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september 20, 1990
THE HONORABLE er'l'Y COUNCIL
Palo Alto, California
Contract with Santo Clara County (or §OCial Worker ServiceS
Report. in IlrI ef
Since 1975, the City has contracted with Santa Clara county for the
service.s of a social 'Worker. This report recommends rene .. al of
that contract for the ~eriod of OCtober 1., 19'90 through
September 30, 1991 for an amount not to exceed $27,431.
In 1975 ... the Police Department initiated an in-house social ~orker
proqraa for the pu~se of counseling juveniles and their parents
who encountered problems associated with truancy, lack of parental
control, child abuse, neglect, or other pre-delinquent benavior ..
During the past three years, the social worker has counseled a
total o£ 349 families in crisis and has assisted in more than 262
suspected cbild abuse investigations. The counseling services
provided by the contract are essential to the Department's juvenile
operation.
PROGRAM SPECIFICS
During the course of the contract, the social worker viII counsel
a Binimum of 60 youths and families. The social worker will also
assist police officers with investiqations of child abuse and
neglect complaints, serve as a resource far patrol officers, ar~
act as a liaison with the Emergency Treatment Center, Family
Service Association, Children's Health Council, and North County
Protective Services •
.In the agreement with santa Clara county, Palo Alto pays 31 percent
0:: the proqraD costs, while the County funds 69 percent.. As a
condition of the agreement, the city also provides office space,
and telephone and mail service. The city's share for the Oiie year
agreement totals $27,43'.
O!R:511:0
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BECOMMJN[)ATIOB
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Staff recommends that Council authorize the Mayor to enter into an
agreement with the Santa Clara county SOCial services Agency for
the social worker1s services. Funding, not to exceed $27,431. is
included in the Police Department's rating: budqet.
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Attachment
CMR:511:0
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AGREEMENT No. ___ _
,""D$N.~oEI ... e'I\IT fOATE "'0 IE tNTEMQ , MIoI)EA.Jrr.oIlt/TtREOlH'ro'ONTHI ________ """OF '1_\''''CliYPJ~G.1NG
rtAHOIE1'WIDi~ 0fTY~ PAlOALTO~IftW'TE'IIIIIIIf."eI'U'ttQ!O"" Ct1'Y,ANQ
""NlH11 CoUl1t'i or Sant. 'hr. 121 pepartrr."_I1UJ_~l $trvfces ~ 55 Vost YQfmq.r AyMYI rem] Son Jolt ---(;l~ 9$1 Hl Cf'HONiJ (408) 2U-)S8j
., iP"'EN1NAf'TUI MltAAE~ lO ~ CON'TAACT~, III. CONIIDtfV,TIOfIi ~ ':l"1!.1A ~V':'UAL coveWM'S. THe "ARTiE' 1-I!Fl!iOAO;~!."" F-ClU.OW$
! • CONTRACTOR IIW.\.I'AO\IICI 0lIl FlJRN'~ niE F(lU.O¥V1NO IoI'tC~IE:D ${RVICES AN~ ~,"iEFliIAL..S SIIEC*'I£O!tO UHliIt/ __ .. __ •
~,..ftflO IW:J ~T'EC HERfIN ,.., THIS A~I;
Servrul of tocl., work.r •
. F"ndl ror thh contract are. c.ontrngent upon appro ..... l by ti tt COlomci a (0{' FY lS,O-5l.
"''''~It "AU -Scope of hrYt ...
£Jc'htltlt rl.T1 .. Amount .. nd .Method of (.ompenntlon by Cfty to. Contractor.
• TERMS 'DiIllRYtCE&~ MA,TI~ FI,IRNI&t1E:D ~CEII'Ii !~IS .*41l!I!:It, .. !N'!' SKoIU. ~~ ON Cc tob"ar 1. l' 90
AIC> ........ COOI>'<ETG.""'" ~R~b"' 11 1!t99,,-1L-__
• COMPENSATION JfC!I::1HE 'UU.PE~!CPT'JojlSMlP\E:~~T~
IJ <:tTY1MIW.""'V~ As Jet forth I'm: £~"'i bit ".B II •
o ~'MAU..A.YClTt:
• Pit ViolENT RECORD (OEPAIffi<a<T"Of "' ......... "'DEl
• CITY ACCOUNT NUMIIER: ~ oueT l'AOJ!.... '" ;;;A~NO ---r DOlLAR AlwIOU"T ~0660 )199 I ~ =-i"l?1iJ7.0~
• QEN ERAL TERMS AND CONOITlONS ...... ,,",,"uoeo ON lOti< BIDES OF '" IS COCWE"".
THI5 AG;~ SKAl.L ftCOM£ EA'KIT,'E UPON flS APPROIJAL AND EXEi:UiIO" II' m. IW WrrN-ES5 TI{fl',(DF, TIi.E. Plf!TlES HAV! EXfCtlUO tl'liS
AlfJfiMOOlH! DAY, MONTH, ANtlYEAJIi ml WftmEH AIM.
IDLJ RMMLQI. COJolrRACTt!Pi IU'"' 'II ~dllmnlT¥, ~ aI1l1 I\ol(llllrmJau; Cm', itI ~'W", .Qt!~!S, ¥1c! em;lQl11u"'om anr Inlf all ~n~, CI.r~5 ar ia~ rI
n ~",.,Wf!na WlOI'Igfolf dta!PI, ClUMd II} IIr lr1s'klgo OIl! 0' CQf.ll1!...c10R"S, Ill; ~I~"", ~!lls" O!' ,mpleyU!.' nlgrl~l~ .ell" .r~ !W' IIniS1;oos. fit .-IMuI'
riICOni!IICt.lII'tV4I.id for ~ic\l hllw Iml'~. r.lie! l\;Pf1~ Ml (;C~.,.~ !!1 N gerfQrma"u ocll~~~ TI:l p~orm:!lli lIIl ... rr,lrrI by t~T'R.ACTOR.
DITliU: ae 1IUItWfT, 1t1. ,I~rHl1'IIlTIlr&J·. firm Inc mm!i"flI'Ij en trw 'fir"v ~-'ex rtt)rl$trtt h el'l1:r1! 1Qr"W11~1I ~~!,., me jI.a~:t!! .. ~tII ru~ec;! t:a rt1~ Durthilst
anC Nil "tit .q:u~rt. ma1el'1lll II' ,~p~n eo' jll;'Il"!!''i ~ urwll;:" .-t'1i~~ 11"' ... ,. ~ lbt ,..,'e-jtd: aI ~,' ttll1lnd. All pf.cr lCrw.mlntt. 11~rn .. I'I'.Itjc)~", r..lt'"".enll,
~..." IIIdIIrcaldngtll11lthirn arwr~Il'r1 ~~ac: I'Ierrby,
• PROJECT MANAGER .....,_ .. ..,.AT"'" ""'0'" CONTRACTOR
...... C.otlto T"", I'.e.14IC11 "......... .' _ .... ___ _ I fVtt;;~
DUL 'ol lc clS ravut*q"lfve Ser'lllJees Eli ... IITonTr'!'l! ...£!I.lr, County &oarl! !Jr Superwh.on
P.o. BOlC 'OHQ 1oOCW. Gf,Q.;""1iY n_.o ... "0. ~..",. T~ JL'~'29-2232
0"';.1" NW1If ... _______________ _
• INVOICING 1INt)..u. tof\IOICE!: TO lWE CFTV. aTTN; fP~cr M.\~~
• CfIY OF P ALO ALTO APPROV A L-S! (MiJ'l'E ~ SIGHATlJRES A~QfNQ TO M,lMBeF>S jl'lj ,l\.PPRC\iAlIOXES IEl!'Wl
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SCOPE OF sERyrcEs
RESPONSIBILITIES OF THJ DEPARTMENT OF SOCIAL SERVICES:
1. Recruit and identify candidates troll its current staff of
t.rained. and. experiei'lCed Emergency .Response Program child
welfare socIal workers l one of whom will be selected by the
police department.
2.. Pay a salary in aooordance with tbe current county salary
ordinance, provide all required workers I compensation
insurance and provide other standard benefits of employment to
social worker assigned to work at the police department and
saId social vorker shall provide t.he services set forth
herein.
3. Provide professional social work supervision to the assigned
socIal worker.
... Oesiqnate a staff person to serve as liaison between the
Department of SOcial Services and. the police department.
RESpoNSIBILITIES or THE SOCIAL WORKER
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1. Counsel youths and parents.
2. Act as a liaison with the Emergency Treatment Center
c.oncerning V " I 601 cases.
3. Handle all Emergency Response cases of Palo Alto residents
referred through the police department a~or the child abuse
neglect center ..
c. Conduct assessments and develop service plans for children and
their parents.
5. Accompany investigating officers to initial intervie'Ws in
child abuse cases whenever possible ..
15. Worle. in a team relationship with investigating officers to
provide social services based assessment and intervention in
the investIgation within the tIme and other regulatory limits
specified in Division 30 132' of the social services
regulations.
1. Maintain open lines of communications with all divisions of
the police department.
S. Provide resources and referrals to schools and the-community
reqarding adolescent services.
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I ••• ·.'iLllili",t~~f~_~:<-2.' -'::-·~.';L. '--:'~_'-_._.~ _________ . _____ . ___ ~._. ________ _
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Exhibit "A,
page Two
9. Develop and locate community resources for field officers.
10. Assist youth services officers in the investigation of child
abuse and neglect cases.
11.. Conduct training sessions for personnel of the pol i~
department coverinq~ at a .inlmum~ the following subjects:
a. reoognizinq signs of child abuse and neglect;
b. basic principles of brIef counseling of children and
faJIiliesJ
c. community resources servicing families and children:
d. the Chil d Ab\.; se Report ing La",.
Such training will be provided upon request of the police
department as a re$ult of mutual agreement between appropriate
police department personnel and the social worker as
information and training needs emerge.
12. ParticIpate in regular meetings with youth services officers.
school resource officers. sexual assault investigator.
probation officers, school officials and others.
u. Keep the coordinator and/or the supervisor
Investiqative Services Division apprised of work
adjustinq work hours when nece.ssary to permit
required outside of regular work hours.
of the
schedule,
activity
14. Maintain written case files in full compliance "'With state
regulations reqarding security of such records and
confidentiality of their contents (see Appendix B).
15. Provide. monthly reports to the supervisor of Investigative
Services DivisIon and the Department of Social services that
inclUde members of new referrals. caseload information. and a
brief narrative of activities.
16. Provide case management services to children and. families
awaiting dependent investigation or the development of
volunta~ service agreements in accordance with Division 30 -
170 Department of Social services Requlations.
RESPONSIBILITIES OF THE CITY:
1. Provide office space, telephone and answering service~ mail
service and basic office equipment for the use of the social
'Worker ..
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Exhibit "A"
Paqe Three
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2 .. " Desiqnate.a staft person or person t.o provIde on-site support
for the socIal worker and t.o act as a liaison between the
police department and the Department of SOCia} services ..
3. Develop and l~plement a procedure for referral of appropriate
child abuse and neglect cases to social worker.
4. Establish a realistic ~nd attainable Objective for successful
attainment of optiJIIWl job performance for the assigned social
worker within the terms ot t.hIs agreement ..
5. Accept Department of SocIal services policies regarding sick
leave, vacation, and after-hours work ..
6. Allow social worker to participate in weekly conferences and
periodic unit :meetings and training as directed by the
Emergency Response Prograll supervisor at the Department of
Social services, such participation to OCCur d,urinq regUlar
working hours on a scheduled basis • .
7. Establish a screenill9 panel to select a social worker from
candidates proposed by the Department cf Social Services to
~ill the position at the police department.
J'OrNT RESPONSIBILITIES OF THE PALO ALTO POLICE DEPARTMENT AND THE
SANTA CLARA C91'mry DEPARTM£NT OF SOCIAL SERVICES:
1. Develop procedures for referring: children and .families wbo are
residents of Palo Alto to the assigned social worker.
2. Devel~ procedures for providing case outcome and evaluation
data to both agencies and to mandated referral sources, While
ensuring confidentIality of families served.
3. Enable the assi9ned social worker to establish and maintain
written records, in accordance with current state Child
Welfare Services requlations, as contained in Division 30,
California Department of Social services Standards Manual.
C. Develop methods and criteria tor evaluatlGn of the employment
of the social worker at the police department.
5. Develp,p procedures to assure responsihilities for cross
reporting as required by law are ~et.
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Vcr tbe full pertc>noanee of We services described herdn' by
CONTRACTOR, City shall pay CONTRACTOR a total sum not to exceed
tW&nty seven tbou£and four hundred thirty seven dolla~s (~21,437).
payable quarterly UP<>" s\ll:>1liuion by CONTRAC'!'OR of its itembed
b1111.,;& in trIplicate.
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