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Home My WebLink About0387.000" , __ ;.;.,.._ .... -__ -___ ~ .... __ L ___ ~~_.~,~ ~ . ..~ o ---- June 21. 1990 THE HONORABLE CITY" COUNCIL Palo Alto, California .', ........ -"" Human services Con~raet for Fiscal Year 1990-1991 Palo Alto Coa.unitJ Child Care Members of the council: council action is requested to approve the amendment to the contract for services between the City of Palo Alto and Palo Alto Community Child Care, Inc~ (PACCC}_ The a~endment will renew t~e cQntract for fiscal year 19'90-1991 r ~&10 Alto community Child Care, I~~. Fiseal Year Agreement . The attached contract amendment reflects the cbanges recommended by rinance~ and Publ ic Works and adopted by the City council at the June 18 ~eeting. The Palo Alto Community cnild Care contract provides admInistra tive and development support of $1404' iJO'Q and subsidized-child care services in the amount of $253,255 to very low and lo~ income families as defined by the Department of Housing and Urban Development. Propose4 Contract Changes Changes to the contract relate to the new TerA~ Compensation, and Program Feports and Fecords. The City now viII require the Contractor ~o submit program reports on a quarterly basis rather than semi-annually. These cbanqes are part of the attached contract amendment. Changes to the SCope o£ Services (Exhibit -A-J reflect more emphasis being placed on increasing the number of cbl1d care slots by opening three neY after-school programs. Transportation services to child care centers ~ill also be increased. PACCC has agreed to notify all ~insley families regarding the application procedures for child care SUbsidies,. and further agrees to begin development of a fundraising component to their operation. The Contract Budget {Exhibit aB-} reflects the funding level approved by Council. CMR:387:' c -', • \ I I I I , \ , -' y' \ \ \ , , , Page Two PACCC ltec.ommen4 at.I on o Staff recommends that the City Council approve and authorize the Kayor to execute tbe attached contract amendment bet~een the City of Palo Alto and Palo Alto Community Child Care to renev the oootract for fiscal year 1990-1991. Respectfully submitted, ~ E HALEY ~ inistrato'?} Bu~an Services .....-'......,...-....... ---I C __ ~~~~~~ __ Services CMR:J87:0 . \ J ' . , . ". \ • ; ~-. '~: /~ I ". !-. • • ........ _ .... _;.,_ .. ___ ~,~_. _____ '" ... , __ .~_" .:.... , ____ ~~ _____ ._,= ____ ""'-=oo<'_ ... , •• :-:-. .. ~~'¥. __ .;,;';._ ... AIOUmJCEtr: JIO, 2 !'O COIITItAC'l JIO. COO 0 0 1712 alTon fiB Cln 01' PALO AL!'O AlII) PALO AL!'O COIIIfIIIIU'Y CHILD CAJlB. lKe. FOR CHILD CARE BERVICES I'1.cal Y.ar 1"0-1"1 THIS AMENDMENT to Contract No~ COO001712 is made and entered into t.his ~ day of .:rUlJE • 1990, by and between the. CITY OF PALO ALTO, a municipal corporation of Calitornia~ hereinafter referred to as ·CITY,· and PADO ALTO COMMUNITY CHILD CARE, INC~. a nonprofit corporation (Taxpayer IdentIfIcation No.~ 94-2242823), with offices at 3990 Ventura Court, Palo Alto, CA, 94303, hereinafter retc:red to ~s ·CORPORATION-; I, I C I , A L 81 WHEREAS. Contract No. 000001712 was previously entered into between CITY and CORPORATION for the coordination and operation of a child care services prograD; and WHEREAS, both parties desire to amend said agree~ent for an additional one-yeax term and to modify the sections set forth below; NOW. THEREFORE, in consideration of their mutual covenants. the parties hereto agree as follows: SECTION 1. The following paragraphs of Contract No. COO<I(l1112 are hereby amended to read as follo'Ws, as of July 1, 1990: a. Paragraph 3(h) • • (b) Policies and Operating priOCipl es. CORPORATION shall be quided by the policies and oper.ti~ principles set forth below: (1) Parents are to have the opportunity and are to be encouraged to become actively involVed thrQU9hout the Program~ The object of this involvement is to have parent-users holding a majority position at all policy-making levels. (2) Inclusion in the Program of children 'With differing social, cultural, racial, reliqlous, and economic backgrounds shall be actively encouraged. (3) Client payment of fees for services in the Proqrall 'Will be related to ability to pay, using as a quide CORPORATION'S sliding subsidy scale, (4) Children of full-fee parents 'Wbo live in CITY and children of CITY employees shall receive priority 'When full-tee v~cancies exist in Program facilities operated by OORPORATION~ Children of non-residents or non-employees may be elIgible for Prograll services if the costs of such services are . , I 1 -: • -~- \ . : .... _., j • 'I I r: I--~k{'-' ! I I I , ! . ~ i o o paid in ybole by a 80urce or aources ~ther th~n CITY. However~ children aUendln<J achooh vithin the Palo Alto Unified School Diotrict ,"District") vho do not live In the District or CITY but are asslqnecS to the Cistrict. tbrough the Voluntary Transfer Program pursuant to the Tinsley Settlement Order in San MateO' County superior Court Ca.e No. 20~OlO shall _Iso be eligible for Program services even if the costs of such services are paidl In lihole or in part by CIT\' sulls1dy • (5) Only the follovin<J children are eligible for CITY sullsidy for chlldc_re services under this agreement: (i) children of parents vho live In CITY, ,il) children of CITY employees, and (Ui) children vho attend ochoola v!thin the District vho do not live within the DIootrlct or CITY Ixlt are assigned to the Oist-rict throuqh the voluntary Transfer Program pursuant to the Tinsley Settlement Order reterence4 above. b. paragraph 4 (b) • -(a) Specified Term_ This agreement shall commence on July 1 ... 19"90 and termina.te on June 30. 1991, unless sooner terminated as provided hereIn.- c. paraqrapb 5(b). -(b) Compensotion. CITY agrees to compensate CORPORATION for the full performance of its services under this agreement in a SUll not. t.o exceed Three Hundred, Ninety-Three rbouaand Two Hund~ed Fifty-five Dollars ($39),255J in General Fund monIes, in accordance with the bu4get set forth in Exhibit B.- d. Paragraph 5 ec). -Cc) payment;; by CITY. On t.he billing fou. provided by CITY, CORPORATION shall submit a bill by t.he fifth (5th) vorkinq day of each month for services provided under this agreement during the preceding month. The bill shall specify actual e~nditures directly related to this agreement in accordance with EXHIBIT B, as follows: tt) PACC Cente~s and Voucher Program. Billing for this component &hall not be more than TWo Hundred Fifty-three Thousand Two Hundred Fifty-five Oollars ($253.255) for the term of this agreement. Billing shall specify reimbu~sable expenses in terms of contract-subsidized hours served durir\9 t.he previous quarter multiplied by the actual subsidy cost/child hour. (2) Central Administration and community Coordination and Support.. Billinq for this component .hall be not more than One Hundrecl Forty Thousand Dollars ($140,0'0<0) tor the term of t.his aqreement, billed to indicate actual expenditures-. CITY shall pay CORPORATION within fifteen (15) workln<J days of receipt of each bill~- 2 • \ , \- • • , I I · . o e. Paragraph 7 Ca). -Ca) Ot1arterly ReP9rls, CORPORATION shall file with CITY quarterly activity report. on the fifteenth (15th) day a.ft.er the close of each three (3) month perioc:S,. coverIng the preceding: three ()} months and such other information as t.he PROJECT MANAGER may request. The final quarterly report shall cover not only the preceding three (3) months. but also contract aervices for the entire year. Each report shall be prepared in t.he ferm agreecl upon by the PROJECT I!ANAGER ancl CORPORATION. On reasonable notice, CORPORATION shall qrant the PROJECT :MANAGER access to all CORPORATION records. data,. atatements, and reports. but excluding any confidential records of personnel and client records which tend to Identify specific individuals.- SEClI0tl 2. The following exhibits to contract No. COOO'01712 ara hereby amended as o~ July 1, 1990 by the exhibits attached hereto and incorporated in full by this re~erence: a. Exhibit ·A· entitled -1990-1991 SCope of Services·. b. Exhibit -:all entitled -1990-1991 Contract BuOget-. SEctION 1. Except. as herein -.J;odified, all other provisions of and exhibits and amendments to said agreement shall remain in full force and effect. IN WITNESS WHEREOF .. the parties heret.o have executed this Amendment the day and year first above written. ATTEST: City Clark APPROVE!> AS TO FORM: CITY OF PALe> ALTO Mayor PAUl ALTO COMMUNITY CHILD CARE, INC. '\ Asst. City Attorney APPROVED, By: Yt\1&'Q.Qm~ Its: ~'(ftUTI\JE DiRECrO~ Assistant City Manager Director of Finance Risk Manager i ~ " 3 Taxpayer Identification No. 94-?24282). __ J .> .... ;, ........ -..J~ . o APPROVED AS !'O CONTElI'l': Director of SOcIal and COm:unity ServIces Ruman Services Administrator Attachments: :l:xhiblt "A": Exhibit "S", ll5/H/9Obdc 'dRi o Scope of Services COIltract Budqet 4 • \ J ;sa .. j -. 1I .... ~~~~~~ __ .~ ••. __ .1 -. --~-.-------. ;-------~~. -.......... -l .~, I'ALO ALro COJOltDlU'f CHILD CIUlE (PACCC) 1"0-1"1 SOOPS OF SERVICES •• RYXCZsa In the Fiscal Year 1990-1991~ Palo Alto Community Chlld Care shall continue to develqp and administer a quality City-wide child care system which currently includes three infant-toddler centers, three preschool centers and 12 school age centers. GOaLS AlII> OBJBC'lIVBS: 1. PACCC shall closely collaborate in the performance of services under this aqreement, vith the Child Care Coordinator and the Child Care Task Force. 2. PAOOC shall notify all children ~ho are assi~ned to the Palo Alto Unified SChool District through the Voluntary Transfer Program (attend schools within the SChool District but do not live in the District or City) of their eligibility under the Tinsley Settlement Order for City subsidy. PAOOC shall also explain to these students how they can get on a subsidy list waltint} !i~t.. J. PAOOC shall lay the foundation for an ongoing fundraising program for child care. C. PACCC shall administer city child care subsidy funds. S. PACCC transportation services shall service 205 school-age children. 6. Total number of children that yill be servee in FACCC centers: 661 rotal number of families that will be served: 6JJ Total two-Fa rent families that ~ill be served: 578 Total single-paren~ families: 55 Total number of City-subsidized children that ~ill be served (number viII vary according to the mix of infants, preschoolers, and school-age children): 65 -. ,.~{~;-~ ., t , '~ . ..-~ '-"-. '. • , I 'j ~~" -.' o o PALO AL'l'O OOJOlUNITY CHILI) CARE (PACCC) 1,,0-1"1 OONTRACI BUDGET !'otal Projectod Contract Deac.rlptioD. Orq&Dl.atlon Budget Ganer.l Employee Services $181,205 $113 6 3-500 Professional Services 6 1 35-0 3 6 640 Technical Services .l:l .. 600 7,15-0 Supplies 6,0'00 3,,380 Equipment 5,,'920 3,,380 General Expense 15.6()O 9,100 'l'O'l'AL OPBRATIOIIAL IlIPERSES~ $227,675 $140,000 CHILI) CARE BUBSIDIES, 12S3,255 i'OT~L CONTRACT BUDGE!, • \ BucSqet Funds