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Home My WebLink About0139.091February 1, 1991 HONORABLE CITY COL~CIL Palo Alto, california , '.- 1 TRAFFIC SIGNAL INSTALLATION AT EAST BAYSHOBE FRONTAGE ROAD A.HJ2 lAURA LANE -AWARD OF CONSTRUCTION CONTRACT Members of the cooncil: REPORT IN BRIEF This report requests that council award a contract in the amount of $40,640 to Rosendin Electric, Inc. for installation of a traffic signal at the intersection of East Bayshore Frontage Road and Laura Lane, and authorize staff to execute one or more change orders to the contract in an amount not exceeding $4,100. BACKGROIDlP Tne subject intersection is a -TW intersection. Currently, East Bayshore Frontage Road is a through street and traffic on Laura Lane bas a stop sign. In response to concerns raised by the Post Master regarding operating and safety issues at this intersection r and a request for installation of a traffic signal, staff conducted a traLfic signal warrant study. An evaluation ot traffic signal warrants determined that conditions at the intersection met the following warrants; Wiu-rant No. 1 Warrant No. 2 Warrant No. 9 Warrant No. 11 Minimum Vehicular Volumes Interruption of continuous traffic CllIet by 80%1 Four Hour Volu.a Peale Hour volume Since the intersection met four warrants, it ~as decided to install 6 traffic signal at this location. Tbe traffic signal will help facilitate aovements in and out of Laura Lane. A sum of $125,000 was approved by the city Council in the 1989-510 Capital Improvement Program (CIP), Electric Fund, for installation of the siqnal. CMR: 139: 91 • " .. : o prSCWjSION OF THE CONSTRUCTION CONTRACT Sids vere received from tour qualified contractors as shown on the attached summary (AttacbDent A). Staff recommends that the bid of $40,640 submitted by R¢sendin Electric, Ine. be determined to be the lowest responsible bid, and that the contract be awarded accordingly. This bid i. 32 percent below the enqineer'~ estimate of $60, O{lO. Th.e pri.ary reason for the low bid (and the enqineer's esti.ate) be1nq substantially les8 than the original CIP funding of $125,000 1s due to th~ fact that staft ordered the traffic siqnal controller, cabinet, and standards in advance at a cost of $18,000, and .,-111 supply them to the contractor. Normally, contractors. do not .tore these iteas; and it could take up to 90 days to secure the equip.ent after the order is placed. Pre-o~derin9 the major equipaent items is expected to save time and money eno contractor·s overhu.d and profit). 1'he scope of wor-k for-the construction incilldes the followinq: a) b) c) d) e) Installation of a four phase signal Pedestrian heads and buttons, and crossvalk across Laura Lane Bicycle sensitive loop detectors Modification to an existing handicap ramp to align it better with the crosswalk Related striping and signing The plans for the proposed signal were reviewed and approved by the appropriate city departaents. In acklition, the plans were re'Jiewad by the Palo Alto Bicycle Advisory COlUlittee .. and its commer-i.. have been incorporated into the design of the project. I!IIVIl!ONMENTAL ASSESSMENT lnatallation of traffic signals is categorically exempt under the California Environmental Quality Act, Class I, Section 15301. RECOMMENDATION staff recOllmends that Council: 1) Approve and authorize the Mayor-to execute the attached contract with Rosendin Elec~ric, Inc. In the amount of $40,640 for installation of a traffic signal at the ir,tersection of East Bay-shore Frontage Road and Laura Lane. 2) Authorize staff to negotiate and execute one or more change orders to the construction contract with Rosendin Electric Inc. the amount of which shall not exceed $4,100. CMR:139:91 2/7/91 Page 2 • ~-'-~---~----.-~""'JO'!_ o Respectfully sub_itted, /Jr'v.-~ ~ O-.-A-J cJ ASHOK AGGARWAL City Traffic Engineer I (j ~F l1 c .~.i.~r~Y~~ger Attachaent.: A) Bid summary B) Project Drawing C) cont.ract co: Rosendin Blect~ic, Inc. COlIIlIUI>ity Electric cupertino Electric Steiny and Cospany ~~/~y KENNETH R. SCHREIBER Director of Planning and COmBunity Environment Richard LUtgzi, Post Kaster, Palo Alto Main Post Office Lynda Rabi, Acting City Kanaqer, city of East Palo Alto QIR:U9:91 2/7/91 Pa9" 3 l! I ~ · Il 0 • • ~ 0 ~ ~ • ~ • .; • .; ';'~ • ~ • • -~ ~~ 3': 0> .3 ." .. U • ~ ~ ~ "g ~ ~ • ~ ~ ~ g~ • ~ ~ ~ ~. ;; ..; t' • ! " ~ ~ · ~ ,,~ • ~~ bl O~ •• I ~ .. 0 • .. • • 0 ~ ~ "'. • ~ • -a .; .. 0 ~ · , I ~ • fa ~ • Illl • ~ ." ... ¥~ ~ 0 0 e •• e ;!; • . : "-.. ~ ~ • 0 i' ~ ~ • · . --'" ~,!; • .. 0 0 " ~ .. Q 0 0 0 0 .1 .. ~ <> ~~ " I • .. il e - 1:; !! t. ,. " ~. r~ • ~ ~~ ... .. " ... ! .~ 0 "". ~ ..... CI .. ~.! • • .. ~ . .. 0 • ~ .~ • ! ! !~j ~ ..... e""" ~ • a· • • .. 0 :3§l ! i • .! tltlo. • • t " ~ ~I ---,. -.... :'.<;§-'.:." ... .., < ... ~ • ~ \II .. <14 3:4 "'01 ~ ""- ail I !; I c I 11.1 ~." '. " ... .! , ,', ........ ~-- ......... ........... .... ~ " "'--- '" '" '" ~ ... e ~ C" ~I! ... 1 15' 'U ~l i ~ ~ c,. 0~ ... 41 " " '" e % ;;;; < "' ... -% -c... ~ , -.... li ~ • .tIcrJ<H;)'u'r *' v • ATTAClIM!:N1' C THIS AGREEMENT 1 ... ~. and entered into. in duplicate, this dey of' , 19 __ , by and bet'Ween the City of PlIlo Alto, california, hereinafter called. "CITY-, and RggNpn f1 EeIRTC INr ~~~~~_' hereinafter called. ·Contractor-. whose Taxpayer Identification liIumber 1., 94-1242813 Por and in consideration of their sutual covenants, the parties h~reto agree •• follows: l~ Contractor shall do all the work and f~rnish all the mat~riels necessary to construct and co=plete in & good, workmanlike and s~bstantial ~anner. and to the satisfaction of the City of Palo Alto. the follovinq, Install~tion of a traffic signal at East Earshore Frontage Road anc Laura Lane 2. This contr~ct .hall eonsist of the following doeu~ents on file ~ith the City Clerk, all of which are incorporated herein and made a part hereof hy reference thereto: •• This Contract b. H~tice Invitinq Sealed Proposals c. Aecepted Proposal d. Standard Specifications dated ~972. IS amended, or as superseded by oth~r documents inco~rated herein . • ~ Gener~l provisions f~ rechnical Specifications --special Provisions ,. Certificate of Insurance h. Pe-rforaance Bond i. Llbor and Haterials Bond j. Affirmative Action Gyideline. and Compliance Report k. Any and all supplemental eqreements which amend or extend the work conte.plat~d and ~hlch way be required to complete the work in a aubatantial and acceptable manner. 1. Pla.ns 3.. In cOllsideration of aucb work, CITY ahall pay Contractor t."le aPQunt _pecified in his bid in the manner provided in .aid St.~d.rd Specifications dated 1972. as amended. ". Concurrently with the execution of this contract, Contractor shall provide CITY with the contractor I. Labor and .Material and Faithful Performance Bonds .n~ certificates of in5ura~~e, including any workers' compensation insuranee required by the laws of the State of California or otherwise required in said .pacifications. 5~ tbl. contract .hall not be a5&19n.4 by Contractor. 18 •. ~! • o COIITRAC'l' (Continued) 6. All cIa! .. by Contractor r.9.rdi~9 extra work. charq.s~ delay or other dhput .. al"iai"9 out of the Contro« ",U$t be .ubmU:tecl to Cln in vriti"9 within ten (10) vorki"9 days .tter the claia arose, describing in detail the nature and value of the di.p~t.d work or cl.im~ 7. contractor hereby a9rees to indemnity, defend one! hold harsl ••• CIT~. ita offieer.~ agents, and employees from any and all demands r claims or liability of any natYr.~ caused by or artsinq out of Contra~~or's~ its ottit:e.ra '• agents-, or employ ••• -negligent acts, errors~ or oll',issions, or villful .. isconduct, or conduct tor whif:h the laW" 1J1lposes s.trict liability on Contractor in the performance or failure to perform this Aqre_nt. e. Thia Agreement r.presenta the entire Aireement between the parties ~ith re.pect to the purchase and lIate ot the equipment... materials, or supplies or pa)'lllent for service .. which •• y be the subject of this contract. All prior agreements, representations, statements~ ~eqotia tiona and u~dertakinqs whether oral or written are syperseded hereby. g. NQ paym_nt, part!.l payment, acceptance, Dr partial acc'!"pta.nce br City shall operate as waiver on the part of city of any of its riqhts under tb1. COI1tra'!:t .. 10. Cont.ractor aqrees to penllit CITY to audit I at any re&lionabl. ti!r.e during the term of this Agreement and tor three (J) years thereafter, Contractor's records pertaining to .atter& covered by this Agreenent. Contractor further aqrees to maintain such records tor at least three (3) years after the term. of this Agreement. IN WlTlfESS WHEREOF, the Parties bave .set their hands all on the day and year first above written. ATTEST. City Clerk APPROVED. City I14nager (Oepartsant Head} Dir~tor of Finance Risk Kanager CITY OF PALO ALTO, CALIFORNIA By.~ ________________________ ___ Xayor CONTlUlC'1'OR By. Tit~l-e-.-------------------------- Taxpayer I. D •• _____________ _ APPROVED AS TO FORM: City Attorney ·, ..