HomeMy WebLinkAbout0393.000, . ~.~
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Jul, S. 1990
HONORABLE CITY COUNCil
F.lo Alto. (allforol.
PROfESSIONAL OEYElOPMENT SABBATICAL
Members of t~e Council:
Tlfs report recommends Council ~onfirmatfon of a professional development
sabbatical for C~lef 'lannlng Official Car.l Jansen.
Background
TOe Chief 'lanning Official has requested. paid leave cf absence t. attend
t~e Jo~n F~ Kennedl School If Government's lucius N~ littauer Pro9ra~ 1.
Public AdmTltstratfon it Harvard University. Tbe proposed leave would begfl
on Jul, 23, 1990 and extend for. period not t. exceed 12 mont~s. (ompletlon
Df t~e program .il1 result II a master~s degree im p~blic admi.~strition from
Karvard Universlt1r
ProYlsfons fo~ t~i$ t)pe Df leave are contafned r. the (itl~s ~anagement
CompeRsatlon Plan and the City of Pil. Alto Merit Rules and Regulations.
Tbe ~na9ement Compensation Pla~ states as follows:
Aut~orized paid leaves of absence f~r up to one year ~11 be granted il
accordance vith t~e fQllowi~g requirements:
~. Sabbatlc.l leave progra~ shall be benefici.l to the employee's job
Issignment.
b. An employee'S job assignment activit, s~al1 be ad~quatelJ covered
duri~g 'Ss absence ~th emp~as15 on the developme~t of subordinates.
c. The leave mf absence period ~1l1 be adequate', coordinated.rtt~
department I' priorities and worklDid.
d. leave ~f absence sabbaticals should be based on imterAsbl,
exchanges. and/cr Joaned executivg arrangements; scno'istfc and/or
authorshl, programsi or educational travel-stUdy plans.
leave of absence sched~les will b~ apportfoned among all levels cf
l1anagement and conf1.deDthl employees and ",-ill be based on an evalutfof'll
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• kru d!t~:.ei~~.~p""'lt''''#'P'"ij:C~-'·:~:f'.'t<"·'; '"',:~-,?,'
af eat\ ~plDyee's perfonaance record~ Each pild sabbatical lelve will
be lfm'ttd te a maximum Df one year and not ~ore t~an two employees being
on 1 •• , •• Ioultaooousll. Sabbatical l •• v •• oust be cleared i. advanco
and approved by C6uncll'appoiDted officers and Council.
a. August !. 1984. the CltJ Council approved a professional development
sabbatfcal for lieutenant Pam Roskowstt to complete I ~asterrs Degree Progra~
I. PublIc Admi,\stratloD at San Jose State Unlver'ity. The conditions and
requirements recommended for Ms. Jan$e~'s sabbatical are patter~ed after t~e
conditions t~at the Coyneil approwed for lieutenant Roskowsif.
Ms. Jansen's d~t{es wil) be shared by t~e three Qther management positions
withl. the .1.no\n9 Ofylslon, the A'slstant 'l.nnlng Offfcial. the Zonfng
Admll1str.tor and t~e ~anager of fJannfng Projects. By dispers;ng management
responsIbilities to the three positIons that already have ley roles f. the
development ~on1tor!ng, Ofwision admflfstratfon and specfal studies artas.
there will be no need for signIficant tral.lng or other preparatory wort \.
order for those individuals to assume greater ~anagement roles. At the same
time, the sabbatical provld., an .xc.llent opportunIty for these positions t.
gail ~anagtment experience and ~ave an important career deve10pment
opportunity.
Vorklo.d I. the Planning OI,lsfon fs considered .oderato to moderatel, ~Igh at
the prese~t time. The two major Dutstanding studies t~at ~11 be completed
durfDg Ms. Jan$e~'s absence are the preparation of the Oo~ntown Urban Design
Plan and the slngle·fami11 deslg. guldelfnes. The Comprehensive Flan update
would r. anI eveRt be unlitel, to begi. until after ~s_ Jansen's returl.
RegardIng special sto6l.s, • significant factor f. staff~ork output Is the
sh.hs of nanmanagement stiffing. '-.t present two of the five ,lanner
posttfODS Ire ~nfilled and under recrwftment. One of these positions has bee a
tempo~lrtl, filTed on I contracted bas1s. Both positfons are expected t~ be
filled by September or October, 1990.
Personal Mistorr
Carol Jansen joined the Planning ~epartment il JuT, 1986 as C~ief Planning
Official. She has a Bac~elor of Arts Degre. i. Political Science and
Sociology from [ndiana University. and has over 17 years of local government
experience il planninQ organizations. Prior to coming to Palo Alto~ Ms.
Jansen served as Cit, Plann~r 11 Santa (lari~ Planning Direct~~ i. Oan~llle
and on staff il the cities gf Fremont and ~leasanton_
I. 1983, she was a .ember of the Rotary District 517 Group Study Exchange rea~
to t~e Netherlands. t~e first all-women's professional tea~ sponsored by
Rotary District 511 to a foreiQn country_ As a team ~embert she ~s bot~ a
representative .f the United St.tes f. ~er profes,lonal flold. and I student
of planniDg fn the Netherland •.
She is a single ~arent ~t~ two ~h11dren~ Her dau9~ter~ Jenneane. is a
graduate of Swarthmore College '0 .stro-physfcs and philosophy. and will begi.
the study of la. at the Vni,ersitJ of Minnes.t. f. the 1990·91 academic year.
Her SO". Ge~ffrey, is entericg ~fs freshman year at the College Df the
Redwoods i. fure" this fall.
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Since ",. Jansen's appo1Dtment .. Chief Ph.,log Official •• ~e ha. managed t~e
Planning DI.lslon .tlff's completloo of several .. Jor Council-directed
studies. IncludIng t~e adoption and Implementatlen of t~e tltywlde land Os.
and TransportatIon Study. ,nd cemplete revhlons to t~e City's mulUpl.-familJ
,nd ,lngl.-f .. 111 lonlng regulatIons. and tne prepor.tlon of the
state-Blndoted flve-y.or Housiog [lem.nt update. Her efforts and expertise
lie 10 t~. ar .. of personn.1 Ind project ""nag ..... t. Completion of the
M,ster's Degree fl Public Adml,lstr.tlo. will .sslst Ms. JonseA f. further
developing the knowledge and technical skills .«essary to •• cel 10 her
pre,ent position.
SabbatIcal leave Requirements
The sabbatlc,l leave for Carol Jansen Is recommenoed subject t. the following
condlUon"
Tbe leove will begi. July 23, 1990 and will extend through the end
mf the 1991 spring s~ssion;
Except for ~onnal academic breaks) ~s~ Jansen must remal. a
registered stud~nt during the e~tire period of the sabbatfcal;
If at any time during the leave Ms. Jansen receives I flflf~g grade
i. any course work or ~t~draws ~cluntarill or otherwise from the
acad~ic program. the leave vill be immediatel] cance1ed;
Ks. Jansen has presenfed evfdence of acceptance ilIto a graduate
level degree program; a~d
~s. Jansen ~as agreed to rema'. 1m the City's employ for a period of
not less than two years fQllowing the completio~ of ber degreE.
Recomendatfon
Tils sabbatical leave ~11 be iRstrumental tl Ms. Janse~'s continued growth
and development and will enable the llanning Diyis;oo and the Cit! to better
meet the •• nagement challenges of the f.ture.
[t is recommended that Council c~nfirm approval of a professional development
sabbatfcal for Carol JansE~. Consistent ~th the City's Management
Compensation flan. Ms. JanseR's salary and benefits will continue t~rougnout
the period of t~e leave; t~ere ire no ot~er costs to the Cit] assocfated with
thfs request.
Respectf.llJ submitted.
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KENNETH R. SCHREIBER
Of rector of PlonofDg and
Comunlt! ·ro",,",nt
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JAYllOUNDS
Per$onnel Director
7/5/90
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Alt.choent: letter of Acceptance
cc: PI.nof09 Comml"lon
~c_ltect"rll Review Board
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7/5} 90
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HARVARD UNIVERSITY
JoHN F, X~!IlY ScHOOl. Of Go\u .... JOoU!,Ol"
79 JoHN J. ~W'l STRU.T
C4M1! RU)Gl!, MASSACHUSnTt> 02138
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StJEW~N TdephDne' 1617) 495-1353
JlCJutD m l'IIfolU: AdiIlizziJ[1at.iOll
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MS. Carol L. Jansen
1022 Webster street
Palo A1tO. CA 9'301
Dear Ms. Jansen:
June 11. 1 990
I am pleased to offer you admission to the ~ F. Kennedy
School of Government's LucLos N. Llttauer Program ~n Public
Administration for academic year 19"90-91. As In past years,
competition for a place In the MId-Career MFA Program is
extremely rigorous. Your selection by ~he Admissions Committee
attests to our confidence in your outstanding ability and
potential for leadershIp in publIc service.
As a conditIon o.f your admIssIon .. you are required to attend
the Summer Program for Public Administrators (SPPA}. The
purpose of SPPA Is to provide a ~ransitional opportunity for
enterIng students~ most of whom have not been enrolled in a
full-time academic program for several years. The flve-~eek
program will be held July 25 through August 31. Tuition Is
$2~670. Information Is enc10sed for your review.
We wish to remind you ~hat the Mid-Career MPA program
requ~res one academic year of full-tIme study in residence at
the university. Degree candidates are not permitted to continue
their current emp10ymentl or to engage in any other form of
employment, even on a part-time basis I without the prior
per.lss1on of the Program Director.
If you have requested f~nanclal aid, our Financial Aid
Officer will soon respond to your req·uest. An estimate of
projected student expenses for academic year 1990-91 as well as
In~ormatlon about housing availability are enclosed. If you
have additIonal questions about housing~ please contact the
AclDdssions Office (617/495-1155).
Additional Inform~~lon will be maIled to you throughout the
next few monthS as we approach registratIon and orientation
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week, wbich will be held September 10-14~ Early registration
and orientatIon are conducted for students who wish to enroll In
faculties whose classes begIn earlier than the ~ennedy School of
Government. However, the most illportant questIon. rIght f'lOY" is
whether you will accept our offer to become 8 .. ember of the MFA
class of 19'91. Please return the enclosed form in the
envelope provided to notify us of your decision as soon 8S
possible. Your signature on the for. certifies that you accept
all of the conditions of admission specIfied In this letter.
Your notice of Bcceptilnce lr1ust be accompanlea. by a
nonrefundable check for $300, payable to Harvard University,
unless you are fully sponsored by your employer or other
organ!za~lon. ~he deposit wi11 be credited toward your tuition,
which vill be $13,390 fer the 199n-91 academic year. Mandatory
fees include the university Health Service Fee ($.~): the
Student Act~vltIe8 Fee ($80): and the Case Materials Fee, which
will vary by course {approximately S15 to $40 per oourse}~
CongratulatIons! J hope you will accept our offer to become
a member of the John F. Kennedy SChool of Government community
and to part!c!pa~e in the challenge of our professional
pr-ograJll. We look forward. to hearing f't'om you ..
Sincerely yourQ~
(Jatvitk ~1{~h
Sue Williamson
P.s. We woul~ apprecIate a response to our offer of admission
within two weeks. If you have any difficulty meeting this
deadline, please contact Rosemarie Arena (617/495-1156,.
I~ order for your admissions file to be complete~ we require an
official copy of tn~ GRE test score that you took on May 22, 1990.
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