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HomeMy WebLinkAbout0414.000- j, .• July 12, 1990 THE HONORABLE CITY COUNCIL Palo Alto , Ca. Contract for substation Equipment Patnting Members of the Council: 2 • , This report recommends that Council award a construction cont~act in the amount of $37,837.60 to utility Service' Maintenance , Inc. for the painting vork at four SUbstations. In addition , staff recommends that Council authorize the city Manager or his designee to negotiate and execute one or mo~e cbange orders to the contract I the value of whiCh change orders shall not exceed $5,COO.OO, to cover additional related but unforeseen work which may develop during the project. Funds for this project are available in the EY 89/90 ELectric Fund Operating Budget an~ will be reapp~opriated into the 1990-91 budget. Background Some of the major electrical equipment in the SUbstations such as transformers, circuit breakers and switchgear has been in service IJOre than 25 years and is beginning to show rust. Painting will prevent further rust and deterioration of this important equip~ent and increase its service lite. The first phase of this project covering AdObe creek6 Alma 6 Hanover , Hansen Way and Haybell Substations vas completed in 1988 (CMR:403:8). This second phase covers East Meadow, Hopkins, Park Boalevard and Quarry Road Substations. ~_aloation The project was sent out for competitive bid. Four contractors Obtainea specifications. From these 6 two bids were received on June 12, 1990 as indicated on the attached bid summary. The low bidder is utility Service , Maintenance, Inc. (utility S , X) in St. Louis 6 Missouri, at a cost of $37.837.60. The Engineer's estimate for the project was $42,000. utility S , X did a very good job in the first phase ?f this project in 1998. Staff believes that Yith their level of experience in the painting business I Utility S , K is capable of completing the project as bid. CMR:414 :0 • > , -'~ . ./ Funding FUnds {or this project vill be reappropriated into the FY 90/91 Electric Fund Operating Budget. from the FY 89/90 Budget. Rgcomme:xJatlons Staff recommends that Council: 1. Authorize the Kayor to e~ecute a contract with Utility Service , Maintenance, Inc. in the amount ~f $37,837.60 for substation equipment palntlng ~ork as specified in the bid proposal: and 2. Authorize the City Manager or his designee to negotiate and execute one or more chanqe orders to the contract, the value of which chanqe orders shall not exceed $5,0 100.00. Respectfully submitted, ..t. ?.{g,-h r /""1 .r,l.. •• LARRY STARR Electrical Engineering Xanager ~.J<.~ RI cHARD L. yOl!NG ,/ Director of utilities Assistant City Mana;er C>IR:414: 0 "y..:',: . c~ •. . , :.-... - _. ·"-.r'-~ . -~:l~I:~f'~_<o~·'-~ --.~ .. ..;.;-;-__ """,_:~ _____ -="",:,, ___ ~~---:, § § € 2 § • . ~ g ~ i~ ~ t~ g .,j .~~ ~~ ~ ~ $ I ~ ~ f) g $ ~ ~ ~ -<! ~ ~ ~ ~ ~ ~ ~-~ g P ~~ . s'~~ , .! 5 > i ~J 's ~j ~ :~~ " ~ ~ I~ .:: ._--._--_ .. -. ---...~ - • . , .' i I , i t • I • ! 1. -., .~' THrs AGREEKENT is made and entered into" in duplicate", this ______ _ ___ day of t 19 ___ • by and bet~een the city of Palo Alto" California". hereinafter called "CITY-_ and UTILITY saWICE , MArMTENANCE, INC. hereinafte-:: called ·Contractor-.. whose Taxpayer Identification Number i5: ______ __ For and in consideration of their mutual covenants" the parties hereto aqree as follo~s: • Contractor shall do all the ~ork and furnish all the materials necessary to construct and complete in a qood", workmanlike and substantial ll"1anr.er, and to the satisfaction of the City of Palo Alto" the following: SUBSTAT10~ EQUIPME_. PAJ~TING 2. This contract shall consist of the following documents on file ".-ith the city Clerk", all of which are incorporated herein and made a part bereof by reference thereto: 3. a. b. c. d. e. f. q. h. i. j. k. This contract Notice Inviting Sealed Proposals Accepted Proposal Standard Specifications dated 1972" as amended, or as superseded by otber documents incorporated berein~ General Provisions Technical Specificatio.ns --Special Provisions Certificate of Insurance Performance Bond Labo~ and Materials Bond Affirmative Action Guidalines and Compliance Report Any and all supplemental agreements ~hich amend or extend the ~ork contemplated and ~hich may be required to. complete the ~ork in a substantial and acceptable manner. > In consideration of sacb 'Work, CITY soall pay Contractor the amount specified in his bid in the manner provided in said Standard Specificaticns dated 1912~ as amended • .4. Concurrently ,.ith the execution of this contract. Co.ntractor shall provide CITY with the Contractor's Labor and Material and Faithful Performance Bonds and certificates of insurance t including any ~orkers' compensati~n insurance required by the la~s of the state of Califo~nia or o·therwise required in sai~ specifications. 5. This co.ntract shall not be assigned by Contractor. -::w- --L - , , > ;,~ \ ".' • ." -" \ iiIi .. !I!!IIiii ..... i1II""' ...... _ ........ ~;..: .. ,~_ .• _~...-.,''''"''''-,~,..,.,~ __ ~. ~~ .... _ .. ""'-~c'-·~~c,;.'~~""A.-J: .~ v '- 1. s. 9. OOHTRAC"l' (Continued) All claims by Contractor regarding extra work l charges, delay or other disputes arising out of the Contract must be submitted to CIT!' in wri~in9 within ten (10) working days after the claim arose, describing in detail the nature and valae of the disputed work or claima contractor hereby agrees to indemnify, defend and hold harmless CITY, its officers, agents l and employees from any and all demands, claims or liability of any nature, caused by or arising out of Contractor's, its officers'. agents'. or employees' neqligent acts# errors, or omissions, or willful Disconduct# or conduct for which the law-imposes str-ict liability on Contractor in the performance or failure to perform this Agreement~ This Agreement represents the entire Agreement between the parties with respect to the purchase and sale of the equipment, materials, or supplies or payment for services which may be the subject of this Contract. All prior aqreements, representations# statements, negotia­ tions and undertakinqs whether oral or written are superseded hereby. No payment ... partial pa~en-t# acceptance# or partial acceptance by City shall operate as waiver on the part of City of any of its riqhts under th is contract: ~ 10. Contractor agrees to permit CiTY to audit, at any reasonable time during the terR of this Agreement and for three {3} years thereafter r contra~tor's records pertaining to matters covered by this Agreement. Con,tractor further agrees to maintain such records for at least three (3) years after the term of this Agreement. IN WITN£SS WHEREOF. the Parties have set their hands all on the day and year first above written~ ATTEST: CIT~ OF PALO ALTO, CALIFORNIA By: City Clerk Mayor APPROVED: CONTRACTOR City Manager By:~----------------------TiUe, Director of Utilities Taxpayer I.D~' __________________ ___ APPROVED AS TO FORJ!:: Director of Finance 'Risk Manager City Attorney -21- - . , , .. -,. .. ~. 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