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Home My WebLink About0416.000- . ", / ~. . -~ 1: ,"'. ' 6 .-. \ July 15. 1990 THE HONORABLE CITY COUNCIL palo Alto. California Contract for converting Street Lights on Wood Power Poles Members of the council: This report requests that Council award a contract in the amount of $69,498 to Anderaon Electric, Inc. for the conversion of 250 street liqhts on wood power poles froll Incandescent to High Pressure SOc:!lUll.. In addition, staff recommends that Council authorize the city Manaqer or hIs designe~ to execute one or more change orders for additional related but unforeseen work. The value 0:( these change orders shall not exceed $1,5-0'0.. Funds for this project were a7ailable in the FY 89/50 Electric Fund CIP, and will be carried forward in the FY 90/91 BUdget .. Background on December 6, 1984,. council approved a ten year proqrall to systematically convert all Mercury Vapor and Incandescent street lights in the City with the more efficient High Pressure Sodium street lights. To date, the City bas converted approximately 40 percent of the street lights to High Pressure Sodium. What remains to be done are a number of serIes street light circuits with direct burled cable or deteriorated street light conduit, in addition to & n.umber of street lights on wood power poles .. An increase in street light maintenance due to street light knockdowns, lamp burnouts~ and delays in receiving replacement parts, as well as the work required to install new street light fixtures in the nev underground district 32 bas slowed down the street liqht conversion process. Due to the high maintenance costs for the existinq lights, staff recommends maintaIning the qoal of converting all the street lights to High Pressure Sodium by the year 1995. Using City forces for this work would require work on overtime at a higher cost; therefore, staff recommends contracting this 'Wor1c: out.. This project does not inclode only pole replacement. project Description This project involves removinq and replacing 250 existing Incandescent and Mercury Vapor street light luminaires on wood • \ • ''''-. ", .. \ \, \ .' . . . ' . ~:.. "-~. V",· " ", -" -;..:: .. \ , . ./ \ " ,-c::~":.c",_c2..!:"::":,,:'-'._,-,-~ ...... ,,,,,""~~_.,,· ..-......~ __ ~.;,;""' .... ,...~~..: .• ,_ power pol •• with the more energy efficient High Pressure Sodium luminaires. The street 11~hts to be CXM~verted in this contract are all located on wood power poles along streets in the College Terrace area of town. The material tor the project will be furnished by t.l!e city. Bid IValuatlQD rhe project vas sent out for competitive bid~ The following two bids were received on June 12# 1990~ CONTRACTOR Anderson Electrlc~ Inc sturqeon Electric Co. A!!OONT $69,'9a S110,7)5 The engineer's estimate for the total street light conversion project was $150.0OQ. Recommendations staff recommends that council: 1) Authorize the Mayor to execute a contract with Anderson Electric, Inc. in the amount of $69,498 tor the conversion of 250 street lights on wood power poles from Incandescent and xercury Vapor to high Pressure sodium; and 2) Authorize the City Manager or his designee to negotiate and execute one or more chanq$ order& to the contract vith Anderson Electric. Inc. the value of whIch change orders shall not exceed $1.500. Res~l~ub~ ~y V. STARR Manager Electrical Engineering , ~...../<.~ I L. IfG P' f,~ ;zr::... 0 'ilitIes (~E FLEMIliG ~sistant city naqer Attac'hments CI!R:416:0 J .', ., :ry.: t~ ;"-,_: ... • , ~ ~. .<-." •. , t; ~}" * i. • . . -.... , ' :-. . -. -. , \ ,'] ~.:;,;;..::....::.:..-. ........... -..;.:..~ .... ",--",,;"..-.-;,,---~--~~-,-,--..;....';"'.,' ~;~:-,. /~,: . ~--t;]J=.----:---~ ---~-'- ,~ - ?~tf~l --"":'~:~ ( "." ' .. ' f " i I [ t i ! I I . . ,~ r I i 1 1 j l , j , , ~r - 1- • ,-.' \ CONTRAC'! THIS AGREEMENT is made and entered. into., in du·pl teate ... this __ _ __ day of ~=>~-.~~~~. 19 __ ~ by and between the City of Falo Alto ... California, hereinafter called ·CITY·., and '~m.'tJc::nll'l' orl ~rTtlT(, INC. ____ -:;7'-:-::-.~-:::7"'-"""'c=""here i na ft e r-ca lled ·Con t l'"actor·. ..ho s e-Taxpayer Identitication Number is: _____________________ _ Fer and in consideration of their mutual covenants, the parties hereto agree as follows: Contractor shall do all the .. Q·rk and furnish all the J'la':eria!s necess.3::Y to constru-ct and complete in a qood., worluaanlike and substantia,l ma,"'l.ner. and to the satisfaction of the City of Palo Alto, the following: CONVER£tO~ OF STREET LIGHTS ~N WOOD POWER POLES 2~ This contract shall consist of the following documents on file ~itb the city clerk~ all of vhich are incorporated h~rein and made a part he~ect by reference thereto: a. b. c. d. e. f. 9· b. i. j. This COl"ltract No,tice Inviting Sealed Proposals Accepted Proposal standard Specifications dated 1972, as amended~ or as s'U.perseded by other d'ocuments incorporated .herein .. General Provisions • Technical Specifications --Special provisions certificate of Insurance Performance Bond Affirmative Actio,n G-uidelines and CO'Clpliance Report Any and all supplemental agreements which amend or extend ~he vork contemplated and ~hlch may be required to complete the vork in a substantial and accept~ble manner .. J.. In consideration of such vork. CITY shall pay Contractor the amount s(:-ecified in his bid in the manner provided in said Star,car-d Specifications dated 1972, as amended. <I. Coc;currently 'With the execution of t.his contract, Contractor shall provide CITY" 'With the Contractor's Labor ana Material and Faithful Performance Bonds and certificates of insurance~ including any ~orkers' compensation insurance required by the laws of the state of California or o,t.herwise required in said spe<:ifications. 5. This contract shall not be assigned by contractor .. • ," - -, r I- f \ , \ " \ .. \ , , I L '1 ~ , :,; _. -, I • ~\ 1. ". :.';:;"~.~'+';"'~ .• :.'~ ",-""-,,-;--,~')o;.: ______ ~ ........ ___ ,,," ..... *"-._~, ... --~'- CONTRACT (Continued) 6. All claims by Contractor regarding extr~ ~ork, charges, delay or other disputes arising out of the Contract -.Ilst be submitted to CITY" in writ!nq ~ithin ten (10) working days after the cl~lm arose, describing in detail the nature and value of the disputed work or claim. 7. Contractor hereby agrees to indemnify, defend and hold ha~less CITY, its officers~ asents, and employees frem any and all demands, claims or liability of any nature, caused by or arising out of Contractor's, its officers', agents', or employees 1 negliqent acts, errors, or omissicns, or willful misconduct, or conduct for which the laW' imposes strict liability on cootracto~ in the perCorma~e or failure to perform this Agreement .. 8. This Agreement represents the entire Agreement between the parties with respect to the purchasl! and sale: of the equipment" materials~ or supplies or pa}'"ment tor services wh!:c:b may be the subject of this Contract.. All prior agreements I representations~ statements I negotia tions and undertakings whether oral or written are superseded hereby .. 9.. No payment" partial pa~ent# acceptance l or pa~tial acceptance by City s'hall operate as waiver on the part .of City of any of its rights under t!lis contract. 10. C-o-ntractor agrees to permit CITY" to au-dit" at any reasonable time during tbe term of this Aqree~ent and for three (3) years thereafter l Ccntractor's records pertaining to matters covered by this Agree'!!'.ent~ Contractor further agrees to maintain such records for at least three (3} years after the term of this Agreement. IN ~ITNESS WHEREOF" the Parties ~ave set their hands all on the day and year first above written. ATTEST: City Clerk APPROVED: City Manager [Department Head] Director of Finance 'Usk Manager -:L CIT¥ OF PALO ALTO~ CALIFORNIA fly: ~ay~o~r~---------------------------- CONTRACTOR fly: ---~------------------Title: Taxpayer 1 .. 0 .• ____________________ _ APPROVED AS TO FORK: City Attorney ".'-. , I • I t r ,- f , I • >: ..... '~ ~ ", ,