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Home My WebLink About0396.000! , ! • • -' . ' July 12~ 19'90 HONORABLE CITY COUNCIL Palo Alto, California -" Park Equipment Repair Ind Maintenance -Award of Contract Members of the council: Purpose This report requests that Council approve an on-call contract with Zonqar JOhnson construction for park equipment repair and maintenance. ThIs is is three year agreement. ... renewable annually" and not to exceed $52.500. Funds have been budgeted in the Parks and Golf Division 1990-91 and 1991-92 operatinq budgets and in the Recreation, Ope~ space and science 1990-91 and 1991-92 operating budqets.' Funding for the second and. third years is contingent upon· council approval of the 1991-92 and 1992-93 budgets. Background Since 1993, the city bas contracted for park equipment repair and zaintenance. The bulk of the work involved is for the parks and Golf Division .. bcwever, Foothills Park and Q,ther open space areas are also part of the agreement. The rate for the ~irst year is $40.00 per hour, not to exceed $16~OOO; for the second year, the rate is $43.20 per hour, not to exceed $17,500; and ror the third year., the rate is $47.5·0 per hour. not to el!ceed $19,O()O. The increase each year is based on the contractor's esttmated inflationary cost increases. Contractors doing similar types of work regularly charge between $50.00 and $60.00 per hour. ThUS, the projected rate of $47.50 per hour in the third year of this agreement is still below today's market rate. Based on this comparison, staff feels that this is a fair bid. This contract, 'Which includes maintenance of park furniture, benches, playground equipment and fences, has been a critical ~art of park maintenance operations. It bas provided the flexibility to perform preventive ~aintenance, correct safety hazards and make repairs in a timely fashion. The ~tract requires response to routine repairs within seven days and emergency repair ~itbin 24 hours. A Request for Proposal was sent to three qualified contractors because there are very few contractors available for this type of 'Work. Only Zongar Johnson constructIon returned a bid. The other CHR:396:0 •. ----":::"7)',..- L--. ~ ~ -_. --. -'~ .-.-- < " t - .. \ ,I \ t,_ ;;:.., < < ." r .. -. -' ,', .'-.-1 ..J • F 5 .d • - July 12, 1990 Page Two o contractors chose not to bid because of the small amount of the contract.. Zonqar Johnson 1s involved in other work with the City I' and they are able to work this into their schedule at a l~ rate. They have been providing the city with park equipment repair and maintenaDC~ services for the past six years. Their r~sponse time is fa.st and the qualit.y of their work is. excellent. Staff recommends that they be awarded this contract. The portion of the contract which will be paId by the Recreation. Open Space and SCience Division. is $3,0000 for the first year, $3,300 for the second year, and $),6~O tor the third year. The balance viII be paid by the Parks and Golf Division. Recommendation Staff recommends that the city council~ 1. Approve and autborile the Mayor to execute the attached maintenance contract vith Zonqar Johnson construction in an amou·nt not t.o exceed $52,50<0 .for park equipment repair and maintenance. 2. Autbo~ize the City Manager or his designee to negotiate and execute ~e or more chanqe orders to the maintenance contract with Zongar Johnson Construction , the value of whIch shall not exceed $7 ,875. Respectfully submitted, tfL-p~& Paul Dias Director of Parks and Golf J~?r~ Assistant City Manager Attachment: Contract aid Summary CMR:J96:0 L Paa1 Thiltgen Director of Community Services • ',' t ; ~ t f t !- < > • i .i " " " . t ~'" -...... : ~' .. '-;.'.' -.' '-. 'i. I '." ,- I I , \ I -> -".---,-->- f - o CONTRACT THIS AGREEMENT is made and e.ntered into. in duplicate" this,,,,,,,,,,,,;::-:_ day of , 19 __ • by and between the. city of Palo Alto, California, hereinafter called ·City-. and Zocear Johnson Coostrllction I hereinafter called ·contractor-, vhos~ T~a~xpa~y~e~r-'I~d~e~n·tTt6fTi~c~at"i~=.n=-~u'umber is 502-52-1928 For and in consideration of their mutual covenants, the parties here~o agree as follows: 1. Contractor shall do all the ~ork and furnish all the materials necessary to construct and complete in a good... worJailanlike and substantial manner, and to the satisfaction of the City of Palo Alto" the following: PAI[ EQUIPMENT IEPAIR AND M!IiTEN!~CE 2. This contract shall consist of the following doc~ents on tile with the city Clerk" all of wbicb are incorporated herein and made a part hereof by reference thereto: a. This contract b. Notice Inviting Sealed Proposals c. Accepted proposal d. Standard Specifications dated 1972~ as amended I or as superseded by other documents incorporated herein. e. General conditions f. Technical Specifications --Special Provisions g. certificate of Insurance b. Per(onnance Bond i.. Labor and Materials Bond j. Affirmative Action GUidelines and Compliance Report k. Any and all supplemental agz:'eemel"lt.s which amend or extend the work contemplated and which may be required to complete the work in a substantial and acceptable manner. 3. In consideration of such work, City shall pay contractor the amount specified in his bid in the manner provided in said Standard Specifications dated 1972, as amended. 4. Concurrently with the execution o~ thIs ~tract, Contractor sball provide City with the ContractorYs Labor and Materials and Faithful Performance Bonds and certificate of insurance, including any worker's compensation insurance required by tbe law-of the state of California or otherwise required in said specifications. 5. This contract shall not be assigned by contractor 6. All claims by contractor regarding extra work, charqes# delay or other disputes arising out of the Contract must be submitted to City in writing within ten {lO) workinq days after the claim arose, describinq in detail the nature and .alue of the disputed work or clai •• • , , , 'J,. , " ' .. '"' ',- I I l '. , --------.------------ o , .. Contractor hereby agrees to indemnify, defend and hold harmless City, its officers, aqents l and employees fr~ any and all demands, claims Clr liability of any nature" caused by or arising out of Contractor's" its officers', .agents', or employees· neqligent acts" etTOrs, or omissions, or willtul aisconduct ... or conduct for which the law imposes strict liability on contractor in the perofrmance or nonperformance of this Agreement. 8.. This Agreement represents the entire Aqree.ment between the parties with respect to the purchase and sale of the equipment, materials, or supplies or payment for services which may be the subject of this cOfltracta All prior agreements, representations, statements, negotiations and undertakings Whether oral or written are superseded hereby. 9.. ko payment .. partial pay:ment4' accept:ance4' or partial acceptance by city shall operate as a waiver on the part of City of any of it.s riqbts under this Contract. 10. Contract.or agrees to pe~It CITY to audit .. at any reasonable tIme Qurinq the term: of this Agreement and for three (3] years thereafter, Contractor's records pertaining to matters covered by thIs Agreement. Contractor further agrees to maintain such records tor at: least three {J} years after the term of this Agreement. IN WITNESS-WHEREOF, the Parties bave set their hands all on the day and year first above written. ATTEST: Cit.y Clerk APPROVED: cit.y Hanager Director of Fina4~ Director Social , CoItU!\unity Services Risk Manager APPROVED AS TO FORM: City Attorney .~ CIT'i OF PALO ALTO By: 'M~a~y~o~r~---------------------- CONTRACTOR: Name:Zongar Jobnson C~nstrcction By: Title:--------------------- ~02-62-1928 Taxpayer 1.0. No. DATE: ______________________ __ \ • r , :,,"" • 1 ,. ~ ! ( ~-, ~ , { , I -/' . ,H-" ..... ..::...- ---..;.......:;., .. II\.~WV 1.;.11 jjI..:a BID TAlIUI.ATION '" I 11A.rt. 8~Jwi: /Mal'nitmm IGfidal ; • '",i.." .\,-.\,~. rLI ", I I I Item O@I rf t10n --l-Ootl A-> ~ ". t I n',.ntfty (A) PflS. IR' 9'dd (e) / 1(0) I (F.I (F) (G) , ""' ,t,., "'\':";'~. ' ?~ .. ')' ~",' . ,,; ~,~' ';·'.'l-'; ",-' (H) I"" i, . :' ' . ," { .j'! fit ~-, c) I Po II 1Id.tp CL -Bf~ Bond or Ch.c~ rlnnd_Wahp-- g% 11)'11]/) -- 1~1,it -.... '11:: Sav;l.ngB :<led Next U;>.I TOTAl'-' B;id . " ~'" ... " -, , ,I', TAX , .. , ~. 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