • ~50 .,,. , ....
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2 weeks, ~, from _ 0{ =ocutioI! 0( II!< agreem<Ilt.
PMrID {j weeks, ~ upon ~ 0( Phase 0 servi= by CITY.
IlK QoewlpOOo Dmc pmtnafl;
1 Geologic mappin& ~-2 lWanl mapping ~-3 Fidd and laboraIo<y progmns 2 weela
" Stal>ilily aaalyses
I_
S Desii" c:onocepI.> 1""-
6 Report ~
TOIal 6 weela
E>lubil • A • -Page 6
...... -'-----~~--.--~-~-.-......... ,~--
"-
.£ XHi13J T '8 ..,
GEOMATRIX CONSULTANTS, INC.
1991 SCHEDULE OF QIA/lGES AND CON~TIONS
~ Schedu!8 Qf Ch;uges ane: CoiWmons atlQjies to ~ tN $&MC8$ pt"CVja.c cy andicr thltlugn Gaom.llTlX ConSUltants.
Charges 10r our $tI1VlQBIS on diviOto itttQ U';ree~: ~.j. Out.5~ SeNicII'S. and Eq\lipmem P .. mav
ReimDursables. A new ~ 01 cnarges la ~ 211 'th4I begin"lN; at.-.ci1 year. The SChedl.t~ at d1atges milY aL$O
b!o I'IIV!sed cturmg the }'4Iar, as ca~ ntquire. Changes WI'!! n'Ol ba made wlttlln a calendar year Qn a. p~ trl
~ WIthout prior ;wthcrtzaucn.
PERSONNEL;
PItsori~ c:tIaroges are fcf tilCt!nicaJ wa~ 1f1C1lJding tad'lnlCaJ t)lpng. editmg ard grapf11CS on th& prepara1lOn o1l1Jpcrts
anctC:ClT8Sp1:lndetlOl and 10: the time ass.oa.a!&d with produc:IGI'l of sLodl dOC:Jment3. Dir.d ~illg8S are not rna08:-Cr
I8CnItartaI serva, CIfftce man.ag.ment. ECOL!rTtI'I;. &net rnai'TI~ce becau.se these i18111$ it1I included ~ averheac1
Plraomsel ~a'l cha'"ilB raJ. 1or-Geomaunr: Con:aun.ants, he.... in 199T are as lCIlC"lllS:
....... nn .. ~
Princ;paJ and Senm E:'IgI"ee(,"SciernisI:
Sert;Qr P!'cJ8d E:lgInHr/ScienI!5l
P!'tI;':: Erqi:neotr15cH1nnst
Seniat Statt Eng~!'TLIst
Sto! "'9"-1Sdontat
$eIW:Ir Tec:tm IciatI
Field TIICMiCien _ G<opIlie AJtisI
Gr>j:Iric Allis! T_e-. T_ TypsIJ--. -.....-...
HDUny Rates
S!tC· '45
9S·105
as ·90
75
is
60
53
60
55
50 ..,
30
l'lmI.spent in trzval/n ate iinteresI of IhII ctienI wilbe c:tIarpd • hcurty rates axcepc: tnat no mara 1twI a !'lOUtS cA IraY8I
tmewifbectlouged ir'I anyday. When It is ~fct an ~!O !le..ayfromtl'le oftiee e..-s-mlgl"lt actua;;costs
~ara ~faIaIfor. Mng 8XpIl"ISe5 wilbe ChargIIa... A I'I'UIIpitt or 1." S wil be8p9lild toaR personnel ~
Charges fer .xpm witne:s:s S8l'YJaiS 'MIl be If !he I"ICutty IiItn shOWt"'_ However. ftlr d8p05ifians and 1cf cowt
'W' • cas.. the hourly rate is $1 75.00 per hour. T'hetw wi5 C. a. .-hour minitnJrn per day dlarge fer depositions ;and
., 1-tI00r ~lmtun per day d'1atge tar ccwt lPP8a/'il1'1Ce$.. 5ptIcai ~ting: seMats wi1 be biTJecf aI thl Sa:!f .......... _-
OIITSrDE SERVICES:
Outside .serv'ces ... ~ d'larged ill oost plus r 5 petr:ent. CormI:In auWde itrns tc whICh this 1. ~ 5 ITIJIlipIer ~
hdude: Griling ~ Iaboratar; ~. aquipmenI rental, printing iWd phctcglilplli:: WDnt. special in:slj~.
outside eonsubnts. Ir.wel and ttans.pOrtatiCn. personal vetucIe ~ ana long <iist:Inc:» camrnunllCa1Klns..
EOU1I'IIIENT RENTAUREIMBURSABLES:
Soil sat11)Ier. s~ tvbn & venide
Al.Itomobiles ~ trne piUS nours on site)
Valt5 and Small ~ (lTaVei tlma plus hoo~ on sfte)
Tn.IdI: witlIliftgate
Cop;.. (P"""""PY)
In-hoUSfll micn:x:crr,;:luter usag&
F~=pl85
S1S.0W1our
6.00ihour
1::3.00lTlour
1ELOOIhout
.15f.$~
2O.001tlour
1J)Q/P398
Raz8s for InginMl'1t'lg ano ~ field equipmem {Sud'! as insI:rumerttallOn equ'pment. wato!t!' and soil samplimj
1CpJipm8nt. and geoJogy &q\Jipl1'18Jl!) may ~ cbtal:nad on ~\JfJSt
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INoic»a WI. be f"I-f'rderad moJM iy, er .... '6r as a r!rta~ Of' partial t)llbng. an" W1~:!:)e payable UQ() n recaipt An ilClttrtlc rlall.a1e
p.I'JIT*ll c::hargw at '-112% per mcr'!tn or me mP:~m e!'Iarstt allowecl ~" Law. lfrn:hevltf IS less. will be pclYaoJe en
c;:aun!$ not pUI wMlln 30 days ftorn oll'lln; ~ata.
CONDITIONS:
G.omIIzrtJ:wiIIl'701 beQllDle 'ar&magItOtinltJ1')'anslng rromca:nage to SUOIe!TaMatl stNCtuteS (plpes. taJ"J<;s. IjIlephone
CiIItI6ee., etc.) whi:otI .ant ncn called U) 0L!t anentiC"1 and c:oneeny s.n:CtWn Qn tNt plilI"IS rumished us, in canr'\eCtk)rt wrtf! WOfJ(
piifOiiiWCI by us.. ClIent ..... furnish rtgi'l1-o1'-envy.., equipml:n% ao::uslor Gttcrnatri.x lD make bori"9S. SUI'\'&YS al'lC1f
OI"exp6Dralions. WhietGeGmarnx Will aperatewllh n.ssanaot. eatll'lottodamaga P~PlllrtJ oi11d plants, cost o1l'8~r1"g
.eny unawidabM damage its. nai indUded in me; ree unias& omefWtS8 $W8d.
To '1M alai! Ibeae povisioos.ue 0DI!IIisI:ea: willi Sectioa: 2] a( «be ~
Geamatrtrs 3III'YICI:S IhaB be parlOrmed in a mant'ef' CQI'l!ISte1'U 'IJfln mat ~I of care and ~;H Qnlinar.ly .x~ by
'*-praIIs:Iiatlai eonsulhr'lU perlotming ~ 5ef"'ricn unOercomparacie CflCU.mStanC8S m me time 5eMcas
.. pilla 'lweI undlr rt'IiI .'.grMln:lnt No att .... ntQrMen1abclns 10 CliIIr'I1. ezpress or ~ and na w.arnmy or
oaarw-.... aptIISSIy stMedherajn is included or iMer1ded in Ittll AgrHrnsnL. No sta~ms ccmaimtd In ony repan.
q;IinkIn. ~M ~ CICfMIrwise, Whtttler ~ CJ(iOr to. at the sa ..... tirT'W or ~ to thIS Ag!'ftn'MHtt. ant
inIIIndIa 11:1, ~ do not. ccnstiMe an,! warramy or;Uar.ntee by GeomI!:m: as W the HfIIlCeS perlQrmed unaer 1t'1:5 ... -.-. ,
CIem.haI ~ m. ngnrra LlMthe materials resulting frcm a.amatm:'.$ Iffom em:tle projed (the "Materials' onl)'1~r
~ ~ COf4&jiplated in this ~ .",. ~ sf'l.al not till usecl by Client1cr cCher Protects.. tor
~1G the ~ pt'Qject.. far any portians 01 till pn:ljId.lo6owing anytennin.non at Geomatnx orfar ~an
at tr. P"IiKt. far any pcrtions O! !he project foRowIn; any ~1IbOn at Gaomaatx ar far campfe60n of the ptoJed tI'/
aa.r. {un6M:a Geonwmx iI in tI'II!eIiaf breach of 1hil Aqreement). .xcept: by IgtIItn'I8nt :It writing. cr.nl ~ to
~. dlifendand~harm.ss GeornaJrix.agUosld loss. damage, iabtCtyclalt'l'l or sud (b'IcWding..uomltyS'tM$).
".uftIn; from any use or ttle ~ri$ not express.fy authorized by thIS Agreement.
AI ~ undarth& haading "CONOCTlONS'" SI'IaI swvMi tem'Iir18bOn or cemple!Son of Jttis Ag:raemant.
-
city 01 Palo Alto ~XHI.8i T " . C
Insurance Requirements for Confroetors
CON'TR.'ICTORS 10 THE CITY OF PPU..O AGO, AT i}iE1Fi SOLE EXPENSE. SHALL Q.Bl:a.IN AND MAiNTAiN !NSU FiANCE FOR THE TERtiii'
Of THE CQHTRAC'[ CONTRAC'1ORS WlU BE FlEOWA EO 10 PROVlDE " CERTIFICATE EVIDENCING TI1E INSIJ RANCE AND NAMING
THE CrTY M ,~ I\OOfTlONAl INSURED.
THe CEfmF1C.RE OF INSUPANCE MUST BE COMPLETED ANO EXECUTED BY m ALIT"MORlZEO REPRESENTIUlV£ OFTHE COMPANY
PROYlOoiNG INSURANCE. FlLEO WTiH THe CI"i'( AND APPROVED B¥ THE CITY'S RISK MANAGER 9EFOAE TloiE CONTRACT W:U
BE COHSIDEFlCD COMPl£TE AS RESPECTS INSURANCE.
l1-!IS INST'RUCTJON SHSET SHOUt..O Be GNEN 1'0 '\IOUI'; INSURANCE AGENT/BROKER WITI~ THE REOUIRED CEATIFlCATE FORM,
RETURN THE COMPLETEO CERTtFJCUE 10 THE CITY OF PALO AlJO CONTRACTING OE?ARTMENT.
THE IMSURANCE COVERAGES Ct4.ECKEl B£LOW MtE ~EQlJlR£O FOR nus CONTRACt.
WISIVI: GemW. LJA!!IUTY ICIJ,ONG:
.. PERSONAL IkJUAY
• ~ FOf'IU PfIIQP'UnY ~ . .......,.~
.FI"I::E~UA8IUTY
A.. The City d Palo AIIo. ftI <JI'I'Icett;. IgIf'ItS B1Id ~ ~ named .a ~t1anaJ i~S"Ureu.. tHlt onry as Ie .worII ~ I.Inder ~ 5&icI ~
_ 10 1M ~ 01' Palo JIohD, et::., snat be prim8ly ~ ..tIhoUt offse!: .a.g;un~ C;ty's ex1S\Jr1g ir&Jran...-e .,.,d Vly othaT iM.:.Iranca earned ~ :tit c,ry
being I:ae!II 'mIuranee 01Jr-
a. wt'W'e Ih&...en ~ gradlng.~.~. dnning. 01' oiMeI'" W'1de.V()~.Ir1d 'II'Ork.. It1I11 ponC't :ndudes ~Ulruc!tOtt of \IO~"lIS, cO"Jd\jiI:$, pl~, marr~
'¥ CICJef 1imI,.. ~ or 11ft ~ in ~ therswiltl bel~ ttl .. surta<:e of me g~rld wt\e1t1er QWT180 b)' ttlirel pdr'tie5 ail.". Crt)' rz PaJo AJtn..
C. 'MI8te thI work II'IYOi'ooe$ ~ng, oolJAipM cowrage is ~ed 'r'I 1t18 ilmoootll abO""!I-
0. ThI pcWC)' ~ a •. ~..". 0I1nIereC~ pttNIIIM
E DIductbIn. CJIlW' S5,OOQOOO must btl iIldcaIIed and .are 'SUbfed II:) app.roal.
P. r SUdI SIOIan ... eanceIIId 01' ~ Uin; !tle ~ of coverage as st.if!otl r."rl il'1 sud1 ;i. mann..-as 10 aIJeCt !hiS ~1'IC8M, 1t1~ {3Gl days
Mift8n noI:ioI! wit De rnI!I.d 'C !hi Ciry 01 Palo M::I, Risk MIlr\aQM. PO Box t025C. PeJc AAo. Ciilitama 34303-
G. Ttw LabiIitr inIUr'InoI paic:y indudft. t:artr8CtuaJ lability lIndors&mel"ll prtMdfr\g inWfV10e COYttfag9 fer rOtI1ractOJ'So ~ to inderntll,.,. the Crcy.
H.. Thf ~ ~ under h ,00'1;;..., !I ~ ID ail !tift terms of !he po~C1es de.signated her$l'n an>j 'I"I...m .all m. ~~ns c::ilflM:I 10" IIer1IOn.
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CWCALND. c:.. 14004 ''',.rjIMe ',.i8,.
.. f........n-JQIO
\.11:100""
.IU/'O
"21/10
IIZI"O
71.1Jaa
I/UII1
":lIII'
'JU/11
7'D1:II~
City.' ".'0 "J~.~ ru "'in'l .... uu .rut • .,I.y ••• .,. 1II_.d: II ~."i 1i."..T
Ift.*".111 11 r.ap.c-i. (fil. lorwnl fi .. Hity 'ft, cl .. i ... ,lIl". Ire,. op.ri1ions
.f t~. n ... 4 I" •• r~.
"it,..1 h'o Alt.
U.,hrt_"t of , ... hl {c '-uk.
254 Hui I tiro. Avenue
, ..... , .... CA 14301
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. CD'I'IrICAn or PROnUIOBAL tIAlIILtn IJrsmtlUlClil
rSI\UBtl BY IlATIOHAL tmtCJr FIU IJrSllRAJlClll COI!PAJIY
For. 27708 (08/191 I • .ue Data, April I. ID9l +----------.-----------------------------------------------+ 1'l'IU1I ellot!fi.,.t .. ill baued ...... tt .. r of int .. noati .... onl,.,
1 and c:ontUll ftC riqbt. IIpcn th .. C.niU" .. t. Holder. Th1a 1
ICertiUc.te c!oII. ftCt ......s •• xtend or alt.~ the "overaqll 1
I afforded loy the PolLcy. ,
I I IThi. e.rtiti •• that a Prot ••• ional ~ability rnllUrane~ I
I Policy loll. blllIn 18...... to the u..ured ...... ed 1o,,1ov tor the 1
I Policy p .... iod i:I<!1"II_. Botvitl:u.tandinq lin,. ....... t ..... mt.1
1 t .... ,0" con4i tion ot th" contract 81 til .... pact to which I
1 thb Cut1ficate uy loe 111 ... &4 or .. ,. partaill. the I
I inaur ... CII .ft~ ... 1>,. til .. poUcy deacri!oed b.nill i& I
l8Ubj,""" to III the ......... ""1 .... 10 ... and conditio ... of I
,,,,ch Policy, and any attaclules>t. 0" _r'_lInt .. added 1
,th .... to. I +----------------------------------------------------------+
IIrSIIJIJII). CISClGftU CQJ(BULTU'l'1I
one Jlartart: n ... , Ipu.r Btr_ 1'over,
Illite 717
.... ~.CC, a. 9410'
COIIPAIrf I llaU.ODAl UAion Fir. IlIAUranca C=opany
I'CItICY 1lUllB1R. Qt.A 41'-H-34 IUI1t.
POLlCY uracIl". CU'!. 01 AprU 1991
POLICY UPIlllTICJI CAn: 01 April 1992
__ .
CBR'Urza.n lI01DlIR.
ct'l'Y or PALO AL1'O
Caperta.,.t ot FulIU"
ZSO Baailtcn AVenu.
ralo Altc, CA ,.301
PKOJ'&CT.
ene 1ll.11ian Doll ....
($1,001).0001 ~Anl PI:R YV.R
at Applicabl. Ca4Uctilol.e
I Should tile aho... deacr i!oed
I Pol1cy be ca:>C8lll1d !oetOrll
, th .. expi .. ation data, ..... tionu
I Oni.... J'ira rn.. CO. 8111
I aail tl>1rtr PO) day. vd tt ....
J notice to th. C.~tlcat.
I Bold.r n...... to tha lett J
1 lout failure to .... U ouCh
I notic •• hall 1mpe,. ftC
! obligaticn o~ liability ot
1 an kind apon the "OlIpIIny.
I
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1 -----------.. -----------------+---114 Walkar Road, luit.
1'a1. (302) '74-2l'~ / Fax
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EQU.I(;:EMPlOYMENT OPPORTUNI',.
EMPlOYER INFORMATION R£l'ORT EEO-I
U'JO
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U-,tS 10Il0l'-;)
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f~lI-eU."iuO
1UM·'OIl:;H'~
ItC-C)41GGtlC l\£fUII .. CQ"Hcll;O aE'c.A I T"' JH
Tftc .,r.1 .l;~~II~G ,~~",rT(k;
~~QAAt~'A ('C~$U~lAHT
.. /io...orIlU CQ"~LUIOt
l .... ~ll ,~ lOP" ... Sl
$..-fiiA"'-J.$c,o
,'" , .... #.iJ. flliU 11i. :=-::
.. CiRIYLA. 'A .i~'" . ~!-:
11:,,£11 SH
'A ' .. 105
TIl
s.ctJon Ar-TYJIII£ OF REPORT
Ref ... II) IrtItn.Idfons tor ~ Met tyoes ofreoom to be "filed.
L fndbtI, by rrwtcinI: in th. IIPP"IpftID ~ the t:YIN of fW:I)Ott1l11" unit: !at" wNeh tIIis CDpy gf '\:he fatm is Sllbmit'bld (MARK ONI."
OM IKDC'I-
IIIIwM' f"'''.~
ezli~~(JII~!"IIdl
Ch 0 .... t/nit "'-rt" QtAquir..t)
(~a =.:.-tII.,,;Qf' .. .:...."-~it -fw --
~o~ .......
lema
Ii ONLY
.. "'me d)lllltWl1: ~ (0WftI orc:orrtrots e:stal:M!Sh:nMt;g ihm Z) omit ,,~ .. ~ I • c tL:1II: CDaRlt:aDt5, Sac.
hl.u 717 I :-:. ~ ~\L :=:: """ot_ .. _n Em ........ _ .... i,!~ lul, ~1~la'7 ~:~
.:=:
o '1'.. IZ Ho
I i:
1. Doe h enar. COI"n'lRII?Y ~ at .... 100 ~ in ~ P!Y""'I ~ I'I:t' -.idi you .. ". .-.porti",r
2. Is your ~ drt<mtd ttI~ common CMMI"SII ip and 1M CltltraJ"Imd ma~ witt. ~ ~
ill! .. ~ wfth .. UJtaI 1Ir.'I!!IG)'T!!ri 01100 Of' ~
HOT£; If EN ,MWer is)'U to quesbOM 1., 2. ::w 3. compieb the entire rotm. otI'Il!fWfs.e $klp to s.ctkM G .
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.,;1 )'!III irI: . "i"ppred&::a:a and 0ft0ttJe.
~ .1ture5 on an. 'JMs w.d in .n
I 1
NOTE:: ODd: qUIISdcms 1 ~ 2 on :tie COnIOiclIr.d Report.
1. o..('J oI...,.,oa: PIfiod used: .z. Doe5 ~ estabI'" __ ~t em~ .. pp~
$eCCkIrt ~TIOH (SN !n:rtructiOflS G)
Cnadt 1 i3 NJ <"4IpGJtI .... ~ 4nd wet. ~red in KCCniano:;:e wittI ttt. ~ (cJledI OIl alnsalldlted otIlyl
one 2 0 Tltis .-port if ~ and _ PNPIr1IG in xeorda"Cl wfb'I the ln5t:n.lct~ ....... "'-=--_ ji' .... _ '.......... loa..
J_ c:. -IS pa-[: tf -I ~ llJ08I9O
Name 01 pB'SOl1 tID c:ontKt ~I ~ /
rrtt. ".',1 uaUw .. -.... bur h
All ~ eM lnfarmat.io" obtalM4 from ~ fWQ,rU. -.R1 tie ~ o:om;~1 a. """'ntd try Soection 1O'l(e.} Oil Td:l. Ii\!
WllLF1.;LU FALS.e: ST,I,-;-EM~'VTS ON THIS REPlJFf'!' ARE PO.:~<ISHABL.E 'BY L.l.W, u.s coo~ nn.! ~S. SE"CTlCN lOOt
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B2OAZ. OPPOII'%'lllfiTY POLICY
~ COBSUL~S will administer its personnel policies and
conduct its .employment practices in a manner which treats each
emp~oye. and applicant tor U1ployment on the basis of .merit and
experiance, without regard to race, color, reliqion, se~, national
oriqin, 4ge, pbysical handicap or veteran St3tUS~
The Equal epportunit.y >'<llicy of GI\OD.'nlU CQIISlIL'nII'rS is based upon
our philosophy that people must be treated fairly and with dignity;
and upon the belie! that citizens in a tree sociaty have the rigbt
to sel:t-detanti.nation without tear of discrimination as to personal
p.£':erarence or characteristics which are bayond the individual r s
control. EXperience continues to c~ntira our belie~ that it is a
qOC'>C! bUsiness practice to MY4! personnel policies and practices
with .. stronq COlIIlIlitlllent to equal opportunity.
In the application of the Equal Opportunity Poli-=y of G8OJ<1ftU
COlfB'OL~S, each ot us as manaqers and. I!nlper.risors i5 r8:sponsible
toO L"-'lSur. that:
Recrui't:lDtL'1t and placement for ."ery level and job
cla.s.si~ieation . are. condUcted without regard to an
i.ndivic1ual i s race, color, relig-ion, sex, nationa.l oriqin,
aqa, physical handicap or veteran s1:atus.
Decisions on promotiOns a..'"'lC! transfers are in keeping with
equal. O{\pCrt"mity principle.s and are based on.
qualifications as these relate to the requirements .of the
job for which the person is being conside=e.d..
Per$Qr".nel policies, practices and actions are applied
equitably to every employee.
Atfi.rmative Action Plans ot the Company are. illplemented
within our organizational units.
Non-seqreqatad facilities are maintained, and appropriate
physical facilities are provided tor both :ma~e and. female
employees ..
Employees are provided intormation concerni.'"lg' the
CoJllP4%lY' s Equal Opportunity Policy, Aftir.native Action
Program and fair Tre.ablent Process.
The Equal Opportunity Policy of the company is monitored
by conductinq quarterly revievs to. determine performance
to the A:ttirllLative Action Plan.
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Performance avaluations ot :anagers and supervisors
i.n<:orporate the quality of the equal opportunity
environment and performance to the Attirmative Action
Plan obliqations as siqniiicant elelents ct overall
pert'crlD.a.lK;:e ..
-,';.
In addition, supervisors and other employees ~e held accQQntabla
for any conduct toward their subordinates or co-workers that may
be defined as selrual harassment, including sexlJal ad,1Ta.:lce.s,
reque.sts tor sexual tavors, or other physical or v"!rbal conduct ot
a harassinq nature which is intimidating and. demeaninq.. Any such
pro~ren misconduct may h~ C'"~us-@ tor i...mmed1a.ts te..n:dnati.cn from
8lIIf-1oyment.
9arbara Munden is designated £EO Coordinator, and has
ruponsibility (or mOnitorir:q overall proqram e:ttectivenessj
however, proqram responsibility rests with line and stat! managers,
Who are involved in a:t:tirmative action through annual qoa1 setting,
career counse1in9, and e.ctive community involvement with
organizations that support attL~tive action proqra.IlS.. Tbey
understand their performance in this area is evaluated on the basis
of efforts and re..sul ts. as w'IIIll as other factors.
Tb..1s pol.icy s-catement is included in our company's a.Z:fi.rma.tive
action prcqram. which is located at ONE I!ARXZ"r PLAZA, SPEAR STREET
TOWER, SUITE 71.7, SAN FRANCISCO, CJlLIFORl!L\ 94105. It is also
available :for inspection by employees or applicants ~pon request,
by ccntactinq Barbara Munden at (41.5) 957-9557 between the hours
ot 9:00 a.a. and 4:00 p.m.
Date
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Hem~ To: All Employees and Applicants
FrOlll: Mahmut otus, Pres ident
Oate: January .1, 1991
Re:. Equa 1 Emp loymen t Opp<>rtuni ty
G1IODftJ:% COIIBl1t.nBl'S· p<>licy ot equal opportunity is founded on
its basic belie! ot respect tor the individual. Implicit in our
policy is a work environment tree t'rolD harassment related to race,
c:olor, reliqion, sax, national oriqin, age, physical or mental
handicap, or veteran status. our t;onti.nuinq ccmmible.nt is to !lire
L"ld promote based on i.ld.ividual initiative, ability, and
accomplishments, in addition to job-related. requirements.
To ensure equal opportunity, our company's a.t"ti.rma.tive action
proqraas are committed to identifying-and de:velopinq qualified
people, especially amonq those sectors of the population that have.
been underrepresented in sOlie skill areas. We believe these
prgc;rams will ccntinue to develop a diverse work loree Which will
expand cur' base ot knowledge, skills and understanding.. The
cc.pany vilt benefit, therefore, tra the. innovation that results
when people work together who have ditt'ering experiences and
persp~ct.i ves •
Mat.agement a.t GEODT2Il: COB'BUL'lU"rS will playa. critical role. and
be responsible tor creatinq an environment in which t.b.e
contributions of all people. can be recognized. In addition,
management at all levels, will strive to commtlIlicate. this attitude
through all of cur business a.ctivities.
Barbara Munden, AdlI.inistrative Manager, is the facility EEO
coord..ina.tor responsible tor the. administration of Equal Emplol'-m:ent
Opportunity and Mfirmative Action activities. Any questions you
May have in these areas should be addressed: to Barbara Hunden at
(US) 957-9557.
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January 1, 1991
Dear
GZOJll:l'f2.IX COSSI1I.'!tAl!rl'S is a qovernment contractor and, as .such, is
subjeo::t to the re.quirements ot Executive Order 112.46., as amended.
Pu--suant to this Order, contractors a..n~ subcontractors are obliged
to take a:tfi:rlA.tiva action to provide equal employment oPPClrtunity
without reqard. to race, color, reliqion ... sex, national oriqin,
physical handicap or veteran status.
We are required to obtain annually from each of our suppliers and
contractors with whom. cumulative purchases tor the year will exceed
$lO .. 000, certa.in in.t"or.nation with respect to the prospective
vendors 1 status,. and a certification that the vendor does not
maintain segreqated. tacilities. Vendors with. tirty or more.
aployees with contracts or Purchase Orders ot $50,000, or lIore,
lIltlBt provide cartit'ication of an A.!:f1nla'tive Action Compliance
(' . Pra<;nJa"
To ainimize your paperwork and ours, we have elected to tu.l:till OI.U'
obligation by requiring" an annual ce.rtification each year trom our
suppliers.. rather than ask tor certif"ication tor individua.l
Purchase Orders ..
."
Attached, please find our Equal Employment Opportunity Compliance
Certificate. We request that you review this certificate, Siqn6
and return to us witnin fifteen days.
Thank you, L, adVance,. tor your cooperation.
SincereJ.l' ,
Purchasinq/Contracts/Katerials
Kanaqer
Attachment
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January 1" 1991
'i'a _ rt Kay Concern:
GIICIIUaDI: ~ is ti.:rmJ.y caJIIIlIitted to aUordinq equal
euployment opportunities to all candidatas and employe ... alilta,
reqardless ct race, creed, color" sex" national orig-in, aqe"
religion, handicap, or veteran status.
We tollew this pIlilosophy in the adainistration of all personnel
and related policies, incl1l<1inq:
o It.eCruiting" , ad:v4u:t.isi.nq" er solic! tation ror
employment
o iUrinq, plac"",ent, upqradin9 and transfers
o Rates CIt pay, cr other fo.rlllS ot compensation
o Selection tor traininq and 9'eneral treatment clurinq
empl.~t.
£ince roar organization is in a position to ret~ applicants tor
emplc:y1lent to our Company, it is particularly ilaportant to our
coctinuinq 9'004 relationship, that you be tully g'Uided by all equal
emplc:y1lent opportunity practices in referring candidatu to "'" tor
our positions. z..a. addi tiol1, plaa..so advise all candidates Whom you
solicit, interview and reter to us, about DO Policy.
We than!< you for your tull support of this proc;:ru.
S iJ::Icarel y ,
Adainistrati ve Kan.a9er
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