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Home My WebLink About0417.000, • ; l - July 12, 1990 THE HONORABLE CITY COUNCIL Palo Alto, California Cont;r.,gt lor Installing street Light Condllit Members of tbe council: 5 This report requests that Council award a contract: in the amount of $144 J C94.67 to Flowmole Corporation for the installation of 1,500 feet of street light conduit. In addition l staff recommends that Council authorize the City Manager or his desiqnee to execute one or more cbange orders for additional related but unforeseen wort~ The value of these change orders shall no~ exceed $15,0~O~ Funds for this project were available in the FY 89/90 Electric Fund CIP, and will be carried forward in the IT 90/91 Budget. BacJcground On December 6 .. 1984 Council approved a ten year program to systematically convert. all Kercury Vapor and Incandescent street lights in the city with the more efficient Hiqh Pressure Sodium street lightB~ To date. the city has converted app~oximately 40 percent of the street lights to High Pressure Sodium. What remains to be ~e are a number of series street light circuits with direct buried cable or deteriorate~ street light conduit, in additIon to a number Clf street lights on wood power poles~ The street light conversion program, as approved by Council in 1984. makes provisions for contracted services to install new street light conduit where no conduit exists, as well as replace eYisting deteriorated street light cond,uit and eliminate all series street light circuits in service. There are many prOblems being encountered with the 1,288 series incandescent street lights in service.. These include cost and availability of material. maintenance and operating co~ts and, most importantly. safety. It is becoa1nq more difricult and costly to locate replacement parts ~or the series street lights since, the majority of the material suppliers are qeering towards the more efficient and more widely used High Pressure Sodium lights. Palo Alto is one of the few remaininq cities in the area that has no~ eliminated CMR: 417: C) ---, ..... , • \ • , , :-~ .:? ., , , I - the series street light circuits. Maintenance and trouble shooting on series street light circuits has also become very time-consuming and expensive. Appro~imately 25 percent of the annual street light ~aintenance budget is spent in that area. some series street light circuits are not burie~ in conduit. As a result, a cable failure will require digqinq up the deteriorated piece of cable and replacinq it~ rather than pulling the piece of cable out of the conduit and pulling new cable through the conduit. Finally, series street light circuits operat.e on very high voltages of 250,0 volts as opposed to the standard 120 volts, 240 volts or 480 volts used on the multiple wire street light circuits. This increases the chance of injury that can be sustained to the operatinq personel while performing maintenance on the series street light circuits. The areas selected for this project are areas that bave had numerous street light outages and have required temporary solutions to re-light the streets and Kitchell Park. Project Description This project. involves installing street -li9ht conduit in fully developed residential or commercial areas~ using a trench less ~etbod to miniaize surface disruption and the need for surface restoration. The contractor will use a tunneling system capable of producing continuous bores up to 400 feet in length. The tunneling system will be remotely steerable 3nd will permit electronic monitoring of the tunnel depth and location to within one inch during the -trenching process. This will insure that the placement of the street light conduit meets depth and position specifications. All the material for the project will be furnished by the City. Bid Evalqation The project was sent out to -two qualified bIdders for competitive bI~. The following bid was received on June 12, 1990. QQ!!TRAC'l'QR Flowmole Corporation NlOUli'l' $144,094.61 The engineer's estimate for the total street light conduit installation project was $1150~()O'D. Although only one bid was received, staff is confident the ~ontractor can complete the work as specified. Flowmole is one CKR:U7:0 0" -" ,"-" "- ~. , . / of the few contractors who special i:z:e in usi.ng the quided be·ring' tool for installi.nq underqround COnd.lJit~ Reference checks 'With local utilities and a visit by staff to one of the projects in proqress indicate excellent results. In addition, the process is less disruptive than the open trench method and costs considerably less, since surface restoration 15 .ini~al~ Staff recoaaends avardinq the contract to Flowmo~e since their bid is within the engineer's estimate~ Recommendations staff recommends that council: 1) 2) Authorize the Mayor to execute a contract with Flowmole cor;poration in the amount of $144,094.67 for the installation of 7,500 of street light conduit; and Authorize the city Manaqer or his designee to negotiate and execute one or more ~banqe orders to tbe ~tract with Plowmole Corporation the value of which change orders sball not eKceed $15,000 Respectrul~ submitted, o<,l~UIIQ~,<- LARRY 11. STARR Manaqer Electrical Engineering Attaclunents CMR:417:0 .. .. . ~\ , • ::2~:;<'~:~· -. ~~~;~ ..... i' lll{·l .... . '\ .' I " . -------g ~ § , . 1 .-1 ... ~..- r.t 'i j 1 I .~ ! [ I l ; , I 1. '. THIS AGREEKEN'l' is __ day of Alto, California, CONTUCT made and e~tered into, in duplicate, this __ _ • 19 __ , :by and between the City of Palo hereinafter called ·CITY· # and ...El..QirlMOI E Q1BpORATION hereinafter called "Co-ntractor-# wh-ose Taxpayer I:dentification Number is:: __________________ ~ For and in consideration of their mutual covenants, the parties hereto agree as follows: • Contractor shall do all the ~ork and furnish all the materials necessa~ to construct and complete in a good, workmanlike and substantial ma .. ,ner .. and to the satisfaction of the City of Palo Alto, the followinq: ____ -""'"S"TALLAT ION {IF STREEt -'L"I"'GlIT""'-'C"O"'ND""U"I"'T ___________ _ 2. This contract shall consist of the following documents on file ~ith the city Clerk, all of vhich are incorporated herein a~ mad~ a part herecf by reference thereto: a. b. c. d. e. f. q. h. i. j. This Contract Notice Inviting Sealed Proposals Accepted proposal standard Specifications dated 1972, as amended, or as supeL'seded by other aocuments inco·rporated .herein~ General Provisions • Technical Specifications --Special Provisi~ns Certificate of InsQrance Performance Bond Affirmative Action Guidelines and Compliance Report Any and all supplemental agreements ~hich amend or extend the ~ork contemplated and whIch may be required to complete the work in a substantial and acceptable manner~ 3~ In consideration of such 'Work" CITY shall pay Contractor the amOUr.t specified in his bid in the manner provided in said Standard Specifications dated 1912, as amended. 4. Concurrently with the executIon of this cont'ract, Contractor shall provide CIT'! 'With the Contractor's Labor and Material and Faithflll Performance Bo·nds and cert.ificates of insurance, including any workers' compensation insurance required by the l~ws ot the State of California or otherwise required in said specifications. s. This contract shall not be assigned by Contractor. Cit,. Df ,.~to Alto! CONTiI.lCT (~Tt) .. :.::' '.-, , .-" \ \ • H-_. -.. " _ -t~ p 0'-. --~ --. •. I .. \;,t-< I\~I:, \ l " .. ~ ·~?I,-···· .. ,-,:-"',,,· '.':;.."':;... _.,_''--...... _...; I ~-'··~-··-~·l··· . CONTRAC~ [ContinuedJ 6. 7. All claims by Contractor regarding e~tra work~ charges l delay or other disputes arisinq out of ~he Contract must be. submitted to CIT'! in vriting within ten (10) working days after the claim arose~ describing in detail the nature and value of the disputed work or claim. Contra~ter hereby agrees to indemnify. defend and hold harmless CITY, its officers, agents, and employees from any and all demands, claims or liability of any nature" caused by Clr arising out of Contractor's" its officers', agents', or employees' negligent acts, errors, or omiss!ons, or 'Willful idsconduct, or cooouct for which the la .... imposes strict liability on contracto~ in the performance or failure to perform this Agreement. ~ S. This Agreement represents the entire Agree:tl'ant bet1tleen the parties with resp~ct to the purchase and sale of the equi.pment~ materials... or supplies or payment for-services 'Which may be the subject 'Of this Contract. All prior agreements~ representaticns~ statements", neg~tia tions and undertakings whether oral or written are superseded hereby. 9. No payment, partial payme~t. acceptance~ or partial acceptance by City sball 'Operate as vaiver on the part of city of any of its rights under this c;:ontract .. 10. Contractor agrees to permit CITY to audit", at any reasonable ti:me curing the, tera of this Agreement and tor three (3) years thereafter, Contractor's records pertaining: to r.atters covered by this Aqree!::ent. Contractor further agrees to J:".aintain such records for at least three. (3) years after the term of this Agreement .. IN WITNESS ~~EREOF. the Parties have set their hands all on the day and year first above written. ATTEST: CIT¥ OF PALO ALTO. CALIFORNIA By: City Clerk Mayor APPROVED: CONTRACTOR City Kanaqer By:~~ __________ ~ ____________ __ Titla: (Department Head] Tax-payer I ~D~ t ____________ _ APPROVED AS TO FORM: Director of Finance ,isk Manager City It. ttorney ------,c _. - I I I .-.:' •