HomeMy WebLinkAbout0398.000'" .....
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JulJ S. 1~90
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HONORABLE CITY COUNCil
Palo Alto, Califerlfa
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AttentfOD: Ffnance and Public Works Committee
SELECTION OF FY 1990-91 CONSUlTANT PROJECTS FOR REYIEV PROCEDURE
Members ef the Council:
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[a accordance ...-ith the Consultant Se1ection Procedure adopted b,Y Council in
November 1981 and amended fl August 19B8~ staff requests that the finance and
Public \lorks COlTl7littee tfl?W) select those projects ",bic~ .... rrant ~ons.ltant
selectfoD review by the Committee.
D1$cussfon
Current pol i(J requires that each year staff provide F&P'i wit,", a 1 ist of approved
pr~jects fer wbich consHltant services costing over $20,000 will be required.
As defined ill the Cit,'s Policy and ProcE:d'lJres )IIanua1 (I-IO). -constiHant senices
are not meant to inciude recurrio91 routine service-relited agrfements. Items
listed i. t~is report are, therefore~ of i non-recurring ~ature_ f&PW needs to
identify those projects t~at are of speciil interest im order fo~ consijltant
selettfDD to be referred to the Committee.
The ott"~meot lists 011 presentl, ideotified cons.Hant agreements over $20,000
for fY \990-9\_ S~o"ld t~.r. be additional qualifying agreement. develo~ed and
broug~t to the finance Department's attention during the year. they lrill be
brought to fiN to determine if the (ollGHtee wishes to be involved iI cons~ltant
selection. However. it is known that there ~il1 be unplanned, ~andated studies
J"eQulred during the y.ar tofte. "itb • t ;9~t implementat ioo deadline) _ £Xampl e.
include environmental compliance studies at the landfill related to recycling p
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aIr erafsstons , hadlate. groundwater, l1ethane gas, hazardous waste disposal, and
seisllic stafli1it1~ Additfonal new l1andates are likel, for environmerltal
co~lfance fl t~t ireilS Df bay d;sc~arge. afr emissions, effluent characteriza
tfo~. waste aflfmlZitfon. stona water runoff. and nocn-poil!lt s,olJrce rt!-ductton_
Staff requests that the Co"",ittee IndiCit. ""Ic~. If any. of the or.as it wisMe.
to partfc.fpate h (:onst11tant nlectfarll apprc'nl, Dr wl1etfler staff IIi] go directl]
to Council for revlev and approv.l of the con •• 1tant agreement.
RecO!!!l!!!ndo t I OIl
Staff reco_nds that tne finance and Pub1ic Vorks C01IITIittee re,iew tne attocMed
lfst and select those projects ~ich should be returned to t~e Committee for
consmltant selection approval.
d;Resp.~t~t.d'
J STEELE
get Anal,st
.A.~~ ~{'i.fi.y HARR1SllN
Director of Finance
~G~ ~~s{~~I~;tJ Manager
CMR:398:0
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G~e.r Park Oevelopment
PWblie Bu\lol"9s:
Structural Improvement,
T~rm.n School SIte
Oevelopment
CollectIon Sy.t~
Improvements
Colle,tl.n Sy.t.~
Improvement,
Storm Water Quality
Improvements
(stimated
Cpst
$125,000
Sl~~,~
$ ~O,OOO
S~,OOO
$400.000
1 50,000.
$ 70,000
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Oelcr1ptjQo of Consulting SCtV1t~
Oe.'gn of Pha.e IV lmprov~t$ In
eluding four tennis cout'ls with
119ht1AO. a tennl. practice 10"1.
"lStrooms and 30-car plrkl"9 lot with
l1ghtlng.
1)&"9/1 structut.) and Mnelcap Improve-
ment. for Fire Station '2 (H.nov~r 0
Street) and the Senior Center,
0..19n Improvements ta Wing 30 including
Inter'or renovation, handicap aec@"
Improvement., exterior 1Ight!~.
electrlc.l lmprove,,""U and heltl"9
s1stem retrofit.
Perform a condition assessment and
elicit c.nnijet'on proqrlfll far the
e"tl~ •• tom drainage .ystetft (10(1.(1-
I~ .11 pump stltlOM) ovet • th~~.
year pertodt
aevelop •• torm dralnlqe m4Ster plAn
and design I new storm dr.ln IllAln
.10ng Everett Street to eliMinate the
h.lf-moon culverts wMch cause chl'On
i~ (10001"9.
0.519n sto". wtter eontro1 ....... I"eS that
are req~\red and \Oe~t\f\nd ~
j,~u.nc. of • State Water Board dl"
charge permit.
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Department
PybJ1 c WOtks
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Cubborley School
Slto Improvements
Arastrader. Lake Oam
CiviC Cento,' Fire
Sprinkler System
Utilities/Finance Move
(Civic Center)
A8939 (Recycling)
Landfill Envl ronmental
Monitoring Program
Estimated
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$500,00Q.
$1,000,000
$ 30,000
$ 35,000
$ 38,000
S180,OOO
$150,000
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Qescr,ptlgo 91 Consulting Services
Design Improvements to the Cubberley
School slto, which are Identified In
the Master Plan. Although the plan
has not be.n cOlIploted, It Can be
expected that work will Include
Intorlor and exterior Improvements to
existing structuro., construction of
new structures, landscaping, irriga
tion, drainage, fencing and parking
lot Improvements.
Analyze condition/ability of the dam
to withstand seismic forces and major
storm conditions. Includes sampling.
testing, analyzing, reporting and
estimating.
Layout and design of a water sprinkler
fire protection system to be In.
stalled In the Civic Center, floors I
through 8,
LayOut and const.uctlon/remodel design
to ••• loyout floors 2, 3 and 4 to
accommod.te space requl rements of the
Flnanc(, and Utilities Departments,
Mandated stato study (will be ap
proved by Council before F&PW reviews
projects) •
Monitoring of groundwater, leachate and
gas at landfill.
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Department
PubliC Worl\s
Util11ies
L1.rl.IJltf.
Ioiormat1on ResourCes
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Hazardous Haterial.
and Waste Procedures
Training Effectiveness
Gas Pipellne
Reco.ds Roview
Payroll/Personnel
System
Wide A.ea Netwotk
Estimated
Cost
S 30.000
S 25.000
$ 20.000
$ 85.000
S 35.000
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DescrlPt1QD Of Con'ylting secxites
Train1ng P"P9.am for OII\>loyees l'Ogal'dlng
p""per hand11ng. catalog1ng and dis.
posal of hazardous materi.ls and
wa.tes in the work place.
Consulting for ev.luat1on of tho
.ffect1veness of employ.e training
p.og.ams.
Consultant to review gas work
recol'ds. 5u.veys and e .. rgency plans
to ensure OIS operatfons are 1n Com·
pliance with federal Depa.tment of
Transportation regulations.
Implementation of new automated Pay.ollj
Pe.sonn.l System.
Conduct a needs analysis. pe.fo~ a
feasib111ty study and make recom
mendations on app.opriate technology
fo. implementing a w1de are. network
(WAN). A WAN allows the sharing of
data and systems among different city
facilities (fi.e stations. lib.a.ies.
MuniCipal Service Cento •• Water Qual
ity Control Plant. etc.).
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