HomeMy WebLinkAbout0390.000! , ,
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June 28, 1990
THE HONORABLE CIT~ COUNCIL
Palo Alto, California
Lucie Stern Community Center rmprQvement~~IP 18508 -Consultant
Agreement
Members of the Council:
This report recommends that Council approve an agreement with
Practicon AssocIates in the amount of ~124,~94 to provide
engineering and architectural deslqn serv~ces for structural
seisrdc improvements in Winq -Aw of the Lucie stern Community
Center, and for completing the renovaticn of the heating!"
ventilation systeD in the Children 1 s and Community Theaters. Funds
have been appropriated in CIP 18508, Public Buildings structural
Illprovements, and CIP 18911, HeatlngjVentilation at Lucie stern
community center.
BGc'kgroqru;!
This is the last in a series of phased structural seismic
improvement projects at the Lucie Stern Community Center. Previous
phases included seismic retrofitting in the Children'~ and
Community Theaters, and remodeling of the Recreation Division
offices located at the Center. This final project provides for the
struct.ural modifications needed to bring Wing -A-in compliance
with current building and seismic codes to prevent potential
earth~ake damage to the building. The project will also complete
the upgrading of the heating/ventilation system in the Children's
and Community Theaters.
A Request for proposals was issued to 27 consultant firms; S
responded and were interviewed by a selection advisory committee in
accordance with the city' 5 selection pr<x::.edure for professional
consul tants. The firms interviewed 'Were Foster Engineering.
C~rrasco Architec~s, Tectonics, SAl Engineers, and Practioon
Associates. The selection advi~ory committee included staff from
the Social and community Services Department (Arts and Culture
Division) and the Public Works Department {Facilities Management
a~ Eng-ineeri119 Divisions).. The committee selected Practicon
Associates based on the firm's e~perience in retrofitting
structures and heating/ventilation systems. This project was
included in the list of FY 1989-90 consul tant work submitted to the
Finance and :PU"lic Works Committee in July 1989" and was nc;t
selected to be returned to the Committee for reviewr
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CMR:390:0
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The project schedule h~s been coordinated with the Arts and CUlture
Division staff to minimize the impact on theater actiyities~
Desiqn will occur between July 1~90 and August 1991. The
anticipated completion date of constructIon is March 1992.
Envlronme~tal A§§ess~
This project is categorically exempt as defined by the California
Environmental Quality Act.
Recommendations
staff recommends that Council:
1. Approve and authorize the Ktlyor to execute the attached
~sultant agreement with Practicon Associates in the amount
of $124 .• 9'94 for design services tor the structural seismic
ZtOdificat.ions of Wing -A-of the Lucie stern Comm\lnity center,
and for completing the renovation of the heating/ventilation
system in the Children's and COmlrl;iIDity 'I'heaters~
2. Authorize ~he City Manager or bis designee to negotiate and
execute amendments for services related to or incidental to
the scope of "Work. or services, the value of all of which
amendments shall not exceed $12~500.
Respe~fU1IY s~itted,
L r ":-/-k'j,¥ I --'{'C'} . , . A/
atoRGE BAGDON
Assistant Director of PUblic Works
(-( '-1/; ,;
V.cLr.:k (J ti{.cKo-... ~ __
DAVID G. ADAMS
Director of Public Works
~~
Ass1stant C1ty Manager
Attachment: Agreement
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CMR:190:0
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AGR.tEI!!IJEH'T
BETWEE5 THE CI~Y or PALO ALTO AND
PRACTlCON, INCORPORATED FOR
PRO~ESSIONAL ENGINEERING CONSULTANT SERVICES
THIS AGPIEMENT. made and entered into this day of
.. 1990". by and bet ...... een the CITY OF PALO ALTO, at
=,,~u~n~.,'-·=c-'i~p~.::-;-l-c=o-'r=po:::::=r::ation of California., hereinafter referred to as
"e:;:"!-:!,· and FRAC'!'!CON ~ ISC~ {Taxpayer Identification No~ 9'-
22192.60}. c. Corp.ora-=:icr ... -.. ':'"t::t c::ices at 801 E. Charleston P:oad,
Palo Alto .. CA 94303, i:""reina=-:.~::-refer!-ed ~:: as ·CON"SDLTA.."VT-:
Ii I T 11' E SSE !' E:
WHEREAS,. CITY desires certain professional ccnsul tant
services hereinafter ~escribed; and
WliEREAS, CITY desires to engage CONSULTAA'""T to provide
these ser-.ices by reaSOrl of its qualifications and experience for
performinq such ser.rices and CONSuLl')L~T has offered to provide tt.e
required services on the terms and in the manr.er set forth hErei~;
NOW~ THEREFORE, in consideration ~f their mutual
covenants, the parties bereto agree as follo~s:
SECTION 1 -D~FINITIONS
1.1 CITY MANAGER
The term ·City Manager-means the duly appointed City
Manager of the City of Palo Alto, California .. or his designated
representat i ve_
1.2 CITY CLERK
The term -.city Clerk-means the duly appoInted City Clerk
.of the City of Palo Alto .. California, or her designated representa
tive:.
1.3 RISK MANAGER
Tbe term -Risk Manager· mea.l'1s the duly a~pointe'= R':s'i:.
Manager c.f the City of Palo Alto .. Califorr,i2:, c,r-:-.:s '::e::::;:gt.c.':ed
representative.
Th-e te["TIl ·Project-zr.eans the improvements described in
f;.:.!"ci~,it .;. ... entitled ·Scope of Project .. -v"bich is attached hereto
~,;'i Jr.ade a part hereof by th is re ference.
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The City Manager ... ill be the rep·resentative of CITY for
all purposes under this ~greement. Edg~r Ugarte hereby is
designated as the PROJECT MANAGER for the City Manager and shall
supervise the progress and execution of t.his Agreement and shall be
assisted by Matthew costigan~ the PROJECT ENGINEER.
2 • 2 CONSULTANT
CCNSULTAN! sha:: assig:l. a single PROJECT DIRECTOR to have
overall respcnsibilit:.y for the progress and exeG'.Jt:'cn of this
Agreement fer CONSULTANT. Jim il::ehl hereby :.3 des.:,:;r:,::,:ac. as ~::'e
PROJECT DIRECTOR for CONSULTANT. Charles Lee snal: be assig~e= ~~
the PROJECT COORDINATOR for CONSULTANT and shall represe~t:.
CONSULTANT during the day-to-day work on the Project. Should
circumstances -cr conditions subsequent to the execution of this
Agreement require a substitute PROJECT OIRECTOR or PROJECT
COORDINATOR Cor any reason the PROJECT DIRECTOR or PROJECT
COORDINATOR designee shall. be subject to the prior T.iTitten approval
of t~e PROJECT ~~AGERr which shall not be unreasc~dbly withheld.
SECTION 3 -SCOPE OF PROJECT
The Scope of the Project to be executed by CONSULTANT
u.nder the phases of the Basic Services describE:.-d in section 4 .. 1 of
tbis Agreement is as described in Exhibit -A.-
SECTION C -DUTIES Q·F CONSULTANT
4.1 ~rc SERVICES
:§tages of Work. CONSULTANT'S Basic s~rvices shall be
furnished in the stages of 'Work as described bela.", and as more
particularly described in Exhibit -A.-
4.1-1 ~_§ __ iqn stage
The Design stage shall cons ist of the follo'.-ing
phases of -work and shall include th-e usual professional ser.ric€s c.f
architecture~ stru~tural~ electrical and mechanical engineering as
applicable~ CONSULTANT'S specific responsibilities under each c~
the-se phases are described belo'li.
4.1.2
(a) COSS'CLTANT shall consult with CIT'i to
~sce:!Ctai:-, t'h~ requl!'"€:::oents of the Project and shall confirm such
re,:!uir€=.e-~,ts to the PROJECT "-Jl.NAGER.
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(b) CONSULTANT shall prepare schematic
design studies consisting of drawings and other documents illustra
ting the scale and relati~nship of project components and submit
th~ee (3) copies thereof for approval by the PROJECT MANAGER.
eel CONSULTANT shall submit to the
PROJECT MANAGER for revie~ and approval with the Schematic Design
PbasE: studies an estimate in triplicate of probable construction
cost based on current areal volume and other unit costs.
(dJ CONSULTANT shall 'Work with CITY's
s~aff ~~ secur~ approvals of the Scnematic Design Phase by City
Council and/or ether appr:::>pr':'ate c::rmmittees and commissions. If
required by CITY$ CONSULTANT soa!: ~ake ?ers~ca: ~~escntations of
the Schematic Design Phase to the Ci't-y Ccunc':': ~ a::y :=1.:.',,==-':
co~~ittee to which the Project is referred~ t~e Plannir.g Cowm~s
sio-n# any Community advisory qroups# and/or the Architectural
Review Board_ The CONSULTANT shall attend a minimum of one (1)
meeting and a maximum of t~o «21 meetings during this Phase.
(e) Upon ~ritten approval by CITY for the
SchEmatic Design Phase., CONSULTANT shall proceed to the Design
Q.e·/elopment Phase.
{f) CONSULTANT shall su1::m.it to the
PROJECT MANAGER .. in triplicate .. copie.s .of any and all calculations ...
sketches... diagrams... computer print outs, and ot.her document:s
prepared during this phase of CONSULTA.lIlT'S Basic services.
-1.1.3 Desjgn Development Ph9 se
{a) CONSOLTANT shall prepare from the
approved schematic desig·n studies,. the design development documents
consisting of drawings and other data to fix and describe the size
and ~haracter of the entire Project, including materials and such
other essentials as may be appropriate.
(b) CONSULTJo..NT s!1all submit three (3)
copies of all pertinent Design Development Phase documents for
review and approval by PROJECT MANAGER.
eel CONSULTA...'lT shall submit to PROJECT
MANAGER for revIew and approval ~ith the Design Develop~ent Phase
documents., a revised current esti.mate of probable construction
cost ... in 'triplicat:e# based upon refinements of design that occurred
during Design Development Phase.
Cd) If required t.y C:TY, C~t'.3~:",!;'..!JS:: shall
t'-3Ke personal presentations of the DES ig!"'. Develof'nent Pbase to the
City Council, any council cotlmittee to .... ·hich the Project is
referred ... the Planning COIlu:lission" any community advisory group
a~-:for t!:e }.~r=~itect:o.r2:l P.eview Board. The CONSULTANT shall attend
2: ;:-.ir.i.::L:.;~ of one (1) Jr.eeting an.d a maximum of t ... ·o (2:) meetings
j~=ing this Phase.
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(e) CONSULTANT shall submit to the
PROJECT .MA!fAGER,. in triplicate, copies of any and all calculaticns.,
sketches. diagrams,. computer printouts and other dOC:llr:tents prepared
during this phase of CONSUl .. TANTts Basic services.
(ft Upon written approval by the PROJECT
MANAGER of the Design Development Phase, CONSULTANT shall proceed
to the Constructicn Documents Phase.
4 .. 1 .. 4. Construction Doc'lments Phase
(a) CONSULTANT shall prepare from the
approved Design Devel=pmen~ ?hase documents, for approval by the
PROJECT MANAGER. working drawings. specifica~icr.s, and other
contract forms setting forth in detail ~!'le req'...l:':-€!!lE.n-:.s :::::::-~e
.construction of the entire Project including c:,.e necessa=-z"
technical specificaticns,. special conditions, bid form and cthe::
bidding information,. and contract forms furnished by CITY.
{b} Prior to advertising Cor bids,
CONSULTANT shall sQbmit,. in triplicate to the PROJECT MANAGER for
revie r", and approval a final -detailed estimate of the probable
construct.ien cast.
{c) CONSULTANT shall attend conferEnces
with CITY at critical phases of the work and snall assist the CITY
in Obtaining approval of requlato~ agencies vhen required by such
agencies~
(d) Upon completion of the cc-ptract
drawings, specifications~ and documents, and at its expense,
CONSULTANT shall furnisb three (3) full-size sets of the cont,ract
drawings, specifications, and documents for approval by the PROJECT
~~GER and any other approving auth~rities~
Ce} Upon completion of the approved
contrac~ drawings, specifications, a~d other documents. CONSOLTANT
shall 5ucmit the tracings to the PROJECT MANAGER for signature~
The CONSULTANT shall reproduce three (3) copies of the plans and
specifications.
(fl CONSULTANT shall submit to thE
PROJECT MANAGER, in triplicate. any reV~Sl.or.s to calculations.,
SKetches" diagrams. computer printouts, and other cocuroe:nts that
wE're initially SUbmitted during the Design Developl:'.ent Phase.
(q) CONSULTANT shall assist-C!'!Y 2:"': _ .. ",="
~re-bid conference. if required., in obtaining anc :::lc_1":i:-,g .i:.-l.ds,
a-.rarding the contract, and in the Fre-ccns'truc~icn conference~
CONStJLTANT shall be available t'.J ar,S',.ier inquiries regarding tce
plans and specifications ty contractors and the CITY during the
bidding ~Er.!.oC~
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{hj Upon alolard by the City Council of the
construct-ion contract, CONSULTAN'! shall proceed to the Construction
Stage.
§;onstru~t ion Stage--Adminj 5 tr_~.tIQ:lJ. ___ Qf_t.h~
Construction Contract
(a) l.'he construction stage will commence
with the at"iard of the construction contract and 'Will ter..llinate 'When
::nal payment is made by CITY to the contractor or upon expiratlcr.
c:;f ,:d~e"C:r (90) days after substantial completion of construction_
!.bJ CITY shall provide for the adminis
tration of the cons~rJc~icn c=n~~ac~.
tion meetings
specifications
(c) CONSU'"LTANT shall at"!:ena pre-c::;r:s-::=--..:c
and answer questions regarding the plans a~d
prepared by CONSULTANT.
(d) CONSULTANT shall at all times have
access to the ...-ork wherever it is in preparation or in progress.
eel CONSULTANT shall1l'.a1ce periodic visits
to the site as necessary to become familiar with the progress ~r.c
quality of the work and to determine if the work is proceeding ir.
accordance with the contract aocuments. On the basis of on-site
observations, CONSULTANT shall endeavor to guard CITY against
defects and deficiencies in the work of the contractor including
advising and consulting with the CITY on technical instructions to
the contractor and may disapprove contractor's ~ork as failing to
meet contract documents. CONSULTAN7 shall DOt be required to :make
continuous on-site inspections to check the quality or quantity of
t.he work ... provided that the limited extent of supervision furnished
by CONSULTANT in no ~ay shall reduce or lessen its responsibility
~ liability hereunder. CONSULTA..'IT shall no,t be responsible for
construction means, methods ... techniques, sequences or procedures,
or for safety precautions and programs in connection ..... ith the work,
and shall not be responsible for the cO-ntractor's failure to carry
out the work in accordance with the contract documents.
If) CONSULTANT shall
technical requirements of the contract documents
CITY on technical instructions to the c~ntractor_
interpret the
and advise tt.e
(;) CONSULTANT shall r€vie·", and take
appropriate professional acticm on laboratory, shop and mill tests,
repor-ts of equipment performance, shop dra .... ings, sdrr.ples; c:lC C--:.:-.-==
submissions of the contractor for conformar.ce ... _:::: ~!".E: c<2sig;"L
concept of the Project and for-co:::-,plia~·ce ... ·i-r.h t!".e cor.structicn
contract documents.
(h) COSSt:LTANT shall prepare 5uppler:E,n
ta:-y si".e"':·::hes required in order-to clarify or-supple:r.ent original
c-s,,:t:ract c.ocuments during the Const.["uction stage of ... 'ork.
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(i ) CONSULTANT shall assist the CITi in
preparir.g change orders.
operation of the
specifications.
(j) CONSULTANT shall observe initial
Project.. or of performance tests required by
assist CITY In start-up ..
to acceptance of Project
flc) If required by CITY ... CONSllLTANT shall
testing and operation of equipment prior
by CITY.
(l) CONSULTA.1.fT shall conduct site visits,
acc-::::rnnan":'ec: =v a r=~r-esent:=tive cf CITY". to determine. the dates of
sub$~antial c;mplet:":'on a.:'lc ::::'1'l.a: c:::m:91etion. Fur-che::-, CO~SULTA.NT
shall make a declaration bat: 1::.:-.e .?r::::ec':. is :':1 genera!.. c:::nfcr:!lance
with the design concept and is il"'. ge::lera:::' co:wp::a:-.ce-.... -:;.':-:: -=-"::€
contract documents.
(m) CONSULTANT shall attend meetings at
least once each week throughout the Construction Phase 'With the
contractor and representatives of the CITY and shall submit to all
concerned minutes of the meeting attended_
(n} CGNSULT.A.:.'IlT. ct its expense, shall
provide the PROJE.CT MAN'AGER ... ..-ith cn€. copy of specifications and a
complete set .of four mil mini:!r'.um thiCKness, good quality tr-ansr::ar
ent mylar drawIngs of the Project (bereafter referred to as -Record
Dra'Wings-J. In addition .. CONSULTANT shall furnish CITY vith copies
of all design calculations and similar documents.
(0) CONSlTLTANT shall not be responsible
for damages or injuries caused by acts or omissions of the
~ontractor .. or any subcontractor .. or any agent or employee of the
~ontractor or any subcontractor .. or of any other persons performing
any of the work.
(p] CONSULTk~ sball be responsible for
providing the CITY with record dra-.rings and docu:!!:ents of the
constru~tion after final completion.
4.2 ADDITIONAL S!RVICES
CONSULTANT shall perform cr Obtain any and all of
the following additic'nal services if so agreed bet .... een the par-ties
aad authori:c:ed in writing by CITY. and snaIl bE! paid as provided in
Section 7 of this Agreement:
(a) Frovide financial
other special studies.
tel Provide planning surveys,
evaluaticns, cr cc,;:-,~a==:.i .... e studies of prospective sites_
site
(c) Make E1easured dra'..rirogs of eYisting
cccst-ruc"t.ion .. ·~€n reqlJired for planning aaditions or alterations
t.:''2reto.
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Cd) Revise pre.viously approved drawings,
specifications or other documents to accomplish changes not
initiated by CONSULTANT.
ee) Provide consultation concerning
replacement of any 'Work damaged by fire or other cause during
constru-ction ... and furnishi1l9 basic professional services of the
type set forth in this Agreement as may be required in connection
with the replacement of such work.
~ f) Provide profess ional services made
necessary cy t~e default of the contractor in the performance of
the constr~~ion con~rac~.
(g} Prcvide ccnt=~c~ a~i~~s~=2~:~~ ~~C
observation of -construction after the contract tim-=-n25 :tee;"".
exceeded by more than twenty percent (20%) through no fault cf
CONSULTANT.
(h) Provide services,. other than
completion of Record Drawings and related project close-out, after
final payment to the contractor.
(i) ;pre v-ide ser ... ices 25 0:1 €:l!.-pe-rt. 'Witr.ess
in connection with any public ~earing~ arbitration proceeding, or
proceeding of a ~~rt of record.
(j) Provide services ~or planning tenant
or rental spaces.
(k) Provide services directly applicable
to preparation o£ environmental impact studies and reports.
(1) Ha~e detailed mill, shop, and/or
laboratory inspection of materials and equipment.
(m) Furnisb property p boundary,
of-~y, topographic and utility surveys, and related
computations and drafting and surveying.
rights
office
Cn} Furnish field surveys, ph-otogram
metr~, and field lay-outs of construction.
(oj Furnish special photography, models,
printed reports and additional copies of contract dra,.,ings and
documents above the number specified in this Agree~ent.
other soils engineering
construction.
(p} Per:form soils i:1v.:s':.:'~~':.icns and
services "t'efc:r-e cesig:n a:'1d/or during
(q) Prepare applications and supporting
cocu:ner,cs fer goverfU:lental grants or arjvances for public 'Works
projects; and implementing such grants or advances.
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[r} Instruct plant employees in the
operation and maintenance of newly installed equipment ..
{5j Incur travel znd subsistence expenses
for CONSULTANT and his staff beyond those normally required under
Basic Services of this A9reement~
(t) Prepare operatil'J.n and maintenance
manual.
(u} Perform any other services that may
ce a':;,::'ee<:: upcn =y t~e parties subsequent to the exec..ltio'n of this
Agr-eemen-::.
(v) t 1)
CONSULTANT shall provide one or more Project re:?r€:se::,.~a-:::'·Jes -:.:
assist the CONSULTANT and CITY to inspect tl:e progress of the
construction contract ..
(2) Such Project representative
shell be selected, employed and directed by conSULTANT or subcon
sultants r and CITY agrees to pay CONSULTANT and/or subconsultants.
fer the se:-vices of the Froject representative, based on a
negotiated cost using the rates set forth in Ex..~ibit. -B·, Fe~
Schedule, attached hereto and incorporated herein by this refer
ence.
(3) Sucb Project representatives
shall visit the site of construction as required by the needs of
the project and at least every ether day over the ter:!!! of construc
tion~ provided there actually is work in progress. The Project
representative shall tile a written report with the CITY PROJECT
MANAGER setting forth the nature# scope, character and progress of
~he vork performed at the site immediately after each visit to the
site.
(4) Through the on-site observations
by the Project representative of the ' •• ork in progress, CONSULTA.~
and/or subconsul tants sllall provide further protection for Cl'l'Y
against defects in the worK# but the furnishing of such Project
representation shall not make CONSULTANT and/or subconsul tants
responsible for construction means~ methods~ techniques, sequences
or procedures. or for saf's:ty precautions and programs, or for the
cOrltractor"s failure to perform the ....-ork in accordance ""ith tt.e
contract document.s. Nothing in th is Agreement abrogates the
p';cf.essicn.al responsibilities of the CONSULTA..IIlT an.d/or subconsul
tants with respect to design defects# errors. 0-:::1i55 ior.s, c:
malpractice.
~. 3.! Cm';Sl~VL~...NT represents that it is qualified
to C:.J.:-r:.i<'l tr.E. services cescribed under this Agree::r.ent. CONSULT,Po.NT
f _:--:'~t:~ c<8clares U'".at or:e or more Jlembers or employees of its firm
C!"'~ th2:t. cf its subconsultants, if any.-are licensEd by tee State
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of California to perform their services and that these services
viII be perfon:led by them or under their supervision. CONSULTANT
shall furnish to CITY for approval, pr-ior to execution of this
Agreement... a list of all firms or corporations to be employed as
subconsultants.
4.3.2 CONSULTANT states that it is a~are of the
req:uirements .of the Government Code and the Health and safety Code
of the State of California relating to access to public buildings
and accommodations for physically handicapped persons, and relating
to facilities for handicapped persons. CONSULTANT sball comply
wi~h su~h provisions in carrying out the terms of this Agreement.
4.3.3 CONS~LTANT shall prepa~e ~~ the contract
docu~ents alternative bid items, in addition ~o ca~e =~c ~~e~, ~~
compliance with Secticn 6 hereof and at no extra C05~ ~o C:7:.
c;. 3.4. CITY reserves the right to retain the
services of a construction cost consultant to prepare estimates of
cost independent of those prepared by CONSULTANT during each phase
of design. CONSULTANT shall meet 'With the construction cost
consul tant and CITY representatives to r-esolve major differences in
their respective estimates.
4.3.5 CONSt~TANT shall furnish CITY with everv
reasonable opportunity for CITY to ascertain that the services of
CONSULTANT are being performed in accordance .... ith the requirements
and intentions of this Agreement.
SECTION 5 -DUTIES OF CITY
5.1 CITY shall provide full informaticn regarding its
requirements for the Project.
5.2 CITY 51':1.a11 e)(amine d<>C\lJItents s';lb-:aitto?d by CONSULTAL'IT
and shall render decisions pertaini~1 thereto promptlYI to avoid
unreasonable delay in the progress of CONSULTANT's work~
5.3 CITY shall turnisb a land s~rvey of the site
including, as applicable l .grades and lines of streets... alleys.
pavements and adjoining property: rights of waYI restrictions l
€asements l encroachments I zoning, deed restricti:>ns~ boundaries ar,d
contours <If t.he site; locations, dimensions and ccmplete -data
pertaining to e~isting boildings. other improvements, and trees;
and known information concerning available service and ntil i t:t
lines both public and private l above and bela ..... grade, :!rlC~''';'::::-"C;
inverts and dep"ths.
5 • ..( CITY shall fu!:"nish en'J"irortmental l structural,
lI".echanical and othe-r laboratory tests .. inspectio::>ns and reports as
IE"quiTi'd. "ty I :." .... or l::y the cor. tract documents.
5.5 CITY 3hall furnish such legal, accQuntin'3" and
insurance. counsel ing services as WJdy be necessary f~r the Project,
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and such auditing services as may be required to ascertain how or
for ~hat purposes the contractor has used the moneys paid to him
under the constru~tion contract.
5.6 The services, information... surveys and reports
required by paragraphs 5.1 and 5.3 thrOL1gh 5.5 inclusive shall be
furnished at CITY'S expense, and CONSULTANT shall be entitled to
rely upon the accuracy thereof.
5.7 If CITY obse~es or otherwise becomes aware of any
faul~ or cefec~ in the project or nonconformance ~ith the contract
documen't.s ~ C::::"!'"! sea:': give prompt -\rritten notice thereof to
CONSULTANT .
(a) CITY shall f:.l.:-:r'..lsr: .::-::::.::-::.c,,:.:cr:
required by CONSULTANT as expeditiously as possible.
SECTION 6 -EX.9.ESS ESTI}Q.TED CONSTRt"Cl'rON COST .AND EID
6.1 BIDS IN EXCESS OF FINAL EST_IlI'..ATE .oX CO~STRU<::_1ION
COS]:
If the law-est responsible bid for the: Project received b y-
CITY exceeds one bundred fifteen percent (115t) of tee amount of
the approved final detailed estimate of -constructio-n cost ... CITY
shall (a) give. written appr-oval of an increase in su.::h :fixed limit,
or (b) authorize rebidding of the Project within a ·reasonable time •
.or ec) cooperate in revisinq the Project scope and quality as
required t.o red,uce the construction cost. In the case of (c).
CONSUVrANT. without additIonal charge. shall modify the drawing.;;
and specifications as necessary to bring the construction cost
within the fixed limit. The providing of this service shall ~ the
limit of CONSULTAN'r's r.3sponsibility in this regard,. and having
done so., conSULTANT shall be entitled: to its fees in accordance
with Section 7 of this Agreement.
6.2 CONSTRUCTION COST_ ESTIMATE
statements of probable construction cost and detailed
final estimate of construction cost prepared by CONSULTANT
represent its best judgment as a design professional familiar with
the construction industry .. It is recognized ... hOl,leve.r~ that neitbe:r
CONSUL'I'ANT nor CITY has any cc,ntrol over the cost of labor ...
materials or equipment ... over the contractors' methods. of detennin
ing bid prices. or over competitive bidding or market conditions.
r,ccordir.gly.,. CONSULTA.~T cannot and does not guarar.tee t.~a': :::'::5
..,-ill not vary from any statement of procable cons~=-...:c:::. -:r. c::s:-:. cr
ether cost estimate prepared by bim.
~I£TIO!i '7 -f ~Y~ENT
Payment shall be made by CITY only foc se-rvices rencered
a:1d 'Witbin thirty POj days of CONSULTANT's subl::lission in tripli-
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cate of monthly progress Pd~ent requests~ Each invoice shall be
itemized as to the type of payment described in this section.
In consideration ~or the Cull perfo~ance of the easic
Services described in Section 4 and 1 of t:his Agreement, CITY
agrees to pay CONSULTANT a tee not to exceed Seventy-seven
Thousand .. Three Hundred Forty-two Dollars (S77,J42} for the Design
Stage and T".Jenty-nine Thousand, Six: Hundred Fifty-t-'",·o ($29,652) fer
~~e C~nst~~ct~on Stage.
The amoun~ -~ CONSCLTANT'S compensation shall be
calculated as set for~::" in Ex..'1ibit -3-. c,n a ti:De and mate:!':ials
basis in accordance with CONSULTA..'tiT's bou.::-ly ra::e sc:::ecu:'e ~=:: .• T:'dt,=
therein .. up to the maximum amount set fo~th in this pa=agrG~c 7_:.
7.1.1 Subconsultants. Fees for subconsultants~
hired directly by CONSULTANT .. shall be approved by CITY in advance
of incurring such fees.
7.1.2 For Addi tional Seryices. For CONSULTA..'iT r S
additional se.rvices~ as described in Section .( of this Agre!?:::::E-~t,
compensation shall be as prescribed in Exhibit: -:5-tut net to
exceed Ten Thousand Dollars {$lO.OO~J and shall be cooputed ~aSeC
-on rate.s listed in Exhibit -S-. The rate schedules shall be
u·pd'ated on January 1st of each year durill9 the term of this
agreement.
7 .. 1.]. For Extra Work or C.h.~J:~ . .g.~.~. Pa:y:ment for
extra work or changes in the work not initiated by the CONSULTANT
and authorized in writing by the PROJECT MANAGER shall be made
within thirty PO} days of submission by CONSUI.TANT of a statement
in t~iplicate of itemized costs covering such work. Prior to
commencing such extra wo·rk or changes .. CONSULTANT and CITY shall
agree u'pon an estimated not-to-exceed cost for such extra. ,",ork. In
no event shall CONSULTANT be paid for design wcrk or change order
preparation which is necessary because of CONSULTk~~'s errors or
oversights as determined by CITY.
7 -0 1. 4 Calculation of Dire-ct ... ...Eg.[sonnel EA"'Oense.
Direct personnel expense of employees engaged on the Project by
CONSULTANT inclodes the .. ark of architects .. engineers, desig!lers,
job captains .. draftspersons .. specification writers 2nd typists .. in
consultation, research and design .. in produ-cing dra'.rings, specifi
cations and other documents pertaining to the Project. and in
services during construction at the site.. Included in t~e ccst c:
direct personnel expense of the.se employees 2.~= 502::;' 2.!" iE'S a"c
Jnandatory and customary benefits such as s;:atu:;.ory e~pl0i'e.e
benefits, insurance, sick leave, ~clidavs and vacations .. pensions
and similar benefits.. -
7. L 5 .B .. ~imbursap .. t~2'~.enses. Reiznl:::-ursable
£:q>2r_s~s under the Agreement shall nc,t exceea Eight Thousanc
Dcllars $8.000. Reimbursable-Expenses are in addition to the
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compensation Cor Basic and Additional Services and include actu,31
e:.cpl?nditures made by CONSULTA.."iT, its employees, or its professional
consultants in the interest of the Project for expenses listed in
the follo~ing paragraphs:
(a) Expense in connection with the
Project for long distance telephone calls and telegrams and fees
paid for securinq app·roval of authorities having jurisdiction over
the Project ..
(b) Expense of reproduction .. graphics 1
pos~age and handling of drawings and specifications, except far
these recuired t~ be :urnished bv CONSULTANT in section 4 and for
use in cONSULTANT's of:.ice. -
{el only if authcrized in acvance _ ..
writing by CrTY. expense of overtime vork requiring higher than
regular rates, expense of renderings or models for CITY's use~ and
expense of computer tiMe when used in connection with Additional
Services under Section 4.
7.2 PAYMENT SCHEDULE
7.2.1 For Basic Services. pay-::nents for Basic
Services shall be made monthly in progress payments in proportion
t.o services perfonted for each stage.. Final progress payment shall
be made by CITY after CONSULTANT has submitted all required Record
Drawings and reports ..
'1 .. 2.2 For Additional _ Services. Payments for
Additional Services of CONSULTANT as defined in section 4. shall be
:made as part of the monthly progress payments for services
rendered.
7.2.3 For R.~.:i._mhurs_~_ble Expenses. Payments for
Reimbursable Expenses of CONSULTANT shall be made as part of the
monthly progress payments for services rendered.
1.2.4 Reductio·ns. No dedUctions shall be made
fro~ CONSULT~VT's compensation cn account of penalty, liquidated
damages, or other sums withheld from payments to contractor,.;;.
7.2.5 Payment UD~m SU!?P€'I\$ ion Q_~ ____ -b_I;l_ancoJJJllent of
fT.95~_t_. If the Project is suspended for mere than three IrtClnths or
abandoned in whole or in part .. CONSCLTA...'\j'"T shall be paid its
r::cmpensation for services perfo:nned prior to receipt c,f -.....-ritt€!"I
notice from CrTY of such suspension or a1:,andcnment, togeU;Eo~ -.. -:'t::
additional and reimbursable expenses then ch::e. ::::: t.::€. ?::.:l~€:c't. is
resumed after being suspended for more tha~_ si::.:-:..1' (60) days, any
change in CONSULTk~TJs ccm~ensation shall ~e subject to renegotia
ticn and .. if necessary~ approval by tt.e Palo A.lto City council. If
thi s J..q:r-eernent is susfer,ded or terminated for fault of CONSULTA.~T,
CIT\[ s;-'~l: be obligated to cOl!'lpensate CONSGLTANT only for that
~orti-::..n of CONSCLThNT's services which are of l:·enefit to CIT'!.
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8.1 TIME IS OF THE ESSENCE
It is understood and agreed that time is of the eS5er~e
of this Agreement~ and the SChematic Design Phase of the work shall
start immediately u'pon receipt by CONSULTANT of notice to proceed.
Work on each successive phase of service as specified in Section ,
of this Agreement shall proceed sequentially by stages and phases
upon written notification and~ until such notification, CONSOLTANT
5ha!: no~ proceed with a~y subsequent item of service.
CONSULTA..~T agrees to perform the phased se:"'.rices '.'i.t:::i.::-,
the time limits set fortb in Exhibit -A W provided, hO'I.,ever, ~:,:a::
any change in the scope of services :may require a revised time:
ta'ble~
construction stage~ if any, shall be dependant upon the
length of c~tract, but in no event shall CONSULTANT submit Record
~ravings later than ten (10j days after completion of construction
~o~k, as determined by CITY.
CITY agrees to exercise due diligence in performing its
tasks to implement the. CONSULTANT's time table. provided under
Exhibit -A .. •
Between each phase of work: there is a review and approval
period by CITY.. The CITY will exercise due diligence tc complete
these tasks; however. it is recogniz.ed that the interrelated
exchange of intormation among: CITY's various departments makes it
impossible to set a specific time schedule. Normally" the CITY's
estimated. period of review and a~roval will be furnished to
CONSULTANT at the time of submission of each phase of the work~ If
the CITY does not complete its review in the review period, CITY
shall qrant a comparable time extension to CONSULTANT for comple
tion of services under thIs agreement.
8 .. 4. EXTENSION or TIME OF COKPLETI9}!
In the event the services ca:lled for under this Agreen.ent
are not comp1.eted by CONSULTANT "Within the time specifie::d l CITY
shall have tile opticm to extend the time of completion. This
paragraph does not preclude tl~e recovery of damages for ce 1 2.::" c:
either party.
CITY may order changes in the basic scope or character of
·,.:o!"ir:. se:' forth under Exhibit AI either cecreasing oc increasing the
amount of CONSULTANTfS services. In the event that !:1.1-ch chang€"s
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are ordered, CONSULTANT shall be entitled to full compensation for
all .... ork per:!ormed prior to receipt of notice of cha:1ge. Increased
compensation for su-ch cbanges shall be detenoined. in accordance
with section 7 of the Agreement, b'.lt in no event shall CITY be
liable for payment unless the amount of such extra compensation
shall first have been agreed to in vriting by CITY.
In the event that such changes are ordered pursuant to
this section, the schedule for progress and ~ompletion in Section
3 of this Agre.ement and -compensation under Section 7 of this
~gree~en~~ shall be adjusted by negotiation bet~een CONSULTANT and
cr~Y, subjec~ to approval~ if necessary. by the City Council.
10.1 CANCEIJ1.ATION BY COnSULTA.."IT
CONSULTANT may terminate this Agreement or suspend work
on the Froject upon thirty (30) days' written notice to CITY, but
only in the event of substantial failure of performance by CITY or
in the event CITY abandons or indefinitely postpones the Project.
10.2 CANCELLATION BY CITY
Without limitation to such rights ar remedies as CI·ry
shall otherwise have by lata>'", CITY shall have the right to terminate
this Agreement or suspend ~ork on the Project for any reason, upon
fifteen (lS) days' written notice to CONSULTANT~ or immediately
after submission to CITY by CONSULTkVT of any completed item of
service specified in Section 4 of this Agreement. CONSULTAN'f
agrees to cease all work under this Agreement upon receipt of said
written notice.
10.3 COMPENSATION OF CONSULTANT IN THE EVENT OF
TERMINATION OF THIS AGREEMENT
In the event of termination of this ~greement or
suspension of work on the Froject by either CITY or CONSULTANT;
CONSULTANT shall receive compensation as follow.s:
{a) For approved items of service under
Section • of this Agreement. compensation shall be in the amount
outlined under Section 7 of this Agreement for the ite::r..s of service
fully performed by CONSULT~~.
(b) For items of service cn .... 1".:..-:::: 2:
notice to proceed has been issued l:y CIT'{, but ,*~ich :i:2:-,.re r,o!: 1::een
fully completed and appro,,-ed, CONSl"LTM~ s";1all be compensated for
.said service in an amount ·, •• hieh bears the sa:ne ratio to the t<:>tal
fEe otherwise payable for the performance of said service as the
ser .. ice actually rendered bears to the total service necessary for
",!", •• ~ f!.lll r:€!:'fonnance of said item of service.
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(el In no event shall the total compensa
tion paid in the immediately preceding paragraphs exceed the
payment specified in Section 7 for the respective items of service
to be turnIshed ~y CONSULTANT.
Cd) Notwithstanding anything in the
preceding paragraphs .. upon termination for fault of CONSULTANT ..
CITY shall l:l.E! obligated to pay for only that portion of the s.e!"Vice
which can be incorporated in the Project~
lO~4 OOTIES 9~ _____ GI'ry. AND CONSULTANT
Upon termination o! ~his Agreement or suspension of ~ork
on the Project by either CITY ct" CONSULT.!."NT~ a::'l du-c::'es cf e!Y"! and
CONSULTANT,. as set forth in Sections 4 and 5 he:-e':':12:.';'cve, s!:.:=!::
ter.ninate.
Records of the fo110 .... ing expenses pertaining to the
Project shall be kept by CONSULTANT on a generally recognized
accountinq basis and shall be availa1:1e to CITY at mutually
convenient times for a period of three years after ccmpletion and
close out of this agreement:
Ca) Direct personnel expenses-#, including
consultant expenses. (See Section 1 of this Agreement.)
(b) Reimbursable expenses. (see Section
7 Qf this Agreement}~
eel Expenses pertaining to Additional
Services. (See Section 7 of this Agreement~]
SECTION 12 -OwNERSHIP _9f ______ ~~_rr:r~
12.1 Subject to the provisi~s of paragraph 12.2 belov I
the original drawings z mapsI plans~ designs l records of survey,
work datal specifications-#, and Cl,ther documents prepared by
CONSULTANT in the performance of this Agreement, although instru
ments of professional service, are and shall be the property of
CITY ~hether the work for ~hich they are made is performed or not.
12.2 Upon termination under Section 10 c,f this }"gree-::::;e:".~
and upon CITY I S pa:flI!ent of the amount required t::· te p-2!::::' ;.,mc..::-=:
same section.. the originals and all c::r<:!·...-i.:1gs:. c~J.culatiorls,
-specifications and similar documents became the property of CITY.
and CONSULTANT shall transfer them to CITY upon request 'Without
additional compensation. CIT1 shall have the right to utilize any
.;o".pl€"t.ec C'r uncompleted drafJings, estimates~ specifications .. and
ot.::e= dOClJIner..ts prepared bereunder by CONSDL'i.'AJn; hm.;ever I CITY
~,hc~ll ind~mnify CONSULTANT against any loss .hieh may be caused to
CO!.Sl;LTANT by such use and reuse.
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SECTIon 1_3 -lNTEREST OF CONSQLTANT. CO_NSV11ffiT
INPEPENDENT OF CITY
In accepting this Agreement, CONSULTANT covenants that it
presently bas no interest, and shall not acquire any interest,
direct or indirect .. financial or otherwise, which would conflict in
any manner or degree with the performance of the services hereun
der .. CONstTLTAN'r further CQvenants that .. in the performance of this
Agreement .. no subcontractor or person having such an interest shall
!::e employed. CONSULTAIoJT certifies that no one who has or ...-ill have
any financial interest under this Agreement is an officer or
e~plQyee of :I~Y.
It is expressly agreed 't."la't. :..::. -:...."le 'pe!"::~ar.ce ~f t.!Je
professional services required under this Agree::nen'C C::;NSL:...:r.r._~,:. :::"'.:::
;;:.ny of its subconsultants or employees, shall a~ all tiI:ies ::'2
considered independent ccnt~actors and not agents o~ employees of
CITY.
SECTION 14 -OU~SIDE CONSULT~~S
CONSD'LTJ..NT shall be re.spons i1:le for e.:nplcying ell outs ice
consultants (subccnsultantsJ necessary to aid CCNS'CLT}.JIT in t::e
performance of the services listed in Section 4 of this Agree~ent;
provided, bo~ever, that all such subconsultants shall receive prior
approval of CITY in .... ritinq and sh-all remain <:!cceptable to CITY
during the term of this Agreement.
SECTION IS -INDEMNITY
CONSULTANT agrees to indemnify, defend and hold harmless
CITY, its officers, agents, and employees from any and all claims;
demands or liability of any nature, including death or injury to
any person, property damage or any loss, caused by or arising out
of CONSULTANT's. its officerst, agents', subcontractors' or
e~ployees· negligent acts. errors or omissions. or willful miscon
duct.,. or ccndu<:t for .... hich the law ill1poses strict liability on
CONSULTANT in performance or failure to perform this Agreement.
16.1 LI~BILITY INSUPJL~CE
16.1.1 CONSULTANT, at its sale c'C";st a:1,~ E'..:;-=-,.s:-.
shall ohta in and maintain in full fOI"ce oar.':: E:::-=-~~ "t.:-,.r-c:1.':Shout the
cr.tire tenq. of this Agreement the insurance coverage, insuring net
c;r.ly CONSULT Pu.'·n • bu.t also (" •• ith the e~cE:ption of .... ·orkers l co:rnpensa
tic1n .. e!!l.ployer's liability insurance and professional liability
ir-,su:-ance).-CiT'i, its officers,. agents,. and employees .. and each of
t1".<?:rt 1::::.Il't cnly in regard to this P • .-oject as shor..-n in Exhibit .. c·.
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16~ 1.2 certificates of such insurance .. preferably
on the :forms provided by CITY .. shall be filed wi th CITY" concurrent
ly with the execution of this Agreement or. with CITY's written
approval, vithin ten (10) days thereafter. Said certificates shall
be subject to the approval of the Risk Manager and shall contain an
endorsement stating that said insurance is primary ~overage and
will lKIt be cancelled or altered by th~ insurer without thirty {3D}
days prior written notice to CITY of such cancellation or altera
tion,. and that the City of Pale Alto is named as an additional
insured (except in pelicies of professional liability insurance).
CU~r~n~ ce~ificates of such insurance shall be kept on file at all
times during tjE te~ of this Agreement with the City Clerk.
16.2 CORRECTION OF A.,.'IT ER..QORS. OMISSIctf§'...,. !-_"lD
AMBIGUITIES IN CONTRACTmnDOC't.i"MEN.:'[s.
Any errors, omissions, or ambiguities in the contract
documents prepared ~y CONSULT~~ which are discovered before the
Project is out for bid shall be corrected by CONSULTANT without
cost to CITY. CONSULTANT services required to lJlaJce changes in
construction resulting from errors, omissions, cr ambiguities in
the contract documents which are discovered after the contract is
awarded shall be perfo~ed by CONSULTANT without cost to CIT¥ c~ly
insofar as they result in unnecessary or ncn-beneficial changes in
construction. CONSULTANT services required to make cbanges .i~
construction resulting from errors. omissions. or ambiguities in
the c~tract documents vhich are discovered after the contract is
awarded shall be performed by CONSULTANT and shall be paid ior by
CITY only insofar as they add a ,benefit to the construction work~
SECTION 17 -WORKERS' COMPENSATION
CONSULTANT certifies that it is a~are of the prov~s~ons
of the Labor Code of the State of California which require every
employer to he insurad against liability for ~arkers' compensation
or to undertake self-insurance in accordance with the provisions of
that Code, and it certifies that it will comply with such provi
sions before commencing the performance of the work of this
Agreement:.
The terms, covenants, and conditions of this Agreement
shall apply to, and shall bind. the heirs. successors, executors.
administrators. assigns# and subcontractors of ~oth pa~tiEs.
:S:.~nc;'I' . .ION' .l.St. -NON_;),.SSIG~ABILITY
Both parties hereto recognize t.h~t this Agr~€ll1ent is for
t'!:e personal services cf CONSULTAN'T and cannot be transferred,
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assigned. or sabcontracted by CONSULTANT vith~ut the prior written
consent of CITY~
19.2 SERVICES OF SUEgJNSULTANTS AND THEIR EMPIAY{EES
CONSULTANT shall be responsible for employing or engaging
all persons necessary to perform the services of CONSULTANT
hereunder. No subconsultant of CONSULT~T will be recognized by
CITY" as such; rather.-all subconsultants are deemed to be emplo)rees
,:;f C0NSt:LTANT i' and it agrees to be responsible for their perfor:R-
3.nee. C~NSuLTANT shall give its personal attention to the
fulfillmec.t cf the pr;::visions of this Agreement by all of its
employe~s and subca,nsul-=.ants,. i.f an~:t, and shall keep the .... ork unde::
its co,nt:rol. If any employee or su.bconsul tan~ cf CCNS":-LTA.."'IT fa i Is
or refuses to carry out the provisions of this Agree::,en~ cr c.;;.~€===
to be incompetent or to act in a disorderly or imprope~ ~ann~=, te
or she shall be discharged immediately from the · ... 'ork unc!er this
Agreement on demand of CITY.
~;:_!=_TI.o.N ____ .£Q._:':'" ~LIANCE UPON PR9YESSION~L .§..~ILL OF
CONs.tJ'LTANT
It is mutually understood and agreec by and between t~e
parties hereto that CONSt"LTANT is skilled in the professior.al
calling necessary to perform the work agreed to be done hereunder
and that CIT¥ relies upon the skill of CONSULT~~ to do and perform
the work in the most skillful manner, and CONSULTANT agrees to thus
perform the worle. The accept.ance of CONSOLTANTts work by CITY ..j,oes
not operate as a release of CONSULTAN7 from said Obligation.
SECTION 11 -NO TMPLIED WAIVER
No payment~ partial payment, acceptance or partial
acceptance by CITY shall operate as a waiver on the part of CITY of
~ny of its rights under this Ag~eement.
~ __ E_G:T __ :Ulli_ 22 -WAlVEj§
The waiver by either party of any breach or violation of
any ter:::n, covenant... or condition of this Agree~ent or of ar:y
provisions of any ordinance or la~ shall not be dee~ed to c€ a
-waiver of such term.,. covenant ... condition.,. ordinance ar la'" or af
~_'1.y subse-quent breach or violation of the same or of any ot1:e=
term~ covenant, condition, ordinance or lav. The subse=-;..::e~-':
accepta:Jce by either party of any fee or ath€!::-;:,:;r:=y •• ,CiC3-ray
t·e-ccme due hereunder shall not be deemed to be a '~I .. ~iver of any
~,!"c-ceding breach or violation by the other party of any term,
c()venant~ or conditic-rl 0: this Agreement or of any applicable 1a ...
,~1': c-rdinance.
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SECTION 23 -COSTS AND ATTORNEYS' FEES
The prevailing party in any action brou9ht to enforce the
terms of this Agreement or illrisinq ·out of this Agreement may
recover from the other party its reasonable costs and attorneys·
fees expended in connection with such an action.
2~.: DUTY OF CONSULTA-~
No discriminaticn shali be ..nade ic: t:c€ o;m;;:loy:Jcnt of
pe~s~ns under this Agreement 'because of t.:::"e race, :::::cr, ::?.~.:.::r.c::'
or~g~nl ancestryr religion, or sex of such perscn. If 't.i:e vall.!e c::
this Agreement is., or may be Five Thousand Dollars ($5 , DaD) or
~ore, CONSULTANT covenants to meet all requirements of the Palo
Alto Kunicipal Code pertaining to nondiscrImination jn employment
and to cOJllplete and submit the ·Compliance Report--N"ondiscrimina
tion Provisions of city of Palo Alto Contracts· on the form
furnished by CITY.
24.2 PENALTY FOR DISCRIKINATIOli
If CONSULTANT is found in violation of the nondiscrimi;'a
cion prov1s~ons of the State of California Fair Employment
Practices Act or similar provisions of federal law or executive
.order in the pe~formance of this Aqreement~ it shall thereby be
found in material breach of this Agreement. Thereupon~ CITY snaIl
have the power to cancel or suspend this Agreement, in whole or in
part.~ .or to ded,uct from the a'lllount payable to CONSULTANT the sum of
Twenty-five Dollars C$2S} .for eacb person for each "calendar day
during which such person was discriminated against, as damages for
said breach of contract, or both. Only a finding of the state of
California Fair Employment Practices Commission or the equivalent
federal agency or officer sball constitute evidence of a violation
of contract under this section.
If CONSULTANT is found in violation of" the nondiscrimina
tion provision of this Agreeme:1t or the appli<:able affirmative
action guidelines pertaining to this Agreement, CONStJ'""LTANT shall 'be
found in material breach of this Agreoz!ll.ent. Thereupon CITY shall
have the po~er to cancel or suspend this Agree~ent, in whole or in
part, or to deduct from the amount payable to CONSULTANT the sum of
T'"~o Hundred Fifty Dollars ($250) for each calendar day during .. ""!lic~
CONSULTANT is found to have been in such noncomplianc:e as c.a7.,'"!~e.s
for said breach of contraet~ or 'both.
C~cn agree:nent of the parties any controversy or claim
arISIng OL:t cf or relating to this Agreement may be se.ttled by
ar~it!"ation in accor-dance 'With the Rules of U".e }I_L"ner-iean Arbitra
tion Asscoeiation... and j odglOent upon the aIJara rendered b:r the
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arbitrators may be entered in any court having jurisdiction
thereof.
SECTION 26 -NOTICES
All notices her-eur.der shall be given in writing and
mailed, postage prepaid, by certified mail. addressed as tollows:
To CITY:
To CONSULTANT:
Office of the City Clerk
250 Hamilton Aven·tJe
Palo Alto~ California 94301
Attention of the PROJECT DIRECTOR
at the address of CSNSt"I..7.~ recitec
above
5ECTION 27 -ALL COVEN~ ARE QQNDITIONS
All provisicns of this Agreement are expressly made
conditions.
SECTION 28
AJ<ENDMENT
AGREEMENT CONTAINS ALL UNDERSTANQINGS
This document represents the entire and integrated
agreement between CITY and CONSULTANT and supersedes all prior
negotiat.ions, representations, and agreements, either vritten 'Cl·r
oral.
'l'his docu~nt may be amended only by wri.tten instrument.r
signed by bach CITV and CONSULTANT.
SECTION 2"9 -GOVERNING LAW
This Agreement shall be governed by the laW's of the State
of California.
IN 'WITNESS WEREOF. CITY" and CONSULTANT have executed
this Agreement the day and year first above written.
ATTEST: CITY OF PALO ALTO
City Clerk Mayor
APPROVED AS TO FORM, _PRAC'll'J:CON. 0' il ~=. ... ~ .. ay,-1:1Mk1t::L __
J..ssistant City }o~ttorney " Tt-c." ~. _
,~-ry.r.J DEI f
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Taxpayer Identification ~o.:
94-2219268
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APPROVED,
AssIstant City Kanaqer----
Director of Finance
Director of Public Works
Risk Manager
AP PROVED AS TO CONTENT:
Engineering Department
Attachraents:
EXHIBIT -A-; SCO'FE OF PROJECT Ii SCHEDULE
EXHIBIT -8-: ·RATE SCHEDULE
EXHIBIT ·C·: INSURANCE
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LUCIE STERN CDn'ER WING A. SEISK..I': RENOVATION
WING A COHMUNITY nlEATRE/CHIIDREN'S THEATRE
HEATING AND YEN7ILATrON UPGRADE
PROJE"l 185-08 A
PROJE"l 18 9 11
SCOPE OF PROJECT , SCHEDULE
The Consultant work unde= ~~is agreement shall include the
preparation o~ a complete set of plans a~d s?e~!fications for the
structural modi£ication o~ Wing A of the City of ?~:o ~~~ L~cie
Stern Center and to complete the upgrading of the existing heating
syste~ in the community and Children's Theatre~ In addition the
consultant shall provide the necessa~.mechanical, electrical and
architectural desiq·n services ... plus any other disciplines required ..
to supplement the main renovations.
Upon completion of constru<::tion plans and specifications, the
consultant sball provide constructicn-phasa-follcw-up services as
the approved design is implemented in the field~
Work under this agreement ~onsist of the following main items, plus
any other work necessary .. to develop a complete set of construction
plans and speciLications for use in the renovation of Winq A and
~he theatres' heating and ventilation system~ plus implementation
"tollow--up-.
1.. Lucie stern Center Wing A seisnllic Renovation lDesigl1..l.
o The consultant 5ball visit the proposed project slte to
inspect the premises to become familiar and sati:>.fy
thems~lves with the existing building conditions.
o The consultant shall review original construction
drawings and site reports. These drawings and reports
are available for review in the Public Works-Engineering
Office .. sixth floor of the civic Center.
o The consultant shall evaluate existing field conditions ..
to the consultant's satisfaction plus any ather areas
deemed necessary for desiqn investigation purposes ..
o The consultant shall provide architectural anc
engineering services necessary to ccm~let.~ the elements
of tbe structural design and these services snall be
incorporated together into one complete design package.
a The consultant sball .. from existing design dr4wings and
field investigation .. prepare and submit final plans and
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specIfications consistent ..... ith all
local codes and regulations.
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current state and
Tne consultant shall p,epare and submit to the Project
Manager. construction cost estimates for the final
design, based on current construction costs.
Lucie Stern center Wing A/Community Theatre/Children1's Theatr_e
Heating and Ventilation Upgrade CQesignl
o The consultant shall visit the proposed site to inspect
tile pre!nises and become familiar with the existing
building and system conditions.
o The consultant shall reviev and upOa~e if ~ecessa~3. ~=e
previously approved mechanical system uwrade cesicn
plans for code compliar~ce .. These plans are available for
review from the Public Works-Enqineering office.
o The consultant shall provide the necessary engineering
and architectural services to prepare a complete heating
and ventilation design for Winq A¥ community and
Children's Theaters.
o The cor.sultent shall, from existing drawings and fi~ld
conditions, prepare and submit final plans ar.d
specifications consistent 'With a.l.l current stat.e and
local codes and regulat.ions, including Title 24.
compllance .
o The consultant shall prepare and submit to
Manaqer, construction cost estimates
implamentation o~ final design, based
construction costs.
the Project
for the
on current
3. weie Stern Center Wing A Se:lsmic: Renovation (Constro.l.cti.onJ
Wing AlCorununity Theatre/Children's Theatre HeatJng and
Ventilation Upgrade (Construction)
o The consultant shall assist the Project Manager at. the
pre-bid and pre-construction me€tinqs and be available
during the bidding phase to answer technical questions
concerning both the seismic renovation and the beating
and ventilation upgrade work.
'CI The consultant sball .. during the co,nstructicn phase of
the project .. make periodic visits to the Froject site fer
verification of contra~t compliance a~c cb5er~ation of
all the 'Work.
o The consultant shall participate in a 'Weekly project
meeting at the project site to discuss present 'Work and
outstanding issues. The consultant snaIl prepare and
submit meeting minutes to all parties.
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The consultant .ball
Submittals. and change
Manager as to any
specifications.
rev iev shop
orders and
variations
dr08.wings.
advise the
to the
project
Project
project:.
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3S1 c., • S~9» SlIbl1littal 0
6S1 0., •
$lg" s"blllit t"l 0
9St 0., i
s 9» StllllllittaJ 0
IDOl DeSIgn Sllb~ittaJ 0
City ~l~n Ch"c~ R"viev 0 ~$·~le 8id PaCkage 0
8td <llld Ii1
"gotlatton Ph"se
0
C""t r act Jl ...... <1 " ~t.lQ C""st<'Uett""
Begin ..
(S/~?<90 _
a/:'$/3~
(9/.8/g0;
01/]/90)
fl</n/90
U/1991 )
0/15/91
, 3/1 ./91 )
(3/1 5/51 , 3/3 1
/
91
)
(Vl/91
, VI/91}
(5/2/$1
, 5/1/91J (S/2 0/91 )
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$ S,S.l
$ ~'~<l ~
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HOURLY RATE SCHEOOl.E
PRACTICQN !SSQCIATES
Principal
Engineer III.
Ell9ineer-II
Engineer t
Design/Oraftsperson
Draftsperson
Secretarial
RUTH AND GOINGS
secretaryfWord Processo~
Executive Secretary
Senior Engineerlnq Technician
Associate Elt9ineer
Senior Enqineer
Chief Engineer
Architectural Designer
Project Architect
Chief Architect
ACKERMAN ENGINEERS
Principal
Project Ma.nager
Enqinaer III
Enginee.r II/Sr. Designer
Engineer I
Technician II (Designer)
Technician I (Drafter)
Clerica1
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$ 90.00
$ BO.Q(I
$ 69. ~O
$ .3.QO
$ 53.0'0
$ 46.00
$ 37.00
$ 43.CfO
$ 47.90
$ 72.10
$ 79.80
$ 99.40
$111.80
$ 55.10
$ 77.30
$ 83.DO
$ 94.00
$ 89,0'0
$ 78.00
$ 12.50
$ 1!51. 50
$ 53.50
$ 42 .. 00
$ 30.S0
Exhibit B
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Tl"US ce"'TII"ICAT£ PS 'ISS1..IEtl D ... ne;:! OF INF'::l~Ml'\noi'll ONLY ANO CDNFEqs
NO ~IWoITS UPO"I -:fiE" CEl=r "~TE HO~E". T"MIS CERnFICATE CI~S fII01 AAft;-~O
f.)(TEND 0"1 "lT1::"II TME; COV'!;; ...... c;e ~F""aRO£O 5'1 THE.POuClES i!EL?W
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Gordon s. Covell InsuranCe
P. 0 .. !.ox 1201
~enlo park, Ca. 94026
........
?rc;cticcn ~ssociat~s
501 ~. ~~~rleston ~d~
:?~l': ,3..!:.:>.-'-...-=-. 1?4303
COVERAGES
COMPANlES AFFORCING COVERAGE
~' A Fireman! Fund Insurance Co.
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TkiS r!5 TOCE;::tTIF'I Tk/lT ""E ?ouc;t;"s Cf'"lNSU+:v.~CE l:S-,;;:; a..E:.OW "t,I.' .. ~ 3.£::: .... S.Sw-':::: ')"0 --;-.. e ...s ... =£: '.';'~.'E': .~,_,,_= =:.= ---=-, -,~ ';" =-;="~:
rtoD1CJO,TE>, 'fIIOTWI1'l-;Si~NOI'NG AN'T FlEaUr1'lEWE~. TE;::;},j 0"' CCNO,-riCIo.l 'Y; "'-'V CQO.o"7"iACT ::'0; C7..,e= J:'C ..;~"E'I-:t -~ =:;:;;-==.-7 • = ."0--,:.-~-.
cr"lT!FICATf. ..... T BE ISSUED OR It.Wt PE;::rrAIIli 1'riE INSURANCE: "~OI='.OE::l 13.1' TJ-t£ ?OLIC:;::S OES'::;:;ls.E:; ,.=:=t£ ~ s ';L..=-"E:~ -;: .:.~ -:---:: ::::;~!::
E~C1.u~O~S ~~C cOftWmOfllS OF SOCr; POl.lCI£S t.twITS SHOI,\/l'O tu,y ..... \If: aE£!IO F'lE!.!uce~ BY .. ;.,0 C:...AIf.:S
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~TI ~'I') fI.A~ lMMltlQfY"J
4!!/9~ 4/1/91
~~ ....... ~~ '2,000
""'~DJC:"~'c.PS .Ci:::;~""""""E.I 2,0 a 0
F-4.s;:-.. t.1 A01oIE;o,!S "'Ci 'N.;<,;7·n' I :2, a I) a
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(015U.3E-POLlCy,-"MIl')
{C"5E~Sf.:-r,.>oCJ' """P~,D'ff
~-in,?, A SeiSl:>dc Renovatio.c!t."VAC C!;>grade Projs. 18508/18911.
2Lty of Falo Alto
? r:. =~,:: 1~25:'
.!~ ~l~G, Ce.9430J
CANCELLATIOH-
S~OUlD ,oNY OF Tr<E AElO,,'E D€SCFiIBt:J P'.JUCIES &. C:"'-..cE:...LEO 1lEi"~'"'E n.E
EAPJAAnClN C..-.TE 'tHEREOF, THE' ISSUING CClt.I?A/lli1' Will ENO€AVCo'l TO
"~ll. ~ CAYS "'"RITTE" NonCE TO THE CS=I:iI.F~ATE ",ClOE.;:I. ~""~~EO T'O T~E
L£FT, BUT FAll.I.JI'lE TO IotAll :suel-; NOT'CE Sl-'.All ~F'Os.::: NO CoLIC"" nOfll C;:;
1.1 ... e1UTY ClF ArIIV I(JNO OJPCN 11-;( CO!l,oii-'''~V, ITS AGE\nSi~-9~ '::;S? .. c;c"'ilnl.(s,
l,cORD ,,.. r.1I~ __ ._,
'iiIICiI.,IIMI'1I1 •• r:-, 1liii, .1 iIItiaoii,,~,,-.. '--7' ,,' -"", '~'--'"" .' ,.~"
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ACOr. ... CERTIACATt;9F INSURANCE o 6/1/90
~obert Burmeister
lOOO Sand aill Rd_ Bldq. 11
Suite 200
Meolo Park,. Ca .. 94025
CODE SII8-aIDoE
Practicon Associates
SOl E. Charleston Rd.
:=21:: ~+!t~. C::=.. 94..303
COVERAGES
n-!IS c.EJn~oT'E .is tSsue-o AS ,., » .... nE.~ OF IIlOFORMA TIONo OflOl." ANO CONFE"'S
'N.O ~IGHT'S 'JP01'iI Tl1.E CE~1 ~~TE ~O\.OE"', THIS. CEI'mFICA1'"E DOES, ~.OT A!.Il::;oD
~1'"Er>oD 0" IlL""E,," JriE COVE~"'GE MFO"'OEO 9V THE POLiCIES SE'cCw
COM~ANIES AFFOROtNG COVERAGE
Republic Inderr~ity
TnlS IS TO CE;:I.TIF'I' Tl-t;O,T THE F'Ol'C1ES 0;= tNSUI'tA:'CE LISiE.!l -3£:..0'l1li' O;';:;".'E S£E:"1 'SSUE=> -0 -.-,.,,( "'<S ... ;;.'"-.: "_';:0':" -~,,= <,;: --': -~~_.:, ""=-= CL"
INOjCA-rEJ N01"WITHS7A~(;ING ANY Rs:JUIREMENT. ~.,U ~ CONOIT'OIII ClF ArJ" C,o,..;::;AC-:-'::-C.,. .... E::: ~::-.:..r.:E"r ~;7,. =-E::;"'!:.':--~ +
C';;.;;jrlf~CA.:c. ~}\y BE iSSUED 01'1 MAY PE~AJN. THE INSURANCE AFFOR~ BY ~E t>OI.'C~E5 'OEs,.::o;:eo ~Eqt::·~ 'S S ... !E..,;E::T -:--0 .:.:._ -,..." :.::::.~s
E"ClLlSI~ Imo C-ONCITIONS Of" sue," ~I.ICIES LI'MITS S~OoNN ~A'f H<I,\I'E 9E£ ... RE:lUCEO S'f P""O C:...Ai~S
Ginl![PI~ U",.,Lrl'l
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Dl1t.ClI
,ty of Falo Jl.lto
::'"" ~'~2n2.Cer
('\_ EC3.-10250
PC 991104
POUC"f EFnC'flV1: I'«ICY ElJI'FlAncllo
D ... 11E [JoUoIr!:IO.'\'Y) CA'T'E'~"':)o'''Y1
1/1/90 1/1/91
Re: All California Operations
C ... NCELU TION
GE"oIC:"~ ""'~ .... OTE
PCCC'UCTS-C.:l~P'CPS .c;,:.;:>C':u:.:-e 5'
P'.;;,.s....-... .... l s. ...::l'.'EF,TIS:"1G ·N.:""'~ s
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(tl.5C,ASli ---POlIt" ;:,,1111
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J.."J leIte,. ('2_ 94.303
"","C'JL.:l A·.~ CF:r<E' P:='Oli'E DESCR,:>E'J ?OLlCIE'S BE CANCE:J.ED:o€ ORE THE
f~?~,I,T'C'1II C"'7"E T'Ht::;E,:)F" ,elE I!SSUI:»G COMF'AN'I ",ll.. EN.:Je-~\/OR T0
1oI;,1L ~g_c ... vs lIo'qIHE'li 'NanCE T<J THE: CF1T:F1CilT£ HOtDE"-~:':EJ TO Tf-tE
LE·'-. BUT F"~U,"E TO "IAll SUCr-I IIoC'T,CF $HAcl It.I!POSE NO OI?1X;"T,C~ 0,"
llA61UTV OF All!."" j(~NO u~,.. r~E C{l'-IPA~~', 11S; "C;EiflS C", Re-""e-SE ... T .... I'.'E.5 I
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POl~VNUMB(R: MZX 021451 COt'''M£R'CiAL GENE.RAlLIABll1TV
THIS ENDORSEMENT CHANGES THE POlICV. PHASE READ IT CAREFUUV.
ADDITIONAL INSURED -OWNERS, LESSEES OR
CONTRACTORS (FORM B)
COMME.RCIAL GiN£RAL lLABIUTY CovtRAGE P':'.RT.
SCHEDUle
Ndmeo.fPen.of1 orCKl!;anintion; :':-:'e C':'t::· 0:: P~lo }!..~to, its O-:ficers, .!..gents and
Er:H?loyees are ~na.T.ed. as aCc.l~!':-':la:" :':15-_=-='= .. =;,;:: ~~l··~ =:= to t"!:e City
of Palo Alto, etc, s!1all be 'Cri~.:.!."y CO\~€-:-2:,:::e .. -.:::'::'-_<~'':-: ::--:-:.:::::. :=~::::.:-_-=~
City's existin.g insurance and any other insura: .. c:= ca=r:.-e·::: ::'.-:'.-.e
being e::tcess in:.;oran,ce only ..
(U nQ el"1try appears iioo .... e. inrormarion reqoired 1'0 comple'e th,s endor:;cme;l! Wit! be s.how'l in Ilie DeclJf.J rjor;~
as appf~cJbTe ~o this enaor:;.ement.)
W:-:'O IS ,IlJ\lINSURED (SE:ction !i) rS (Jmended to include :Y-J.' jnS;"l"t:,O the pe:;.:;n or urganjlJtlon sf".o, .• n Ir. rh(.'
S.:h.:'1u~. ~L,rt or.~y "'I~!, "'cspec~ KlII.Jt:Ii;~y .jr:s..~£ C",;::lf •. '~:I.-r-'.·.er ... ·· !C,.-II~,""~ :I~s.J~·.-:'·~ b:1 or lur IOiJ
CG 2'0 10 11 65 Copl'rigflt. lnsur;;)f)ce ~crvIC>::-S Oij,ec. Inc. 1984 o
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"15-4155-3090
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i'C 1<fQ<,S U>C'>l THE -:.E~rIF,c .. TE ""OI.':E.:' .,. .... ,S ':=OlrIfIC~ Ie: OCES NOT A"'IE"IO
E.i;e:"-D Cj:I _LT£", ,I"!'f CC'.'E.~"GE ."':::::;;ce:::: 3t ~f.'E."OL'CiES 3~cG''''
eot.PANIES AFFO~O COVERAGE
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R 01>0 WN lI06lEU. F~II
P~OFESSICNAl II AS
EXCESS PROF.LIAS.
"
AEP4S{JQ43
1l5C9tJi87
unl/II
1Z/111n
12114/90
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