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June 21" 1990
THE HONORABLE CITY COUNCIL
Palo Alto" Cali£ornla
Palo Alto Landfill Leachate Collection System, elP S5790 -Request
for Budget Amendment ordinance
Members of the Council:
This report requests that Council approve the attached Budget
Amendment Ordin3nce in the amount of $80,,60-0 and increase the
contract authority in the amount of $80 .. 6·00 for the consultant
agreement for the Landfill Leachate collection System. Funds are
available in tbe FY 1989-90 Refuse Fund operating budget.
Background
In April 1989" council approved an agreement with the Hark Group
Engineers and Geologists for the design a1i.d construction of a
Landfill Leachat.e Collection System required by the California
Regional Water Quality Control Board (R~gional Board)~ In
CMR:212:9 dated April 6, 1989.. staff stated that the authorized
funds sight not be sufficient to complete the system and staff
would return to council for additional funding, if necessary~
Discussion
Construction of the system was sched·uled fo·r February 1989" but due
to Regional Board delays, tbe project -did not beg-iil. ~ntil July
1989. As design" construction and testing of the system
progressed" seve~al factors dictated specific design changes that
have resulted in additional costs of $80,,600. These include: (1)
use of pneumatic air lift pumps rather than electrical submersible
centrifugal pumps due to the excessive heat o~ the refuse; (2) need
for additional drillinq depth for extraction wells; and (3) need
f~r additional lengtb of leachate discharge piping and co~pressed
air lines due to the modification of the leachate ext~action well
array.
The original estimate for construction" budgeted in CIP 45790 ... lias
$386,30<0; the final cost for completion is $466 .. 900. The
requested funding-of $80,60'0 is available in the current Refuse
Fund operating budget* as FY 1989-90 funds tor ongoing leachate
monitoring programs vill not be expended this year due to the delay
imposed by the Regional Board for the review and approval of the
leachate collection syst.em prior to implementation. Staff proposes
to use $80 .. 60,0 of the $120.,(I{lO budgeted in the F"i 1989-90 Refuse
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CMR:J66: 0
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FUnd Budget tor leachate monitoring to continue and complete the
syst.em. All authorized funds have been expend.ed. and the proje-ct is
tempora't'ily stopped pending approval of the att.ached Bu~et
Amendment Ordinance. As the system construction is in the thlrd
and: tinal phase .. no additional funds should be required to cOD'lpletoe
tbis project.
Recommendations
staff recommends that. council:
1.. Approve the attached Budget Amendment ordinance in the amount
of $80,600 for the consultant agreement with the Mark Group
Engineers and Geologist.s.. Inc.. for the c-ontinuf!ltion and
completion of the landfill leachate Collection system CIP
4S'9~.
2~ Increase the City Manager's or his desiqnee's authority to
negotiate and execute one or more change orders t.o Contract
No. CS7658 with the Mark~roup Engineers and Geologists, Inc.
the value of all of Which change orders shall not exceed
$80",60(). This represents an ii1<:.rease in st.afffs authority
from $50,000 to $130,600 for all change orders.
Respectfully submitted,
--&~hz£
)UCHAEL H. 'KILLER
Deputy Directo~, Public Works Operations
g~~jJJc2I~~
DAVID G. ADA'KS
Director of Public Works
lLr~-:;-
lo'ILLL'JI( ZAN£R
Ci ty Manager
Attachment: Budget Am~ndment Ordinance
-2-om, 366,;)
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ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 1999-90 TO PROVIDE
AN ADDITIONAL APPROPRIATION FOR THE LANDFILL [.EACHATE
COLLECTION SYSTEM:
WHEREAS 1 pursuant to the provisions of Section 12 of Article
III of the charter of the City o~ Palo Alto, the Council on June
26, 1989 did adopt a budget for fiscal year 1989-90; and
WHEREAS, several desIgn changes have resulted in increases in
tbe COI'lstruction costs for a Leachate Collection System at the Palo
Alto Landfill; and
lrIHEREAS, fu·nds are available in the Refuse Fund operating
budget d\:!.e to sd.vinqs in ongoing leachate monitorill9 programs
budgeted but not expended;
NOW, THEREFORE". the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION 1. The SUll of Eighty Thousand Six HUndred Dollars
($80.600) is hereby appropriated to Capital Improvement project
45790, Leachate Collection System~ and Contract Services in the
systems Improvement Frogram in the Refuse Fund operating budget is
correspondingly decreased~
;SECTION 2. This transaction will have no. impact on the Refuse
Fund re serves.
SECTION 3. The Council cf the city of Palo Alto hereby finds
that the enactment of this ordinance is not a project under the
California Environmental Quality Act and,. therefore# no environmen
tal impact assessment is necessary~
SECTION 4.
Municipal Code ..
adoption.
As provided in Section 2~04~J15 of the Palo Alto
this ordinance shall become efrective upon
rt:TROOCCED AND PASSED:
AYES,
NOES:
ABSTENTIONS:
ABSENT'
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ATTEST:
city Clerk
APPROVED AS TO FORK:
Asst. C1ty Attorney
APPROVED:
C1.ty Manager
~1rector of F1na~e
Director of PublIc Works
o
APPROVED:
Mayo-r
89-0.44