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Home My WebLink About0453.000- Auqust 9.., 19'90 HONORABLE CITY COUNCIL ~alo Alto, California / 26 Approval of audget Amendment Ordinance to allocate additional f\!nd~ to elf '18972, t.o cover City's share of Agreement with Caltrans for Modifying and Upgrading Tr~ffic Signals at El Camino Real and Los Robles Aven,ue/El Camino Way .Members of t.he Council: This report recommends that the City Council aciopt. t.hE! attached Budget Amendment ordinance in the amount of $10 .. 405 due to an increase in the amount of the City's contri~tion from $111~~ to $141.405 to perform the road and t.raffic siqnal 'Work at the intersection of £1 Camino Real and Los Robles Avence/El Camino Way. BACKGRQUNP On January 8, 1990 the Council adopted a resolution approving an Agreement. between the state ot California, Department of Transportation {Cal trans) and the City of Palo Alto for modifying and upqrading the traffic signal and relat.ed road 'Work at the intersection of El Camino Real and Los Robles Aven'llejEl Camino Way; and authorized the Hayor to execute the Agreement CCMR:140:0--Cop:r~ at.tacbed). The Agreement specified that Cal trans 'Would provide all enqineering and construction services and complete all necessary plans ... specifications and construction work. The City's obligation is limited to paying CaltE'ans an amount not to exceed $131 Jl O,OO, unless the city specifically auth.orized a greater amount. The City'S estimated 5hare ot the combined total expenses of $131,000 (including constructio-n costJl preliminary and construction engineering, and contingencies) was based upon a total estimated construction cost. of $214,,30 10 Jl as follo'Ws: 0!R:H3:0 .. • , ! I ~ ~._"' , ~<~f; .: , .... ' ~ r F '. I \ " , \ • 1 \ \ , . \ . .' , ,. -.... -~ co-=-hi ','-' . - ! ,~, ," £o",c'-"'.=:,-",~ ~_, _' _. ___ ,_~;:_~';;'_~ ____________ -___ ~ ____ < . ' ______________ ._-. ......... ""_0»<4 construction cost 5' Constr\lCtton Continqencies PreUminary Enqineerinq Construction Enqineerinq Desiqn COll'tinqencie.s Total Share Total 214,300 10,700 (10\) ( 15\1 {20'. o state's Sbare 1)],300 6.55·0 2!L1SQ $166,0'0'0 City's Share 4,150 B,75-0 13,10'0 $lJl.O()O ClP 118972 includes $1J1.0'~0 to cover the City's obligation. (. ~he State's shara is accounted for in a StatewI~e account that does not separately show tbe cost breal:do",'n for each project.) DISCUSSION OF Blps On June 6~ 1990, Cal trans opened bids tor the constru~tion work~ Four bids ranging from $223,760 to $264,9S4 were received. The lowest bid of $22J~?60 (sUbmitted by Community Electric, Inc~) is 11.S5 percent over ~'_'~ineer's estlmate of $2~O,S90~ However, community Electric~ Inc. bas been disqualified by Cal trans due to lack of compliance with the Disadvantage~ Business Enterprise (OBE) qoal (is percent DSE goal 15 a Cal trans requiremen~]~ The second lowest bid, in the amount of $245,582.20, was submittea by Steiny and company. and 1& acceptable to Caltrans. Cal trans bas evaluated the bids and their analysis is as follo~s: (~) Four bids 'Were received.. This indicates that the competition 'Was adequate. (2) Rejecting the bids in order to re-advertise the project at a lat.er date -will delay the provision ~f accIdent red·uetion at this location. This delay is considered undesirable. (3) The second lowest bidder'S (Steiny and Company, Inc.) unit prices are moderately higher than the Engineer's estillate for traffic e~trol, landscapinq, concrete. and electrical ~ork. However, Cal trans believes that the bid prices' lire reasonable and the Engineer's estimate was too opti~ist.ic. CHR,4S3,<) 8/9/90 Page 2 '~-'-'-----.. ---, '-.; ,-. 'L " "'" • r" ,' I ! I I ~. , " r r I [ i , / o '" , ) (4) There are no apparent factors in the timing or bidding .ituat!on that ~ould indicate that rejection of the bids and re-a~vertiBinq the project at a later date woul~ produ~e a lo'Wer bid .. (S) It is not cons!dere~ teasible to reduce costs by redesigning the project. Staff concurs with the above evaluation and agrees that the contract should be awarded to Steiny and Company, Inc. FUNQING For Cal~rans to award this contract to Steiny and Co~pany~ Inc., the City's total obligation for preliminary engineering, construction enqineering, and const:ruction costs 'Would be $141,405, as tolloW's: City's Tot.,l Share Construction Cost 245 ... 582 107,737 construction ContIngencies (5t) 5,387 Preliminary Engineerin<J (lot) 11,112 Con~tructlon Engineering (is') H,969 City's tote1 share $141,405 A total of $131~OOO is presently available in CIP .18972 to cov~r the Cityts initially agreed upon obligation. The amount required for the Cityts neW" total share is no'" $141." 405 .. based upon the actual bid prices. Approval of the attached Budqet Al!1endment Ordinance appropriating an additional $10~'OS to CIP 'lB972 fron t.he reserve for capita} projects is required to complete the project. ENVIRONMENTAL ASSESSMENT Cal trans is the lead agency.. They had earlier dete:nnined that this projeet is cateqorically exempt under the California Environmental Quality Act" and staff concurs vith this determination. CMR:H):O B/9/90 Page ) • > . I t. , . ! / o BECOMMENPATION Staff recommends that the City Council adopt the attached Budget Amendment Ordinance appropriating an ~dditional sum of $10,405 to CIP project '18972. Res~ctfully .ubaitted, i {~"! FLEMING distant_City Attaehments-: /~S~ XENNETH R. SCHRE I ~ER Director of Planning and Community Er.vironment t~<tr l~ July 10, 1990 letter from Caltrans 2. July 26, 199G letter from Caltrans 3. CKR:140:0 4 ~ 8udge't Amendmel1t Ordinance cc: Richard Green, Caltrans CKR:453:0 , ,< --.--'-"'--'-' 8/9/90 .Fag!! 4. • \ ";-. I - ! b • ,>." •• " \ ___ ._. _ ~;;;"~-'--'-" ... ---.... ' -,.-"~~,.;..,"...:~--'--~~" ~--'--~~'-'-"-'~--':'-~-"";':"':"'f o ') D!'A.ITMfNT Of TUHSPOR1ATION 10« nIl .......... JoICaCO. CA ""10 "'1~.WMI July 10. lUO Mr. Natvi. L. Over •• y Cbiet r.a.lportlt!". Offlclal City of '.10 Alto '.0 .• 0" 10250 .al0 Alto, CA '4303 AttlntSon, Albok Agglrwal ATTACHXUt 1 4-tCl-U-2J.1 e"D~UC~ II'" OC-USl5C R.f.rl.~1 '" cade to bldl opined on J~e " 1"0 for I project to modify .nd upqrade trafflc control .1gnll and porform rOld work It tbl lnterlection of 11 Camino a •• l an4 to. aobl.1 AVID~./EI C .. l~o lilY 1ft rllo Alto. Toor bidl rlailng from '223,'6Q.00 to ,264,"6.00 ~.r. rleelved. fbI low bid from COMNUNlry ILECTRIC, INC. 1. '223,760.00 or 11.55 p.rclat OVlr tbe lail ••• r'. _.tlmlt. of '200,"0.00. rhl 110004 low bld from SrEIMY AWD OOHPANY.I~C. II '245,5'1.2D or 22.43 per e.at oyer the IDgln •• r' ••• t{~.t •• fbl1 eoctraet b.1 Dl.advantagad BUI!n ••• InC.rprl.e lOBE) VOll of 15.0 ,.rceDt, Our BO OffiCI ~n91ne.r b •• informod •• that the 10_ bl~~er COMMUNIfY ELECTRIC, INC. ha. beee ~l.qualifi.~ ~ue to lack Of tlmoly compliance with tb. DB! ioal •• fbe toll~1.9 i. our anllYlil of tbe bi4 •• 1. TOD. bid •• Ic.l.ed indicate thlt tbo competition Wa' adeqult •• 2. Iej.ctlo9 th~ bid. in ordor to •• advertL •• the pro,ect at I l.ter dot. ~ill delay tbe prov!eloe of a~l~."t r.duetiOn at tbtl locltion. W. think thl1 ~.lay i. ande.trlbl •• J, rhe •• 0004 low bidder (5fEINY ANO COMPANY, INC.I aDlt pric •• Are ~od.~.t.ly blgher than the K~91D •• r' •• ,timlt. for ~r.ffle cODtrol, landlc&plng. concrete .n~ .1.~trle.l vork~ w. DOW f.el t~.t the bId price. are re •• ocabl. and the Engin •• r' ••• tia.tl VI. ~oo optLml.tlc . . \ - • , . \'- \-. . \ "• ,,", \' - .. \ , . " . . ' ___ ~';'_"--'C ~_:_'-_ .. _. __ ~ ~ _______ .:..: . ______ :. ___ _ --' --------~--"'~~~~-. Ji..,t-l1-'$IO I.Et, 14:22 Ir'~~T 4 F D CPEj;:~T1Qt.' TE ... 1'£, .dl~ 55~X· V -VI Hz •• anill t. OVana, 'Oi-~ July II, Ino t. ~h.r. &r. no _Pi&rent factor. in che tlmia, or b!44ing .1tuotlon which woul~ ln41tot. that rajoctlon of the bldo 0,,4 r.a~v.rtl.1ni tho projoct at • lotor dote vould prOduce. lovor bi~, S. It 1. ~ot co"oldored t.oolblo to redu~e cooto by rldo.lioln9 til. prOject. a.le on thio bid onolYlil we recommon~ award to tho lowelt q.oll fie/! bl~er. AI por a.ecutea Cooporotive Air •• moot No C-1230-C 4.toe Fobruary 5, 1"0 vith tho City of '010 Alto Ito totll contribation tor prel1.1nlry .~iln •• rln9, co~.tructlon .n91n •• rl~g .~4 con Itructlon co.t. ohlll Dot •• 0804 tho ~.t of '131,OCO,~O, bov ovo., tbe City •• , at Ito eolo 4110rotlon, In wrltln9 outhorl~o 0 fr •• t • .r emount. For tho Stat. to Iw.r~ th1. eontraet to tbe lowllt qu.1Ified bld- 4er the City of ~olo Alto', total OblLiatLon for prelimlnary In Vin •• ria;, conltructioc ec;1n •• r1nq and ~~n.tru~tlon COlt. i. UU,OOP.U. If you coneur vitll oor recOllllllo"".Uon thorlll tho above AmOQnt 10 that thl. Augu.t 17, 1"0. pl •••• baye til_ City 00- contr.et eon b_ awarded by I t ! I . " , \ , '\ \: . , - \ " .,. -\-::" .1 . ." .. DEPARTMENT Of TRANSPORTATION A1!ACH!iEt;T l IOC 7311 SAN FRANCISCQ. CA "'120 ( .. l"~ RECEIVED July 26. 1990 hr .. t:arvin L .. Oven.:ay -Chief Transportation Of!lcial City o! Palo Alto P. D. Box 10250 Palo Alto, CA 94303 Attention: Mr. Asbok Aggan.:al Dear ~r. Over~ay: JUL 30 19SO DIVISION OF TRANSPOl'!TATION 4-5Cl-82-23.1 4335-1:1,354 Reference is made to our letter of July 10, 199D and ~5 per telepberne d iscl:J ssion of tOd3Y .. ,i U"). :Mr .. Jo,shok ~gsan:;; 1 of your office~ the City of Palo Alto·s total obligation for prelimicary engineering, construction engineeri~g, a~J construction costs 16 $141,405.00. Please have the City aathorize this amount 50 that this contract can be awarded hy August 17, 199Q. If the fQnds are not received by this date ... e o,.J111 reject the tids .. If you have any questions. please contact Project Engi~eer Prem P. Josbi at (415) 557-8454 .. Sincerely yo.urs, PRESTON w. JELLEY Oistr> Project ., , \ \ - . - .: '. ,,-' .~ __ t, February 1, 1990 HONORABLE CITY COUKC1L Palo Alto, California Agree_ment Bet .... een Caltrans and~ __ t.t'te_City of Palo Altoi.£.r )!ocHfying and Upgrading __ ...T.t:~ffic Signal? at £1 Ca"ino Real i!lnd LQs F~ __ tes Avenl;E 'El Ca!,:"j no "'~3y Members of the cou~cil: 3 This report. recomrr.ends that the City Council, OJ adopt a resolution (Attach~et,t 3) approving an Agreement bet\oleen the St.ate of California, Department. of Transport.a'tion {Caltransj and the Cit} of Palo Alto for zrodifying and upgrading a trafflc control si;r . .al and performing road ..,:ark 2lIt the intersect.ion of £1 Camino Real an1 Los Robles A.\~en<.leJEl CamiT,o \:ay tAttac"f"i.ment 4): an'-l (~} autt:criz€ the .Ka::r·or to execute the Aqree:;:-,-ent a El Ca-:nino Real is a State IoutE unn€:T ~he jllrj~~ic't.ilj-r, cf Caltra:-<s • .... hile Los Robles an-i E~ C~r,l;-':' "';3.y are Ci~i s--.. !"e,p-!"s under t:.-:' jurisdiction of Pa]r-.l.:!.tc-. A-:' t'-~c present t.irr . .e, t.r.:ffic at tr.e intersection of £1 Car..ir:o .ond les Robles/El Caldno "'~a'i" is controlled b:r? traffic signals. As El Ca::1l.no Real is a state r';..l~€~ this signal is I:laintained and operateS "br Cal trans. In respo!""ise to concerns raise:) ty City staff re;ardir.g traffic acciderlts, conflicts between vehicles e)l"iting the drive\o'ay to the All Arrerican X2Irl::et and southbound vehicles turnin':1 right, and inadequate bite f~cilities ... ealt-rans evaluated the field co,r.diticns and accidents reported to the Police Department ... ithir~ the three-year period frC':'l 19as. to 1987. A t.otal 'Of 25 accidents .... ere reported at this intersection and the pri~ary cause ~21S motorists running the red ligbt. Based upon their identification and evaluation of accidents .. rig1".t turning conflict prot-lerns, and bike facilities, Caltrans determir.ed that operational efficiency and safety could be improved at £1 Candn¢ ileal and Los Rot-lesjEl Canine. ...... ay intersection. by ma);ing certain improvements.. Calt.rans is prepared to procee.d ... ith the project .. subject to the agr~~ment and support of the City of Palo Alto .. CMR:140:0 .:< .. I \ - '" , ". -'-... ~-"-'-~"'--~~-~-""':"~':------~~ '.-'----~-,.--. o EL2QQsed PrQject The preliminary plan,. of the .r'roposed traffic signa:! ~odifications and intersection geo:metr ie-ilr.provElI'ents I is included as: Attacl1ment 1. The project includes the fol1o""ing items: 1. Lenger 1r1ast arIfls., larger traffic signal heads. a~·d international pedestrian signals for better visibilit~'. 2~ Bike sensitive locps. J. :Removal of concrete islands located in the nort.~.· .. ·~o;-:, a~d northeast corners and real ig;nment of the curb to fc rl": more of a 90 degree turn. to minimize right-turn.l;,g cor,.flicts. 4. Rev 1 aooscaping in the rlc<!.-thlor,!Est corner to help ir:l=,rc\.'c the aestt-etics at this intersection" ""hieh is-a t'j .. "::':' entrance to Barron Park. 5. Minor 'otIldening of the eastbound side of E"1 Ca:l:'!ino Way to provide a bike lane. 6. 7. Restriping of ~estbound El Camino ~ay to to tbe left of the right-turn pocket ... stand~rds and improve bi~e safety. add a bike lane to lrleet State No -widening of Los Robles west of El Camino ReC!l is proposed. CUrrently ... thre'":o l' anes exist on Los Robles-- one 'Westbound anC' t: ... c ~"ci;.tbound ~ O!'le cf tr~~ eastbc\,;,nd la~es is a leit-turn la~e ... and the ~t~er serves as both a throu-gt~ a!"'1 rig;-·t-Lurn la:",e~ 'rLc 1= !ans incl l.:c€. restriping Lc~ P,:..ble~ .... ·" .. t..h the sar~e Jar.e config,uration within t:~e exist in; paved ~rea .. to provide "'ider ] 3.nGs next to the curb in order to help facilitate ~;ij.;;e Jnovements. f'!ans of the proposed project prepared by Caltrans .'ere fo:n.,·ard-:·d to the Palo Alto Bicycle Advisory Co::r.mittee (PAMe.). tr.~ r,a::rren Park :Neighborbood Association. and the O'io1ner of the prc.pert~ located at the south.est corner of the intersection (Kr~ Alfinitc of Rudolfo's .Italian Foods) for revie .. and comments~ Caltrans II ... :::. iI!IIgreed to incorporate PABACrs comments regarding bike sEr:sit,n,' loops and installation of a .. ·estbound bike lane on El Caz.ir.o \.~ '.l to the left of the rigbt-turn pocket~ Caltrans 'Will also iJl.Corporate Comments -A-and -F-K1ade by t.h€ Barron Park Neighborhood Association (see Attachment 2) regardin) installation of landscaping at the northwe5t corner (with th( ellCception of the pathlJay through the landscaping) ... and installatic.r, of signage 5howing the three lanes and the bike lane on E1 ca~in0 Way. in the final plans. The pathlJay ~ould reduce the area of CMR:140:Q L 2/1,.'C,] page 2 • • [ "" ~ ~5~'. , .~ i ~, i '~ ,. <""" ., '~-. ... " o landscaping and is not considered essential~ The Association·s remaining concerns, Comments B thr~9h E, regarding bite facilities on Los Jl:obles", from El Camino Real to LaDonna ... and prohibiting parking on El Camino way. from El Camino Real to Ei!lst Mead-o .... Drive, are outside the scope of this project. Staff yill investigate ar~ tal;e appropriate action on these concerns separately. Staff discussed the above course of action with Mr~ will BecKett. 2: Barron park Neighborhood Association representative, and Hr. Beckett concurred with staff's decision. Plans of the proposed project 'Were twice fonrarde;i to the adjacent property owner, once on May 31, 19S~ and again on June 26, 1989 for review and comments. He has not responded tCl these letters. This property owner has in the past claimed th~t appro~imately 10 [ect o! the southern side of existing Los Robles Avenue encroaches on bis restaurant's property. located at ~020 El CamIno Real~ Staff has investigated this matter ~nd determined that an i~plied-in-la''''' dedication bas occurred on the subject piece of property, and the public has the right to continue using the 10 foot strip_ (gOperative Agreement and f'undtp..9 In order for this project to proceed ... a cooperative agree=.ent between Caltrans and the City of Palo Alto is required. Tte proposed agreement est3blishes the responsibilities and duties of each of the parties. Caltrans agrees to: 1. Complete all necessary pl~~~ and specifications; 2.. Complete all road' .... ork and electrical construction: and 3. Provide a'll engineeri:-.g a!'Jd construction sE::rvices. Ownership and title to all materials, equipment, and appurtenances ~il1 be ~ith Caltrans. All costs are to be snared by both Caltrans and the city. as sh-o.rn on Exhibit ]I.. attacbed to the agreement. The City's share of the propcsed project is $109.00D~ If the act.ual cost of tile project is higher or 1 o",'er. the City·s share ~ill be proportionally adjusted upward or dololn.'ard. The i!IIttacbej agreement provides that in no event will the City's share exce~d $131.0'0<1 [$109.0'0 10 plus $22.0'0'0 «20 percent contingencies)], unless the City specifically authQrizes a greater amount~ fundino A total of SllS.OO'O is allocated for the project in the F't 1968-89 CIP Project 118972.. In addition. Council adopted a budget amendment ordinance on January a. 1989 {CMR: 104. OJ transferri ng $16.0,00 of previously approved CIP funds to ma"ke -up the difference. Thus. sufficient funds are available in elP 118972 to cover the City's to·tal obligation of $1:31.000. CMR:HO,O -,-: 2/1/90 Page 3 • • • • / "'"",-',"'_'"-"'L2c,,',,CO,',,-, ~ ___ L_-c""": __ _ ENYlRONJ1ENTAL [MPACT Cal trans is the lea~ agency for this project. 'that this project is categ.oricall:r~ exempt Environmental Quality Act.. and sta ff deteraination. RECQM)fENPATION Staff recommends that the City Cour,cil: Tr.ey have deterrlinE.j under the California COrK:'urs with this 1. Adopt the attached resolutio,'1 C!lN'TO'.'inq the Agree:r.El'lt between Cal trans and the City 'Of Palo .... lto for :modifying and upgradin9 traffic control sign?1::; and performing road 'Work at the intersection of [1 Ca!r.ino Real and Los Robles AvenuejEl Camino Way. 2. Authorize the Mayor to eXEcute the Agreenent. ~espectful1y submitted, ~A11~ ASHOK AGGARWAL City Traffic EngIneer ~~ k,) FLEMING Assistant city Y.anager M~oe Attachments: l} preliminary Project Plans t:Mu~llf,' Ad. 1M;;' , Jl:n.~';ETH JL S::r~EISER ~-/" Director of Planning :-,j CCD',~:.mity Environlr,e::;t 2J 3une 1989 letter frem Barron Park Neigb~~rhood Association cc: J) Resolution 4) Agreement. Palo Alto-Bicycle Advisory cC'f"":ilittE"e Will Beckett, Barron Park Ne:ighborlJood: .1.ssociatiol"l 30hn Joynt. President, Barron Park Neighborhood ASSDC~ Mr. Alfinit~. Rudo}fo's Italian Foods Richard Green. Cal trans CKFI:140:0 2/1/90 Fage .¢. . . ·--L·· , .; . . ·:"':"i; , , • 'p-' ,,",--' '~ , , J i -" --- " . . ,"<- -:~ "" \ \ --------- , ".< \ \ ,/ \ "----- N~1E : LA"'''!I Stco",.L 11,. .... rs Lo.~\. .. \ o J,TTAC~E:-;! I -- - MPH ,.r..-s "-,,,(l • kE"Il~ Wf<H lO.oIli:. I. 1\,,, { s,'" S., '~l • ,I c:r~]i)7;' , ;. l . ~ '.' -.'- )£ :A~~t~~·:L:~·~-~~~-_·~'~:--''''''''''_''''''';' ___ ~~_.'':''_~_~ ___ .-... ,...,."~~;;,.~-~-"_ .... ~",":r,.'UI-_"",,,~~_."~p-;4(:"' __ i~_i . ~ ...... -~ , " ;,g.------ - BARRON PARK ASSOCIATION PALO AtTO. CAlIFOR"lA The ExecLtlve Co~~lttee cF ~~E 5arrcn Park A3s~=~a:i~~ ~e= IS an~ re~iewej anj ~is=~ssej t~e ~~~p~se~ ~~jifica:!a~s ~~ :~e l'lterse.::tlon of EJ (:a~l1"',O Peal. Lcs R:J!:!ES a-j E1 ~a,,:,in:J :"'<::..;i. ~::! a~r~ed that tre pla~ o~fers i~p~~'.e-~~:s =~E~ t~~ ~rEssn: ==~~_::=-,~, It ~lsc ~as the pote~ti~l fer cr~2:!~; t~E~!:':: ~aza~~s ~~:e~s c:l.recti',,'e ste;Js a:-e t-2:j.:e':') be:c:-::: s~i;;-s <;::-e f.: -,<::: ~ i .. e:::. :.:= -''::~;= co~ments and recam~~~~a:j=~5 are a::~~:e~ ~~ =c·'~~~_=:i~e e~~~=-:5 -~ ir::;l:--ove the p:-0Je.::t.. A· ~W corner at All A.-·cr-I:::a:" ~-=:-~£::.: • The new corner a::-Ea s~o~:~ ~e la~js=a~ej ~!~~ !~~ ~~~.~r;, co!~rfwl ~Ia:1ts .. not pavej e:;j le!:'t !:Ic:-rei"_ A c.::-,:rcst.irg ;:2:'~_~:::J couI::J be £:l<.tei1ded fr;j!T, t~e cross~c:~; a: :'!-,e e.c::-":::,,, tr.:-u 't.t-:: Ia;;dsca;ll.ng into t~e ,.:0,11 A:r:Er-i.ca .... ;erj.~~-,~ :ot_ B~ Alonil tfle no::-th side o~ Las R=,~!e~ frc-:,. E1 L'=. ..... 'i:J to !..a =Y~~.a; • Install a tike~a~ via t~~ creek rjc~t-cf-~a~ ~o La ==--a. c-: A!ong tl'.e SCLJt"h. sice of" !.::::' :;-c',)!es frc." El ::::::~!"':J to ta D:)-,-a' • Cons!::fer s.orre t.~;.e ;:.[ :-;3r::-::::~' b:....t cefir,ed. t:lke .... 2~, i=::ss,::::.=- b~ ma:ry.ing w~i·t.e lines ::::r, !,..:":5 F:::::-:cs, ~e;-:-:a;:"5 b"j 5~:.:.i""~ ~:f :. ... :: ::'::;c.:. of the stre€t with r~f!s~~~~~. 0; ~estern side of El Ca~ino :"'2~; Prol"dbjt p.arking along ::Cl:! to East ~eaj"o'_'. Preser,t s':';-"~s prohibiting parking fr~~ 7 to 9 A' a~e ~a~!d f2~ej a-~ s~c~i~ ~~ re~lacej. [!ear!~ ~a~~ ~i~e~a~ ~ast EE~=O~ s~atic~ to E. ~ea~=_. £~ Eas':er-;, 51~e ,:,f £1 C;;"T.~n.o :"':a:::j: • .Pra~ib~ t 'pa;-j.,ifiQ fr-clt El Ca'f,i~~ tG-E" :T:?~~:::;l_'. oike .... a::.I I.dtn tu~ite lines a~""Dr :.""",:), .... :5 ~f ref!e.::t:l::""'3. L: Auto and blJ.-.e traffic on E:::~ a~p:.-cach.ir.g E1 Ca'1";l"o; • MovIng the bU.e :a'""1£: !:.O t";e .::e:-,te~ of t~e street G",aj c:'sa:'2 traffjc ~aza("ds. Drlve~s often ~a~:e ri;~t turns n~rth on Fl [e~I~~ from the leftmost lane on ECW. C~=~is:s ~~S~ ~e prote.::te~ as t~a~ l'1ove rrorll the cu-rb t:l the traffje Jar.e, ar'j as drivers turn r1;-:-I-: ac!"'oss tMe proposed t:i~:e la-:-te. ;here .'T1Wst 'be a-.:;:;le sign.a;;e \l:a~"iTlg of the 3 lanes plus tike Ia:""'.e at e',e E'[R intErse::tio:1. nay r,ee~ B::ltts d:lts to define bH.e ',.Is. a~'to la:-1:'s. If there are a=-"d c;,uest.ions a~::Jut the::.e s:...Jl,;;;resti.::r:s, p!eas~ call Wil Beckett. chaIr Traffic CD~~ittE~, ~3]-S192, or JaM, Jo~rt, ~93-(:",56. or Gloria Goldblatt, 49~33 cc: OPA Board. Jer:l Scflr ieber I Capt. Art [1e '-'i-:r"r,e , I I ~ ?' I ., i t r ! t .... ' " • I I 'I I I I ,~ v RESOLUTION NO. ArTAC~!E:-:I :> !<£SOLUTION OF THE COUNCIL OF 'l'HE CITY OF PALO ALTO AUTHORIZING EXEClJ'l'ION OF AN AGREt><ENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSpORTATION FOR MOOIFYIN~ TRAFFIC SIGNALS AT THE INTERSECTION OF EL CAMINO REAL WITH LOS ROBLES AVENUE' AND EL CAMINO WAY WHEREAS, the State ot California by and through its Departllent of Transportation is proposing to undertake a jOint signal project at the intersection of £1 Camino Rei!ll 'With Los Robles Avenue and El camino Way located in the City of Palo Alto. and WHEREAS, the State of california has requested the City of Palo Alto approve a joint agreement providing for the pal~ent of its sh~re of the cost of said signals; NOW, THEREFORE, the Council of the City ot Palo Alto does bereby RESOLVE as follo.s: SECTION 1. The -agreement-by a.nd betll/'een the State of California ... actil19 by and through its Department of Transportation, and the Ci ty of Palo Alto for modification and tlpgriiding of traffic control signals. and related minor road work at the intersection of 1:1 Camino Real ",.ith Los Robles AVen,ue and £1 Camlno ltay is hereby approved 21100 the Mayor is authorized to execute sa id agreement on ~ehalf of the City~ SECTION 2. The State of California has previously re .... ie'llled this project. for co!t\plience wit.h the Ca1ifornia Envirc'n Ilental Quality Act aM determined that it is categorically exer1pt~ IJ/TRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: . ATTEST: APPROVED: city Clerk Mayor APPROVE D AS TO FORM: Sr. Assistant City Attorney City Manager Director of Finance acb: 01/18/90 -----------.-.----------,,-.. --~, -. .,' . / o AGREEMENT 4-SCl-8Z-23 .1 4JJ6-IZB51 Oist~ Aqmt~ No. C-1230-C Document No. SCl-C)-__ _ , , TBIS AGREEMENT~ ENTERED INTO ON _________________ , is between the ST~TE OF CALIFO~~IA, acting by and throU9h its DE- partment of Transportation, referred to herein as ·STATE·, and CITY OF PALO A!.TO, a body politic and a mUDicipal corporation o! t~e State of California, referred to herein as ·CITY· .. RECITALS fll STATE and CITY contemplate modifying ana upgrading traffic control signals and safety llq!lting and rer!"ormir.g roadwor'k at the ioterse(;tion of !.os Robles Aver.ue/El Camino i',-a,7 with State Biqhway Roate 82 (El C~~ino Real~, referred to herein as ·PROJECT". and desire to specify the terms and condit.ions ur.- der which PROJECT is to be engineered, constructed, financed ane maintained. SECT!ON I STATE AGREES: fll To provide all necessary preliminary en~ineering, inclodin~ plans and specifications, and all necessary con structi~c engineering services for the PROJECT and to bear -1- "' \ .' .. \ / -"""",-",,,,,;<,' >_~_ ~~ . .i ...... ~., __ . __ . _'-~~ .. __ ::..":_, ___ ",;;,,_.~ .... ""_""'~_ Dist~Jt. NO. (-1230-C STATE's share of the expense thereof~ as shown ~n Exhibit A at tached hereto and made a part of this Agreement. t2J To construct the PROJECT by ~oDtract in accorcance with plans and specifications of STATE. t3) To pay an amount equal to 50 percent of signal a~d liqhtio-g related construction costs and STATE' 5 share of road .... 'ork constru·ction costs as shown on Exbibit A. In no event shall STATE's total obligation for construction costs under this Agree ment, excluding costs refereed to in Section III, Article (3), exceed the a~nt of $166,000, provided that STATE may, at its sole discretion. in writing, authori%e a greater amount. {U U·pon completion of PROJECT and all 'work incicental thereto, to. furnish CITY, with a detailed statement o! the por tion of the en-qineeriDg' and 'Constructio·n cost.s t.o he borne by CITY. incloding resolutio,n of any c.laims 'Which lflay be filed by STATE's contractor.. and the cost cf STATE defense of all claims wblch may be filed 'by said co,ntre.ctor aoo to refund to CITY promptly after completion of STATEts audit any amount of CITY's d~posits required im Section II, Article (l) remaining after ac- toal costs to be borne by CITY have been decu·eted. or to bill CITY for any ad~iticnal AmOont required to complete CITVts fina~- cial obliqatio·n pursuant to this Agreement. IS) To maintain and operate the entire traffic cont~ol siqnals as installed and pay an amount equal to 50 percent of the total maintenance costs and operaticn costs, inclo~icg electrical energy costs. -~- ..... , ...•. ·L 'i: "'. ' . ~~~:·_c ,: ~-_. ,.~--~-~\ • • \ -, / , -, o Oi'~ Agrnt. );0. (-lnC-C SECTION II CITY AGUES, (I) To deposit with STATE within 2S days of receipt of billing therefor (~hich billing ~il1 be fo~arded immediately folioving: S'l'A'I'E'S bid al5vert.tsing date of a const.ru·ct.io·n contract for PROJECT), the amount of $109,000, w~lch figure represents CIT~'s estimated share of the combined total expenses for prelim- inary en9ineering, const~~tion engineering and construction costs required to complete the PROJECT, herein referred to as ·.PI~:C .... ·ECT COST". as shown on Exhibit A. CI'f'Y's total obligation for said anticipated PROJECT COST including change orders, ext~a work and contingencies but exclusive of clai~s and excluding costs referred to in Section Ill, Article (9J. under this Agree- ment shall not exceed the amoont of $131~OOO; provided that CITY may, at its sole discretioc¥ in .=iting. aut~orize a qreate~ amount.~ E21 CITY's sbare of the constructi~n cost {est~rnated to be S87 .. 000)¥ included in PROJECT COST aOo .. ~e shall be an a..'T.ount equal to 50 percent of the total actual signal and lighting re lated construction costs plus CITY's share of tne actual roadwor"ic construction cost.s, including the cost of claims ... the -cost 0: ST~~E defense of any claims and the cost of S~A~E-fornisbed mate- rial, if any, as determined after completion of work ana upon final accoucting of costs • • 3) CITY's share of the expense of preliminary engi- neering included in PROJECT COST above (estimated to be $8~700~ -3- ~,,~-, -,~--,'. - 'No. 4-l:?3n-c shall be 3n &mOunt equal to 10 percent o! CITY's s~are of the ac tual final constru~tion cost. (4) CITY's share of the expense of construction engi- neerin9 included in PROJECT COST above resti~~ted to be Sl3.000} shall b~ an amount equal to 15 percent of CITY's share of the ac- tual final eonstruetion cost. IS) To pay STATE upon completi~n of all work and within 20 days of receipt of a detailed statement made upon final accounting of costs therefor r any amount over and above t~e aforesaid advance deposit required to complete CITY's financial obligation pu~suant to t~is Agreement not to exceed the a!oremen- tioned $13]~ODO vithout CITY's written approval. (6t To reimburse STATE for CITY's proportionate sha=e of the cost of maintenance and operation of said traffic control signals as instal1ed~ sach sbare to be an amount equal to 50 per- .cent of the total maintenance ani! operation costs. in-clueing electrical energy costs. SECT!ON II! IT IS MUTUALLY AGREED AS FOr-LOWS: HI All obligations of STATE under the terms of t~is Agreement are subject to the appropriation of resources by the Legislature and the allocation of resources by the California Tzansportation Commission. -4- ,---'--'< • \ :.: , ;-' .~~""~- e. ...... , . ;: ~is~gmt. No. (-1230-C .j f2) STAT! shall not award a contract for the ~ork un- ~il after receip~ of CITY's deposit required in Section It, ~rti- cle 11). t3} Sh~ld any portion of tbe PPOJECT be financed with Federal funds or State gas tax funds, all applicable laws, rules and policies reI&tins to the use of su~n funds shall apply notwithstandic9 otber provisions of this Agreement. (41 After openin9 of bids~ CI~yts estimate of cost will be revised based on act~al bid prices. CITY's required de posit unde% Section II, Article tll above will be inereased or decreased to match said revised estimate. If deposit inerease or decrease is less than $l.tl,OO, no refund or demand for additional deposit vill be ~ade until final accountinq. 1.5' I!.t:ter openin.g bids for P~OJECT ar.-d. if bids irlci- cate a cost overrun of no more than 20 percent of the estimate viII occur~ STAT£ may award the co~~ract. {6' If .. upo.n opening cf bids ... it is .found that a cost overrun exceeding 20 percent of the estimate will occor, STATE and CITY shall endea,\for to agree upon an alternative coarse o~ action. rf. after 30 days~ an alternative course of action is not agreed npon# this Agreement shall be deemed to be terminated by mutnal consent pursuant to Article (6) of this Section III. 17) .Prior to award of the constructior. contract for the PROJECT, CITY may terminate this Agreement by written notice, provided that CITY pays STATE for all project rel~ted costs in curred by STATE. -5- , ... • \ ~~. -"f- --~; c ., .... ,.!f' ' 41,·' OiSL/~t. No. ~-123C-C 'J (81 If termination of this Agreement is by mutual con- sent, STATE will bear 50 percent and CITY yill bear SO percent of all PROJECT related costs incurred by STArE prior to termination. (9J If existinq public and/or private utilities con- flict with the constru~tion of the PROJECT, STATE viII make all necessary arrangements with the owners of such utilities for their protection, reloc~tlon or removal. STATE will inspect the protection, relocation or removal. If there are costs for sucn protect!~n, relocation or removal ~hich STATE and/or CITY must legally pay, STATE and CITY yill share in the cost of said pro- tection, relocation or removal I plus ~ost of engineerin9 overhead and-i~spection, in the &mOunt of 50 percent STATE and 50 percent CITY, the funds for which will have to be approved by the CITY Couneil. Re~ired protection, relocation or removal of ctilities shall be performed in accordanee vit~ ST'TE policy and procecure. CIT? will deposit with STATE wlthi~ 20 days of billinq# CITY's share of the estimated ccst of said protectico, relocation or re- moval, enqineerinq overhead and inspection. (lO) Upon completion of all work under this J..gree:r.ent, ~ership and title to all signals, materials. equipment a~c appurtenances installed within STATE's right of way will autorn~t ically be vested in the STATE and all materials, equipolent and appurtenanees installed outside of STATE's right of way will au- tomatically be vested in the CITY and no further agreement will be necessary to trans~er ownership as herein~bove stated. -6- , , ,);~, f" • ""3:,,: '~. .. "" . " .. ,/ o Dis~qmt. No. t-1230-C 111) The cost of any enqineer1ng or maintenanee re- terre~ to herein shall inclu~e all direct and indirect costs (functional and 4dministra~ive overhead assessment) attributable to .uch vork~ applied in accordance with ST~TE'S standard ac- counting procedures. fl21 neither STATE nor any officer or employee thereof shall be responsible for any damage or liability occurring by reaso~ of anything done or omitted to be done by CITY under or in connection with any vork# authority or jurisdiction delegated to CITY under this Agreement. It is also agreed that# pursuant to Government Code Section 895.4, CITY shall fully indemnify and hold STATE harmless froM any liability imposed for injory (as de- fined by Government Code Section 810.S) occurring by reason 0: anything done or omitted to be d,one by CITY cnder or in con nect.ion 'With any work.. act'horit.y or jurisdiction delegated to CITY under this Agreement. (13) Neither CITY nor ~ny officer or employee thereof~ shall be respocsible for any damage or liability occurrin9 by reason of anything dQce or omitted to be done by STATE uncer or in connection with ~ny ~ork~ acthority or jcrisdiction not celeq- ated to CITY under this Agreement. It is also agreed that, pUr- suant to Government Code Section 895.4, STATE snaIl folly indemnify and bold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything dcne or omitted to be done by STATE 'Cnder -7- • \ ~---~ , , ,,;:~,.;-.- 'iJ-., ~, - • \ / ~ """'" ",:,.~i:..J'~-"-,-,--,"..;...:;.";;',,,-_",-_, ... _ .• ~ __ , ___ • _""'----~ _.:... ___ ............. ~~._,~~~"" ",' _"-''';;'_ Dist. ,~t. No. (-:':.'30-C J or in connection with any work, authority or jurisdiction cot de legated to CIT¥ under this A9reement. fl4) That l in the constru~tion of said work~ STATE will f~rni5h a ~epre5entative to perform tbe functions of a Resi- dent En9ineer~ and CITY may, at no cost to STATE, furnish ~ rep reseDtative~ if it so desires and that sai~ representative and Resident Engineer will cooperate and consult with each other, but the decisions of STATE's engineer shall prevail. t1s) That execution of this Agreement by CITY grants to STATE the riqht to enter upon CITY owned lands to construct the PROJECT referred to herein. 116. That this Agreement shall terminate upon com- pleticn and acceptance of the PROJECT construction contract by STATE or on September 30, 1~94, whichever is earlier in time; however~ the ownership, maintenance and operation clauses shall remain in effect until terminated or modified, in writing, by mu- tual agreement. Should any construction-related claim arising oot of the co~tract to construct this project be asserted against STATE~ CITY agrees to extend the termination date of this Agree ment and provide additional funding, sobje~t to the City Coun- cil's budgetin~ sufficient funds as required to cover CITY's proportionate sbare of costs, or execute a subsequent agreement -8- "L • ., to cover those eventualities. STATE OF OJ.IFORNIA Department of Tr4nsportation ROBERT ]1(. BEST Director of Transportation ~-.~~~~~~~~~-Deputy DistrLct Director APPROVED AS TO FORK AND PROCEDURE ATTORNEY Oepartment of Transportaticn CERTIFIED AS TO FUNDS AND PROCEDURE District Accounting Officer -9- / J. , , - Distr\gmt. No. 4-1230-C "..J CIT~ OF PALO ALTO ~ Mayor Attest' ____ ~~~~~~~-------City Clerk APPROVED AS TO FOR!'!: City Attorney APPRO'."ED: City Manager D~rector ~f Pialli~~nq and Community Environment Director of ~~blic Works Director of Fina~ce oirector of Ot111ty Chlef Transportation Off1c!al .' . • " -' " • \ / .-:::<....::"-"':,::cCLC2"-','_~:. ___ ~'"' __ -'-____ ~ __ "_, ___ ' ___ ---~---,-. ..".---,.~"""' ...... -...... ..:....;.- C-SCl-82-2l.1 4)36-125351 Dist. Agmt. No. 4-1230-C Dist. Agmt. No. (-123C-C " -J £XHIlllT A COST ESTIMATE BREAJ<DO'o'N STATE's CITY's Description Total Share Share Electrical i;rork $106,000 $53,000 $53,000 lIS MOdification: Roadwork 15,700 7, 85 ~ 7,850 Striping 2,300 1,150 1,,150 Landsc:apinq , 3 ... 000 l,OOQ 2.000 Irr.iqatio·n .Pavement Repair: Roadwork 66,300 56.300 10,000 Stripinq 3 .. 000 3 .. 000 0 Coostru.ctio,n Area Signs 2.000 1,000 1 .. 0,00 Traffic Control 16.000 8,000 8 .. 00,0 Sub-Total $214,300 $131.300 $13,000 Contingencies @ 5\ 10,700 6 ... 550 4,150 Ccnstr cost Total $125,000 '137.850 $87,150 Preliminary Engineering 110'1 • 8,750 Construction Engineerin9 115 tl • 13,10'0 1'ot. a. 1 CI'l"i's Share SlC9,OOO • STATE's sbare is accounted for in a statewide account a~d is not sbOW'n separately on each project's cost breakd'owrJ. Note: In the above table. some of tbe values may have been rounded off to simplify the presentation. Wherever percentages are sl'lo'-Mc, they sball prevail over the d,ollar amounts derived therefrom .. -10- ·s"Jr. ' ~ ~~:,. ;f<- ~' ,-'. " o ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 1990-91 TO PROVIDE AN ADDITIONAL APPROPRIATION FOR CAPITAL IMPROVE.{ENT PROJ'ECT NO. 18972 FOR MODIFYING AND UPGRADING TRAFFIC SIGNALS AT EL CAMINO REAL AND LOS ROBLES AVENVEJEL CAMINO WAY WHEREAS, pursuant to the prov~s10ns of section 12 ~f Article III of th~ Charter of the City of Palo Alto., the council on June 18, 1990 did adopt a budget for fiscal year 1990-91; and WHEREAS, the City Council.. in January of 1990" in audget Amendment Ordinance No~ 3940, increased the appropriation for elf No~ 18972 by $16,000, to $131,000, d~e to revIsed project estimates from Caltrans, the joint partner in the project; and WHFREAS, Caltrans by aqreement will provide all engineering and construction services for completion of the project and obtained bids in June for the construction work; and WHEREAS ... the lowest qualIfied bid reCEived was biqber than the previously revise~ project estimates; and WHEREAS, the City's share of thE revised obligation for engineering and construction based on the bids has increased; NOW, THEREFORE .. the Council of the City of Palo Alto. does ORDAIN as follows: seCTION 1. The sum of Ten Thousand Four Hundred Five Dollars ($10,405) is hereby appropriated to CIP No. 18972 to proceed "ith the modIfication of the traffic signal and the Reserve tor Capital Projects 1s correspondinqly red,uced. SECTION 2. The appropriation from the Reserve for Capital Projects will reduce the Reserve from $4,321,063 to $~,316,t~8 as of July 1, 1990. SECTION )~ The Council of the City of Pale Alto hereby finds that the enactment of this ordinance is not a project under the Calitornia Environmental Quality Act and, therefore, no environ!!1en tal impact assessment is necessary. SECTION t. As provided in Section 2.04.375 of the Palo Alto Municipal Code .. t.his ordinance shall become effective upon its a<Sopt.ion~ \ • \ \, .. T .!,.~ " " -, , INTllOOUCEtl AND PASSED: ''¥!is: JlOES: ABS'l'DlTIOIIS. ABSENT: ATTEST. city Clnk APPl<OV£D AS TO TORM: Asst. City Attorney APPROVED: City KanAger Direetor of Finance , '- Director of Planning and Co~unlty Environment · . \