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June 21" 1990
THE HONORABLE CITY COUNCIL
Palo Alto, California
BumaD Servlc~s contra:t tor 7iscal Year ~1'O-l"l:
Sealor CoordinatiD9 council of the Palo Alto Area, Inc.
Members of the Council:
council action is re~ested to approve the amendment to the
contract for services between tbe City of Palo Alto and the
Senior coordinating council of the Palo Alto Areas Inc. (sec).
The 1990-19'91 contract a:meooment represents tne level of funding
recommended by the Finance and Public Works committee to the City
cauncil. The 1990-1991 Human Services contract budget is for
$30.5 .. 000, plus an additional amount of $24,5,O'C} in community
Development Block Grant (CDBGJ funding. This ~as approved by
Council upon the recom:mendation of the CDBG Citizens" Ad .... isory
Ccmmittee.
The proposed contract amendment continues services at the
1989-19'90 service level.
City of Palo Alto qeneral funds {$305-~C'OIO} are to be used for
Senior Coo~dinating Council ~dministration, operation of the
multi-service Senior center. and the Senior Day Health program4
community Development Block Grant funds ~ill be used for the
Senior Home Repa ir Sarvice program and subsidies [$15-" (I,a-O} and
Senior Housing Counseling ($9.5-00). for a contract total of
$329.5{)O.
Propose4 contract Cbange!
Cbanges in the contra,ct relate to the Term and compensat ion.
Compensation has been amended to state that funds committed under
the Community Development Block Grant program are contingent upon
the City receiving the intended appropriation from the Department
of Housing and Urban Development. The contract is fUrther
amended by action of tne city Council to allow the SOC" in the
event that the organization shOUld require additional funding to
~aintain services and programs during the fourth quarter of the
term of this agreement. to request up to $15,0,0,0 against their
fiscal year 1991-1992 allocatiGn. These cnanges are part of the
attached contract amendment. Changes to the Scope of Services
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raqe Two
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(Exhibit -A-) relate to format rev1s1ons ~f program goals and
objectives a The Contract Budget (Exhibit -Bftj reflects the
Contractor's total organi!ation budget as ~ell as the funding
level recom~ended by staffa Federal assurances requIred for the
use of Community Development Block Grant fu·oos continue to be in
efte-eta
Ilecozunend.tion
Staff recommends that the City Council approve and authorize the
Mayor to execute the attached contract amendment between the City
of Palo Alto and the Senior Coordinating council of the Palo Alto
Area, Inca to renew the contract for fiscal year 19'90-1991.
Respectfully submitted,
Human Services
PAUL THILTGEN
C~y Services
FLEKING ~
stant CitywKanQ
Attachments
CMR:l88:'
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_ )10. 2 ro COarl'ItAC'I 110. 000171«
BETOn NB CITY or PALO AL~ lUll)
.EIIIOIt COOltDlllATura COOIIeI L or I'IlI PALO "L~ loItElo. IIrc.
FOR 8E11IOlt CJTIIEIIS SERVICES
~l.cal T.ar 1990-19.1
THIS AMENDMENT to Contract No. 0001714 is made anCi
entered into-this ___ day of , 1990, by and between the
CITY OF PALO ALTO. a municipal corporation of California, berein
after referred to .as ·CITY I· and the SENIOR COORDINATING COONCIL OF
PAUO ALTO, INC., a nonprofit corporation (Taxpayer Identification
Numl:Ier: 94-14:80548). 'Whose address is 4S0 Bryant Street ... Palo Alto.
CA 94301, hereinafter referred to as ·CORPORATION-;
B I e I ,. A L S:
WH!:REAS, Contract No. (I.a<)1114. was previously entered into
between CITY" and CORPORATION for the prOVision of services tor
senior citizens in the Palo Alto area; and
WHEREAS, ~h parties desire to renew said agreement for
an additional one-year term and to modify the sections set forth
below;
NOW. TKEP~FORE6 in consideration of their mutual
covenants. the parties hereto aqree as follows:
SECTION]. t'he followi"9 paraqraphs. Qf Contract No.
000171' are bereby amended to read as follows. a& of July 1. 1990;
a. paraqraph 4 Ca) •
• (a) Specified Tern. This Agreement shall COmmence
on July 1. 1990 and terminate on June 30". 1991, unless sooner
terminated as provided herein.-
b. Paragraph S(b).
W(b) compensation_ CITY agrees to compensate
CORPORATION' for the full pertormance. of its services under this
aqreement in a t.otal SUD. not. to exceed '!'hree Hu·ndred Tw-enty-nine
Thousand Five Hundred Dollars ($l29,~OO). in accordance with the
bUdget set forth in Exhibit -8-. This &UII includes: Three Hundred
Five Thousand Dollars ($305.000) in General Fund monIes And Twenty
Four Thousand Five Hundred Dollars ($24.SGO) in Community Develop
• ent Block Grant ,·COBG-) monies~ Of the CDBG funds. Fifteen
Thousand Dollars ($15,O~O] shall be allocated to senior home repair
services and )line Thousand Fi.ve Hundred ($9,540) shall be allocated
to oenior hoUsinq counseling services.. Fu·nds comJllitted under the
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CDBG program are contingent upon ClTY receiving t.he intended
appropriation trom the Federal ~partllent of Housing and Urban
Development. Notwithstanding the foreqolnq, in the event tl'lat
CORPORATION requires additional funding during the fourth quarter
of tbe tera of this Aqreement, CIT~ shall comp~n8ate OORPOPATION
for its services in the additional amount of up to Fifteen Thousand
Dollars ($15,000) in General Fund monies. This additi~al funding
shall corr88JM>Ddingly reduce any allocation or payment by CITV to
CORPORATIOif ~or its services that .ay be provided under this
A9ree~ent during fiscal ye&r 1~~1-1992.·
c. ParagraPh 19(e).
-Ce) With respect. to CORPORATION's use of COBG
funds under this agreement, as federal assurances CORPORATION
"han:
{ll Co~ly with the nondiscrimination
provision of public law 86-352 (Title VI of the Civil Rights Act of
1964). and the fair housing provision of public law 90-28( [title
VIII of the Civil Rights Act of 1968) and Executive Order 11063 as
amended by Executive Order 12259 with respect to sale, lease or
transfer of land acquired, cleared or i~proved vith grant ossis
tanc:e.
(2) Comply with the provisions of section 109
of the Act which prohibit discrimination.
(3) Comply with the Davis-Bacon Federal Labor
standards proviSion with respect to all const~tion contracts in
excess of Two Tbousand Dollars ($2:, GOO).
(') Comply with the reguire~ent of the Flood
Disaster Protection Act of 1913 and the National 'lood Insurance
Act of 19E8 applicable to acquisition or construction projects.
(5) Comply with the relocation and displace
ment requireJ:lents of t.he Unifora Relocation Assistance and Real
Property Acquisition Policies Act of 197~.
(6) complywlth provisions of Executive Order
1124:6 aa aJtended by Executive or4er 12016 on equal employment
opportunities aDd affiraative action relative. to em.ployees and
applicants and nonexempt contracts and subcontracts.
requlations
construction
(1) Comply with 24 CFR Part 35 of the
prohibiting the use of lead-based paint in
or rehabilitation of residential structures.
HUD
the
(8) comply with the provisions of 24 CFR 24
which prOhibit the utilization of debarred, suspebded. or ineli9i
ble contractors or subreclpients.
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(9) Comply 'With the uniforJI administrative
requirements and cost principles of 24 CFR part 85 and OH:s.
circulars A-a" A-ll0. A-122 and A-128 as they relate to the
acceptance and U&~ of federal funds by nonprofit orqanizations~
(10) Comply with the requirements of 2~ CFR
85.36 and OMS Circular A-110 with respect to conflict of interest~
(ll) Comply with the provisions of the Hatch
Act which prohibit the use of federal funds for lObbying activi
ties.
(12) Comply with section 319 of public law 101-
121. the Department of the Interior Appropriation Act (the -Act-),
which senerally prohibits recipients of fed~ral contracts, grants
and loans from using appropriat.ed funds for lobbying the executive
or the legislative branches of the federal goverrucent in connection
with a specific contract, qrant or loan. In compliance with the
A.ct.4' CORPORATION.4' certifies.4' to the best of its knowledge and
~lief. that:
(a) No Federal appropriated funds have
been paid or will be paid" by or on behalf of CORPORATION" t.o any
person for influencing or attempting to influence an officer or
employee of any agency" a Member of Congress" an officer or
employee of Conqress" or an employee of a Membe~ of Congress in
conJ'lection with the sliarding of any Federal COlJtr.act, the making of
any Federal qrant, the making of any Federal loan, the entering
into of any cooperatIve agreement.4' and the extension, continuatio-n,
renewal, amendlnent, or Ilodification of any FeClerai cont.ract.. qrant.4'
loan, or cooperative agreement; and
VOl If any funds other than Federal
appropriated funds have been paid or viII be paid to any person for
influencing or attempting to influence an officer or employee of
any agency, a Member of Congress" an officer or employee of
Conqress.4' or an employee of a Member of congress in connection with
this Federal contract... qrant, loan or cooperative agreement,
CORPORATION shall complete and submit Standard Form-LLL, -Disclo
sure Fora to Report Lobbying,-in accordance with its instruc
tions.-
SECTION 2, The followi1'l9 exhil::lits to Contract No ..
COO(l1714 are hereby amended as of July 1, 1990 by the exhibits
attached hereto and inc~rporated in full by this reference:
a. Exhibit. -A-ent.it.led -1990-1991 Scope of Serv;_ces·,
b. Exhibit -S-entitled -1990-1991 contract BUdget-.
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SECTION 1 ~ Except as herein
provisions of and exhibits and amendments
remain in full torce and effect.
modified.. all other
to said aqr~ement shall
IN WITNESS WHEREOF, the parties l',ereto have executed this
Amendment ~e day and yeaT first above written.
ATTEST.
-Ci ty-Clerk
APPROVED AS TO FORH.
Asst. City Attorney
APPROVED.
Assistant city Manager
Director of Finance
Risk Manager
APPROVED AS TO CONTENT.
Director of SOCial and
Community Services
Human Services Administrator
AttacluDents: Exhibit -A-:
Exhibit -s-:
kU/19/9Obdc
CITY OF PALO ALTO
Mayor
SENIOR COORDINATING COONeI L
OF THE PALO ALTO AREA, INC~
By. ~~ J
Its. e....,.,,~GO
'Taxpayer Identification No.
9(-14S0S49
SCOpe of Services
contract Budget
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8BNXOR COORDXHA~XNG COONCIL or THE PALO AL~ AREA, INC.
l"0-1't1 SCOPZ OF SERVICZS
C8~CES~ The Senior Coordin~ting council (sec) manages
fundraising, strategic planning and most administrat1ve functions
for its proqrams. The ~~ also focuses efforts 00 inter-agency
planning and outreach. and conducts studies to understand the
unm~t needs and desires of seniors in the Palo Alto~
GOALz To promote the health, independence and Yell-being of
senior adults by understanding their needs and desires and
working yith them, their caregivers, and other agencies to
develop and implement programs and services meeting those
needs/de~ires4
GBNERAL OBJECUVES:
1. Implement a support network for elders in one Palo Alto
neighborhood as a pilot project with other agencies.
2.. Raise approlCimately $300,0'00 from foundat.ions", individuals,
and corporations to enable current programs and services to
cO!'.ltlnue~
3~ By January, 1~91J develop a long-range strategic plan that
covers 5-1 years and anticipates the program and service
needs of various seniors in the area.
SENIOR C&NTER SOCIAL SERVICES
(General FUnds)
OOJ.L,: Se.nior adults will be enabled to remain indE'!pendent in
their homes and cope with problems of financial management,
transportation 8 housing, home care, and other changes in life
situations through utilization of services at the Senior Center
and assistance in locating services provided by other community
resources~
OBJECTIVES:
1~ Information and/or referral will be provided to seniors",
family members and service providers. (8 8 0'0,0 requests
handled)
2. One-to-one services will be tailored to the needs of seniors.
(is services: 1,SOO person visits}
3. Mobility-impaired seniors viII reach medical care 8 grocery
stores 8 and the senior nutrition site through the Escort
Transportation service~ (225 users: 3, 500 one-wa~~ trips)
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,,~ seniors vill receIve HOusill9 Cou.nseling and placement in
shared and/or rental housing. (45 shared housing matches:
2.00G requests for intormation and/or housing ~nseling. 40
rentals)
s. Case ~ana9ement tor frail seniors who need belp managing
multiple problems through assessments, the coordination of
services, and peer counseling. (64 new clients; 54 clients
monitored)
6. Seniors will have opportunities to find jobs through the
Senior Empl~t Service. (16100 referrals to jOb openings)
BEALTB PROGRJ.If
(General FUnd.,
GOAL~ Senior adults will improve or maintain their health status
and physical fitness.
OBJECTIVES:
1. Provide scheduled~ free health maintenance screenings.
incloding Audiology. Dentistry, Skin Cancer, Vision/Glaucoma.
Podiatry, Colorectal Cancer, Blood Pressure Checks and
Mammoqraphy. (26S00 person visits)
2. Provide immunizations as recommended by the County Health
Department. (16000 immunizations)
~. Promote good health babits, appropriate use of bealth care~
and physical fitness through at least a) three courses per
quarter, and b) 12 ed·ucational lectures/events d,urinq the
year. (1,000 persons attending]
4. provide Dental Foundation financial screening and referral.
(120 persons screened)
GROOP SERVICES
(General 1'1111.4.,
GOAL: Senior adults will aChieve greater life satisfactivn~
triendships~ and knowledge through educational, cultural, social
and recreational opportunities.
OBJIICTIVlIB:
1. Teach new skills. broaden horizons, and provide enjoyment
throoqb ~eekly courses each quarter. (SO courses per year;
306 000 student hours)
2. Provide entertainment. fel1o~ship. and information through at
least 80 special events each year~ incltldinq concerts,
lectures .. travel talks and dances. --(9., 000 persons attendil'l91
3. Provide the opportunity tor service to others for 6·0
volunteers~ including rec~pti~ist6~ instructors, graphic
desi9ner6~ and clerical workers. {6,OOO Volunteer hours}
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4. Provide Inform~ion about services and aC~ities of
and other community agencies by publishing 11 issues
Senior News. (50 ,000 copies per year)
.£HIOR DAY HEAL~ PROGRAX
(General FUnda)
the sec
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GOALS: A number of less independent older ad·ults will maintain
or improve their functional ability to remain in their homes and
postpone institutionalization through enrollment in a structured
program tailored to individual needs. Family ~embers and other
careqivers will be able to remain actively involved in the care
of spouses and other relatives through the enrollment of their
dependent seniors In Senior Day Health and/or short-term ~4-hour
Respite Care.
OBJECTIVES.
1. An averase daily attendance of 30 will be maintained.
Through program enrol1ment l limitation of activities due to
common and chronic impairments will be decreased. 17.2:0'0
participant days)
2. Physical. occupational and speech therapy will be used to
maintain/improve fUnct.ional levels of participants. (1" 60'0
hours of therapy service)
J. Access to the program will be provided through escorted
transporation for participants in Palo Alto l Mountain View
and Los Altos. (12~3~O one-way trips)
4. Service to the target population will be prolonged and time
of enrollment increased by providing relief through arrange
ments for subsidized 2.-bour respite stays to caregivers who
are particularly stressed. (SO respite days)
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8ZHIoa BOKE REPAIR SERVICES
(GeDeral Fund. aDd CDSG Pund.)
GOAL I Palo Alto homeowners 60 years of age and older vi}} be
able to maintain their homes in good~ safe condition at costs
within their ~eans.
O~ZVJ!8.
1. Provide low cost ~ repairs to homeowners not previously
served. (120 nuaber of new bomes served)
2. Complete repairs~ painting~ and installation of
safety/security ~evices. (550 jobs completed)
]~ COSO FUWDS are used to provIde repair subsidies tor low
income senior homeowners~ (260 jobs subsidized)
SENIOR BOUSIHG COUNSELING
(COBG FUn"'s)
GOALS: Housing counseling and information and referral services
will be provided to Palo ~to seniors~ including ~he promotion of
shared housing as a desirable living opti?n~ and provision of
9reater access to low/moderate rental h~sing for 6enlors~
ONBC'rIVltS,
1. Provide affordable housinq through 45 sbared housing matches~
2. Place at least 40 low/moderate income seniors in rental
housing.
3. Provide housing/alternative living information to 2~(lOI0
seniors~
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SOIOR COORDIIiArIIiG COUIICIL OF S'D PUO ALTO AllEA. INC.
1,,0-1"1 CONTRACT BUDGET
'l'ota.l Org •• ization
C.t.~D: Bu4g.t
Employee. Services $558,592
ProfessIonal Services 55,700
Technical Services 59 .. 90-0
Supplies 19 .. 300
Equipment 10 .. 0000
General Expenses 142:,287
~OTALS: $Su,n,
~AL COIl'1'RACT BODGB'l: $329 , 50 0
• Housing Counseling
•• Senior Home Repair Subsdies
Contract BUd90t hi
CD'BG I'unds General :funds
$ 9,$00" $209,230
0 8,2),5
~ 18,605
0 S,.-490
Q 0
is .. 00,0. •• 63 ,,(4.0
$ 2.(.500 $305,000
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