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Home My WebLink About0379.000- June 21. 1990 THE HONORABLE CITY COUNCIL Palo Alto, Calitornia 6 Contract for Installation and Removal of utility Poles Along Rear LOt Easements Members of the Council: This report requests that council award a contract in the amount of $166,073 to sturgeon Electric Company Inc. for installation and removal of 54 utility poles along rear lot easements. In addition, staff recommends that council authorize the City xanager or his designee to execute one or more change orders to the ~'tract with Sturgeon Electric Company Inc. tor additional related but unforeseen work. The total value of the change orders shall not exceed $20,000. Funds for this project are a~ailable in the FY 1989-90 Capital Improvement program, Electric FUnd ·OVerhead Extensions and Replacements-. Background There are approximately 8~~ ~tility poles in the City. Abcut balf of them are along rear lot easements, with those remaining located along the street riqht-of-way_ with an average life of 30 to '0 years~ the city needs to replace a minimum of 2C~ poles annually. The City 's crews are unable to replace 20'0 poles during a fiscal year, because of other capital Improvement projects and regular and unscheduled maintenance work. Because of this, the poles that have not: been replaced at the end of the fiscal year by City crews are replaced by contractors. Since replacing utility poles along rear lot easements is difficult and time-~suming, these poles are replaced using contract services in order to more effectively use City crews elsewhere. en",,,. L • ~ ..... ;. ·::···········:.·.'·1 ." '. -' . ',' , I " .... ' . , ~ S " , t : ." I . o o Project Description This project involves setting 54 new poles adjacent to existing poles, transferring all electrical attachments and services to the new poles, topping off the old poles above th-e telephone and cable TV lines and restorinq and cleaning up the project site. All of this ~ork vill be done with the lines energized, causing ainimal interruption to the customers. The ~aterialS for the project vill be furnished by the city. Tbe old poles are removed by Pacific Bell once their facilities have been transferred to the new poles. Typically, the old poles are removed within three to six months after completion of the project. Bid Evaluation Staff requested proposals from seven contractors and received the following five bids on Hay 29, 1990: Contractor Sturqeon Electric Company, Inc. Contra Costa Electric, Inc~ Vanalt Company_ Inc~ W.F. Anderson Electric, Inc~ R.C. Hughes Corporation AmoUnt $166,073 171,540 191,902 1.93,670- 396,428 The engineer's estimate for the project was $leO~OOO. As a Joint Pole owner. Pacific Bell will be required to pay $40,140# based on the Joint Pole Agreement between the City and Pacific Bell. l'Unding Funds for this project are available in the FY 1989-90 Capital Zmprovement Proqram, Electric Fund ·Overhead ExtensIons and Replacements-. cloun"a ~~,'~I ••• ".r:"'--"''''-''~~~-.. :s,;.._~ __ " "-.---"''';;'-. -', -, -. - .-: • .-.... - "::'" ,---_. . .. ~ ReCQ"J'endatlons staff recommends that council: 1) Execute a contract with sturgeon Electric Company Inc. in the amount of $166,013 for the installation and removal of 54 utility poles; and 2) Authorize the city Manager or his designee to negotiate and execute one or BOre change orders to the contract with sturqeon Electric Company Inc. the value of which shall not exceed $20,000. Respectfully 5ubmitted~ X2.-, l:l, (D s-6:. ,j LARRY W. STARR Manager Electrical Engineering am.37f •• • -, ~- , • • \ o o . ;,~::",' .\~/ .. t a ~I~ r ~~~~~~~r+~r+~A~~~rT~,,~~_, ~ v-L --.' . , o o THIS AGREEMENT is made and entered into. in Quplicate. this ____ _ ____ day of :-::~-::--;:-::::::-=' 19 ___ • by and bet,*"een the City of Palo ~to, california. hereinafter called ·CITY-, and :;;-:=:-:-::-::-=-~"-::::-;:7.;-;-=-;:-;:-::-:=-,;;::~;here1nafter called IIIICon'tractor-. ,*"hose Taxpayer Identification Number is: ________________________________ ~ For and in consi~eration of their mutual covenants. the parties hereto agree as tollows: • 1. Contractor sball do all the work and furnish all the materials necessary to construct and complete in a good. workmanlike and substantial manner, and to the satisfacticn of the city of Palo Alto. the following: 2. This contract shall consist of the follo~ing documents on file with the City clerk, all of which are incorporated herein and made a part hereof by reference thereto: • a. b. c. d. e. f. 9· h. 1- j. This contract Notice Inviting Sealed Proposals Accep,ted Proposal standard Specifications dated 1972. as amended. or as superseded by c~her documents incorporated herein. General Provisions Technical SpecificatIons --special Provisions certificate of Insurance Performance ~~ Affirmative Action Guidelines and Compliance Report Any and a11 supplemental agreements which amend or extend the work contemplated and vhich may be required to complete the work in a substantial and acceptable manner. 3. In consideration of such 'Work. CITY" shall pay Contractor the amount specified in his bid in the manner provided in said standard Specifications dated 1972. as amended. 4. Concurrently with the execution of this contract ... Contractor shall provide CITY with the Cootractor's Labor and Material and Faithful Perfor.mance Bonds and certificates of insurance. including any workers· compensation insurance required by the laws of the state of California or otherwise required in said specIfications. 5. This contract shall not be assigned by Contractor. .-"- \~-. ~:;-'tl. '" • • . --, \ .. o o CONTRACT {Co-ntinued) 6. All claims by contractor regarding extra work~ Charges, delay o~ other disputes arising out of the Contract must be submitted to CITY in writing within ten (lO) workir~ days after the claim arose, describing in detail the nature and value of the disputed work or claim. 1. 8. 9. • contractor hereby agrees to indemnify, defe~ and hold harmless CITY~ its officers, agents, and e~ployees from any and all demands~ claims or liability of any nature. ca~sed by or arising out of Contractor's~ its officers', agents', or employees' negligent acts, errors, or omissicns, or willful misconduct, or co-nduct for which the law imposes strict liability on Contractor in the performance or failure to perform this Agreement. This Agreement represents the entire Agreement bet\ll'een the parties 1.rith respect. t.o the purcbase and sale of the equipment.. materials, or supplies or payment for senrices "ihich may be the subject of this Contract. All prior egreements l representation~. statements, negotia tions and undertakings whether oral or written are superseded hereby. No paymentl partial payment I acceptance l or partial acceptance by City shall operate as ~aiver on the part of City of any of its rights under this contract. 10. Contractor agrees to permit CITY to audit, at any reasonable time during the term of this Agreement and for three {3j )ears thereafter~ ContractorPs ~ecords pertaining to matters covered by this Agreement. Contractor further agrees to maintain such records for at least three (3) years after the term of this Agreement. IN WITNESS WHEREOF I the Parties have set their bands all on the day and year first above written. Al'rEST, CITY OF PALO ALTO, CALIFORNIA By: ______ _ City Clerk Mayor APPROVED: CONTRACTOR City Manager ~:~-----------------Title: --- {Department Head] Taxpayer I.D.', ___________ __ APPFOVED AS '1'0 FORM: Director of Finance Risk Manager City Attorney City or Palo "Lto: COlrfTRAC1' '-~h!l .-; .~, •. ;. ;;~---<. '-<- ","". 2f'j