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Home My WebLink About0168.091February 28, 1991 THE HONORABLE CITY COUNCIL Palo Alto, California Attention: Policy and Procedures Committee Human Seryic~s Resource Allocation Process Members of the council: RePOrt in Bri ef This is an informational report o':ltlirdnq the Human Servic2s Resource Allocation Process used in arriving at recommendations for City funding of human service I!genci~5. The roles of staff and the Human Relations comn:ission (HRC) in the process are described. This report is being distributed to provide background info~ation whi~h may be useful to the committee as it discusses the Council Priority: People in crisis. No c~~ncl1 action is required. Background In 1983, the City Council aaopted the Human Services Resource Allocation Process (HSRAP). Through this process., human services needs in the community are identifie~ and recommendations for fundinq of human service aqencilli!s are made. Attachment -All: delineates the steps in this process. In December of 1990, the HRC defined its role in the HSRAP process and the ways in which they interact with staff to accomplish this task. Essentially, they participat~ by providing information to staff about human service needs in the ~o~unity and the various service providers. F',J.nding recommendations are made by staff. (See Attachment -s-) This year staff reviewed all agencies presently funded by the City to determine whether they provide flervices consistent with the Fields of Interest establ.ished by the HRC. These Fields of Interest include Basic Material Needs, Health Prom.otion, Individual and Collective Safety, Individual and Family Life, and Social Development and Education. All of these agencies are providing services that address these Fields of Interest, and their perforaance levels are acceptable. CMR: 168:91 paga Two In November 1990, Requests for proposals vare lient to social service aqencies which serve Palo Alto residents and which reflect the tiRe·s Fields of Interest as criteria for aelection. When these are returned, staff revie"'s tham and submits recommendations to the HRC for their input before includinq them in the Cityls internal budget process. The City Manager Ra~es final recommendations as part of the b1.Jdget submi tted to council ~ At the end of the fiscal year, a report summarizing overall agency perfor2ance is prepared and issued to the BRe, the agencies, the City Manager and the City Council. RespectLully submitted, ~1fenl~ ector or Co unity Services Attachments: HUman Resource Allocation Pr~ess Timeline Role of Human Relations Commission Related CMR's: 147:) lBO:8 239:9 241:0 CKR:168:91 • ." • j ATTAaMOIT -.. - ~ SElY1CE5 RESOUICE AllOCIITIOII PROCESS H..an Relltl..,. ' .... Isslon set. pr!oritie.. Th.s. prlorltl •• will be stated fields of Intent within wIlleh the City will dlrett Its finandal resources. T~. HIt ay us •• Yarlety of different approaches to help them det ... I •• their prlorltle. fncludlng public for ... wUh h ..... n service providers. studi ••• publlo testiaony. surveys and needs assessMents. Staff ... vlews agencl.s pre.ently funded to deteMl;ne If IIRC priorlti.s ... currently beIng .. t under the followIng four categories: 1. ~n service needs are being adequate1y addressed. Z. funding I. being directed at a priority but agency ~rfonoan<e does not .eet expectations. 3. No funding I, being 4fTected towards a particular priority. 4. 'rogr .... prese~tl1 funded do not fal1 under HRC stated fields of interest. Staff Issu •• a report on th.lr findings. In addition to info,...,tion on the level and quality of service. that aoet HRC prlorltle., the report ,'so .n'l provide an estl .. te of the .-cunt of funding Ivall.ble for ~ew projects. This r&port will be coordinated .nth Community Deyelo~nt 'lock Grant funding lofonoation In order to proYlde the HRC with an oyervlew of .11 program funding through the Hunan Services O'Y;sion. 5taff also will prepare. report for the City Council detailing the allocation process and the lIRe's established fields of Inter.st. Staff report goes to Council. RIP' •• re Issued to new and current 2gencies providing services .nthln the HRC's field of interest. Staff reviews proposals. makes funding recom.tndations and presents t~em to HRC for review. Fun4!ng rec .... nd.tfons .re SUbeitted to the City "anager. funding rec .... nd.tlons are subeltted to Finance .nd Publ!c Work •• Budget. Is '""'"ltted to tity C""",,11 for approval. ,.., .. ...,-.~.-., ...... -,""':--,--:-------- , CilyofPaloAlto HUMAN RElATiONS COM\11SS10N PO Box 10250, P,LoA/!D, CA 94)0; HUKAN SERVICES RESOURCES ALLOC.-..TIOH ?'ROCESS. ROLE OF HUKAN RELATIONS COHHISS!OV The rol~ of the HRC reaains ope of: gathering iD!or~ation oc bum an serviee n~eds io the community, attempting to cl~rify to what degre~ tbese needs .~e or are not bei~g met, ~sing various resources to determi~e vblcb are the moat Drge~t bum~n service needs that sboald ~ addr~BBe~ by the City; and diseu$$lng i~forgaticn received trom staft regardicg tbe!r work vith the service provider8~ ~ne etaf! role remain~ one of routinely yorking vith and .onitoring the agencies, and being responsible for 6pecific f~nding reeommendations. ~he staff also .olieits the HP.C'a vieYs regarding hov adequately ~uman service ~eeds are being addressed in the coamGnity. and ~ake$ ~vailable for HRC revlev staft reports and recommendationa regarding service prov1d~rs and agencies. 1'he DC pro-cesS 11::, 1990-91" for the 199i-92 .funding period, hilS progressed as fellows: On ,'Septemcer 11. al"d SeptF.!mber 12. the HUman R91ations Commission held hearings fcr agencies and fcr individual citiz~ns. The ERe asked Cor information regarding the most urgent u.n.et human service need's. and abo'Ut. i!ny perceived cbanges ane trends. The HAC then generated the following list to reflect the areas of greatl!!:st concern indicated by 'speaker's ;at the hearings: Lov-tO-Moderat-e Inco~e Housing Sao HOusing . Support of Article 34 Referendu~ Domestic Violence and Rape Crisis Chilare"n in Crisis -Residential (out of bOlfle) and Inpat.ient Care Early Help and Intervention Se~icr Day Be~ltb Care a~d Other Essential services for SE~iors Para Transit servic~5 The HRC sugge3ted ~at the 2% projected inc~ease in the contract b~dget for FY 91-92 be conSidered avail&ble for distribution as seed money for nev se!'Tices ~'ha-t: IIddres.s crgeot Deed"s or t.o enhance exist.ing progri511lS ill !IIe~t.ing t.he.se need IS . .St.aff a.nd the HRC. "ill be particullrlY iDterested in proposals from agencies that ~hQW collaboration vitb ot'her groups iD terms of services and shared space. Staff vill coptinue to .onitor agencies and. periodically, will give reports to the HRC on lbeir findings. In ;raD'aary, tbe A(~h:IiDi&t.ratQr vill lIIa),;:e funding recommen<dat-ions and bring t~@m to the HRC for information and discussion. ~fter this aeeting, the Administrator vill send $taff recommendations !o the City ~anager and tbe~ to F&PW. The i~tensity and detail of sta£f york vith the agencies has c~anged this year. There are ;reater a~d more exact reporting requirements tor service providers ~ith vhom the city cODtracts. St~fE yill include that inforaat1~n is their report. 12/6/90 • \ . , .'